How Do Hardware Asset Management Systems Work?

Hardware asset management is an effective way to track and manage a range of your business’ IT assets. With an effective hardware asset management system, you can simplify your asset audits and asset tracking operations.

When you use asset management systems, you:

• Save time
• Save money
• Lose fewer assets
• Purchase fewer duplicates
• Avoid asset accounting risks
• Gain control of your assets

This is because you have more visibility and control over your entire asset register.

Hardware asset management is a subset of IT asset management. IT asset management is a set of operations that include logging, tracking and managing any of your business’ assets that have IT capabilities.

In this sense, you can log software, laptops, and phones into an IT asset management software.

Hardware asset management is the same, only with hardware specifically. So, hardware asset management operations won’t involve subscription renewals in the same way that software asset management may. However, password information may be logged whether you’re tracking software or hardware.

So, any IT asset management operations may overlap with one another, but some operations may be asset-specific, which is why specifying the type of asset is important.

Your hardware asset management system will be a type of asset tracking software. The benefit of using asset tracking software as opposed to a tailored hardware asset management system is that asset tracking software is more customisable and malleable.

So, you can start by logging your laptops, phones, and other IT hardware as unique asset profiles. Each asset has its own profile, differentiating one laptop from another. This way, if one laptop gets scratched, logging, identifying, and fixing the issue is a lot simpler if you know which laptop has the issue.

Then, with asset tracking software, you can scale your asset usage to include fixed assets, software assets, and more. You can keep your hardware assets separate by using a collections feature.

Asset tags speed up a variety of asset-level operations. These are physical tags, likely a barcode or QR code, that you stick onto your assets. 

Then, after you’ve linked these codes to their corresponding asset profiles, every time you scan that tag the last seen location will update. In other words, if you scan a laptop’s tag with your asset tracking app, that laptop’s last seen location will update.

The asset’s profile will open, too, ready for edits. Therefore, if you see a laptop has a scratch on it, you can simply log this by first scanning the asset’s tag and then by using the issues management feature.

Bulk actions are a lot simpler with asset tags, too. So, if you need to audit your hardware assets to double-check they’re all still in the correct location, you can do so by scanning the tags in bulk.

itemit’s IT asset management system is highly scalable. What this means is that you can use itemit for hardware asset management with ease. However, as itemit is a malleable asset tracking software, you can also bring in fixed asset management operations.

Then, you can separate your hardware assets from the rest of your IT assets and keep other fixed assets separate from those in a simple, transparent way.

With the use of asset tags and a wide range of helpful, customisable features, you can use itemit for whatever asset tracking needs your business has, saving time and money in the process.

To find out more about how itemit’s asset tracking software can help your business you can contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

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