Why Small Businesses Will Benefit From RFID Tracking

Why Small Businesses Will Benefit From RFID Tracking

Why Small Businesses Will Benefit From RFID Tracking

Tracking your inventory can be quite a challenge. This is particularly the case if you have a lot of assets in a lot of locations. Even in this day and age, some small or even large businesses still use paper-based or even spreadsheet-based asset tracking. Unfortunately, these methods can result in errors being created. Tracking your assets manually is never a good idea. Many businesses have now realised this and they have instead opted to use RFID asset tracking. This is simply because tracking your assets this way is more reliable and it comes with many benefits. 

 Let’s take a look at just some of the reasons why your small business can benefit from tracking assets with RFID tags.

It Can Help To Prevent Mistakes

We have already seen that some errors can be made when you rely on spreadsheets or paper-based tracking. This is because we humans make mistakes even when we try really hard not to. Mistakes happen and they could be perfectly innocent. However, they can also be costly and potentially prevent your business from being successful. 

When you use RFID asset tracking every single thing is automated. What this means is that 99% of those errors can be avoided. It also means that you could see a vast improvement in your workflow. 

One of the benefits of RFID tracking is that it allows multiple people to access the software at once. When this occurs more people can complete important tasks sooner rather than later. This can only be a good thing. Let’s move on to the subject of real-time data.

Business Asset Tracking

You Will Get Access To Real-Time Data

These days, data is king. RFID asset tracking can realistically help you to get access to real-time data. Access is available because your software will show you exactly what is and has been happening. For example, as soon as an asset has been removed from the storage area records will automatically be updated. A result of this is that you will get up-to-date information about how many assets you have in the storage area. Being able to access data in this way ensures that you can make better, data-driven decisions.

Your Team Will Become More Productive

It’s only natural that you want your team to become more productive. The more productive they are, the better the outcome. This is where using RFID asset tracking can really help. When you have a tool/software that automates a range of processes your team may have less to do. They may no longer need to undertake those time consuming tasks such as looking for specific assets in the inventory. Looking for equipment that has been misplaced can also be a thing of the past. All that you and your team need to do is rely on your tracking tool to complete those mundane tasks. You and your team can get on with everything else, helping to boost productivity.

Accountability Will Be Increased

When you and your team start using an RFID asset tracking tool you’ll increase accountability. You will always know who is using which asset and who used it before them. You can also see when an asset gets damaged or is misplaced. This is thanks to the data that your new tool/software creates. Your team will know that you track all of your small business assets. Consequently, they are much more likely to take care of them. A result of this means that you’ll spend less money replacing assets that would have been lost or damaged. 

Being able to lower your costs is something that every small (and large) business wants to do. The reality is that it’s possible when you choose to track your assets using RFID tags. While you may not save millions, it’s likely that you’ll save a good amount every year. You could, therefore, spend the money elsewhere, helping your business to grow.

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Assets Can Easily Be Tracked

Small businesses can benefit from using RFID asset tracking in many different ways. However, one of the best ways revolves around tracking the location of your assets. 

As soon as an RFID tag is stuck on an asset it can be tracked. What this means is you can see each asset’s location at any time. When you track an asset’s location you’re a lot less likely to lose it. Additionally, you can see whether the asset is on its way to or has arrived in the correct location. Spreadsheets and paper cannot do this. 

Imagine being able to see the exact location of your assets. This is possible when you use asset tracking software for your small business. 

 

 

Wish to talk with an expert about using RFID asset tracking for your small (or large) business? Contact us today at team@itemit.com

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Why Equipment Location Tracking Is Crucial To Your Business

Why Equipment Location Tracking Is Crucial To Your Business

Why Equipment Location Tracking Is Crucial To Your Business

When you want to have more control over your equipment you need to track it. Many businesses can find that tracking their equipment/assets is very useful. In fact, it’s a very useful tool. Tracking your assets this way can help you to understand what you own and how it is used. Additionally, using equipment location tracking software can help to ensure that your business runs smoothly.

What Can You Track?

So what exactly can you track? Are there rules surrounding what you can track or can you choose which assets to have more control over? The reality is that you can track anything and everything. Thanks to the way that equipment location tracking works you can track:

  • Office equipment
  • Construction tools
  • Sports centre equipment 
  • Hospital and GP centre assets
  • Library books
  • Church assets
  • Gardening tools and machinery
  • Factory machinery 
  • Cars, trucks, vans, and everything in between 
  • Community centre assets
  • School equipment 
  • Tools and machinery for hire  
  • And so much more

You can, in fact, track anything you want. Regardless of the type or size of business you run, it’s highly likely that you will benefit from keeping a close eye on your assets. Tracking everything can make your life so much easier. This is especially the case when you can locate your assets in moments.

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Locating Your Assets In Moments

Locating your assets within moments is a reality when you use modern equipment location tracking software. All that you need to do to achieve this is to place an RFID tag or barcode on your assets. Once the tag is in place it can be scanned. Scanning the tag will open up a profile that can be populated with as much information as you wish to add. 

Immediately after you have scanned the tag you will be able to track the asset it’s linked to. You can see where it is day and night. It’s even possible to track your assets if they’re in different countries. If this is not enough, you can track your assets in space. You read that right. 

No matter where you are or where your assets are, they can be located in moments. When this happens it ensures that your team becomes much more efficient.

Improving Workforce Accountability 

Accountability is hugely important. If there is a way to improve accountability then your business needs to embrace it. When you know who used what tool and when, your team will become more accountable. When they know that you track everything they will automatically take better care of everything. What this means is that you could find you end up paying less to replace lost equipment. Consequently, you could have a lot more money to hire more team members or improve workplace conditions. 

Another way of improving accountability relates to the paperwork that you do, specifically your accounts. When you can see what’s coming in and going out thanks to your new equipment location tracking software your accounts will be more accurate. You can see how much stock you have, whether you’ve paid a supplier on time, and so on. This information is crucial as it can realistically help you to square your books nicely.

Eliminating Ghost Assets

What is a ghost asset? It’s an asset that does not work or has been lost but is still listed in your inventory. Let’s imagine that you have a conveyor belt that’s broken down. It’s sitting in the corner of your factory floor doing nothing as it’s still waiting to be repaired. Your conveyor belt is considered to be a ghost asset. When you look at the value of your inventory that ghost asset will still be there. However, as it’s broken it’s not offering your business anything. Therefore, it almost does not exist. 

When you repair your ghost assets or you find something that has been lost your business’ value is more accurate. You can see how much your business is really worth and whether it’s moving in the right direction.

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Keeping Everything In Good Condition

When you make the most of equipment location tracking software you can keep your assets in better condition. This is simply because the software can remind you to maintain your assets. Setting reminders allows your maintenance team to keep everything in good condition. As long as your maintenance team has access to the tracking software and is notified when a reminder pings, you’re good to go. 

Staying on top of maintenance ensures that machinery, tools, vehicles, equipment, computers, and everything in between is in good condition. The more you look after your assets the longer they could last. This is just one of the reasons why location tracking is crucial to your business. 

 

 

Would you like to speak with an expert about using equipment location tracking for your business? Contact us today at team@itemit.com.

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Why You Need To Use Asset Tracking Software

Why You Need To Use Asset Tracking Software

Why You Need To Use Asset Tracking Software

When you need to have more control over your assets you need to look for asset tracking solutions. Having control over everything means you know where your assets are all of the time. However, there are many benefits associated with asset tracking software. This article explores some of the benefits in the hope that you too will understand why you need software like this

You Can Save Money

One of the best things about using asset tracking solutions is the fact that they can save you money. When you know where all of your assets are you can understand exactly where they are. What this means is that you will no longer lose your assets. As long as you have affixed a QR code or an RFID tag to them then you’ll know where m to find them. A consequence of this is that you will spend less money replacing assets that are lost or stolen. 

Did you know that you can also set up maintenance schedules for each of your assets? Set up a schedule that’s relevant for each asset. Be sure to give your maintenance team access to your tracking software so they know what’s what.  Your maintenance team can understand what assets need to be inspected and when. They can also use the software so they can update it when an asset has been repaired. 

When you regularly inspect and repair your assets you save even more money. This is simply because your assets will be in a better state of repair all of the time.

Business Asset Tracking

You Can Save Time

Want to know where some of your assets are? Take a look at your tracking software. Most asset tracking solutions will quickly show you where your assets are. You don’t have to go hunting high and low for them. Simply log into your software and see where your chosen assets are. 

This feature can be something of a lifesaver if you work in a large location. It can also be useful if you or your team works in the field. A quick check will show you exactly where everything is.

Multiple People Can Use The Software

Like many businesses, you might be used to gaining access to your assets via a spreadsheet. However, it’s likely that only one person or a few people were authorised to use this spreadsheet. If too many people had access to a spreadsheet it could make using it difficult. There may also be unintentional errors appearing here and there. When you use the right asset tracking solutions you can say “Goodbye” to those errors. Multiple people can gain access to the asset tracking software and they can do so with ease. Simply give the appropriate people the login details and they’ll be able to update asset profiles as and when they need to. 

Did you know that you can access the tracking software via numerous devices? You can access the software from either a desktop computer, laptop, tablet or smartphone at any time. This is very convenient and helps to make tracking everything a lot easier.

Tracking Your Assets Is Very Easy

It’s very easy to track your assets when you opt for the right asset tracking solutions. Simply affix a QR code or an RFID tag to the assets you want to track. Scan the code or tag and you’ll be shown a profile. Populate the profile with a range of useful information and you’re good to go. You’ll be able to see where your assets are 24 hours a day, 7 days a week. You can also build up a lot of data and export it, should you wish to. This will allow you to see just how each of your assets are used. This feature could prove to be very useful as you’ll gain a new insight into how your business is performing and even where improvements need to be made. You can get all of this information and so much more when you start tracking your assets.

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Your Assets Become More Secure

As soon as you begin to track an asset it will automatically become much more secure. The reason for this is because you can see where it is all of the time. You may even be able to see the last person to use or move the asset. Please make sure that when you look for asset tracking solutions you opt for one that offers you the chance to track your assets easily. There should be no complications and the software should be a breeze to use. When it is, you’ll find that fewer assets go missing or get broken. The reason for this is that your team members will automatically take greater care of them as they’ll know they are tracked. 

 

Would you like to speak with an expert about using asset tracking solutions? Contact us today at team@itemit.com

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RFID Tracking: Top Tips

RFID Tracking: Top Tips

RFID Tracking: Top Tips

RFID tracking is perhaps one of the most effective ways to track assets. Reliable and easy to use, an RFID tracking app can make understanding and controlling your assets very simple. 

But how can you make the most out of tracking your assets? Below, you can find some top tips that will prove to be very useful.

What RFID Tracking Is

Radio frequency identification tracking is the ideal way to track your assets. Working in a similar way to barcodes, RFID tags need to be scanned. However, you do not need to be able to see a tag to scan it. This is the beauty of tags such as this. You simply need to be close to the tag and your scanner will pick up its radio frequency. Each tiny tag emits a frequency allowing it to be picked up and the asset identified. What this means is that you may not need to handle those expensive assets or remove 50 boxes from a pallet in order to update one asset’s profile. Simply walk close to the asset in question and you’ll see that some tags are detected. Select the RFID tag/asset in question and you’re good to go. Just make sure that your RFID tracking app offers you the chance to update your assets’ profile with ease as it’ll make using the app very convenient.

Business Asset Tracking

Track Every Asset

One of the best things that you can do is to track all of your assets. The more you track, the better. You can gain a deeper understanding of how your business or department works when you track everything. 

Make sure that you choose an RFID tracking app that is simple to use. It should also offer you the chance to track everything in a variety of ways. For example, you should be able to track how often your machinery is used, who uses which photocopier, and much more. Consider what it is you want from an app before you opt for one.

Use Multiple Devices To Track Your Assets

One of the best things about using an RFID tracking app is that it can be used on multiple devices. All that you need to do is to install the app on your phone or tablet. You can also install the app on your laptop or desktop computer, should you wish to. Being able to access your tracking app easily and on different devices is very satisfying. It means that you can make adjustments to your chosen asset’s profile. You can add or remove information, set up reminders, assign assets, and so much more. You can do this easily via the online portal on your desktop computer or laptop. Alternatively, you can choose to use the app on your tablet or phone. 

If you tend to work in the field or simply away from your desk you’ll find the portability of the app very convenient. Use it whenever and wherever you need to so you can control your assets easily.

Create Data And Export Your Reports

Your chosen RFID tracking app should ideally allow you to both create and export reports. Every time that you use an asset, data is automatically created. This data can prove to be invaluable to your business. It’s this data that could show you how your assets are being used. It can also show you how often something goes wrong or even if you need to purchase more assets. 

As we have just seen, when you begin to use your app you will start to create data. After a while, you may wish to create a report and export it. If this is something that appeals to you, please make sure that you choose an app that offers this feature. There’s nothing worse than finding out the app you’ve purchased and installed does not do everything you want it to. Look for an app that will allow you to export your reports to PDF so you can read them easily. You could even print the report off if you wish to.

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Regularly Examine And Repair Your Assets

Every single asset that you own may choose to break down from time to time. They usually choose to break down when you’re at your busiest. In any case, you can make sure that your assets stay in good condition most of the time. Your new RFID tracking app should allow you to set up a schedule so your maintenance team can regularly examine and repair your assets. When you stay on top of your repairs you are more likely to have assets that last longer. This means they could be more reliable and ensure your business is more productive. 

 

 

Would you like to speak with an expert about using an RFID tracking app? Contact us today at team@itemit.com

The Best RFID Tracking App

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What To Include In Your Fixed Asset Register

What To Include In Your Fixed Asset Register

What To Include In Your Fixed Asset Register

Would you like to use a fixed asset register but you’re not sure what to include? Don’t worry, this article will help. Using an asset register can seem complicated when in reality it doesn’t have to be. In fact, you could find that your new register helps your business in multiple ways. Let’s take a closer look at this.

What Is A Fixed Asset Register?

Quite simply, a fixed asset register is a register that’s located in the cloud. A register such as this contains information about all of your fixed assets. Your fixed assets are made up of those things that you use most days but they always stay in the same place. Furniture, computers, and other types of equipment can all appear on your register. What this means is that you can see where they are all of the time. You can have much more control over them and you can even control who uses them. A register such as this can be a very useful addition to your business, irrespective of which industry you’re in.

Business Asset Tracking

Do I Need To Track Fixed Assets?

The quick answer here is “Yes”. All of your assets need to be tracked all day, every day. The longer answer is also “Yes”. When you track your fixed assets you have more control over them, as we have already seen. You can even track the location of your assets despite the fact that they do not move from their location. You may have many different fixed assets in many different locations. As such, finding them could prove to be difficult. Here is where having and using a fixed asset register can really help. All that you will need to do when looking for an asset is to log into your register, click on the asset you wish to find and its location will be displayed for you. What this means is you can find what you need to in no time at all. You could save at least a few minutes every day searching for something. When you do, it means that your business can run more efficiently. This is something that most businesses can benefit from. So, tracking your fixed assets really is a good idea.

What To Include In Your Register

You can potentially fill your register with a wide array of different things. You can add as much or as little as you wish. However, adding a lot of assets to your register is the best way. It means that you can track more and have more control over everything. So, what should you include in your register? Ideally, you will add some or all of the following: 

  • IT equipment – such as laptops, desktop computers, printers, etc. 
  • Machinery – Plant machinery, production line equipment, and everything in between
  • Furniture – Desks, chairs, filing cabinets, and more
  • Office equipment – Such as photocopiers, the contents of your stationery cupboard, and your telephones
  • Fire doors – Extinguishers, blankets, and other fire safety assets and equipment 

You can add as much or as little as you wish to your new fixed asset register. Just make sure that you securely attach the barcode or QR code to each of your assets. You’ll need to attach it in an easy to reach location so that the barcode can be scanned easily. If you’ve attached a QR code, the reader will automatically find it without you needing to look for the code.

How To Create Your Asset Register

Your business needs an asset register so that you know where your assets are. It also needs a register so you can control your assets and even create data about them. Once you have added your QR code to an asset, for example, you simply need to scan it. As soon as it is scanned, a digital profile will be created. Then, you can add a lot of details about your assets. Once this is done, you can start to track your assets.

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Adding Details About Your Fixed Assets

So what details should you add about your fixed assets? The following information is worth considering: 

  • Insurance details so you know who to contact should something go wrong. 
  • Financial information such as depreciation and cost. Knowing how much you bought an asset for can help you to make good purchase decisions should you need to replace it
  • Maintenance details so you know when an asset needs to be maintained and if it’s worth repairing it. 
  • A photograph of your assets so you know what it looks like. This can be helpful if you have a lot of assets that look the same or if you want to make it easier to find the right machinery. 

Add as much information to your fixed asset register as you wish. The more you add, the better as it could prove to be useful. Your asset register can be a very useful tool that has the potential to help your business in many different ways. 

 

 

Would you like to speak with someone knowledgeable about using a fixed asset register? Get in touch with us today at team@itemit.com.

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