For those of us that have not been on a film set, or worked in film production, it is difficult to imagine just how many moving parts there are to the film making machine! If you work in film, you will know only too well that there is way more to think about than just pointing the camera in the right direction!

Lots of Assets      

Let’s start with a big one! There can be a huge amount of assets involved at every step of the production process. Lights, mics, booms, tripods, light reflectors, editing equipment, lenses, the list is long and gets bigger depending on the size of the production. Needless to say, this is a logistical nightmare to keep on top of.

Multiple Companies

Most productions rely on various teams and companies to work collaboratively to bring a vision to fruition. This complicated the asset tracking process. With a central asset tracking software you can make sure you keep track of what is where and who it belongs to, which helps ensure insurance compliance. 

Hired vs Owned

No two productions are the same, so it doesn’t make sense to have equipment that can cope with the largest production, as a lot of the time assets will be gathering dust! So, you need to hire a lot of equipment. This comes with an added risk of spiralling costs if the asset breaks. Asset tracking software lets you back yourself up by guaranteeing that you are compliant with your insurance.

Like all modern asset tracking, film asset tracking relies heavily on tagging. Let’s look at the most common and effective asset tracking technologies and how they apply to the film production industry.

Asset tracking with QR code has become a familiar part of our daily lives. QR codes are those squares of dots and black boxes that you see all over the place. These are unique patterns that represent sets of information. This technology is not just a powerful marketing tool, it has huge implications when it comes to asset tracking. They are cheap to produce and can be added to asset tracking software quickly, meaning that you don’t need to spend ages manually tracking assets.

A real benefit of RFID tracking for film asset tracking is that RFID trackers don’t have to be visible. So if an asset is going to be on camera, you don’t need to worry about hiding a QR code.

Simply stated, RFID (radio frequency identification) is a means of communicating info about an asset. You can add and delete info as and when needed, which makes them great for using equipment on different sets. 

GPS is a really important part of film production asset tracking. 

Like QR tracking, we are all using GPS tracking in our day-to-day lives. Most people have a sense of how GPS works, but for the sake of thoroughness, let’s remind ourselves how this works. GPS stands for ‘Global Positioning System.’ GPS trackers are linked to satellites which send signals that let us know the location of the tracked object. There is a tracker in every smartphone, SatNav and a range of other handheld devices.

When it comes to film production the applications are vast. Production schedules are often have a variety of different locations at which they need to set up quickly and capture content efficiently. Multiple GPS trackers without a central database is a little like talking to an empty room. The information is out there, but no one can manage and react to it.

When it comes to asset management GPS is probably most commonly used with vehicles. Production companies can keep track of where vehicles are at time. This makes it possible to streamline the production process.

So far, we have focussed largely on production companies. Of course, there are a variety of disparate businesses that specialise in the film-making or production industries. For example, catering. Most large-scale productions have catering trucks to feed the masses of technical staff and on-screen talent. A large catering firm that is working on multiple sets, can really benefit from a central system for tracking vehicles.

However, this is not the only application of GPS technology. Trackers can be added to individual items and scanners which make it possible to find the locations of smaller items that have been checked out. For example lighting rigs and cameras.

By focusing on idle and underused hardware, Hardware Asset Management helps you get the most out of your assets. You can accurately keep track of your hardware inventory and avoid overspending on hardware assets that end up on shelves. 

Having a clear overview of your hardware inventory and knowing what is available will let you avoid purchasing hardware that you already have.

Not only can itemit give you access to all the features described above, it has been built to scale with your production. That means that whether you are working on a small scale short film, or a feature length production, itemit can support you. If you are a production company working on multiple films, you can use itemit for each without purchasing new licences. You can assign equipment to the production so that you can look ahead at your filming schedule and work out what additional equipment you need to hire or purchase.

Furthermore, you can use asset management software to track the location of your assets. Ensuring that all equipment is where it needs to be and the right people are in charge of it! Itemit turns a monumental logistical challenge into a digitally powered, streamlined system.

We understand that it is vital that productions are working to incredibly tight budgets and filming schedules. itemit is cost-effective both as an initial investment and in terms of providing a measurable, fast return on investment.

That’s why itemit adds value to a production. We understand that a great idea on paper that is poorly implemented or half-baked creates more issues than solutions. itemit have completed multiple successful implementations. We are confident that once your new system is in place, you will immediately see the benefit of relying on automated asset tracking software.

If you are using spreadsheets as a film production asset register, then asset tracking software is a guaranteed upgrade that will take the stress out of complex filming schedules.

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com. 

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Conducting an Inventory Audit
2. Noting The Relevant Information
3. Ensuring All Assets are Checked In and Out
4. The Easiest Ways to Track Your IT Assets
5. Our QR Codes
6. Let itemit Help You To Effectively Track Your Assets

In this guide:

1. Conducting an Inventory Audit
2. Noting The Relevant Information
3. Ensuring All Assets are Checked In and Out
4. The Easiest Ways to Track Your IT Assets
5. Our QR Codes
6. Let itemit Help You To Effectively Track Your Assets

itemit’s IT Asset Management software is here to help businesses track their IT assets. Being able to effectively track IT assets is crucial for helping businesses stay organised while ensuring less money is spent on replacing lost or stolen assets. 

Additionally, the right IT Asset Management software can:

• Lower maintenance costs
• Enable more precise budgeting
• Optimise licence use
• Enable better audit preparation
• Enable better procurement decisions

There is a real opportunity for businesses of all shapes and sizes to benefit from the right IT tracking software. 

Some of the most effective ways to track IT assets include:

• Computers
• Laptops
• Printers
• Routers
• Modems
• Software
• Phones
• Mobile devices 
• And more 

You may also want to take a walk around your business premises to make sure you’ve not missed anything.

As soon as you have inputted all of this information, you can attach a QR code or RFID to the asset. This will help you to track it no matter where the asset is.

Ensure that users have to check the asset out before they can use it, and check it back in when they’re finished with it. When this occurs, a historical trail will be built up. Management will be able to see who used the asset, when it was used, where it was used, and even why it was used. Knowledge such as this can be hugely beneficial in terms of ensuring everyone has the assets that they need.

Users simply need to scan the QR code and it will automatically be updated to the IT Asset Management system. Once all of the relevant information has been added to the menus, users can track the asset in question with ease.

The QR codes can be stuck onto the side, front, or back of the asset in question easily. They have been manufactured to stick to the asset for many years. This ensures that the asset can be tracked all day, every day. As soon as a QR code is attached to an IT asset, the asset in question will be linked to that particular QR code. Additionally, if the code is scanned, a photograph and description of the asset would appear.  

As you can see, the QR codes can be very useful in terms of successfully tracking individual assets. 

itemit’s vinyl QR code stickers are suitable for use on assets that tend to stay in the same office or location and aren’t likely to sustain damage. 

Our anodised aluminium tags are ideal for assets that may be very valuable or moved between locations. Our aluminium tags have been made to stick to the asset with ease. However, they are very hard to remove. This ensures that the asset is less likely to be stolen or the QR code sustains damage.

itemit’s IT Asset Management software can help you to effectively track your assets. Thanks to the way that the software works, users will know where each asset is all day, every day. 

Contact our friendly team if you would like to learn more about our asset tracking software. You can reach us at team@itemit.com. Alternatively, you may want to sign up for our 14-day Free Trial. Let our IT Asset management software do all of the hard work for you so that you can concentrate on running your business. 

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What is IT Asset Tracking Software?
2. Top Features of IT Asset Tracking Software
3. Extend the Lifespan of Your IT Equipment
4. Track IT Hardware’s Location
5. Track the Condition of IT Hardware
6. Assign IT Hardware
7. Book IT Equipment in Advance
8. Easily Find IT Hardware Info
9. Check IT Equipment In and Out
10. Quickly Add New Hardware
11. The Benefits of Tracking IT Hardware
12. Protect Profit Margins
13. React to Issues Quickly
14. Increase Security of IT Assets
15. Mitigate the Risks of Scaling Up
16. All Of This And More: Choose itemit

In this guide:

1. What is IT Asset Tracking Software?
2. Top Features of IT Asset Tracking Software
3. Extend the Lifespan of Your IT Equipment
4. Track IT Hardware’s Location
5. Track the Condition of IT Hardware
6. Assign IT Hardware
7. Book IT Equipment in Advance
8. Easily Find IT Hardware Info
9. Check IT Equipment In and Out
10. Quickly Add New Hardware
11. The Benefits of Tracking IT Hardware
12. Protect Profit Margins
13. React to Issues Quickly
14. Increase Security of IT Assets
15. Mitigate the Risks of Scaling Up
16. All Of This And More: Choose itemit

Avoid this risk entirely by handling your IT hardware inventory management through asset tracking software.

As we go through some of the features of IT asset tracking, think about how each could work in your organisation!

Trying to manage this with excel, or with some other means that relies on manual input, is possible to an extent. However, this approach creates a lot of admin and is prone to create human error. This can have an accumulative effect as you scale up which can develop into a serious operational issue. Using IT asset tracking software means you can create an automated schedule that reduces repair costs and reduces the impact of depreciation.

IT asset tracking software will tell you the exact location of all hardware. So, you have control and insight over your valuable assets.

With tracking, you are more likely to be able to retrieve an asset when it goes missing. At the very least, you will be able to investigate the loss effectively. You’ll know where the asset was last seen and who was last in charge of it!

This feature motivates users to take care of your assets and helps you to get ahead of breakdowns before they happen. 

Assigning hardware also makes staff accountable for the equipment, which reduces the risk of losses and breakages.

Ultimately, the ability to see what IT equipment is available ahead of time and assign it to a user or job, enables you to get ahead of costly errors. 

With IT equipment, warranty and insurance information can be easily assigned to an asset. This means that when something does go wrong, you can deal with it without an unnecessary back and forth with the manufacturer or trawling through emails!

It’s easy to imagine the kind of insight and control that is possible by taking advantage of asset tracking. Whatever info is important to your organisation, there is an opportunity here to streamline your asset management through gaining access to files that are relevant to your assets.

It’s not about creating a ‘big brother’ culture. It’s about showing that you value your equipment, which shows your staff and your clients that you are diligent and organised. Knowing who has your equipment and where it is, is a big part of this. Breakdowns and losses can reduce considerably after implementing an automated system for checking in and out equipment.

Rather than having to manually add new assets to an asset register, you can simply scan a new asset which will recognise the item and automatically add it to the database.

There are a lot of reasons for this- sometimes, it is just that the solution is not as good as it claims. Or, the user does not have sufficient training to make full use of it. Of course, a partial implementation can result in a partially functional solution.

With itemit IT inventory management, you can rely on the fact that your new high-tech solution to IT asset tracking will be easy-to-use and fully implemented. Which means you can make full use of the benefits, making your life easier, not harder!

IT inventory management is a good example of this. As a business grows, so too does the number and value of the assets you are relying on. That means that manual tracking tasks that once seemed effective may no longer be up to scratch.

Using IT hardware inventory management you can quickly respond to problems when they come up. Reporting makes it simple to identify patterns and automatic updates means that you can spot issues before they happen.

As has already been pointed out, asset tracking is an effective deterrent for thieves. However, if the worst happens, it is possible to effectively investigate a loss.

Geofences can be set up which means you will be notified when an asset is taken somewhere unexpected!

The scary thing about hardware security is, if you don’t have automated asset tracking, it’s hard to know if you have a problem. With itemit, you can protect your investment and insure the integrity of your operation.

Every organisation has its own way of operating. So, you need asset management software that is tailored to the way you work. 

If you are using spreadsheets as an IT hardware inventory management solution, then asset tracking software is a guaranteed step-up that could give you the confidence to grow.

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com. 

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Track the Asset’s Location
2. Track the Asset’s Condition
3. Assign Assets to New Team Members
4. Book IT Equipment in Advance
5. Check IT Equipment in and Out
6. Makes Useful Information Easy to Find
7. Contact itemit Today

In this guide:

1. Track the Asset’s Location
2. Track the Asset’s Condition
3. Assign Assets to New Team Members
4. Book IT Equipment in Advance
5. Check IT Equipment in and Out
6. Makes Useful Information Easy to Find
7. Contact itemit Today

Correct IT Asset Management is essential for every business. Being able to efficiently track all IT assets offers more than convenience. Crucially, the tracking of IT assets can help every business to run more efficiently. Itemit’s most useful features can positively impact every business in more ways than were perhaps thought possible.

With the ability to track an asset’s location, management can know where every IT asset is located at all times. The ambiguity surrounding location can be eradicated due to the use of the right asset management software. 

Managers and users of IT assets can access itemit’s software via a computer or tablet and locate assets at all times. With the touch of a button, it is possible to pinpoint where the assets are. This feature can prove to be exceptionally useful should an IT asset be misplaced. 

In addition to enabling users to find misplaced assets, the software can help to improve security. When assets are tracked all day, every day, they are less likely to be stolen. Businesses will, therefore, lose fewer assets as a result of theft.

Understanding the condition of one asset can be difficult enough. If a business has multiple assets, knowing each asset’s state of repair can be impossible. However, itemit has made the impossible possible by allowing users to issue a maintenance request when a problem arises. 

Users of the damaged asset can leave a note for the maintenance team about the cause of the issue. Knowing what could be wrong with an asset can help the maintenance team to get to the root of the problem earlier. Less time can be spent finding the cause of the problem meaning there’s more time to repair the damaged asset. 

When users can report an issue to the maintenance team the asset’s longevity is extended. A direct result of regular maintenance ensures that costs are lowered and fewer replacement assets need to be purchased.

Should a new member join the team they can be assigned as many assets as they require. itemit’s IT Asset Management software allows users to assign assets as and when they are required. Being able to assign assets to new and current team members ensures everyone has the tools they need. 

Should someone leave the team, the assets they were using can be assigned to another person. Alternatively, the assets can be marked as “spare” or stored somewhere safe. Managers can track exactly where the spare assets are, and assign them as and when they are required.

It is possible for users to book IT equipment in advance, should they wish to. Not every business has enough assets to assign to everyone. Thanks to the way that itemit’s software works, users can book IT equipment when the need arises. This allows much-needed equipment to become available at a specific time, ensuring that users know when tasks can be completed. 

Other potential users can see there is a waiting list for the asset and undertake other tasks while they wait for the IT equipment. Offering users the opportunity to organise their work allows for more efficient practices and better workplace communication.

The right IT Asset Management software allows users to check IT equipment in and out. This ensures that management knows who has the equipment at all times. This feature also allows users to have more responsibility for the equipment as it is in their care. 

When equipment needs to be checked in and out it is less likely to go missing. Additionally, the equipment’s history can be traced should management need to determine who was the last person to use it.

Using itemit’s IT Asset Management software makes finding useful information easy. Every single asset that a business owns is likely to have a warranty and insurance cover. Information such as this is often difficult to find, especially as it is often discarded. 

The right management software allows users to store useful information such as: 

• Warranty information
• The asset’s insurance details
• Subscription details including cost and start/end date
• The asset’s cost and current value
• The asset’s estimated remaining life
• The licence’s start date
• The owner of the asset

When users have access to information such as this, it allows them to learn more about the asset in question. Management can learn about the value of their assets and whether purchasing new equipment is a viable option. With the ability to keep a close eye on assets, managers can better understand the value of their business. This in turn allows managers to understand where budgets can be better spent. 

There are many useful features associated with itemit’s IT asset management software. Users can gain a thorough understanding of their asset’s history, worth, condition, use, and much more. itemit’s IT Asset Management Software is easy to use and allows businesses everywhere to have more control over every asset they own.

Reach out to our friendly, expert team by email at team@itemit.com. Alternatively, you could sign up for our no-obligation 14-day Free Trial to see how well our IT Asset Management software works for you.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. What is Asset Tracking
2. Benefits of Asset Tracking
3. Reduce Admin Costs
4. Know When You Need to Upgrade
5. Increase Asset Lifespan
6. React to Issues Quickly and Effectively
7. Protect Margins as you Grow
8. Increase Security of Valuable Assets
9. Mitigate the Risks of Scaling Up
10. Ways of Asset Tracking
11. Spreadsheets
12. RFID Tracking
13. QR Tracking
14. GPS Tracking
15. Asset Tracking with itemit

In this guide:

1. What is Asset Tracking
2. Benefits of Asset Tracking
3. Reduce Admin Costs
4. Know When You Need to Upgrade
5. Increase Asset Lifespan
6. React to Issues Quickly and Effectively
7. Protect Margins as you Grow
8. Increase Security of Valuable Assets
9. Mitigate the Risks of Scaling Up
10. Ways of Asset Tracking
11. Spreadsheets
12. RFID Tracking
13. QR Tracking
14. GPS Tracking
15. Asset Tracking with itemit

It’s easy to see why a small business might shy away from investing in asset tracking software. Every penny is accounted for and investing in physical assets, that hold a value and have a clear application, is a more straightforward decision. What about managing those assets? Well, for a small business with minimal assets, then a software solution can seem like overkill. An ongoing and unnecessary cost. Afterall, it should be possible to keep on top of things well enough using a spreadsheet or paper records.

That may be true in the short term. But if you have plans to grow, this manual approach to asset tracking can quickly become a false economy. If you are a business that needs to operate in multiple locations, then not using asset tracking software from day one may well end up creating a lot of aggravation and, more importantly, costs.

Through a combination of different tagging systems and other tracking methods, it is possible to have a largely automated system for knowing everything you need to know about your organisation’s valuable assets. Where they are, who has them, their status and any associated essential info.

At the core of this essential business practice is asset tracking software. It’s the glue that holds everything together, and makes it possible to reap the rewards that true asset tracking offers.

When using technology to power your asset tracking efforts, the information updates a central database without a manual input. This massively reduces the admin effort involved updating spreadsheets and paper records.

There are several easy to implement, straightforward ways of achieving this through asset tracking. Perhaps the most common way is to add dates to the data associated with an item so that you get notification when the item is due an upgrade. Simple. However, this is not always enough. It is possible to collect information on an item’s performance, and set triggers that give you insight into whether it is still reliable.

Of course.

This is best achieved through a sensible maintenance schedule. In this way, the relevant people can be notified when an item needs to be serviced, thus ensuring you get the most bang for your buck.

Also, by making staff accountable for the equipment they are using makes unnecessary repairs less likely.

There is another possibility here. Say you are using a certain supplier for your PDA (Personal Digital Assistant) devices and the supplier advertises a lifespan for the product. Through asset tracking it will be possible to identify whether the performance of the product is up to scratch and give you the insight you need to negotiate a price reduction or change suppliers with confidence. 

Using asset tracking software you can respond quickly to issues as they arise. Easily access insurance or warranty information as well as useful contact details. Furthermore, you can spot patterns in breakdowns which can help you tackle staffing and supplier issues.

Asset tracking is a clear example of this phenomenon. As a business grows, so does the quantity of assets you are relying on. So, manual tracking activities that seemed effective in the past may no longer be up to the job!

First things first, just having proper asset tracking in place is a surprisingly effective deterrent for thieves. But, if the worst does happen, it should be possible to launch an investigation that will yield results.

You can even take things one step further and set up geofences which means you will be notified when an asset is taken somewhere it shouldn’t be!

Even then, this method is outdated. From a programming point of view, there are much more secure, fast and stable methods of tracking assets. From a user interface point of view, asset tracking software is designed to suit the task at hand. Rows and columns can only go so far and the cracks will start to show as your network of assets becomes more complex.

With classic RFID tags, handheld scanners are a means of interacting with assets and updating your asset register. Scanning codes with handheld scanners makes it possible to report on the status and location of assets without having to rely on memory or data entry.

In warehouses, fixed RFID tags are often indispensable. By creating fixed points that can identify RFID tags as they cross the invisible barrier, you can see at a glance where on your site assets are, what they are being used for and who is responsible for it. This might sound like major investment territory, but it’s actually a relatively minor cost to get set up with a simple system. You can always scale up after fixed RFID tracking has proved its worth!

GPS tracking is all about location. Combining GPS with other tracking methods (like QR tags), allows for comprehensive reporting and, therefore, greater insight and control. 

Sounds great, but how much is this going to cost? Well, itemit have years of experience and an impressive amount of successful implementations. We look at your operation and your goals and come up with an approach that is streamlined, cost-effective and, importantly, measurable.

Every organisation has its own way of doing things. That means you need asset management software that fits the way you work, and not force you to make radical changes to your operation. 

If you are using spreadsheets to keep on top of your assets, then you could see considerable gains through working with us!

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com. 

Instant access. No credit card details required.

or, download the itemit app to get started