Equipment tracking does not need to be a burden. Sometimes it can feel Sisyphean, but there are a few simple things you can do to make this process much easier (and even, dare we say it, enjoyable!)
It all starts with committing some dedicated time to get yourself up and running with your new tools and equipment tracker. We recommend getting to grips with the system and processes yourself first, but then it’s best to pull in a team of willing and reliable helpers to ensure the successful rollout of your equipment tracking solution.
Why should I track my business equipment?
You don’t need us to tell you how much your business relies on its tools, equipment and machinery to deliver its services. But you may still need convincing to spend some time and money implementing an equipment tracking system.
It’s very straightforward. You need to track your tools and equipment because your business relies on them.
How many times have you had a job come in that needs a specialist piece of kit that you know the business owns but you cannot for the life of you find? Be honest. This is just one reason why you need to track your equipment and tools. In this scenario, what do you do? You could order a replacement piece of kit that would do the job, and you can bet your bottom dollar that this time next week the old bit of kit will turn up. Or, you risk going to the job without the tools that you really need to do the job well and efficiently. Neither is ideal.
If only you had a system that allowed you to see where your assets have been and who has them…
Introducing itemit – The Simple Tools and Equipment Tracking Solution
itemit is a cloud-based asset tracking system that lets you keep track of the assets that are most important to you. In a nutshell, itemit enables you to tag all your assets (we recommend using our asset tags and labels) and then scan these tagged assets to access each item’s unique ‘profile’ (think individual Facebook-style profile pages). On these profile pages, you can safely store any information you need, using itemit’s configurable properties. To give you an idea, some of the most popular things added to itemit profiles are:
- Item name
- Item serial number / Asset ID
- Item description
- Profile photo of the item (for quick identification)
- Inspection/ Servicing due date (Top tip: Add these as reminder properties, so you are notified when they are due)
- Warranty expiry date
- Item specifications, e.g. dimensions, voltage, etc.
- User manuals (This is so helpful as it means your team always have access to manuals no matter where they are)
How will tracking tools and equipment help my business?
Firstly, if you are tracking your business’ tools and equipment using a good system, your daily work life is going to get much easier. The amount of time you can save is phenomenal, just think about what else you could get done if you weren’t spending half an hour a day trying to work out where your assets are and who on earth has them. A saving of half an hour a day is 2.5 hours a week, 10 hours a month and 120 hours a year! Add to this the money you will save by not having to replace lost assets unnecessarily. All of a sudden, purchasing a low-cost asset tracking system seems like quite a good idea, doesn’t it?
Who uses itemit to track tools and equipment?
itemit is used by many different companies to track a variety of assets. For example, itemit is relied upon to monitor collections of very high-value assets that are stored across the world. In this scenario, it’s crucial that asset locations are known and that auditors have access to the financial and insurance data they require. In terms of tools and equipment tracking, itemit is very popular with landscape gardeners, restoration and remediation businesses and electrical and service engineers as well as builders.
Here are just some of the organisations already using itemit to keep track of their critical tools and equipment:
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