Asset managers are tasked with taking care of a business’s assets. However, asset managers can make mistakes from time to time. With the use of the right asset tracking software, asset managers avoid making mistakes. When mistakes are made it can prove to be quite costly. However, the right tracking software can help you to put an end to the mistakes. 

Below, you can find details of some of the most common mistakes asset managers make.

Not all asset managers take a sufficient amount of time to understand what’s on their inventory. As a result, it may not be clear what assets a business has. Without the correct information, businesses may not know just how many assets they have. In addition to this,  it isn’t possible to know just how well a business is performing.

With the right asset tracking software it’s possible to quickly and easily enter multiple pieces of information about each asset. When multiple pieces of information have been entered, asset managers have much more control. They can understand many different aspects of every asset. In addition to this, they can help to prolong the life of every single asset.

Additional information can be added to asset tracking software. Failing to understand the importance of such information can lead to wasted time. For example, when insurance details are not added, searching for them can take time. However, when the information is added to the software it can be retrieved quickly. 

Some of the information that can be added includes the asset’s:

• Name
• Model and make 
• Serial number
• Warranty details
• Insurance information 
• Date of purchase
• Price of purchase 
• Estimated value
• Estimated resale value 
• Maintenance schedule
• List of users 
• And so much more

When as much information is added about an asset as possible, it can save time. It also ensures that the much-needed information can be achieved as and when it’s required. There’s no need to go sorting through numerous files to find the information you need. As long as the required information has been added to itemit, it can be retrieved as and when it’s required.

Some asset tracking software allows users to track the location of their assets. This can prove to be very useful. When assets are tracked it’s possible to see the asset’s last-known location. Additionally, when assets are tracked it’s possible to see the maintenance status, the last users, and many other details. This just adds to the level of convenience. 

When asset managers do not track the location of their assets they miss out. Additionally, there is a chance that assets can be lost or stolen. When assets are tracked they offer an extra level of security. They are less likely to be lost or stolen and users feel more responsibility for them. 

Tracking assets is easy when the right software is used. This is where itemit can come in and help. Our asset tracking software can help asset managers to track their assets 24 hours a day.

When asset managers do not make use of maintenance reminders and schedules, they miss out. Assets are a lot less likely to be repaired as and when they’re required. In addition to this, there is always a chance that each asset does not undergo yearly maintenance. 

When asset managers use our asset tracking software they can set up maintenance reminders. The reminders can be set as and when required. As a result, the asset manager will receive a notification at the chosen time. This ensures that the assets in question are much more likely to be maintained. When assets are maintained they are less likely to break down. What this means is that assets can last longer. In turn, businesses may spend less money on replacement assets. Therefore, the funds can be transferred to other departments.

When asset managers fail to use itemit’s asset tracking software they miss out. itemit is full to the brim with a wide range of features. Thanks to the way that the software works, asset managers will have more control over their assets than ever before. 

Ultimately, this means that the business as a whole can run more smoothly. All assets can be accounted for, monitored, tracked, and maintained with ease. This is why more and more businesses are now signing up to make use of itemit’s features. 

Talk to our friendly and helpful team today to find out just how well itemit’s tracking software can work for you. You can reach our team at: team@itemit.com. Alternatively, you could fill in the form below and start a 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Are Public Profiles?
2. How Do Public Profiles Help With My Asset Tracking?
3. itemit’s Asset Management Software

There’s more to asset tracking than just tracking the location of your assets. That’s why itemit has developed a fantastic feature called Public Profiles. Thanks to the fact that almost everyone these days is carrying their own personal QR code scanner in their pocket, their smartphone, the Public Profiles feature will allow anybody to view basic information about an asset simply by scanning its QR code tag. With this ability reporting issues with assets will not only be reserved for staff but also members of the public. Read on to discover how you can use itemit for more than just asset tracking. 

With this feature anybody can scan your asset, see basic information and report any issues they come across, this is particularly if you have many, customer-facing assets. Now it’s quick and easy for staff, visitors and tenants by scanning an asset’s tag with the camera on their smartphone without the initial need for an itemit account. Once the tag is scanned, a web link will pop up where the user can view the asset’s profile and also report an issue, to do this they will need to sign up to itemit – that way you won’t get sent anything unhelpful. The building manager or owner will then be notified via email of any issues. All issues can be managed from the ‘Issues’ tab in the itemit web portal. But don’t worry, not all your asset information will be available to anyone who comes across your asset tag. By default all your asset data is kept private and secure, you have the choice to turn on the public profile capability and you can turn it off at any time. Note, that the public profiles feature is only available on the Pro workspace.

In a nutshell, rather than needing your customers or widespread team to sign up to itemit and download the itemit app (which can often be a barrier to usage), now your assets can be scanned by any user so that they can find out more information. Within the public profile you can store information such as user manuals that can help people use your assets more effectively. 

Location issue management is drastically improved with the addition of public profiles for assets. With this feature, facilities and location managers can enable building users, tenants and visitors to quickly report on any issues they find. This means you have the capability to stay informed about your assets’ performance and behaviour without necessarily needing staff present. This improves the speed of reporting as well as providing greater visibility. Think of it as having more eyes and ears on the ground that keep you up to date about your assets. Plus, if your assets are misplaced, then whoever finds them can scan the QR tag, find out who the asset belongs to and get it returned safely to you.

The Public Profiles feature provides so many fantastic opportunities. St John’s Innovation Centre in Cambridge is already taking advantage of this great new functionality. Read more about how they are tracking public assets and allowing visitors, tenants and staff to report issues about assets simply by scanning the asset’s QR code. 

If you’re looking for asset tracking software that takes a modern, proactive approach to assets and their management, then take a look at itemit. You’ll get cloud-based software for both iOS and Android apps as well as a powerful desktop portal and a vast range of asset tagging options to choose from.

If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below!

Instant access. No credit card details required.

or, download the itemit app to get started

Taking care of your assets is absolutely vital. When you take care of your important assets they’re more likely to last longer and have fewer operational issues. When you use itemit’s IT asset maintenance software, you can care for your IT assets in a wide variety of ways. 

Below, you can find out how to take care of your IT assets with ease.

A very good way to take care of your IT assets is by reporting issues and dealing with IT asset maintenance. Itemit allows users to report issues as and when they arise. As a result, the maintenance team knows when something has gone wrong. 

A user of a computer, for example, may find that it does not load correctly. When this occurs, they simply need to log into itemit’s menu. The user can message the maintenance team and suggest what’s wrong with the computer. The maintenance team will receive the alert and be able to take action.

Our IT asset maintenance software allows users to check assets in and out. This feature allows for the creation of historical data. In other words, management can see who has been using which asset. 

It may be possible for management to see when an asset was checked out and by whom. They can see how long the asset was used for and when it was checked in. Any issues with the asset may also be mentioned. 

The ability to check assets in and out offers a higher level of security. It automatically gives the users more responsibility. As a result, assets are less likely to become damaged or be stolen. 

Another advantage of this feature is that management can see if the business has sufficient assets. If an asset is in high demand, it could make sense to purchase additional ones. Alternatively, if an asset is not used very often, there may be little to no need to purchase more assets. This is not information that is always so readily available. However, when using itemit’s asset maintenance software, the information is there whenever it’s needed.

Users of itemit’s software can track their IT asset’s location. Not all IT asset maintenance software offers this feature. However, it’s one that many businesses everywhere use day-to-day. 

When a QR code is attached to an asset, the asset can be tracked. As long as the QR code has been assigned to a particular asset, it’s possible to track it. Users can see where their chosen assets are at all times. 

All that users need to do is to log into the menu and select an asset. They will then be shown the asset’s last-known location. This feature also adds an extra layer of security. If someone is using a laptop off-site, for example, management can see where the laptop is. 

The laptop user will know that the laptop is tracked meaning it’s less likely to go missing. As a result, less money is likely to be spent replacing lost or stolen IT assets. This means there’s a real potential for businesses to save money. It’s no wonder then, that more and more businesses are choosing to use itemit.

Thanks to the way that itemit’s software works, IT asset maintenance is easy. It’s possible for users to set frequent maintenance reminders. This feature can be used on every IT asset that you have. It can also be used on any other assets you wish. 

All that users need to do is to choose when they would like to be reminded. Users can be reminded at regular intervals, should they wish to. This useful feature ensures that IT assets can be maintained with ease.

When IT assets are regularly maintained they are likely to:

• Last longer
• Have issues and potential issues resolved quickly
• Ensure that every member of the team has the equipment they need
• Help businesses to save money on replacement assets
• Allow businesses to thrive as money can be spent where it’s needed 

All of this is capable due to the way that our IT maintenance software works. This is why more and more businesses are now choosing to use our software.

You can make use of itemit’s IT asset maintenance capabilities today. With many different features and functions, our asset maintenance software can make each working day easier. Users no longer need to worry about the condition of each of their IT assets. itemit will have everything under control. 

Find out just how well our IT asset maintenance software can work for you. Get in touch with our friendly, expert team today at: team@itemit.com. Alternatively, you may wish to complete the form below to get started.

Instant access. No credit card details required.

or, download the itemit app to get started

The term “Hardware” refers to a physical asset that a business may own. Here at itemit, we know how important it is for businesses to get their hardware assets organised. 

When every piece of hardware is organised there’s a real potential for a business to run efficiently. This is why using our hardware asset management software is crucial.

Hardware asset management revolves around the organisation of your hardware. When assets such as these are organised users can have much more control over them. Managing hardware involves looking after it at every stage of its lifecycle.

The lifecycle of hardware assets is comprised of 6 stages:

1. Request: The first stage refers to the need for hardware
2. Fulfil: Once a request has been made for an asset it can be ordered and the order can be fulfilled
3. Deploy: Every hardware asset can be used as and when required
4. Monitor: Hardware assets need to be monitored for faults and damage
5. Service: Hardware assets can be serviced regularly. This can help to increase its lifecycle. 
6. Retire: The last stage refers to an asset that has reached the end of its lifecycle. This may be because it can no longer be repaired. Once an asset has reached this stage it is possible to put in a request for some new hardware. 

While the lifecycle of every asset may be more complicated than you realise, our hardware asset management software can make things easier. Thanks to the way that it works, our software can help businesses everywhere to deal with their hardware from the first to the last stage.

Getting organised is relatively easy when you use our asset management software. Our software has been specifically designed to take the hard work out of asset management. To get organised, users simply need to do the following:

Creating an asset inventory involves users adding all of their hardware assets to itemit’s software. Users can add as many details about the assets as they wish. For example, it is possible to add the following details:

• Name
• Serial number 
• Size 
• Colour
• Date of purchase
• Price at purchase
• Estimated current value
• Estimated lifecycle 
• Estimated resale price 
• Insurance details
• Warranty information
• Maintenance reminders

Users can add as much information about every hardware asset as they wish. As soon as the desired information has been added, users can affix an RFID tag or QR code to the asset. The QR code, for example, can be assigned to the asset and used to track its location. Users can also track the asset’s use and maintenance status.

Another feature of itemit’s hardware asset management software is that it can be assigned to employees. Management can ensure that every employee has the tools they need to complete their tasks. 

Should the assigning of assets not be required there is another feature that may prove useful. Users can check the assets in and out, should they wish to. When hardware assets are monitored this way it’s easier to see whether there are sufficient assets. It is also possible to see which employees have which assets. 

When an employee checks an asset out they are likely to look after it. As a result, hardware assets are less likely to become damaged, lost, or stolen. This potentially means that an asset’s lifecycle will automatically be extended.

Thanks to the way that itemit’s asset management software works, it’s possible to track assets. Users can see where their chosen assets are at all times. As long as a QR code or RFID tag has been attached to the asset in question, it can be tracked. 

This feature can prove to be wholly useful when an asset is used in multiple locations. It can help management to see where the assets are and if they have arrived at their destination. This feature also brings with it an extra layer of security. Assets are much less likely to get lost or stolen if they are tracked. As a result, businesses can potentially spend less money on replacement assets.

Assets can be organised into specific categories. The categories can relate to the type of asset, location, frequency of use, or any other category. 

This feature can be highly useful when users need to search for a particular type of asset. Helping users to save time, once the required assets have been found they can be used as needed.

As you can see, it is possible to organise your assets. itemit’s asset management software makes it easy to organise assets. Find out just how well our hardware asset management software can work for you. Reach out to our helpful team today at team@itemit.com. Alternatively, you could fill in the form below to get started.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. How To Track Your Equipment with itemit
2. Top itemit Features for Equipment Tracking
3. Check Equipment In & Out
4. Book Equipment in Advance
5. Move Assets in Bulk
6. itemit’s Equipment Tracking Software

In this guide:

1. How To Track Your Equipment with itemit
2. Top itemit Features for Equipment Tracking
3. Check Equipment In & Out
4. Book Equipment in Advance
5. Move Assets in Bulk
6. itemit’s Equipment Tracking Software

Your equipment is important to you, it’s important to your business. Knowing where your assets are and how they are behaving ensures your operations run smoothly and efficiently.  From PPE to cranes and skips, itemit simplifies your equipment tracking by offering you all the functionality you need from a single place. Find out how to use itemit to keep track of your equipment across every site and location 

itemit is a modern alternative to traditional asset tracking tools. Say goodbye to out-of-date and time-consuming spreadsheets. The itemit asset tracking system comprises an iOS and Android app, so your team on the ground have instant access to the information they need and a web portal for those back in the office to run advanced asset management reporting. To track your equipment using itemit, follow these quick guides:

If you’ve already added an asset you wish to tag to your online register then follow these steps using your mobile device…

1. Open up the itemit mobile application. 
2. Find the asset by tapping the search button or press ‘see all’ to view a list of your assets. 
3. In your asset register, you’ll be able to see a list of tagged and untagged assets, as well assets that have been ‘seen today’ and ‘not seen today’.  
4. When you have found the asset you’re looking for, tap on it to open up its asset profile. Inside the asset profile you can view all the information associated with the asset, including issues, reminders, locations, tags, attachments and related items. 
5. To add a tag to the asset profile, open up the ‘tags’ section and tap the ‘add’ button. 
6. After that your camera will open, simply hold your phone over the tag to scan it.
7. When you see the confirmation window pop up, tap ‘OK’.

If you haven’t yet added an asset, follow these steps using your mobile device…

1. Open up the itemit mobile application.
2. Tap on the ‘scan’ button.
3. After that your camera will open, simply hold your over the tag to scan it. 
4. When prompted, tap on ‘create new item’. This allows you to create a new item in your online asset register that is automatically tagged.

Now that your item has been tagged and registered you can quickly identify it. If you have a tagged asset physically in front of you and want to view its profile simply scan the tag from the itemit app and you will be automatically taken to its online profile. Here, you can view and edit the asset’s properties and information. And since you scanned the asset, you’ll notice that the asset’s location has been automatically updated. This happens every time someone scans an asset’s tag.

Tagging and tracking your assets has endless benefits, here are our top features to make the whole process a breeze. 

itemit provides an easy and efficient way to check equipment in and out. With itemit you can see who has your equipment and where it is. Try our equipment checkout software to see just how simple it is.

With itemit you can view equipment availability in real-time and book in advance. Reserve assets via a calendar to ensure no double bookings. Choose to control check outs from a central point or allow your team to check out equipment themselves.

If you want to move multiple assets from one location to another you can do so with itemit’s bulk action function. It’s features like these that will save you considerable time and headspace when it comes to tracking your equipment.

Future-proof your asset tracking and choose itemit to ensure you only ever need one system. itemit is the only solution that will let you choose from an array of tracking options including QR codes, barcodes, GPS and RFID tags, so you can find the best solution for your needs. 

Find out more about how our equipment tracking software can take your business to the next level. Contact our friendly and helpful team today. You can reach them at team@itemit.com or you can sign up for our 14-day Free Trial to find out just how well itemit can work for you.

Instant access. No credit card details required.

or, download the itemit app to get started