Why You Need IT Asset Management Software

Published on July 7, 2021 • 3 min read

IT asset management software gives you more clarity and control over how your assets are behaving. It's useful in many contexts, including when you're onboarding when you're working from home, and when you're tracking fixed assets.

Overall, IT asset management software saves your business time and money. When you have control and visibility over your assets, you can take them further and get the most use out of them possible.

You'll also lose fewer assets, purchase fewer duplicates and ensure that your colleagues have everything they need to fulfil their responsibilities successfully.

How Does IT Asset Management Software Work?

IT asset management software allows you to log assets as unique profiles, similar to on social media. You can then populate these asset profiles with asset critical information.

So, for example, you can log a desktop, add PAT test dates, log who is responsible for it, and report issues if and when you need to. 

The ability to log unique information against unique assets opens up a world of possibilities. Not only do you have more clarity and control over your things, but all of the data is also pulled into an automated report, giving you more visibility over how all of your assets are behaving.

These reports are powerful, customisable and exportable, giving you the clearest view over how your assets are behaving as possible.

Hardware Asset Management

Hardware asset management is the process of tracking and managing your hardware. Your hardware will be your laptops, desktops, phones and so on and so forth.

Therefore, you need to track physical attributes and information, such as make and model, location, and user info. Some of these fields may overlap with your software, but you'll save money in different ways.

The ability to use asset tags gives you the fastest way possible to update asset locations and information. To log updates, simply scan the asset's tag. The last seen location automatically updates, as well as the time of the scan and the user who scanned the tag. The asset's profile also opens, ready for edits.

So, for example, if you notice one of your assets has a cracked screen, the process of reporting this is simple. Scan the tag, click a button, type the issue and hit save. After that, your team will receive an email telling them which asset is damaged, where it is, and who is responsible for it.

Software Asset Management

Software asset management is a little different, but you can use the features in a slightly different way. So, if you're using reminders for PAT test tracking, you can also use reminders for subscription dates.

In essence, each software your business uses is still a unique asset and, therefore, you still need to track relevant information. In this sense, IT asset management software works in exactly the same way whether you're tracking hardware or software.

So, you can track login information, who has access to which software, the price of your subscription and the dates your subscription runs from and until.

You can also add support lines and emails as information so that you get quick, transparent and easy access to all of the data you need. Overall, this transparency saves your business a lot of time and a lot of money.

Scaling To Fixed Asset Management

The best thing about using asset tracking software is that you can tailor it to many different uses. So, when you use asset tracking software, you can use it for IT asset management but also for fixed asset management.

Thanks to helpful grouping features, you can keep this data separate or you can see it all in one place using reports. This way, as your IT assets will be fixed assets, you can run full reports on everything your business owns.

The best asset tracking software lets you track depreciation on your assets, too, which helps you keep up to date with all of your asset-level information. Then, exportable and customisable reports give you a clear overview of asset faults, asset usage, and information for tax and insurance purposes among other things.

To find out more about how the itemit asset tracking software can help your business save time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.