How IT Asset Management Is Shaping The Industry

How IT Asset Management Is Shaping The Industry

How IT Asset Management Is Shaping The Industry

These days, we’re all very used to having tech at our fingertips. We can have access to a lot of data and information in no time. Some businesses also work hard to take care of their IT assets so they last longer and work harder. In fact, IT asset inventory management is becoming so popular that it’s shaping the industry. Let’s take a look into just how this is taking place.

 

More Accurate Records

When you make the most of IT asset inventory management tools your records become more accurate. While your records may be quite accurate already, they can become even more so. This is all thanks to the data that is created each time an asset is used. Consequently, your records are more accurate and you may also have more of them. 

Any industry can, therefore, be full of businesses that know how they’re performing in many different ways.

Business Asset Tracking

No Software Or Hardware Required

Thanks to the way that it works, it’s unlikely that you’ll need to download any IT asset inventory management software. The data you need to use an asset inventory inventory could be available in an app. In addition to this, you may also be able to sign into an online portal. The portal in question could give you access to everything you need. This could mean that there’s less need for expensive and unreliable software and hardware. 

You could simply log into an app on your chosen device. Alternatively, you could log into your online portal. Many modern and reliable management tools allow you to download an app to a phone or tablet. Online portals are usually available on desktop computers and laptops. This ensures that you could gain access when you need to. The effect on the industry is that everyone can gain easy access to their chosen asset management tool.

Works With Emerging Technologies

AI could help to ensure that your IT asset inventory management system is more accurate. It could help you to locate your assets more quickly while offering so much more. The world of AI is still somewhat in its infancy. However, if progress continues the way it has, so much more could be offered. Your IT assets could be controlled by a management system that’s run by AI. A consequence of this is that you could sit back and concentrate on other tasks. In the meantime, you can use the very latest in IT inventory management to help with your working day.

Customisable Fields

Did you know that some IT asset inventory management tools allow you to customise fields? You could, for example, add a lot of details about each asset. This includes each asset’s:

  • Brand and model number
  • Serial number(s)
  • Warranty details and insurance information
  • Instruction manual or a link to the PDF
  • Date of and price at purchase
  • Estimated resale value
  • Estimated longevity
  • Photographs so the asset can be identified easily
  • Usual location
  • List of past and current users

When these details have been added to each asset it makes for better identification. In addition to this, adding the above details and perhaps even more makes it very convenient. When details such as these have been added less time could be spent looking for the instruction manual. 

So how does this shape the industry? When this feature is used it ensures that more businesses know more about their assets. It also means that these businesses can potentially grow.

Easier Asset Tracking

Imagine being able to track each of your assets much more easily. This is what most of the latest IT asset inventory management tools offer. You could see where every single one of your assets is all of the time. 

What this potentially means is that you could see whether your assets are in the correct location. If they’re not, you could make sure a colleague sends them on their way and you could check again. 

Easier asset tracking also takes the guesswork out of everything. You can see where your assets are all day, every day. You could even see where a group of assets are, should you wish to. Depending on the asset management tool you choose, you could select which assets you’d like to track. Within a few moments, you could see where they were. 

How does this handy feature help to shape the industry? It means that every business’s assets are more secure. It means that fewer assets may be lost, temporarily misplaced, or stolen. This can only be a good thing as, consequently, fewer funds need to be used to replace the assets. What this in turn means, is businesses are more likely to be successful. Funds that would have been spent replacing stolen assets could be used elsewhere. Businesses are, therefore, much more likely to thrive.

Would you like to speak with an IT asset inventory management expert? Contact us now at team@itemit.com.

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Computer Inventory Tracking And Its Importance

Computer Inventory Tracking And Its Importance

Computer Inventory Tracking And Its Importance

Your business needs to do what it can to save money and time. Most businesses tend to use at least a few computers to help them with a range of tasks. It’s these computers that help businesses to save both time and money. When you use computer inventory tracking to its advantage it’s possible for you to save even more time and money. 

But what is inventory tracking and how can you make the best use of it? Let’s take a look at this now.

What Exactly Is Inventory Tracking?

It’s likely that you already have some means of tracking your assets. If you don’t yet track any assets, you’re missing out. When you track your assets you’re more likely to know where they are and who is using them. You may even be aware of how often the assets are used. 

These days, fewer and fewer businesses are using spreadsheets to enable them to track everything. This can only be a good thing as spreadsheets are known for being full of errors. The more modern solution involves using some computer inventory software. Software such as this is much more reliable, and it can do so much more than a mere spreadsheet can. 

So, back to the question, what is inventory tracking? Well, when it’s used in conjunction with some modern and reliable software it’s a service that helps to understand your assets. It’s a tool that can help you to understand all of your computers on a completely new level. 

When you track all of your computer inventory using software you can make the most of each asset. This is not some fantasy, it’s reality and many businesses are choosing to make this a reality. Tracking your computer inventory means you’ll have access to a lot of new data. You can harness this data should you wish to and use it for the benefit of your business.

Business Asset Tracking

How Computer Inventory Software Can Save Your Business Time

There’s a real possibility that you could have more time on your hands if you start using computer inventory software. This is realistically possible because:

  • You may no longer need to spend too much time ticking boxes – You can set up your digital profile to ensure that all of these small but time-consuming procedures are dealt with. Your software could automatically deal with the box ticking or help to eliminate it completely. 
  • You can see where all of your assets are all day, every day, and within seconds – As long as you are tracking the location of your assets you can see where they are almost instantly. This can bring you peace of mind. 
  • It’s possible to assign assets to employees in a very short space of time – Simply choose an asset and select an employee, and assign them to it. 
  • You can see who is using which assets – Select the asset in question and see who is using it. As long as you use a check-in/check-out feature it’s possible to track who is using what.
  • You can organise your assets into collections so they can be edited more easily – This can help to make bulk functions easier to manage, ensuring that you save time 

When you use modern and reliable computer inventory software all of the above actions can save your business time. We are all aware that time means money so the mere fact that you can save time means that you could save money.

How Computer Inventory Software Can Save Your Business Money

  • Your assets will be in a better condition thanks to the software’s ability to help you set up a maintenance schedule – Simply set up a schedule for each of your assets and the software will do the rest. Just make sure that when you receive a reminder that you send the asset to maintenance or have maintenance pick it up. When assets are looked after they need replacing a lot less often. 
  • Ghost assets can be eliminated almost immediately – As soon as all of your assets are added to the inventory software ghost assets can be repaired or removed from the system. 
  • It’s possible to create and export reports – The moment that you begin tracking your assets you begin creating data. Some inventory software will allow you to both create and export reports. A result of this means you could see how well your business is doing every single day. 
  • Less assets could be stolen or lost – As long as you track your assets you can see where they are. When you can see where assets are they are less likely to go missing. As a result, you may no longer need to purchase as many replacements.

 

Would you like to chat with an expert about computer inventory software? Contact us now at team@itemit.com.

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The Advantages Of Using IT Asset Management Software

The Advantages Of Using IT Asset Management Software

The Advantages Of Using IT Asset Management Software

Using an IT asset management system will allow you to have more control over your IT assets. Additionally, it can help you to understand those assets in more detail. If this was not enough of an incentive, using a management system such as this could also save you time and money. 

Did you know that you could also get your money’s worth out of each asset? This is because each asset will be maintained on a regular basis, ensuring it works well for you.

How IT Asset Management Software Works

Software such as this lets you create individual profiles for each asset. The profiles can be full to the brim of useful information about each asset. For example, you could add the asset’s warranty and insurance information. You may also wish to mention where you purchased the computer and how much you paid for it. Additionally, it may be worth adding the PAT testing dates. 

Software such as this can help you to have more control over your IT assets. An IT asset management system can even help you to understand your business on a new level. You could, for example, create and export reports based on the data that the system generates. With this information, you could see how often your laptops are being used and by whom.

Business Asset Tracking

Managing IT Software

Any IT asset management system that’s worth its weight in gold will allow you to track your IT software. It will also allow you to set reminders so you can renew your software subscriptions or choose another service provider. 

You may not consider your software to be an asset as software isn’t a physical object. However, it absolutely is an asset as it’s something you use every working day. 

Did you know that you can track who logs into the software and when? You can see how many times people log in and you can even limit access to the software. You may also find it useful to add contact information to each digital profile. Information such as this could include the software’s helpline number and email, and so on. This could prove to be very useful should there be an issue with the software or you simply wish to renew your subscription.

The Clear Advantages of Using An IT Asset Management System

There are many advantages associated with using a management system. Some of these advantages include:

  • The ability to see where your assets are all day, every day
  • Being able to set up a maintenance schedule so your assets are taken care of
  • Offering you the chance to access each asset’s profile via a laptop, tablet, phone, or computer
  • Being able to set up PAT test reminders
  • Allowing you to log into your online portal no matter where you are 
  • The ability to schedule reminders so you’re alerted when subscriptions need renewing
  • Being able to create and export reports based on the data that’s been created 
  • The ability to save money due to being able to track your assets

Every IT asset management system comes with its own advantages. However, many modern systems offer some or all of the above advantages. All you need to do is find one that offers you exactly what you’re looking for. 

Wish to speak with someone knowledgeable about using an IT asset management system/software? Contact us now at team@itemit.com.

The Ideal Way To Manage IT Assets

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IT Asset Management Simplified

IT Asset Management Simplified

IT Asset Management Simplified

At itemit, we do what we can to keep asset management simple, and we succeed. We know that no one needs to have a complicated app to help them track their IT assets. They need IT asset management software that’s easy to use and works well. 

Thanks to the way that our asset management software works, managing IT assets has never been easier. 

Let’s take a look at just some of the ways that IT asset management can be simplified using itemit.

Managing and Reporting Issues

Our IT asset management software allows users to manage and report issues with ease. From time to time IT assets can fail to work as well as they should. This could potentially become an issue if the assets are not repaired. However, thanks to the way that our software works, managing and reporting issues is easy. 

Should an issue with IT equipment arise, users can scan the equipment’s QR code and create a ticket. The ticket can detail their concerns with the asset and be sent to the maintenance team. As a result, the maintenance team will receive an alert and upon reading the ticket can get ready to repair the asset. 

IT assets can be repaired as and when repairs are required. This ultimately means that there will be more working IT assets available at all times.

Business Asset Tracking

Booking IT Assets In Advance

Every member of your team can book an IT asset in advance, should they wish to. Thanks to the way that our IT asset management software works assets can be booked at the touch of a button. As a result, users can gain quick access to the assets they need. 

When someone books an asset other users will see this should they also wish to book the asset. This can prove to be quite useful. Users can negotiate between themselves when each of them can use the asset. 

The ability to book an asset is a unique feature that allows for simplified IT asset management. Within moments it is possible to see who has an asset and where it is. It is also possible to join the asset queue. As soon as an IT asset has become available, users can gain access to it. This ensures they can undertake much-needed tasks as and when required.

Tracking Your IT Assets

itemit’s IT asset management software can help users to track their assets. As soon as an asset has been added to the system, users can assign a QR code or barcode to it. As long as the code is attached to the asset its location can be tracked. 

This feature has proven to be highly useful to businesses that have multiple assets in multiple locations. They can see where each of their assets are at all times. Additionally, tracking fixed IT assets has also proven beneficial. It allows users to see what the IT assets have been used for and who has used each asset.

This can prove to be beneficial should something have gone wrong with the asset and the issue has remained unreported. Additionally, it can help businesses to see whether they have enough assets or need to purchase more. 

Creating An Asset Register

Creating an asset register is very simple. All that users need to do is to add every IT asset to itemit’s menu. All that users need to do is to:

  • Add each IT asset’s name, model, make, and serial number
  • Include the IT asset’s insurance details and warranty information
  • Add each asset’s estimated value, depreciation value and resale value
  • Enter any other information that could prove to be useful such as photographs of the user instructions 

Ultimately, our IT asset management software allows users to add as many details about each asset as they please. All of this can be achieved at the touch of a button. It allows users to create a profile of each IT asset the business owns. This can prove to be hugely beneficial as it helps businesses of all shapes and sizes to monitor their assets. 

Users of itemit’s asset management software can also download reports. This is very useful when it’s time to do the accounts, for example.

Use itemit’s IT asset management software

Use itemit’s IT asset management software so your business begins to reap the rewards. Our software simplifies asset management. There are no complicated menus or systems, we have made it as easy as it should be. 

If you would like to speak to someone about how itemit can work for you contact our friendly expert team today. You can reach them at team@itemit.com. Alternatively, you may wish to begin a 14-day free trial. Simply fill in the form below to get started. See how simple it is to manage your IT assets with itemit.

Simple IT Asset Management

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How to Manage Your IT Assets with Ease

How to Manage Your IT Assets with Ease

How to Manage Your IT Assets with Ease

In the digital era, more and more of an organisation’s value is tied up in its IT assets. From computer equipment to software licences, all these different components come together to support the smooth operation of the online workplace. As a result, it is increasingly important for organisations to look after their IT assets. Tracking and managing such a range of assets can pose logistical challenges when relying on manual processes and spreadsheets. IT asset management software offers a streamlined solution to this, with a centralised dashboard and far greater automation capabilities that can completely transform the way you do business.

What Is IT Asset Management?

IT asset management is the practice of monitoring, maintaining, procuring and decommissioning IT assets. An IT asset encompasses hardware, software and even data that a company or organisation values. With increasingly complex cloud technologies, licence-based and usage-based software, IT asset management can seem like an overwhelming mission. However, IT asset management software does the heavy lifting for you through automation and a streamlined workflow.

How Asset Management Software Can Help You

Most organisations know they need to track and manage their IT assets but not as many actually do it, often from fear of investing extra time and money into doing so. But IT asset tracking doesn’t have to be as complicated or resource-heavy as you might think. Getting started with IT asset management software can be broken down into three steps:


1. Create an asset inventory

IT asset management software starts with creating a detailed inventory of all IT assets. This enables easy identification and allows organisations to store all the information associated with an asset in a single, readily-accessible location.


2. Tracking

Use an IT asset management system to continuously monitor IT assets. Information collected for tracking each asset includes financial (asset costs), contractual (warranties, licences and service-level agreements) and inventory data (location and condition of physical assets).


3. Maintenance

With an IT asset management system you can log when updates, upgrades and repairs are due as well as when licences expire so you never risk asset downtime. This way, IT assets are maintained according to their lifecycle stage. All maintenance activities performed on an IT asset so that the data can be used to assess the performance of the asset.

Why You Should Use Asset Management Software to Track IT Assets

There are many reasons why you should use asset management software to track your IT assets. Here are just a few:


Track Licences

For many organisations, computer and software licences underpin their entire operations making these assets some of the most important to track and manage. But remembering when the updates are needed for the numerous different assets is a big burden even with the assistance of spreadsheets. IT asset management software does this for you. Input your licence details into the system and it will notify you when you need to take action. Never worry about expired licences again.  

Improve Lifecycle Management

IT assets have a finite period of use. Therefore, to get the most out of their IT assets, organisations need to proactively manage asset life cycles. This can be a difficult task given that not all assets behave or perform the same. It is important to understand the total cost and value of an asset across its lifespan as well as optimise its use.With IT asset management software you can stay informed about the behaviour of your assets, allowing you to make better and more well-informed decisions.


Increase Productivity

Modern workforces are increasingly relying on digital infrastructure to deliver products and services. Organisations need IT assets that are reliable and available to operate effectively and efficiently. IT asset management software allows organisations to gain more control, visibility, and assigned responsibility. As a result, teams can reduce asset downtime, overconsumption, and utilise their assets better. All of this contributes to increased productivity while avoiding unnecessary costs.


itemit’s IT Asset Management Software

It’s time to start managing your IT assets effectively. With IT asset management software you can maximise the value of your inventory, ensuring both the longevity and utility of your investments. Our cloud-based, user-friendly service is designed to be onboarded with minimal interference to your operations. Keeping an accurate track record of your IT assets’ performance will free up a lot of labour and headspace. With all that taken care of you can put your mind to the bigger picture. 

To find out more about how itemit’s IT asset management software can help you track your assets, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your own 14-day free trial.

IT Asset Tracking Software

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IT Asset Management Simplified

IT Asset Management Simplified

We know that no one needs a complicated app to help them track their IT assets. itemit’s IT asset management software is easy to use find out more here!

Why Your Business Should Have An IT Inventory

Why Your Business Should Have An IT Inventory

Why Your Business Should Have An IT Inventory

All businesses need to keep an inventory so they know what they have in stock. When it comes to having an IT inventory, however, many businesses fail to have one. The issue with this is that IT equipment can be very expensive. Additionally, when IT equipment fails, it can potentially cost a lot of money to replace it. 

Thanks to the way that itemit’s software works, businesses can successfully create an IT inventory. This inventory can benefit each business in many different ways. Here’s how:

The Best Asset Tracking Implementations And Use Cases


IT Equipment’s Life Span is Extended

As soon as every piece of equipment is added to the inventory, it has a potentially longer life span. This is thanks to the fact that a maintenance schedule can be added. Whenever there is an issue with some equipment, users can log the issue into itemit’s menu. When this occurs, the maintenance team will receive an alert. As a result, the equipment will be in the queue for maintenance.

Regular maintenance can ensure that equipment’s lifespan is increased. Issues can be dealt with much quicker than they otherwise would. What this means is that IT equipment is more likely to be in a good state of repair and therefore, last longer.


The Location of Equipment Can Be Tracked

When IT equipment is added to the inventory, it will be possible to track it. Using an QR code on every piece of equipment will show its last-known location. This feature can prove to be very useful when laptops and tablets, for example, are taken off site. By simply logging into itemit’s menu, users can see where the laptops are at all times. 

There is a real potential here for lost or stolen items to be retrieved. An additional benefit of location tracking is the fact that lost or stolen assets may not need to be replaced. Therefore, costs are lowered and funds can be used elsewhere.


IT Equipment Can Be Booked in Advance

If every business always had the IT equipment that is needed, it could mean that jobs could be undertaken a little quicker. However, as every business owner no doubt knows, IT equipment can be costly. When using itemit, users can book equipment in advance, allowing employees to have access when they need it. An additional benefit of this booking feature is that it’s possible to see when more equipment needs to be purchased. This in itself can help to keep costs down as managers can see just how many printers, for example, need to be purchased.


Equipment Can Be Assigned

It’s crucial that every employee has the tools that they need to get their tasks completed. Here is where itemit can help. itemit allows users to assign equipment as and when it’s required. In addition to this, it is possible to see which employees have the equipment they need and which ones don’t. 

Users of the IT equipment will also feel more responsible for the laptops, etc. that they use. This ultimately means that there could be fewer breakages and losses.


New Equipment Can Be Added Quickly

It is possible to quickly add new equipment to the IT inventory. Thanks to the way that itemit’s menus are set out, it’s so easy to add those new tablets and printers to the system. By simply adding an RFID tag or QR code to the new equipment, it can be added to the IT inventory. Users can then update the inventory with the equipment’s details such as the:

  • Name and model number
  • Serial number
  • Insurance details
  • Instructions for use 
  • Cost of purchase
  • Date of purchase
  • Estimated life span
  • Current estimated value
  • Maintenance schedule

Photographs of the equipment can also be added if required. This can help with fast identification. Thanks to the way that itemit’s IT inventory software works, every piece of IT equipment can be tracked. Equipment can be found very quickly and used just as quickly. There will be no need to ask every member of the team if they know where the equipment is. As a result, more work is likely to be carried out. This ultimately means that a business can be even more productive.


Use itemit’s IT Inventory Software For Your Business

If you would like to have access to easy-to-use software that can help you track all of your IT equipment, itemit can help. itemit’s IT inventory software makes tracking very easy. Additionally, it ensures that creating an inventory is very easy. It helps to remove all of the hard work associated with tracking IT equipment. 

To find out more about our inventory software please contact our helpful team at team@itemit.com. Alternatively, you may wish to start a 14-day Free Trial to see just how well our inventory software can work for you.

IT Inventory

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