So you’ve decided to manage your asset and device inventory management by using asset tracking software. If you have not yet decided to use tracking software to aid you with this, you may make a mistake. Even in this day and age some businesses still rely on paper files and spreadsheets to help them track their assets. Unfortunately, this can result in the asset register being full of errors. 

We humans make mistakes even when we have the best intentions. So, the best way forward is to use software to help you track your assets and boost business operations. Here’s how you can do this.

It’s entirely possible for you to streamline your operations when you use this type of software. You could rely on your chosen device inventory management tool/software to check all of those boxes. When you do, it allows you to get on with the task in hand. 

You could, for example, let the software order more goods when your stock reaches a specific number. You could ensure that every asset is checked over by maintenance at your chosen intervals. Your team members could check assets in and out via the app so a logbook isn’t required. Streamlining your operations this way can make life much easier. You could get on with other tasks while the asset tracking software deals with the menial ones.

As soon as you start to streamline your operations you automatically become more productive. Your team may no longer have to spend a few minutes each day filling out forms and checking boxes. As a result, there’s always a chance that those all-important jobs could be completed much more quickly. 

You could also find that device inventory management becomes easier while also taking less time. This is thanks to the fact that you can locate your devices within moments. You could even assign devices such as phones and laptops, for example, at the touch of a button. This means that your team can get to work almost immediately rather than waiting for you to fill out a form. Consequently, your business operations could automatically be boosted. 

We have just briefly looked at you being able to locate your devices in moments. We’re going to look at this a little more thoroughly now. 

When you track your assets you can see where they are almost instantly. However, to do this you may need to attach a barcode or an RFID tag to each of them. Once the code or tag has been attached, however, the tracking starts. When you’ve created a digital profile for the asset the tag is attached you can see exactly what asset is where. This can make the process of device inventory management a much easier one. 

When you can see where your assets are you know whether they are in the right location. If an asset isn’t where it should be you can make sure it’s sent to the appropriate location. It’s this that can bring you peace of mind and help to prevent assets from going astray.

When you use device inventory management to help you boost your business it can help in a number of ways. You can potentially reduce your business expenses thanks to the maintenance schedule you can set up. Each asset can have its own schedule and this can help to aid with repairs. When your assets are looked after they are less likely to break down. This means that you could spend less money on repairs. Consequently, the money that you would have spent repairing or replacing assets could be used elsewhere. Your profits could realistically go up and your business operations could improve as a result.

Ghost assets are those assets that are broken or have become lost or stolen. While some assets are repaired or replaced, these assets aren’t. All too often, a printer, scanner, or a tool can become damaged. Instead of being repaired it’s put to one side and forgotten about. However, the asset is still listed in the system as being used and is, therefore, known as a ghost asset. Any tool, machinery, vehicle, etc. that has become lost or stolen but is not reported as such is also known as a ghost asset. 

Ghost assets can cost your business money and time. The good news is that if you use device inventory management software you can eliminate them. When you do, you know you have enough tools to complete the task and you have enough vehicles to make deliveries, etc. eliminating ghost assets by creating a profile for every asset you own is the way forward. It’s this that can help to boost business operations and eliminate ghost assets almost immediately.

Would you like to chat with a device inventory management expert about boosting your business operations? Contact us today at team@itemit.com.

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