The smooth running of your construction site is no doubt a priority. However, keeping things running smoothly can be difficult if some of your equipment malfunctions. From cranes to diggers, hard hats to spades, every single piece of equipment needs to work well. Unfortunately, a construction site can be a dangerous place. Tools and machinery can break down and consequently, deadlines may not be met. Asset tracking software can provide a realistic solution to this by increasing every asset’s lifespan.

Asset tracking is a reliable way of keeping an eye on everything that your business owns. This type of tracking can also show you how and when each asset is used and even its location. Using a dashboard, it’s possible for users to see the status of every asset. As a result, it can be relatively easy to see which assets are frequently used and which ones aren’t. 

Tracking your assets is possible when you affix a barcode or RFID tag to your assets. As soon as the code or tag is attached tracking is possible. However, you need to ensure that you scan the code or tag so as to create a digital profile. The digital profile will show you where individual assets are. Users can also input details into each asset’s profile so they know which assets are being tracked, its maintenance schedule, usage waiting list, and insurance details.

Every single piece of construction equipment is extensively used in a very short space of time. This is due to the very nature of the industry. Due to the way that every piece of equipment/vehicle/tool, etc. is used, the average lifespan can be limited. However, with the use of asset tracking software, the lifespan can increase.

Every tool, etc. will be extensively tracked from the moment it is purchased to the moment it’s used for the first time. You can see when the tool needs to undergo maintenance and you can see when its value has depreciated. Finally, it’s possible to understand when the tool needs to be disposed of and replaced. 

Thanks to the way that asset tracking software works, it’s possible to see how long a tool will be useful for. With this information, you could make better purchase decisions and potentially reduce spending. Additionally, you may even find that each tool and machine, etc. lasts longer than you think. This could be thanks to the maintenance schedules you set up.

When every single asset you own is tracked you can quickly see how they are used. You can see who uses what and where they are. All of this information coupled with maintenance schedules can help you to improve equipment downtime. 

We all know that when we are at our busiest things can go wrong. Machinery can stop working, tools can fail, vehicles can break down, and so on. However, when you can limit unauthorised usage, show that your assets are tracked, and take better care of them, assets last longer. 

Asset tracking software can realistically help you to improve downtime, you can take better care of your assets from day one. This ensures that downtime is kept to a minimum, allowing you to meet those important deadlines.

Did you know that you can track the location of every asset your construction business owns? We have already seen that when you attach a barcode or RFID tag tracking is possible. But did you know that you can track everything all day, every day? You can see where your assets are within moments and you can do this from your computer, phone, tablet, or laptop. All you need is an internet connection and to be able to log into the online portal. 

As long as the assets you want to track have been uploaded to the system, you can track them 24 hours a day, 7 days a week. Not only can this help to increase the lifespan of your construction equipment, but it can also help to improve security. This is never a bad thing as it can ensure your assets are less likely to go missing. Consequently, you can spend less money replacing lost or stolen assets and get on with the task at hand. 

Wish to chat with an asset tracking expert about increasing the lifespan of your equipment? Contact us now at team@itemit.com.

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So you’ve decided to manage your asset and device inventory management by using asset tracking software. If you have not yet decided to use tracking software to aid you with this, you may make a mistake. Even in this day and age some businesses still rely on paper files and spreadsheets to help them track their assets. Unfortunately, this can result in the asset register being full of errors. 

We humans make mistakes even when we have the best intentions. So, the best way forward is to use software to help you track your assets and boost business operations. Here’s how you can do this.

It’s entirely possible for you to streamline your operations when you use this type of software. You could rely on your chosen device inventory management tool/software to check all of those boxes. When you do, it allows you to get on with the task in hand. 

You could, for example, let the software order more goods when your stock reaches a specific number. You could ensure that every asset is checked over by maintenance at your chosen intervals. Your team members could check assets in and out via the app so a logbook isn’t required. Streamlining your operations this way can make life much easier. You could get on with other tasks while the asset tracking software deals with the menial ones.

As soon as you start to streamline your operations you automatically become more productive. Your team may no longer have to spend a few minutes each day filling out forms and checking boxes. As a result, there’s always a chance that those all-important jobs could be completed much more quickly. 

You could also find that device inventory management becomes easier while also taking less time. This is thanks to the fact that you can locate your devices within moments. You could even assign devices such as phones and laptops, for example, at the touch of a button. This means that your team can get to work almost immediately rather than waiting for you to fill out a form. Consequently, your business operations could automatically be boosted. 

We have just briefly looked at you being able to locate your devices in moments. We’re going to look at this a little more thoroughly now. 

When you track your assets you can see where they are almost instantly. However, to do this you may need to attach a barcode or an RFID tag to each of them. Once the code or tag has been attached, however, the tracking starts. When you’ve created a digital profile for the asset the tag is attached you can see exactly what asset is where. This can make the process of device inventory management a much easier one. 

When you can see where your assets are you know whether they are in the right location. If an asset isn’t where it should be you can make sure it’s sent to the appropriate location. It’s this that can bring you peace of mind and help to prevent assets from going astray.

When you use device inventory management to help you boost your business it can help in a number of ways. You can potentially reduce your business expenses thanks to the maintenance schedule you can set up. Each asset can have its own schedule and this can help to aid with repairs. When your assets are looked after they are less likely to break down. This means that you could spend less money on repairs. Consequently, the money that you would have spent repairing or replacing assets could be used elsewhere. Your profits could realistically go up and your business operations could improve as a result.

Ghost assets are those assets that are broken or have become lost or stolen. While some assets are repaired or replaced, these assets aren’t. All too often, a printer, scanner, or a tool can become damaged. Instead of being repaired it’s put to one side and forgotten about. However, the asset is still listed in the system as being used and is, therefore, known as a ghost asset. Any tool, machinery, vehicle, etc. that has become lost or stolen but is not reported as such is also known as a ghost asset. 

Ghost assets can cost your business money and time. The good news is that if you use device inventory management software you can eliminate them. When you do, you know you have enough tools to complete the task and you have enough vehicles to make deliveries, etc. eliminating ghost assets by creating a profile for every asset you own is the way forward. It’s this that can help to boost business operations and eliminate ghost assets almost immediately.

Would you like to chat with a device inventory management expert about boosting your business operations? Contact us today at team@itemit.com.

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So you’re considering using an asset register to help you to keep an eye on your assets. You should know that if you choose to use a register such as this you’re making a good decision. The very latest reliable and modern asset register format or formats will help you track assets with ease. 

One of the issues that some users of tracking software occasionally have is that their register isn’t up to date. It isn’t complete, therefore, their desire to track assets successfully isn’t fulfilled. This is not something that you need to worry about. This article will show you how you can ensure your asset register is always complete. This is regardless of which asset register format you use. 

Here’s what you need to do:

One of the very first things that you need to do involves you understanding more about your assets. As you add each asset to your chosen software you could include various pieces of information about them. For example, you could add the following to each asset’s digital profile:

The asset’s:

• Name/model and make
• Manufacturer
• Date of purchase and cost at purchase
• The estimated life span and value
• The asset’s insurance and warranty information
• The ideal maintenance schedule
• Who has access to the asset
• A photograph of the asset so it can be easily identified 
• The instruction booklet in PDF format or a link to the instruction booklet
• And much more

The more details that you add about each asset, the better. It ensures that when you need to find that information, it’s very easy. Let’s imagine that your new laptop breaks down. You’ll be pleased that you have the insurance and warranty information noted in the laptop’s digital profile. You won’t have to go searching through a lot of files, the information can be at your fingertips within moments. As long as you use an asset register format that lets you add a lot of details about each asset, you’re good to go.

Now it’s time for you to start tracking your assets. You can do this quite easily by securing a barcode/QR code to your assets. When the code has been scanned, it will create that digital profile that was mentioned earlier. The creation of this profile will allow you to instantly track the asset in question. As long as the QR code or barcode is attached to the asset, you can track it. It really is that simple. 

Simply log into your chosen asset register format via your computer, laptop, tablet, or phone, and track your assets. You can see where they are all day every day. 

Did you know that as long as you have an internet connection you can track your assets? You could, for example, track them from the train, your office, at the theatre (during the interval), at the park, on the bus, and so on. Simply log into the software and you can see each asset’s last known location. 

From time to time, you may purchase some new assets. When you do, it’s a great time for you to update your software. Regardless of the asset register format you use, updating should be easy. Simply add your new assets and input as many details about them as you wish. This will help to ensure that your asset register is always complete. 

Ideally, new assets will automatically be added to the software. However, this is not always possible. If you’re very busy, adding an asset may not be a priority. However, if you ask your team to update the software every other week, they should stay on top of things. You could always make it someone’s job to go around each department and add the new assets. This could ensure that the task is completed quickly.

A very good way to ensure that your asset register is complete is to report issues. From time to time, issues are likely to arise with your assets. A machine, for example, may break down. As soon as this occurs, the maintenance team should be alerted. Depending on the asset register format you choose, you may be able to contact the maintenance team via the app. They’ll receive an update and schedule a repair. Alternatively, a replacement machine may be required. Once the new machine has been purchased it can be added to the asset register.

It’s entirely possible for you to keep your asset register complete all of the time. In fact, once you’ve added a new asset and its related information, the rest is easy. 

Wish to chat with an expert about using an asset register format that works for you? Contact us now at team@itemit.com. 

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When you want to take control of your hardware assets you need to use an asset management tool that works well. Regardless of the type of business you run, if you use at least one computer you have hardware assets. 

Managing as well as tracking your hardware ensures that you’re less likely to lose assets or accidentally duplicate them. The best hardware asset management tool out there will allow you to gain better usage of your assets. It can even show you where everything is located and who’s using what.

There are many different benefits that come with using a management tool such as this. Below, you can find a description of just some of them.

One of the most pleasing benefits associated with tool management is the money-saving aspect. When you track your assets, maintenance is much easier. You can help to minimise costs on repairs and replacements thanks to continued upkeep. 

Anyone who uses modern hardware asset management software can schedule asset maintenance. Once this has been set up for each asset, maintaining everything can be simple. Additionally, having hardware that’s in a much better condition means it will be more reliable and less likely to need replacing. As a result, you can save money.

When you no longer use manual methods to track your assets your business could become more productive. You could save yourself and your team a bit of time every day. You could do this by ensuring everyone can simply focus on their assigned tasks. Everything else can be left to the hardware asset management tool. 

If you’re worried about downtime, asset management can help with this. With the ability to keep your assets in better condition, downtime can be minimised. Consequently, your business can become even more productive. 

Did you know that it’s possible for you to increase hardware asset security? Security can be something of a difficult issue as theft and loss are real problems. The good news is that when you use the right type of management software you automatically increase security. 

You can potentially locate all of your assets all of the time. What this means is that if a tablet, for example, is taken off site it can be located. As long as the tablet in question has a barcode/QR code/RFID tag affixed to it, it can be located in moments. A direct result of this means that you could see where it is and ensure it is returned to you. 

Additionally, your team will be aware that everything is tracked. What this means is that those unscrupulous team members may no longer be inclined to help themselves. Not only does boosting security offer peace of mind it can also save your business money.

ROI (Return on Investment) can be maximised when you use the right asset management tool. We have already seen that it’s possible to prolong the life of all of your assets via good asset maintenance. As a result, you can potentially get more value for your money. 

Secondly, you can gain insight into those computers, etc. that are under-used. This means you can make decisions as to how you can better utilise those assets for the benefit of your business. In other words, you can get your money’s worth, should you wish to.

Every single EU business needs to strictly record all of the assets used to process, store or collect personal data. While this may seem like hard work, using hardware asset management software can make life easier. You can track all of the above information easily while also seeing who is using your assets. This is information that is also required for GDPR purposes. 

Staying GDPR compliant is not always easy. There are so many boxes that you have to tick. However, when you use a tool that helps it can make your working life easier. As soon as you have set your asset management tool up, intermittently check that it’s on top of everything. Not only could this bring you peace of mind it could help you to stay on the right side of the law.

As you can see, using a hardware asset management tool can prove to be very beneficial to your business. The good news is that any type or size of business can potentially use a tool such as this. If you have at least one computer, laptop, tablet, or telephone, you’re good to go. 

If you would like to speak with a hardware asset management expert today contact us now at team@itemit.com.

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Every single business on the planet has assets. Some businesses may have thousands of assets, some may only have a few. Regardless of how many assets they have, ghost assets may be an issue. Assets such as these can cause a business to undervalue themselves. Additionally, they can also cause workflow issues resulting in deadlines not being met. A realistic way to tackle the issue of ghost assets is by using asset tagging software. Software such as this can identify and potentially rid your business of this type of asset.

When you have ghost assets your business could be underperforming. Ghost assets are any type of asset that could be lost or stolen. Additionally, they could be assets that are awaiting repair or awaiting replacement without your knowledge. In other words, these are printers, photocopiers, tools, machines, trucks, equipment, and so on that are still thought to be in working order. Unfortunately, as soon as they become lost, stolen or damaged, they can cause financial issues. 

There’s a real possibility that a customer’s order may not be completed on time. There’s a chance that deliveries may not be made when expected. Production may slow down and your business may not meet its financial goals. Whatever the case may be, ghost assets can pose a real issue. This is why locating and dealing with ghost assets by using tagging software is a priority. The really good news is that this type of software can realistically help you.

Asset tagging software can help in a variety of ways. Firstly, it can help you to have a clear record of all of your assets. As long as you have added every single tool, machine, vehicle, etc. to the software you’re good to go. 

Software such as this can help you to locate your tools but also see which assets aren’t being used. When you’re entering every asset into the system, you have a good idea as to which tools work. When you find a tool, a machine, or a vehicle, for example, that does not work, you can take action. You could, for example, send it to maintenance to be repaired. Alternatively, you could simply note that the machine needs to be discarded or replaced. 

Once you have added everything to the system by creating digital profiles for each asset, most of the work is done. You could have a full and complete record of everything your business owns. A result of this means that you now have a much clearer picture. You could see exactly how many tools you have, and even where they are located. Asset tagging software can also ensure that you’re a lot less likely to have ghost assets again. This is simply because the software could help you to send those damaged tools to maintenance for repairs. Should a machine be completely broken you could tell the relevant people via the software. All of this could help to prevent future issues.

So how can you say “Goodbye” to ghost assets? It’s fairly easy. Simply use asset tagging software to track your machinery, vehicles, equipment, facilities, tools, and anything else. Here’s how to go about it:

• Create an asset register for everything that your business owns
• Make sure that you add an RFID tag or a barcode to the asset so its location can be tracked
• Start adding details to each asset’s digital profile such as its make and model, insurance and warranty information, and anything else that’s relevant
• Consider uploading a PDF instruction manual if there is one
• Set up a maintenance schedule to help prevent assets from being in a poor state of repair
• Track the location of your tools and anything else you use every day. Doing so can help to prevent tools, etc. from being stolen or lost. 
• Give your trusted team members access to the tagging software so they too can track everything. 

As soon as you have done all of the above you are good to go. You could start using the software immediately. If you do, you may be able to see the maintenance status of all of your assets. You could see where they are and which team member is using them. Depending upon the tagging software you choose, you may also be able to export reports based on data. The reports can give you a much clearer idea about how well your business is running. It could also help you to see if there are any maintenance issues, allowing you to resolve the issues immediately. 

Wish to chat with an expert about using asset tagging software to help you eliminate ghost assets? Contact us now at team@itemit.com.

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The construction industry is a hugely diverse and ever-changing industry. With each construction site full to the brim with all types of equipment, it can be difficult to keep track of everything. However, when you use an equipment management system it can make a huge difference. The ability to track all of your machinery, tools, equipment, and vehicles can make life on the construction site so much easier.

Let’s take a look at just some of the benefits associated with using a tracking system on your site.

One of the best things about using an equipment management system is the location detection feature. As long as you have attached an RFID tag or a barcode to your assets you can locate them. A result of this means that your tools are much less likely to get lost. You can always see where everything is located. This could prove to be helpful if a member of your workforce always loses tools. It’s also useful as it can help to prevent theft. 

As soon as each asset has a barcode or an RFID attached to it, the code can be scanned. Once it’s scanned it will automatically create and open up a digital profile for the asset in question. To this profile, you can add as much information as you wish. The more information you add, the better. For example, you could include how much the asset cost, when it was purchased, the model and make, the seller, the warranty and insurance details and much more. In fact, the more information you add, the better. It could allow each member of your workforce to access the information when they need to. For example, usage instructions or warranty information could be useful to have access to. 

Another really good feature that’s associated with an equipment management system is equipment longevity. Thanks to the fact that many management systems let you set maintenance reminders, longevity is possible. 

When you effectively maintain all of your machinery, tools, vehicles, and anything else it could last longer. Setting up maintenance schedules for all of your tools, etc. can help to reduce costs. When you maintain your machinery it’s less likely to break down. It’s also more likely to help you meet those important deadlines. If this was not enough, a management system could also alert you when it’s time to replace a tool, for example, that may no longer be safe to use. As a result, you could keep your workforce safer.

Thanks to the way that each management system works, your workforce automatically becomes more accountable. This is because it can be clear who was using which tool. Additionally, as each asset is tracked your workforce members will know where they left something. 

When everyone knows that tools, machinery, etc. are tracked they automatically become more responsible. They’re unlikely to lose anything and this, in turn, means that you could pay less for lost tools. Consequently, you could have more money to buy new machinery, improve workforce conditions, hire more people, and so on. All of this is realistically possible when you use an equipment management system on your construction site.

We all know that maintaining records is not always easy. However, not everyone is aware that records can be inaccurate. This is especially the case when records are manually updated and adjusted. While everyone no doubt does the best they can when updating records, mistakes can be made. The good news is that when an equipment management system is used, the maintenance of records can become so much easier. 

Thanks to the way that asset tracking/management systems work, it’s possible to build an accurate asset portfolio. This is because each modern and reliable equipment management system is likely to track the use and movement of your assets. Additionally, it could track your financial data as well as your maintenance records. This means that you could have a much more accurate picture of your business than you thought possible. 

As long as you have added financial information, insurance and warranty details, and started location tracking, the system can begin creating data. When data such as this is created it allows you to see how well your construction business is performing. Some management systems allow you to export data. Data such as this could be printed off or read on a computer. Either way, it can help you to gain a more accurate insight into your business. What this means is that you could potentially make new and better decisions based on real data. 

Would you like to speak with an expert about using an equipment management system for the construction industry? Contact us now at team@itemit.com.

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