The Vine Church Case Study

church assets tracking

“itemit helps us in a lot of ways”

Tracking Church Assets Using itemit

The Vine Church is an international English speaking Church based in Hong Kong. Their services are held every Sunday, but it doesn’t stop there. There is also outreach and teaching about the Christian faith, as well as an importance put onto creativity. With all this creativity and activity, there are a lot of church assets that need to be maintained.

Making sure they’re active in both the community and in creating sermons to teach about the word of God in a modern context, the Vine Church also have courses and missions to evangelise and teach.

itemit, the simple asset management software, has helped them keep their church assets in order, making it easier for them to spread the good news without worrying about which assets are where.


About the Vine Church

The Vine Church was set up with the mission to evangelise and teach the word of God. Not only this, but their goal is to outreach in the community and help out anybody in need.

Their team is large and international, with volunteers and workers spanning the continents. With many holding impressive accolades including theology Masters and degrees, a lot of the leaders have more than one job to best help the community.

They preach through sermons and by educating, with creative programmes and activities hoping to generate more interest and enjoyment in worship.


What they do

Primarily, the vine Church teaches about the word of God. Their one goal is to help people grow using worship to do this. They hold services each week and display special sermons with guest speakers from around the world.

They have also created their own communities, to connect people with each other and to help people grow by discussing their faith. They put on courses to help people learn and deepen their knowledge of their faith.

Of course, they also work in a charitable capacity with volunteers and carers to give support to those less able. This will mean travelling around and seeing and helping those who struggle on their own.


The Problems Facing Church Asset Tracking

With all this travelling, evangelising, preaching, and teaching, however, there is a difficulty when it comes to asset monitoring and church asset tracking. There are so many different aspects of stage performance that it’s difficult to know what can be used and when and where it is.

First of all, it’s difficult to track specific church assets, such as bread or wine or robes, but add onto this equipment and tools used to reach a wider audience. Suddenly your church assets involve speakers and instruments and in-ear monitors and stage accessories.

All of this equipment is hard to keep track of without asset management software, without an asset register, and without asset and tools tracking.

It’s almost impossible to stocktake without asset tags, whether QR code or RFID, and without asset management system software which can create a simple and automatic asset register, it’s difficult to know what you own. Without mobile asset tracking software, it’s difficult to know where everything is. Without an equipment maintenance tracking app, it’s difficult to know what is and isn’t worn down.

Luckily, itemit does all of this and more.


The Solution

After discovering the difficulty in asset management, the Vine Church looked to find some simple asset management software. When they found itemit they discovered it was easy to use and access and that it was an incredibly useful mobile asset tracking app.

The most helpful feature for the Vine Church is the fact that QR code asset tags are able to recall records from the app. itemit can also be used as an RFID tracking app using RFID asset tags. itemit can even be used as barcode asset tracking software.

Not only this, but the fact that itemit automatically creates an asset register, meaning that Church asset tracking was instantly made simpler, with a clear inventory and list of locations at the touch of a button.

Also, the fact that the Vine Church can add comments and reminders for technology that needs to be inspected or maintained. This means that damaged technology can be fixed sooner, and important dates are never missed again.

The price is also affordable, with a fourteen day free trial to test out all the features and see how well the app works. After using the trial, the Vine Church was hooked on itemit’s helpful stocktake, asset tracking, and maintenance report features.



When we asked Winnie Lo, the technician at the Vine Church, for a Testimonial, this is what she said:

“We were struggling with keeping track on our equipment inventory, when to check up and repair. itemit helps us in a lot of ways. We are able to put in reminders for checkup, QR code tag our items, and it is easy to search for data of the tagged item.”

Winnie at The Vine Church also reported that itemit was easy to use, helpful, and that she would recommend it to other similar organisations.

Need to maintain your Church assets?

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Sanguine Medical Case Study

medical asset registers

"The system is user friendly with easy access on the go via the app"

Asset Registers: itemit’s impact on Sanguine Medical’s asset management

Sanguine Medical Ltd. supplies medical equipment via loans. This means that asset registers are vital in order to track and maintain the variety of tools and equipment that are out on loan.

How has itemit’s ability to create simple and accurate asset registers helped Sanguine Medical with their wide array of equipment tracking across the world? Asset monitoring and small tools tracking alike have assisted with Sanguine Medical’s goal to provide effective healthcare sales on an international scale. Find out how below.

About Sanguine Medical

Sanguine Medical Ltd. were established with the goal of distributing healthcare assets, whether small tools or fixed assets, worldwide. They themselves are the marketers of these products, but they work with companies both large and small in order to get said companies’ life saving products into the market.

In this case, Sanguine Medical are innovators and marketing experts. They help inventors around the world get their products into a wildly competitive market. In a way, they are the mediators that help lives get saved.

They’ve worked with clients from the UK, Europe, and the US and their client size has varied from distribution start-ups to corporate. They are proud of their niche, however, which is assisting with small to medium sized markets so that they can help realise their ambitions.

What they do

Sanguine Medical acts as a mediator between the market and healthcare equipment companies. They offer a variety of marketing solutions in order to help get the life saving, innovative and creative medical equipment to the people that need it.

Offering a variety of equipment on loan Sanguine Medical also helps with finding opportunities for the deployment of interesting and futuristic assets, helping bring the medical industry forwards in how it treats illnesses.

With this amount of assets, both small tools and larger, unique equipment, an effective asset tracking system is needed. In order to create an effective and accurate fixed asset register, Sanguine Medical use itemit, the simple asset management software.

The Problems

Some of the problems are immediately clear. Sanguine medical has a lot of unique assets and their assets are spread across many countries. Therefore, they need an effective equipment tracking system in order to make sure these assets are in the correct place and with the correct people at the correct times.

A large problem Sanguine Medical was primarily facing was the limitation of spreadsheets as an equipment tracking system. All of their assets needed to be listed and accounted for and spreadsheets are unwieldy and overly complex. Sanguine medical needed a simple asset app.

As well as this, spreadsheets don’t notify the user of important maintenance dates. Sanguine medical need to know servicing due dates, loan expiry dates, warranty expiry dates, and simply adding this to a spreadsheet is inefficient. An equipment maintenance tracking app was needed.

The Solution: asset registers

Looking for a better option than spreadsheets, Sanguine Medical searched online for a simple mobile asset tracking software with in built cloud-based web functions. They found itemit.

After a trial of the itemit equipment tracking software, Sanguine Medical found that the asset tracking app was entirely fit for their business purposes. They could use it as small tool tracking software and as a system to maintain accurate fixed asset registers for their medical equipment.

itemit has proven to be easy to use according to Sanguine Medical and they wish to continue using it in the same way due to the success they have found with it. It assists them in saving time as they can simply use a mobile device to update and track assets.

A few of Sanguine Medical’s favourite itemit features are: reminders, notifications, and labels. They can also see the entirety of their asset register in one simple and easy to track place.


When we asked Katarzyna Hernas, the Managing Director at Sanguine Medical Ltd., for a Testimonial, this is what she said:

“The system is user friendly with easy access on the go via the app. We use it for management of equipment placed with our customers. It is very helpful to have functions like notifications and reminders. Quality and functionality meets the price.”

She also reported that there was nothing about the app that she would change or improve.

Tracking equipment out on loan?
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The REME Charity Case Study

Case Study: The REME Charity

"Simple to use and particularly well laid out"

Extraordinary work

The REME charity works to assist with and promote the support of past and present members of the Corps of Royal Electrical and Mechanical Engineers.

A part of the Ministry of Defence, the REME charity have raised millions to support the individuals within the corps, whether retired or serving, and their families. They also do important work on behalf of those who have fallen and with rehabilitation for injured soldiers.

From financial support to offering up a community for members of the Corps, the work the REME charity does is varied and extraordinary.

About the REME Charity

The Corps of Royal Electrical and Mechanical Engineers was founded during World War II in order to assist in the recovery, repair and maintenance of the army’s electrical and mechanical equipment.

The first steps towards the REME Charity as it is today occurred just after the war ended, when it was realised by the government that they had a duty of care over their returning soldiers.

In 1945, the Charity had its early days as the REME Benevolent Trust. Seventy years later in 2015, The Trustees of The Central Charitable Trust decided to incorporate the Charity, and by the end of August 2016, the Charity was fully operating.

What they do

The REME Charity operates in a variety of different ways and areas. Working with serving members of the Corps with sports and adventure activities to help with personal development and to create a community. Supporting a museum in order to raise funds. Working with retired members of the Corps and assisting with integration into retirement.

The Charity has three key objectives. They wish to promote the efficiency of REME and to foster its “esprit de corps; to relieve either generally or individual necessitous persons being members or former members of REME or their dependants (Beneficiaries); and finally, to support charitable purposes for the benefit of Beneficiaries.

The Charity has been wildly successful, spending over £271,398.55 on benevolence in 2016. The passion of its members and understanding of the challenges and trials and rewards of serving in the REME corps is the backbone of the Charity, leading to this success.

The Problems

In order to raise money for members of the Corps, however, a system of asset management was needed.

A varied collection of property items that includes valuable art, wine, and silver needed to be kept track of, especially because of the prestige and history these assets hold. Therefore, spreadsheets are impractical.

While spreadsheets can be found and used for free, they are still unwieldy and create issues related to the control of numerous versions. Not only this, but they’re not accessible at a moment’s notice and aren’t always connected to the cloud.

What this all means is that it’s impossible to use a smartphone to update a moving piece of valuable artwork if spreadsheets are the primary form of asset management.

The Solution

After trialling a few different asset tracking options and finding them complicated or expensive, the REME Charity was referred to itemit.

Suddenly, it was simple to tag and scan items quickly and photograph them for instant recognition within an asset register. Spreadsheets were no longer needed to be used, especially due to itemit’s cloud based service.

The fact that a diverse and varied portfolio of items that spans from art to wine could now be categorised, managed, and tracks was also helpful in assisting with the Charity’s work.

In the future, the REME Charity is looking to expand the use of the app to remote locations and to add more users. This is in order to get more out of the possibilities asset tracking and management provides.


The REME Charity reported that itemit was not only inexpensive, but also helpful, easy to navigate and use, and readily recommended use of the app.

When we asked retired Major, Garry Wright-Rivers, the Business Development Manager at the REME charity for a Testimonial, this is what he said:

"Delighted with this product as a new customer to asset tracking. It is simple to use and particularly well laid out. Having sampled a few other (far more costly) products, I have found that itemit has lived up to all expectations. Exceptional customer service throughout has proven to be the cherry on the proverbial cake!"

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Genie Ventures Case Study

Case Study: Genie Ventures

"itemit has been such a great help to our company"

Granting more wishes than three

Genie Ventures specialises in digital marketing and publishing. Their four extremely successful brands fit a variety of purposes while serving their ultimate goal of innovation with enthusiasm.

Broadband Genie was the UK’s first dedicated broadband comparison site. Genie Goals works as a cutting edge marketing consultancy service for the retail sector. Office Genie was the UK’s first marketplace for shared deskspace. Finally, the Genie Shopping Network drives to increase sales for online retailers.

Their work is innovative and varied, but their team spirit and hard work has helped them win an ever increasing amount of awards.

About Genie Ventures

The company has grown since the launch of Broadband Genie in January 2004. Four years later, the company was fully founded, moving into a bakery to work out of.

Since then the company has simply continued to grow, now employing over fifty people and working on a top floor office in Cambridge. Operating principally in the UK, Genie Ventures now also operates in European and US markets.

The brands they work with have also improved from the start, including Google, Sky, Amazon, and Calvin Klein. Their work ethic and team spirit is reflected not only by their successes, but also by the growth and camaraderie of their workforce.

What they do

The two main things Genie Ventures does are: own and operate a variety of successful websites for clients; run an impressive performance marketing agency.

These two goals have different teams working on them and use the different brands that Genie Ventures has created, but overall everyone is working towards the same goal. The results have spoken for themselves.

It is important, therefore, that their company utilises up to date, fast and diverse IT equipment to ensure their connections and consultancy is instant.

The Problems

With a lot of IT assets and a need to keep up to date in an online market, difficulties relating to keeping records of laptops, chargers, and monitors arise.

This is partially due to a laptop’s usefulness diminishing over time as more and more space is used up and, crucially, slowing down over time. This is partially due to the natural wear and tear of things, and partially due to the fact that technology is moving forwards at such a rapid speed.

Because of all of these factors the team developed a need to be able to run reports on their asset data to get a better understanding of their asset register. Information such as when laptops were bought can help in terms of both efficiency and cost. Without a simple way of displaying this information, such as clunky or inefficient use of a spreadsheet, laptops that need replacing could fly under the radar.

The Solution

The solution for Genie Ventures was simple after someone on the IT team suggested the company use itemit.

Now, Genie Ventures can simply categorise and track their IT assets. Using it for their laptops, laptop chargers, monitors and tablets. The most helpful feature for them is the fact that they can quickly and easily see when assets have been bought, so that replacement is easier when an asset approaches the end of its useful life.

The ability to work remotely and track shared assets is also helpful, meaning that items assigned to various members of the team are tracked and there is a greater transparency of who has what, where, and when.

Should an asset break, it can get through the process of getting fixed faster, as it can immediately be flagged up as a broken asset, meaning there is less admin and less of a need for going back and forth between colleagues.

In the future, Genie Ventures plans on adding more and more detail about their laptops in order to both assist the finance team with their work, and also to keep a closer eye on, and subsequently get more out of their assets.


The team at Genie Ventures reports itemit as being helpful, easy to use, and that they recommend it to other businesses. They reported that there was nothing they would improve.

When we asked Gabriella Crow, the Office Administrator at Genie Ventures for a Testimonial, this is what she said:

"itemit has been such a great help to our company – It has been so useful for keeping track of all our IT equipment- we also use it to run reports which helps us with identifying which laptops might need replacing soon and which are the newest etc."

Tracking IT assets?
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or, download the itemit app to get started

Meadow Vale Group Case Study

food assets
Case Study: Meadow Vale Foods

"Great product with great customer service"

Feeling Peckish? Meadow Vale can Help

Meadow Vale Foods is here. Serving up the tastiest chicken at cash and carries and wholesalers throughout the UK and the EU. Their mission is clear: leave none without chicken.

About Meadow Vale Foods

Meadow Vale Foods is part of the Meadow Vale Holdings Group. This is part of the Lloyd’s Animal Feeds Group.

The Lloyd’s Animal Feeds Group is the largest independent innovator and supplier of animal nutrition. With perfect liaison and communication, Meadow Vale Holdings can work as a fully autonomous business, while also interacting with and taking advantage of the group’s strength.

Meadow Vale Foods supplies chicken via wholesalers and cash and carries throughout Europe. Their products are tasty and fresh from the farm. They even offer artwork for freezers or menu ideas to deliver the best quality chicken possible.

What they do

Offering a wide range of chicken products and services, Meadow Vale Foods is where to look if you’re selling chicken.

Need to spice up a menu? Check out their catalogues or their site!

They offer a mixture of ranges, from food for pubs, restaurants, cafes, hotels, to bars and takeaways, and even travel and healthcare!

Not only this, but they’re also supporting the fish and chip industry and have been for over 25 years, offering delicious chicken bites to add to any seaside menu.

Because of their range of products and their reach, food shows are essential to show off their tasty chicken.

The Problems

However, due to the amount of food shows, there are a lot of potential asset tracking problems.

With a lot of assets, from the plates to the bowls to the cooking utensils, simple asset tracking is essential to save time and to make sure there’s much less loss of equipment or duplicates.

Without an asset tracking solution, there’s a strong possibility of losing track of who is in charge of what. Without this knowledge, equipment is much more likely to go missing.

When you’re on the road showcasing your product, if a prop goes missing, the quickest option is to buy a new one. When this happens there’s a strong possibility that the “missing” prop will turn up again, meaning that both time and money has been wasted on buying a duplicate.

The Solution

The solution is simple! Asset tracking.

With our simple, creative asset management software you can track equipment, props, food, and who’s in charge of it all.

If there’s a lot of assets floating around, getting washed, being used and so on, with asset tags and asset tracking, knowing the status and location of everything is easy.

Using our durable QR asset tags, keeping track of plates and props is simple. Just stick a tag to a prop, scan it in and update it’s status, assign a location, then link it to a staff member.

This way you can know which staff member has what booked out with a simple check of your phone, and you can know where everything is left too!

When everything is quickly and easily set up, it’s just a matter of scanning and updating. Less lost items. Lots of saved time.


When we asked Shaun, the Marketing Executive at Meadow Vale Foods for a Testimonial, this is what he said:

"Great product with great customer service on hand whenever we have an issue, highly recommend."

Serving up some good food?
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Start your free 14-day trial now

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or, download the itemit app to get started

Fleetondemand Case Study

Case Study: Fleetondemand

“A great mobile app and high quality QR tags provides a fast and highly accurate way of storing and tracking our most valuable assets”

Assets tracking Assets


Need to get down the street or across the world? Mobility as a Service solutions can help!

No matter the distance, services such as Fleetondemand can get you there, providing you or your business with the best value for money leasing and hiring and other mobility services.

So how do they get people across the world? A lot of time, a lot of laptops, and a lot of assets.

About Fleetondemand

Fleetondemand is at the heart of the drive for mobility. They provide solutions for Mobility-as-a-Service (MAAS).

They provide enterprise technology applications to a variety of different automotive services, including vehicle leasing, rental and service providers in both B2B and B2C markets.

It’s not too dissimilar from asset management, then, except instead of their assets being mostly physical objects or machinery, they track the different services to get you the best travel rates possible.

The idea is to make travel more connected to the user and more accessible, hence, mobility as a service. So, you can pay for miles instead of taxes or finance on a new car!

What they do

Using software and algorithms, Fleetondemand compare, use, and contrast different mobility services.

With this information, they can provide their customers, whether they’ve individuals or companies, with the best mobility services possible.

Their vision is to help shift away from the idea of travel and mobility that has existed for years.

Instead of freedom only being allowed for those with the car, the private jet, the money or the job, a drive for mobility can help everyone have the freedom to go wherever they’re needed.

The Problems

This creates a unique challenge, though.

Due to how much work they do from offices, laptops and phones in order to create and maintain a service that can take people anywhere, how do they maintain this equipment?

While all the work onsite is going offsite, how do you maintain what is onsite as much?

Because of this, they needed to track their PCs, CCTV cameras, televisions, mobile phones and tablets in a more modern and easy way. This is especially as the company is still growing in their drive for mobility.

They wanted a clear and concise way to manage and store their asset data, managing, tracking, and updating information across all of their office equipment.

The Solution

In order to save time on tracking and maintaining their equipment, Fleetondemand looked to asset management apps for help and found itemit.

They’ve said it’s helpful, easy to use, and that they would recommend it since then.

So how has asset tracking helped?

The asset management software has helped to manage their IT assets in a way which is enjoyable and massively time efficient.

Using our asset tags, they’ve kept their office assets in order. With itemit’s easy to use and simple user interface, keeping everything in order became a pleasure.

Since downloading the app, Fleetondemand has reported that they’ve saved at least 20 hours that would be spent finding, researching, or attempting to maintain their fixed assets.

Fleetondemand says that the best and most helpful asset management feature itemit provides is the fact that it’s a mobile app! With the app and the web portal, they can track the assets that track their mobility schemes and drive for mobility without being tied to a desk.

Also, as their company grows, and as their work becomes more complex as technology does, the need to be adaptable is clear. This is helped out by asset management solutions.


When we asked Luke Creighton, the CSC Executive of the company, for a Testimonial, this is what he said:

“Powerful reporting tools, a great mobile app and high quality QR tags provide a fast and highly accurate way of storing and tracking our most valuable assets plus fantastic customer service! All in all, this is great value for money. The simplicity of the app design allows ease of use which you are able to pull out of your pocket to update your assets at any given moment! Fantastic!”

He then went on to say they will be using itemit for years to come.

Travelling the world?

Begin a trial of itemit Enterprise and you’ll receive free QR asset tags!

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or, download the itemit app to get started