Loaning out your equipment is a great way to generate extra revenue for your business. But, inevitably, loaning out a piece of your business comes with its risks as well as its complexities when done at scale. Equipment loan software can help alleviate many of the challenges and risks involved in renting out your kit so you can enjoy all the benefits.

Equipment loan software is a tool for capturing all the necessary information for any equipment loan agreement. Using this software you can record the name of the asset being loaned, the borrower’s details, the duration of the loan, and the rental price. Recording all these details in a centralised system provides you with an overview of all your loan agreements in one place. But the true MVP of equipment loan software is that you can keep track of the asset’s location once the borrower has checked it out.

itemit provides a dashboard that enables businesses to generate administrative reports and gain an overview of potential issues or asset utilisation via actionable analytics. This capability unlocks new levels of organisation and visibility for you and your team, allowing for better planning, asset management and scheduling.   

The software allows you to record the rent or charges for loaning out a piece of equipment easily. It also records the date it was checked out by the borrower and when it was brought back in. This means calculating loan charges and creating invoices is as easy as it gets. On top of that, all members of your team can see which items are loaned out at any point in time.

Our equipment loan software has an in-built booking system making it straightforward and simple for someone to borrow your equipment. The system records all the necessary details of the borrower and you can even use it to reserve a piece of equipment for a particular borrower. The scheduling capabilities of equipment loan software means you can easily manage when equipment is out of action for maintenance and repairs.

A risk of loaning out equipment is not knowing whether you get the same piece back. This can be on purpose or accidentally when dealing with multiple, identical-looking assets.  This issue can easily be solved with asset tags. Using asset tags can supercharge the benefits of using equipment loan software. Tagging gives each of your assets a unique identity so you can never mistake what equipment is yours.

As equipment loan software provides a centralised, all-inclusive system you can track, update and manage equipment loans and lenders swiftly. Our easy-to-use online database can be accessed from multiple devices by multiple users, meaning managers and employees can both be responsible for equipment loaning. Users can quickly see how many items are available with a given timeframe and book equipment in a few clicks, taking the burden off one person.

Equipment loan software can benefit many different industries such as transportation, construction, manufacturing, rental, healthcare, pharmaceuticals, entertainment and more. Any business that is involved in renting out their assets, from bikes to camera gear, can use equipment loan software to minimise the risks and challenges associated with it. itemit provides a complete solution that can transform your current equipment loaning process. With a suite of features that you can use to track, locate, manage and book equipment you can completely streamline your operations and maximise your kit’s return on investment.

itemit gives you a centralised platform to track all your loaned and available equipment. Our state-of-the-art equipment tracking solution is an automated, transparent and effective tracking system that reduces the gaps in your asset management and lets you lend your equipment without a worry. With an intuitive interface, excellent support, and an extensive feature set,  you can easily grow your business. itemit also offers other asset management purposes like fixed asset management, inventory management and IT asset management.

To find out more about itemit’s equipment loan software and how it will help you, you can contact our team at team@itemit.com that’s always happy to answer your queries. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What Is Asset Tracking Software?
2. The Benefits of Asset Tracking Software for Universities
3. Maintenance reminders
4. A shared record of assets
5. Automated asset management
6. Increased accountability
7. Speedier reports and auditing
8. itemit’s Asset Tracking Software

In this guide:

1. What Is Asset Tracking Software?
2. The Benefits of Asset Tracking Software for Universities
3. Maintenance reminders
4. A shared record of assets
5. Automated asset management
6. Increased accountability
7. Speedier reports and auditing
8. itemit’s Asset Tracking Software

Universities hold a vast number of assets across different departments, buildings, and campuses with an array of staff and personnel responsible for them. As a result, asset management is a particularly difficult task for universities. Often tight and limited budgets make it even more essential for educational institutions to take care of their assets and utilise them to the best of their abilities. Asset tracking software can support universities in achieving this with a system that can help them to better manage budgets, spend less time on audits and reporting, and purchase technology only when necessary.

Asset tracking software is an all-encompassing, centralised system that allows users to track important details about their assets in real time. Almost anything, physical or not, can be considered an asset, from software and hardware to tables and chairs. The goal of asset tracking software is to manage the inventory, asset life cycles, and total costs to allow organisations to make better decisions and thrive.

Asset tracking software tracks the life cycle of assets and can notify users when maintenance is due. This ensures assets are in good working order and can also be used to assess the depreciation of them. Using itemit’s asset tracking software you can set monthly, bi-monthly, quarterly or annual maintenance schedules or use your own schedules to make sure all assets are being looked after. This results in fewer unexpected problems and the foresight to make them fit around the academic year. Maintenance reminders can help to improve the longevity of assets by reducing the need for replacements and lowering the risk of depreciation.  Asset tracking software allows universities to take a more proactive approach to maintenance since it is much easier to maintain equipment if you know its history.

A major benefit of asset tracking software for universities is that they can manage their entire inventory of assets from a single place, simplifying what can potentially be a messy archive of information. With asset tracking software users can track, manage, and control inventory all from a single dashboard, maintaining consistency between multidisciplinary teams throughout the university. Plus, not only does asset tracking software tell you where your assets are and how they are behaving but also provides a digitised record of your assets’ history. 

A comprehensive record of a university’s inventory allows it to gather the necessary data for funding requests and to pass annual audits. Information about any funds and grants the university receives for certain activities, equipment or projects can also be stored online and associated with the relevant assets. Therefore, if the school’s funding needs to be utilised by a certain date, the software will notify of expiration dates so valuable money doesn’t go unallocated.

Asset tracking software offers automated solutions that can greatly speed up mundane and repetitive tasks. The software can track the life cycle of your assets and notify users when maintenance is due. As advanced as spreadsheets have become they are still largely a manual process, meaning they are highly error prone and not ideal for long-term data storage. They also don’t guard data integrity and offer little to no protection from data corruption. Less manual work means fewer errors, greater accuracy and speedier operations.

Asset tracking software offers greater visibility over assets resulting in greater accountability surrounding who has what asset and where. You can also add relevant documentation and user manuals to each asset’s digital profile where they are safely stored and preserved. This means all the necessary information about an asset’s life is carried with it and can be immediately retrieved upon scanning its tag. With itemit’s check-in and check-out functionality universities can ensure your assets are where they need to be and with the right people. When your team checks a piece of equipment in or out the asset manager is automatically notified.  Plus, every time an asset is tracked, entered into the system, checked out, or repaired, data is collected.  

For many universities there is only a limited budget for purchasing additional equipment, meaning they need to make the most of what they already have. The maintenance of this budget depends on accurate auditing.  Asset tracking software can alleviate some of the burden of cost management and ensure universities are getting the most out of their current inventory. The reporting capabilities of asset tracking software put it leagues above cumbersome and time-consuming spreadsheets. Using asset tracking software, universities can identify misuse of funds, make more informed decisions, improve their financial forecasting and, at the click of a button, generate a customisable report.

Itemit’s asset tracking software is packed with a suite of first-class features that enable universities to automate how they track and manage their assets with ease. Universities can gain greater visibility and control over their assets, resulting in smarter purchasing decisions and consistency across the different departments. Asset tracking software enables universities to spend less time and money on asset management so they can focus more on delivering a top class education. 

To find out more about how itemit’s hardware asset management software can help you track your assets, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your own 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Here at itemit, we understand the importance of asset tracking software. Additionally, we’re aware of all the benefits that this software can bring. However, those who are unfamiliar with asset tracking may not understand that this software can help users to save money.

The right asset tracking software helps to eliminate ghost assets. These are assets that have been stolen, lost, or damaged. Assets such as these may still be recorded in an inventory. This ultimately means that businesses will not have as many assets as they believe. 

Ghost assets could be costing businesses money. They may still be paying insurance and tax on the assets, even though they’re not being used. However, when tracking software is used, inaccuracies are minimised, as are ghost assets. 

When assets are tracked using a QR tag, users can trace where they last were. By simply logging in to itemit’s software, users can see the asset’s last-known location. Should an asset be misplaced, it can easily be found. Should an asset become damaged, users can report the damage to the maintenance team who can repair it. As soon as the asset is repaired, it could be ready for use once more.

The entire lifecycle of an asset can be tracked with ease. Upon procurement of assets, each asset’s details can be entered into itemit’s software. Users can then monitor the asset’s lifestyle by seeing how often it is used, who uses the asset, its condition, how well the asset is performing, and much more. 

Users can have data that shows how often parts are replaced and how many times the asset needs servicing. Additionally, users can closely monitor an asset’s devaluation, so it’s clear when assets need to be replaced.

itemit’s asset tracking software can be accessed on the go. Users do not need to be in an office or sitting in front of a computer. Rather, they can access the tracking software via an app. The app in question can be downloaded onto a mobile phone or tablet. This helps to make tracking so much easier, and more convenient. 

As long as the assets in question have a QR tag attached, the data can be accessed. Users simply need to log in to the software and select the assets they wish to track. Within moments, it is possible for users to see where assets are located and so much more. 

There is no need for a user to be sitting in their office. As long as they have access to the internet, they can access their asset list via the web or itemit’s handy app! This means that asset tracking is easier than ever before.

It’s not uncommon for employees to look for assets. They may move between offices or even sites to find the assets that they need. During this time, they are not undertaking a task. Rather, they are spending and potentially even wasting time looking for assets. 

When asset tracking software is used, there is little to no need to search for an asset. The asset in question can be tracked within sections. Employees can see where the asset they need is, and retrieve it quickly. This helps to increase productivity and helps to prevent wasted time. 

Employees can now undertake tasks much quicker which can only be good for the business. 

The right asset tracking software ensures that assets can be tracked instantly. This can be very advantageous in terms of traceability as users can draw out routes that drivers can take. Asset management can therefore improve as vehicles will be within the desired boundaries. This results in better tracking while reducing the risk of assets being displaced. 

Businesses that have a lot of assets can find using itemit’s software something of a lifeline. Every single asset can be tracked and traced. This helps to eliminate guesswork and ensures that employees are more likely to work within the desired boundaries at all times.

itemit’s asset tracking software can help businesses everywhere to start saving money. It’s more important than ever before that money is saved. With costs rising, the importance of tracking assets is even greater than before. Users can locate their assets, understand the life cycle, and eliminate ghost assets. Productivity can be increased and traceability could be improved. This is all thanks to the way that itemit’s tracking software works. 

Reach out to our friendly team today to discuss how itemit’s tracking software can help you. You can reach the team at team@itemit.com. Alternatively, you may wish to start a 14-day Free Trial. You can begin to reap the benefits of using convenient asset tracking software that can save you money.

Instant access. No credit card details required.

or, download the itemit app to get started

Your assets are important to you, they’re important to your business. Knowing where your assets are and how they are behaving ensures your operations run smoothly and efficiently. Equipment tracking gives you the transparency you need to ensure you need to get the most out of your hard-earned investments. 

itemit is equipped with a host of helpful features to make sure you know where your equipment is and what it is doing. Equipment tracking can benefit a range of different industries, including construction, manufacturing, IT, healthcare, hospitality, education among many more! If your business or organisation relies on the fluid movement of assets then equipment tracking can help you.

Equipment tracking is a way of keeping a record of everything a business owns. As pieces of equipment are physical objects they are known as tangible assets, this includes:

• Appliances
• Computers
• HVAC equipment
• IT equipment
• Lights
• Production equipment
• Furniture
• Copiers and printers
• Safety equipment
• Signs

You can attach physical asset tags or barcodes to these, allowing them to be easily tracked. Each time the barcode or tag is scanned, the location of the asset is automatically updated in the online asset register. The type of tag you choose depends on the application but they all achieve the same outcome: letting you know where your asset is and how it’s behaving. Asset tracking software provides a centralised platform that keeps  all the relevant information about your assets, such as location, contact information, owner, and maintenance history, in one place.

itemit’s tagging and tracking technologies ensures you always have your kit when you need it most. Check out our top features for equipment tracking:

You don’t need an internet connection to enjoy all the great benefits of itemit’s equipment tracking technology. This makes itemit’s equipment tracking software ideal for use wherever you are, even in the remotest of locations you will still be able to view your assets’ profiles and location history. Our unique offline capabilities ensure you always have access to the information you need. No matter where you are, you can count on itemit!

Flexible reminders make sure you stay in control of managing your assets and help to prevent downtime. When valuable pieces of equipment are out of action this can have a direct impact on the productivity of your workforce, costing you time and money. Using our equipment tracking software you can create an online asset profile and add relevant information to it, such as who the assets are assigned to, issues for maintenance and even user manuals. As a result, you can receive handy notifications when an asset requires servicing or maintenance as well as the cost and utilisation of your equipment assets. Plus, any time the asset is scanned you can see who is responsible for it, helping to ensure accountability and lowering the risk of theft, loss and unauthorised usage.

Teamwork makes the business work. Our equipment tracking software supports team-wide collaboration allowing everyone to get involved in asset tracking. Using our software your team can see where an asset is located, if it is being repaired or who last checked the asset out.

Asset tracking software can help to track, manage, and control inventory all from a single dashboard, this maintains consistency throughout the different teams of a business. Users can view stock levels, be alerted when parts and supplies are running low, and even re-order new items when necessary to avoid stock levels becoming depleted. The centralised system supports cohesive and consistent collaboration across board so you don’t run the risk of duplicated or out-of-date data. itemit’s friendly and easy-to-use interface makes sure everyone is staying on track.

Equipment tracking helps to protect your valuable assets. There are numerous benefits to knowing where your assets are and what they are doing. First and foremost, keeping up-to-date profiles of your assets helps to prevent asset downtime whether this is due to theft, loss, or maintenance issues. Tagging and tracking your equipment also gives you greater clarity on expenditures, financial audits, and inventory management. This reduces the risk of inaccurate data records and subsequent accounting and auditing problems. By keeping accurate records of all your assets you might also experience insurance benefits. If you can document that your equipment is being used responsibly, you may receive lower insurance costs. With an overarching view of your entire asset inventory, and all the information associated with it, you can make smarter decisions for your business.

Managing and tracking your equipment is effortless with itemit. Equipment tracking provides you with real-time location and usage data on your most important assets so you can enjoy peace of mind. Our suite of handy features increase data accuracy and accountability while fitting in seamlessly with your current processes. Equipment tracking lays the foundations for a business to grow and thrive. 

If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below!

Instant access. No credit card details required.

or, download the itemit app to get started