Using Check In Check Out Software With Your Colleagues

Check in check out software makes monitoring which of your colleagues have which tools and equipment simple and effective. With check in check out software, you can:

• See who has which assets
• See when they’re due back
• Receive helpful reminder emails
• Retrieve overdue assets with ease

The process is simple and you can track your tools and equipment in many ways on top of seeing who has them.

Check in check out software works by using asset tracking software principles. In essence, each of your tools and equipment has a unique profile that you can then book in advance and check out.

So, instead of having lists upon lists within a spreadsheet, it’s quick and easy to identify which bit of kit needs to be booked or checked out. 

This makes the system flexible, too, as you’ll be able to use the equipment checkout system to book assets out when they’re due for pre-emptive maintenance or when they’re booked out to other sites and companies.

This gives you more control over your assets’ movements and allows you to log, monitor, and succeed when it comes to any time an asset changes hands.

Asset tracking software is what pins this all together. If the equipment checkout and booking systems are the features you can use to log asset bookings, the asset tracking software itself is where the changes are logged and managed.

Asset tracking software is a system where you can log unique asset profiles. You can use them for any and all assets and any operations including fixed asset management and IT asset management.

In essence, you’ll be logging unique assets within unique asset profiles. So, each tool will have its own profile. Then, you can populate that profile with data unique to that tool.

This means that you can track things on a very granular level and ensure that each asset is traceable and accounted for. Then, the equipment checkout system is above this, allowing you to check these assets out and book them.

Asset tracking software is highly shareable, meaning you can use a check in check out system with your colleagues. Asset tags can speed things along considerably, further, making the system even easier to use with your colleagues. 

Asset tags are physical tags that you stick onto your assets to link the physical tool with its digital profile. Then, every time you scan an asset’s tag, a few things happen:

• The asset’s profile opens
• The asset’s last seen location updates with your phone’s GPS info
• The user who scanned the tag is logged
• The time of the scan is logged

This means that you can book an asset by scanning its tag and pressing “book asset” on your asset tracking app. It also means you can bulk add assets to bookings by scanning their tags one after the next.

Your system won’t allow for double bookings, meaning you get a transparent and easy-to-use system that allows you to check assets in and out with ease.

As itemit is an asset tracking software at its core, you can take the functionality beyond equipment checkout tracking. For example, you can use a powerful locations feature to log how long an asset is with someone. Then, when it returns, you can log the change and itemit will automatically record the amount of time the asset was with that person.

Then, you can scale up your equipment checkout system to more uses. So, you can use the system to log bookings and equipment movements, but you can also use it to track asset depreciation.

Everything comes together in reports, allowing you to filter by any asset details and export customised reports for anything, including tax and insurance purposes.

To find out more about how itemit can help you and your colleagues, you can contact the team at team@itemit.com. If you’re ready to give the software a whirl, you can fill in the form below to start your 14-day free trial. We look forward to speaking with you!

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