On the 4th day of Christmas, my true love gave to me: an easy way to group assets in bulk!

If you have a lot of assets, you’ll know the importance of creating an audit trail. Whether this is created by tracking the assets as they move from location to location, or by adding and removing them to and from collections, it can be a slow process.

Not anymore! With the quick-add feature, you’ll be able to scan QR Code asset tags and quickly add assets to a collection or location.

Collections and Quick Add

So, what’s the thinking behind quick-add?

There are many uses. For example, say you’ve created a collection in itemit for damaged assets, when it comes to inspection you may need to add or remove multiple assets from that collection.

If several assets have been repaired and are ready to be put back into use, historically, you’d have to change the status of the assets one by one.

Not anymore.

Now, the process is a lot simpler. All you have to do is go into the collection you wish to add multiple assets to and press “quick add.” After this, you can scan in all the assets you want to add to that collection.

Locations and Quick Add

But this isn’t the only use case. There are many different ways an asset can change in status. If it has changed hands or condition, collections can be used to reflect this.

But, what if the asset physically moves?

Remember, with itemit, you’ll be able to create location hierarchies too.

In the past, if multiple assets moved from room to room, it was a matter of re-assigning the assets one by one.

Now, all you have to do is open the location that you want to add your assets to, press “quick add” and scan the QR code asset tags or barcodes.

Quick add is intelligent when it comes to location changes. As an asset can’t be in two places at once, assets will be moved automatically from the previous location into their new location.

A Helping Hand for your Industry

Quick add will help you track your tools and equipment quickly and with ease, no matter which industry you’re in.

It could be that you’re tracking toolkits, but also want the additional accountability of tracking specific tools, you can now use quick add. In the past, the fastest way to track the movement of these tools would be to only track the toolkit. Not anymore!

If you have multiple assets that move around a lot, whether it’s within your own building or from site to site, quick add can help.

For example, if you work in a lab, and you want to know exactly where your crucial kit is, but also want to be able to move it from one place to another quickly. Now, you can use itemit to add that extra layer of accountability with ease.

You can find out more about what itemit, the ultimate asset tracking software, can do for you by contacting us or by filling in the form below.

Instant access. No credit card details required.

or, download the itemit app to get started

What is Equipment Tracking?

Equipment tracking can mean many different things. It can be the physical tracking of equipment as it moves from site to site, or it can be about how you manage your equipment.

All in all, equipment tracking is how you look after your kit and ensure it’s always in the right place, with the right people.

Physical Equipment Tracking 

When it comes to equipment tracking, the first thing that’ll come to mind is the physical tracking of your equipment.

What does this mean? Using asset tags in the form of QR codes, RFID tags, or BLE tags to track equipment as it moves around. 

Linking an asset tag to a piece of equipment will make that piece of equipment unique. This way, whenever you scan the asset tag, information including the last seen location and the user who scanned it will update for that asset.

This means that whenever your equipment moves, you can track it by scanning it in and out of sites.

Other features can help supplement this, including equipment booking features and advanced location features, meaning you’ll be able to track exactly where all of your equipment is.

Equipment Management

The other side of equipment tracking is the management of said equipment. It’s not much help to know where your assets are if you don’t know the condition they’re in.

With a great asset tracking software, you’ll be able to track your equipment and manage it all in the same place.

The idea of asset tracking is to minimise asset downtime and to maximise accountability. Knowing who has what or where it works wonders for accountability, but doesn’t show the full picture.

Being able to create reminders for necessary maintenance and repairs assists with knowing which equipment you can use. Knowing an asset is going to have downtime in advance means that you’ll be able to put measures in place to ensure your business is running efficiently.

You’ll also be able to track and manage your equipment by running reports so that you can see precisely what everything is doing and where it is.

More than just Tools

When you think of equipment, you’ll most likely think of tools or other physical, manual kit.

Asset tracking doesn’t just apply to tools, however. Your equipment can be your IT assets if they’re needed out in the field. It can be a variety of plant equipment that runs in the background. It can be any sort of fixed asset.

So, the same things as before apply. Asset tracking is helpful even if an asset doesn’t move around much. You’ll still be able to use it to manage the equipment and minimise any potential downtime.

Overall, asset tracking can generate an excellent ROI for these reasons. Knowing exactly where your tools are, across all sites at any one moment is powerful. Tracking when maintenance will happen at the touch of a button is vital. Seeing how effectively your assets are running at any given moment is crucial.

Using equipment tracking software to know about all of this in a simple web portal and app can help you save a lot of time and a lot of money. The extra accountability alone goes a long way.

itemit can help you track and manage all of your equipment, from tools to IT assets, to plant equipment. To find out more, you can contact us at any time, or fill in the form below.

Instant access. No credit card details required.

or, download the itemit app to get started

It’s the third day of Christmas and today, what does your true love have for you? Asset management software that lets you configure your own location hierarchy tree, of course!

You may initially be wondering what good that is to you and that perhaps you’d rather your true love had sent you a new Armani watch. Allow us to try and show you why asset management software is better than an Armani watch (hey, look, we said try...!)

The key is – once you’ve built your location hierarchy, you can do some great things. Check out this Quick Add video to see location hierarchies in action.

Quick Add using itemit Asset Management Software

How do you create your own location hierarchy?

• Head to the itemit web portal
• Click on Locations in the top menu
• Click Add Location
• Use the hierarchy builder to configure your location tree

What’s an example of a location hierarchy tree?

Here’s an example of a location hierarchy tree. As you can see, in this case, we’ve built a hierarchy that allows us to keep track of where tools and equipment are. Once you’ve got this set up in your asset management software, it’s easy to monitor whether your assets are in a van or if they’re in one of your store rooms.

You don’t need just to track assets in vans and storerooms though, why not create a location tree such as this one instead to track assets within a building.

What else can I do with location hierarchies?

The final benefit your location tree gives you, that not everyone knows about yet, is that you can use your location tree to share sub-sets of assets with your team and staff members. 

For example, if you’re managing a large estate with 200 buildings on it, you need to have visibility across all 200 buildings. However, the staff in each building probably only need access to see and contribute to assets within their own buildings. If you use the itemit asset management software, you can achieve exactly that. For each location you add to your tree, you can select which users to share this location. This means users in each building can scan assets and report issues within their own building and you can monitor the whole estate. What’s even more impressive is that you do all of this using the same system!

Does a collection hierarchy work in the same way?

Yes! Collections are similar to locations in that they’re fully configurable and you can use them to share sub-sets of assets. Think of collections as an easy way to categorise your assets, perhaps by asset type or assignee and of locations as your tool for tracking asset whereabouts within your own custom hierarchy.

What should I do now?

Start your free trial of the itemit asset management software and create your own location tree to get started.

Instant access. No credit card details required.

or, download the itemit app to get started

Did you know, you can use itemit to track and manage your keys?

If you’re responsible for many bunches of keys, you’ll know the importance of tracking these keys and checking them out and back into each contractor efficiently. If you’re not already using a smart asset tracking system to track your keys, then it’s time you do!

The Need to Track Keys

If you’re a University or Facility Building, then you’ll have a lot of keys to track. Each building has keys for different floors, buildings, plant rooms, roofs, etc. All of a sudden, you end up with hundreds of keys to monitor. Add to that the keys for each vehicle, especially if you’re a construction business or service provider and travel from job to job, and it’s easy to see why you’re looking for a better way to track your keys and fobs.

Presumably, you’ve got a securely locked key cupboard (or a few!) in your entrance area/behind reception. When you’re keys are here, you know they’re safe. But every day, you have many different contractors and employees who all take keys out so they can perform their duties. With each change of possession, there’s a risk that your keys can be misplaced, lost and damaged. Asset Tracking Software can allow you to scan assets and instantly check them out to authorised contractors and staff members.

Using Asset Tags to Track Keys

With the use of a simple QR code keyring, tracking and managing your keys bunches is easy. When your colleague next rocks up and lists off the key bunches they need, simply scan the key’s tag and check it out to your authorised personnel. If you want extra security and peace of mind, you can also request that your contractors scan the keys when they arrive on site. This will reduce the chance of lost keys and also help you to find any keys that do get misplaced. You know how it goes, you’ve lost something important and someone asks you where you last saw it. With itemit’s asset tracking software, you’ll be able to see where each set of keys is, has been and who has it.

As well as this, a huge benefit of using asset tracking software to manage your keys is that you can categorise keys per building or site using the itemit collections and locations features. This means if you have a new contractor who isn’t sure what keys they need, all you need is the name of the location they’re headed to and you can see at a glance all keys that may be necessary in that location.

Asset Tags Create Unique Assets

As QR code asset tags are themselves unique, assigning them to assets makes those assets unique as well. This means scanning a QR code asset tag, brings up that asset’s unique profile page. This makes tracking the location of each key much, much simpler.

Where can I get Keyring Asset Tags?

To gain greater accountability over your keys, keyring QR code asset tags will help. Whether you’re booking your keys out or even if someone is just borrowing them, using keyring asset tags greatly speeds up the handover process.

Where can you get these functional, magical tags? All you have to do is contact us and ask about tracking your keys and we’ll get this sorted for you.

It doesn’t have to be difficult to track and manage all of your important assets and keys anymore. No more spreadsheets needed. Asset tracking and management is simple now that itemit has the key.

Using Asset Tags to Track Keys

With the use of a simple QR code keyring, tracking and managing your different sets of keys is easy.

Every time you hand them to a new user, all you need to do is scan the asset tag keyring and check the key out to the temporary owner.

They don’t need to do a thing, and it only takes a moment! It’s that simple.

If you’re a landlord, therefore, or if your building has lockers, you’ll be able to use QR code asset tags to assign all of your keys to different people.

As well as this, having this extra layer of accountability means that your keys are a lot easier to track uniquely.

Instant access. No credit card details required.

or, download the itemit app to get started

On the second day of Christmas, my true love sent to me – an easy way to track equipment!

As your business grows and you purchase more and more equipment, you’ll find it increasingly challenging to track equipment and monitor its condition and whereabouts. Luckily, asset tracking software will make your life much easier.

Tracking equipment is much easier if you use a smart system with powerful features, such as Booking your assets in advance, guaranteeing they’re available when you need them.

Booking Assets in Advance

itemit has fantastic Bookings and Check in/Check out capabilities that will help with your equipment tracking requirements.

Watch this quick tutorial video for an overview of the possibilities.

As you can see, by booking your assets in advance, you can not only ensure your team have what they need, when they need it but you can also see at a glance which assets are available when you get a new job request come in.

Make sure you check out itemit’s calendar feature which shows you all your bookings on a handy calendar view.

Check-in and Check-out assets

Once you’re familiar with booking your assets in advance, the next step is to take this one step further and to check booked assets out when the booking start date is due. Checking out assets marks them as being checked out. This way, it’s very easy to see at a glance who has your assets and when they are due back in.

When your team check out assets, they feel an increased responsibility for keeping those assets safe. Your whole team is able to see who has which assets and this gets added to your audit trail, meaning that you can monitor and track who has had which bits of equipment and where they’ve been.

Did you know you can check out items to non-itemit users?

When you’re tracking equipment, sometimes it’s not going to an itemit user, it’s going to a job or a location or one of your customers. itemit gives you the option to book assets for and then check items out to a ‘Contact’. Contacts are non-itemit users that you can add on the fly.

As a result, you can run reports to see which contacts have which assets or which pieces of equipment have been reserved for their job. You can even share your equipment with your contacts in itemit so that they too can scan your asset tags and find user manuals or health and safety certificates relating to the equipment they’re using.

Equipment tracking at your fingertips

The itemit asset tracking software comes with an iOS and Android app, which means you don’t need any additional hardware, you and your team can simply use the devices you already have and are familiar with. itemit’s powerful web portal provides flexible reporting and a central place to track your equipment.

Then, integrate your asset tracking with Zapier to view your bookings anywhere, from google calendar to slack.

Instant access. No credit card details required.

or, download the itemit app to get started

When it comes to IT asset management, itemit can help your business track all of its IT assets. When we refer to IT assets, we mean both your tangible assets and also your intangible assets.

Tangible assets include anything you can physically hold such as phones, laptops and computer screens. With the use of itemit’s IT asset management software, you’ll be able to use QR code asset tags to link your assets to a digital profile. Whenever these assets move or change hands, you’ll be able to scan the QR code asset tag to update the user and location information instantly. 

But what about your intangible assets that don’t move? What about the IT assets that stay firmly on your computer, phone, or tablet?

Luckily, with itemit’s IT asset management software, you’ll be able to track and manage your intangible software assets alongside your physical assets!

IT asset management software and unique profiles

The best thing about itemit is that it creates a unique profile page for each of your assets. This helps you track each asset individually.

What this means is that you can add information about all of your software and view it either separately or in bulk. Being able to manage software individually means that you’ll be able to track and monitor who has access to each piece of software, how many licences you have and when they are due for renewal.

What’s unique about the itemit IT asset management software is that you’ll be able to share certain information with certain users only. Now, each user can see which IT assets they have been assigned without any hassle.

Organise your IT assets using Locations and Collections

When you use itemit as your IT asset management software, you’ll be able to add laptops to collections or locations. This lets you track your software licences conveniently. For example, if you create a collection named after your CRM software, you can then add all of the laptops that have access to that CRM software to that collection. As a result, you can see at a glance not only which devices have access to this software but also which of your team have access.

Add links to software user guides and tutorial videos and pdf manuals to assist with software use this way, with all of the right people being able to see all of your helpful tips and tricks.

Keep on top of subscription renewals

It feels as though there’s always a new tool that your team need access to that will benefit their productivity; it’s one of the beauties of cloud-based software. However, the more software licences and subscriptions you have, the more you need asset management software. itemit lets you add reminders of renewal dates and expiries so that all you need to do is run a report to see which licences will expire soon.

You can even track your personal software this way in your own workspace! If you have a Netflix subscription, why not manage how much you’re spending on it monthly and set reminders so that you know exactly when the money is going to leave your account.

itemit IT asset Management Software

Our super easy to use tool, itemit, can revolutionise the way you manage your IT assets. The features we’ve discussed here are only scratching the surface! Check out our tutorial videos to see more features in action. Find out more about what itemit can do for you by contacting us or by filling in the form below.

Instant access. No credit card details required.

or, download the itemit app to get started