How to Effectively Track Your IT Assets

How to Effectively Track Your IT Assets

How to Effectively Track Your IT Assets

itemit’s IT Asset Management software is here to help businesses track their IT assets. Being able to effectively track IT assets is crucial for helping businesses stay organised while ensuring less money is spent on replacing lost or stolen assets. 

Additionally, the right IT Asset Management software can:

  • Lower maintenance costs
  • Enable more precise budgeting
  • Optimise licence use
  • Enable better audit preparation
  • Enable better procurement decisions

There is a real opportunity for businesses of all shapes and sizes to benefit from the right IT tracking software. 

Some of the most effective ways to track IT assets include:

How Does Hardware Asset Management Help Working From Home?


Conducting an Inventory Audit

The prospect of locating everything in your inventory can seem somewhat daunting. However, once the inventory audit is complete, the hard work is over. In order for your audit to be thorough, you need to locate every IT asset that your business has. This includes:

  • Computers
  • Laptops
  • Printers
  • Routers
  • Modems
  • Software
  • Phones
  • Mobile devices 
  • And more 

You may also want to take a walk around your business premises to make sure you’ve not missed anything.


Noting The Relevant Information

Once you have located an asset, you will need to put together a list of information about the asset in question. You will ideally need to add the following information to itemit’s IT Asset Management software: The description, model number and make, purchase cost and date, the location, the owner, the asset’s condition, maintenance schedule, insurance and warranty details, depreciation value, potential sale value, and life expectancy. 

As soon as you have inputted all of this information, you can attach a QR code or RFID to the asset. This will help you to track it no matter where the asset is.


Ensuring All Assets are Checked In and Out

If you have assets that change hands from time to time, you should ensure they’re checked in and out. Even though the assets can be tracked, knowing their usage history can be very helpful. 

Ensure that users have to check the asset out before they can use it, and check it back in when they’re finished with it. When this occurs, a historical trail will be built up. Management will be able to see who used the asset, when it was used, where it was used, and even why it was used. Knowledge such as this can be hugely beneficial in terms of ensuring everyone has the assets that they need.


The Easiest Ways to Track Your IT Assets

One of the easiest ways for a business to track their IT assets is to use QR code asset tags or RFID tags. Available as Vinyl stickers or Anodised aluminium tags, the QR codes can help users to track their assets using itemit’s IT Asset Management software.

Users simply need to scan the QR code and it will automatically be updated to the IT Asset Management system. Once all of the relevant information has been added to the menus, users can track the asset in question with ease.


Our QR Codes

The QR codes can be stuck onto the side, front, or back of the asset in question easily. They have been manufactured to stick to the asset for many years. This ensures that the asset can be tracked all day, every day. As soon as a QR code is attached to an IT asset, the asset in question will be linked to that particular QR code. Additionally, if the code is scanned, a photograph and description of the asset would appear.  

As you can see, the QR codes can be very useful in terms of successfully tracking individual assets

itemit’s vinyl QR code stickers are suitable for use on assets that tend to stay in the same office or location and aren’t likely to sustain damage. 

Our anodised aluminium tags are ideal for assets that may be very valuable or moved between locations. Our aluminium tags have been made to stick to the asset with ease. However, they are very hard to remove. This ensures that the asset is less likely to be stolen or the QR code sustains damage.


Let itemit Help You To Effectively Track Your Assets

itemit’s IT Asset Management software can help you to effectively track your assets. Thanks to the way that the software works, users will know where each asset is all day, every day. 

Contact our friendly team if you would like to learn more about our asset tracking software. You can reach us at team@itemit.com. Alternatively, you may want to sign up for our 14-day Free Trial. Let our IT Asset management software do all of the hard work for you so that you can concentrate on running your business. 

IT Hardware Asset Management

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8 of itemit’s Best Features for Tracking IT Hardware

8 of itemit’s Best Features for Tracking IT Hardware

8 of itemit’s Best Features for Tracking IT Hardware

For any organisation relying on tech to run their operation, IT hardware inventory management is not a luxury, it’s essential. Why? Because it is scary just how quickly an investment in IT equipment can become a false economy if it does not work as expected, gets lost, stolen or broken.

Avoid this risk entirely by handling your IT hardware inventory management through asset tracking software.


What is IT Asset Tracking Software?

IT asset tracking software is an application that gives access to an interface that allows users to view and update information about assets. This is possible through a network of tags that send information back to a central database.
main - IT Hardware Inventory Management


Top Features of IT Asset Tracking Software

There are a lot of applications for IT asset tracking software. The value you can get out of tracking IT hardware will depend largely on the types of equipment being used. For example, if you have a lot of people out on the road with laptops, then location tracking will be a high-value feature.

As we go through some of the features of IT asset tracking, think about how each could work in your organisation!


Extend the Lifespan of Your IT Equipment

At the centre of any IT asset management strategy is an effective maintenance schedule. With IT hardware inventory management from itemit, the relevant people will receive a notification when hardware requires servicing. This extends the lifespan of the hardware and makes sure that you are compliant with any insurance agreements. 

Trying to manage this with excel, or with some other means that relies on manual input, is possible to an extent. However, this approach creates a lot of admin and is prone to create human error. This can have an accumulative effect as you scale up which can develop into a serious operational issue. Using IT asset tracking software means you can create an automated schedule that reduces repair costs and reduces the impact of depreciation.


Track IT Hardware’s Location

IT hardware is expensive, when an IT asset does go missing, it is a big deal. Knowing where your equipment drastically reduces the chances of unexplained losses. 

IT asset tracking software will tell you the exact location of all hardware. So, you have control and insight over your valuable assets.

With tracking, you are more likely to be able to retrieve an asset when it goes missing. At the very least, you will be able to investigate the loss effectively. You’ll know where the asset was last seen and who was last in charge of it!

location - IT Hardware Inventory Management


Track the Condition of IT Hardware

Using asset tracking, it is possible to keep a log of the condition of your IT equipment. There are a few ways to go about this. The simplest is to make a status update part of your checking in and out process. This requires a manual input, but it is also possible to automate this to a degree- it just depends on the level of functionality you require. 

This feature motivates users to take care of your assets and helps you to get ahead of breakdowns before they happen. 


Assign IT Hardware

Making sure your employees have the equipment they need to do their job to the highest possible standard is a basic standard for successful companies. IT asset tracking means that you can see at a glance that everyone has what they need to get the job done!

Assigning hardware also makes staff accountable for the equipment, which reduces the risk of losses and breakages.


Book IT Equipment in Advance

Having an excess of IT equipment is one way of ensuring that everyone has what they need at any one time. However, in the ideal world, a business would only have the IT equipment it needs to operate optimally. With itemit, it is possible to see what equipment you will need ahead of time, meaning you will know when you need to invest in new equipment. More than that, you will know exactly how much you need to invest.

Ultimately, the ability to see what IT equipment is available ahead of time and assign it to a user or job, enables you to get ahead of costly errors. 


Easily Find IT Hardware Info

This is a powerful feature that is available through IT hardware inventory management. Through tagging and tracking, you can add pretty much any information to an asset. This can be static, so it always stays the same, or dynamic so that it can be updated by a user. Static information would include purchase date, value and the like. Dynamic info includes 

With IT equipment, warranty and insurance information can be easily assigned to an asset. This means that when something does go wrong, you can deal with it without an unnecessary back and forth with the manufacturer or trawling through emails!

It’s easy to imagine the kind of insight and control that is possible by taking advantage of asset tracking. Whatever info is important to your organisation, there is an opportunity here to streamline your asset management through gaining access to files that are relevant to your assets.


Check IT Equipment In and Out

Using tagging technologies, it is possible to see who has ‘checked-out’ assets and when. This is without relying on complicated spreadsheet or paper filing systems. Keeping a tight grip on your assets is just good practice if you want to maximise the value of your investment.

It’s not about creating a ‘big brother’ culture. It’s about showing that you value your equipment, which shows your staff and your clients that you are diligent and organised. Knowing who has your equipment and where it is, is a big part of this. Breakdowns and losses can reduce considerably after implementing an automated system for checking in and out equipment.

Check in and out - IT Hardware Inventory Management


Quickly Add New Hardware

If you have never used itemit’s IT asset tracking software, it might sound a little complicated. In practice, it is actually straightforward. That’s because there are a range of additional features and tools that are designed to stop admin tasks snowballing. Image recognition is a good example of this. 

Rather than having to manually add new assets to an asset register, you can simply scan a new asset which will recognise the item and automatically add it to the database.


The Benefits of Tracking IT Hardware

So, we have seen some of the features that are available through IT asset tracking software. A lot of businesses out there have become suspicious of technology solutions. In our day to day lives, we often find ourselves frustrated with technology. Often, a digital solution claims to be a revolutionary way of making life easier, but only ends up feeling unnecessary pain.

There are a lot of reasons for this- sometimes, it is just that the solution is not as good as it claims. Or, the user does not have sufficient training to make full use of it. Of course, a partial implementation can result in a partially functional solution.

With itemit IT inventory management, you can rely on the fact that your new high-tech solution to IT asset tracking will be easy-to-use and fully implemented. Which means you can make full use of the benefits, making your life easier, not harder!


Protect Profit Margins

Through a carefully and diligently implemented growth strategy, you are seeing steady business growth. However, it is common to see profit margins decrease. Of course, this might not be an issue if profits are up. However, reduced margins could mean that you are not operating at optimum efficiency. The root cause can be that the systems of control that once worked are no longer an adequate solution.

IT inventory management is a good example of this. As a business grows, so too does the number and value of the assets you are relying on. That means that manual tracking tasks that once seemed effective may no longer be up to scratch.


React to Issues Quickly

You need your IT assets to be reliable so that you can run your operation effectively. When breakdowns happen, there is a knock on effect that ultimately reduces profits. This effect can be difficult to quantify. Revenue might be up, and that can make it tricky to identify any negative effect that equipment failures are having on profits.

Using IT hardware inventory management you can quickly respond to problems when they come up. Reporting makes it simple to identify patterns and automatic updates means that you can spot issues before they happen.


Increase Security of IT Assets

IT hardware inventory management is a way of significantly increasing the security of your assets. If you have IT equipment out on the road, there is a risk of theft. In fact, if you have been running as a business for a few years, then you have probably had some unfortunate experiences around missing property!

As has already been pointed out, asset tracking is an effective deterrent for thieves. However, if the worst happens, it is possible to effectively investigate a loss.

Geofences can be set up which means you will be notified when an asset is taken somewhere unexpected!

The scary thing about hardware security is, if you don’t have automated asset tracking, it’s hard to know if you have a problem. With itemit, you can protect your investment and insure the integrity of your operation.


Mitigate the Risks of Scaling Up

Profits and profit margins are at risk as you grow. IT inventory management tracking limits this risk by highlighting leakage issues before they grow into leakage floods. Through tracking, you are able to automate your IT asset management, which means that additional admin costs are avoided as you grow.
Scale - IT Hardware Inventory Management


All Of This And More: Choose itemit

Not only can Itemit give you access to all the features described above, it has been built to fit in seamlessly with your current systems. Change in how your business operates is a daunting prospect. Changing systems is a daunting prospect. itemit mitigate these risks by blending in with your current environment. It’s easy to start small, and scale up as your confidence and business grows.

Every organisation has its own way of operating. So, you need asset management software that is tailored to the way you work. 

If you are using spreadsheets as an IT hardware inventory management solution, then asset tracking software is a guaranteed step-up that could give you the confidence to grow.

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com

Your Guide to IT Asset Tracking

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How Can Those in The Healthcare Industry Benefit From Asset Tracking

How Can Those in The Healthcare Industry Benefit From Asset Tracking

How Can Those in The Healthcare Industry Benefit From Asset Tracking

Healthcare in the UK has been labouring under significant financial and operational pressures in the last few years. Not least as the NHS has been dealing with an unprecedented influx of patients related to the pandemic. Of course, the difficulties are not limited to NHS hospitals. Many support services, community care organisations and private providers have all felt the strain.

When we talk about healthcare services, we are actually talking about a vastly complex network of interacting services and providers. So, the work carried out in healthcare is heavily reliant on a huge amount of specialised equipment. Poor management of assets has a negative financial knock-on effect and, like any ineffective admin, will ultimately lead to a reduced level of service. 

Streamlining asset tracking in healthcare has never been more pertinent.

Asset Tracking Software in Healthcare- Main


Healthcare Asset Tracking

Truly effective asset tracking was once only available to organisations with deep pockets and only justifiable if a network of assets was large and complex. As time has gone on, the cost of asset tracking has come down so that even SMEs are able to take advantage of the most state-of-the-art systems available.

That’s great news for healthcare providers, who are often working to tight budgets. 

Before talking about the opportunity available by deploying asset tracking software in healthcare settings, let’s look at exactly what modern asset tracking is…

Asset tracking is an activity that relies on a network of trackers that communicate with a central database. This database, along with a range of other helpful tools and features, is accessible via a desktop or mobile application.

For healthcare organisations, asset tracking can make a dramatic difference. Perhaps more so than a lot of businesses that would not be without proper asset tracking. This is because healthcare professionals rely on a lot of specialised, expensive equipment. Furthermore, this equipment might need to go out into the community or move between hospitals. So, ensuring that these assets are looked after properly, not lost and generally well accounted for- can save a lot of headache.


Asset Tracking in Hospital Setting

Asset Tracking Software in Healthcare- Main

Every NHS hospital, and a lot of private hospitals, are extremely busy. Equipment has to be moved around all the time and put to hard use.

One of the key ways that asset tracking software helps in a hospital setting is through a maintenance schedule. With a fit-for-purpose software, you can automate this process. A notification can be sent to the relevant department when an item needs to be serviced. This extends the lifetime of equipment and prevents needless costs mounting.

In a hospital setting, fixed RFID tracking can be used to see where all equipment is at any time and who is using it. This works by installing scanners at strategic points which pick up a signal if a tag passes their position. Effectively, it is possible to set up zones and see what equipment is in what zone at any given time.This makes it nigh on impossible to lose equipment and allows administrators more insight and control.. 


How Does Healthcare Asset Tracking Work

You have already gotten a basic sense of how asset tracking software can work in healthcare. However, it may be useful to get a deeper understanding of the actual technology involved.

Tagging and tracking are crucial and there are three key technologies that make this possible: QR codes, RFID tags and GPS.

RFID Tracking

  • RFID (radio frequency identification) works through radio signals. An RFID tag is added to a piece of equipment so that its location and other key information can be tracked and updated. 

QR Tracking

  • QR codes require a manual scan to update the central database. They are black and white square codes that hold either dynamic or static information. So, data that is either fixed or rewritable. This makes them ideal for checking in and checking out specialist equipment, for example Holter monitors.

GPS Tracking

  • This tracking method is pretty self explanatory as we now all rely on GPS for our SatNavs and travel apps. In a healthcare setting, they are particularly useful for if you are working in the community, as they can increase the amount of visits you can manage in a day.
Asset Tracking Software in Healthcare- Main


Track Healthcare Assets With itemit

Itemit provides complete asset tracking software for the healthcare sector. Through itemit, you gain access to all the healthcare asset tracking features that you need to effectively manage and track all the tools, equipment and vehicles required to deliver your services.

As a healthcare provider, you have a duty of care to your service users and a need to put in processes that limit mistakes and protect you from litigation. Inevitably, in recent years, it has become increasingly necessary to rely on software solutions to keep accurate and effective records. These systems are indispensable and make it possible for multiple services to share data on care plans and the like.

Of course, when investing in asset tracking software, you need to ensure that there is a potential to integrate seamlessly with your current digital infrastructure and processes. Tech solutions should make life easier, not harder!

Part of the consultation process with itemit involves understanding your current processes. The goal is to find out how to add the maximum value and a huge part of that is ensuring that the solution integrates with your systems. 

itemit have completed a lot of successful deployments both within healthcare and elsewhere. So, you will not go into this blind. We will be able to advise you on the fastest, most cost-effective way forward.

If you are using spreadsheets or paper records to track and manage your assets, then a complete healthcare asset tracking software solution will undoubtedly save you time and money.

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com.

Healthcare Asset Management

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itemit’s Most Useful Features for Tracking IT Assets

itemit’s Most Useful Features for Tracking IT Assets

itemit’s Most Useful Features for Tracking IT Assets

Correct IT Asset Management is essential for every business. Being able to efficiently track all IT assets offers more than convenience. Crucially, the tracking of IT assets can help every business to run more efficiently. Itemit’s most useful features can positively impact every business in more ways than were perhaps thought possible.

How Does Hardware Asset Management Help Working From Home?


Track the Asset’s Location

With the ability to track an asset’s location, management can know where every IT asset is located at all times. The ambiguity surrounding location can be eradicated due to the use of the right asset management software. 

Managers and users of IT assets can access itemit’s software via a computer or tablet and locate assets at all times. With the touch of a button, it is possible to pinpoint where the assets are. This feature can prove to be exceptionally useful should an IT asset be misplaced. 

In addition to enabling users to find misplaced assets, the software can help to improve security. When assets are tracked all day, every day, they are less likely to be stolen. Businesses will, therefore, lose fewer assets as a result of theft.


Track the Asset’s Condition

Understanding the condition of one asset can be difficult enough. If a business has multiple assets, knowing each asset’s state of repair can be impossible. However, itemit has made the impossible possible by allowing users to issue a maintenance request when a problem arises. 

Users of the damaged asset can leave a note for the maintenance team about the cause of the issue. Knowing what could be wrong with an asset can help the maintenance team to get to the root of the problem earlier. Less time can be spent finding the cause of the problem meaning there’s more time to repair the damaged asset. 

When users can report an issue to the maintenance team the asset’s longevity is extended. A direct result of regular maintenance ensures that costs are lowered and fewer replacement assets need to be purchased.


Assign Assets to New Team Members

Should a new member join the team they can be assigned as many assets as they require. itemit’s IT Asset Management software allows users to assign assets as and when they are required. Being able to assign assets to new and current team members ensures everyone has the tools they need. 

Should someone leave the team, the assets they were using can be assigned to another person. Alternatively, the assets can be marked as “spare” or stored somewhere safe. Managers can track exactly where the spare assets are, and assign them as and when they are required.


Book IT Equipment in Advance

It is possible for users to book IT equipment in advance, should they wish to. Not every business has enough assets to assign to everyone. Thanks to the way that itemit’s software works, users can book IT equipment when the need arises. This allows much-needed equipment to become available at a specific time, ensuring that users know when tasks can be completed. 

Other potential users can see there is a waiting list for the asset and undertake other tasks while they wait for the IT equipment. Offering users the opportunity to organise their work allows for more efficient practices and better workplace communication.


Check IT Equipment in and Out

The right IT Asset Management software allows users to check IT equipment in and out. This ensures that management knows who has the equipment at all times. This feature also allows users to have more responsibility for the equipment as it is in their care. 

When equipment needs to be checked in and out it is less likely to go missing. Additionally, the equipment’s history can be traced should management need to determine who was the last person to use it.


Makes Useful Information Easy to Find

Using itemit’s IT Asset Management software makes finding useful information easy. Every single asset that a business owns is likely to have a warranty and insurance cover. Information such as this is often difficult to find, especially as it is often discarded. 

The right management software allows users to store useful information such as: 

  • Warranty information
  • The asset’s insurance details
  • Subscription details including cost and start/end date
  • The asset’s cost and current value
  • The asset’s estimated remaining life
  • The licence’s start date
  • The owner of the asset

When users have access to information such as this, it allows them to learn more about the asset in question. Management can learn about the value of their assets and whether purchasing new equipment is a viable option. With the ability to keep a close eye on assets, managers can better understand the value of their business. This in turn allows managers to understand where budgets can be better spent. 

There are many useful features associated with itemit’s IT asset management software. Users can gain a thorough understanding of their asset’s history, worth, condition, use, and much more. itemit’s IT Asset Management Software is easy to use and allows businesses everywhere to have more control over every asset they own.


Contact itemit Today

Reach out to our friendly, expert team by email at team@itemit.com. Alternatively, you could sign up for our no-obligation 14-day Free Trial to see how well our IT Asset Management software works for you.

IT Asset Management

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Why Asset Tracking Software is Essential For Saving Your Business Time and Money

Why Asset Tracking Software is Essential For Saving Your Business Time and Money

Why Asset Tracking Software is Essential For Saving Your Business Time and Money

Keeping your business lean and streamlined is an attitude that leads to healthier profits and greater peace of mind. Having said that, as an organisation grows in size and complexity, making the decisions that will result in sustainable, rapid growth without creating unexpected costs, becomes less clear cut. Asset tracking is a great example of this.

It’s easy to see why a small business might shy away from investing in asset tracking software. Every penny is accounted for and investing in physical assets, that hold a value and have a clear application, is a more straightforward decision. What about managing those assets? Well, for a small business with minimal assets, then a software solution can seem like overkill. An ongoing and unnecessary cost. Afterall, it should be possible to keep on top of things well enough using a spreadsheet or paper records.

That may be true in the short term. But if you have plans to grow, this manual approach to asset tracking can quickly become a false economy. If you are a business that needs to operate in multiple locations, then not using asset tracking software from day one may well end up creating a lot of aggravation and, more importantly, costs.


What is Asset Tracking?

At its simplest, asset tracking is exactly what it sounds like- keeping track of the physical items a business owns. However, when people talk about asset tracking, they are generally referring to a set of technologies that are used to keep on top of assets. 

Through a combination of different tagging systems and other tracking methods, it is possible to have a largely automated system for knowing everything you need to know about your organisation’s valuable assets. Where they are, who has them, their status and any associated essential info.

At the core of this essential business practice is asset tracking software. It’s the glue that holds everything together, and makes it possible to reap the rewards that true asset tracking offers.

Asset


Benefits of Asset Tracking

We’ve made the claim that avoiding an investment in appropriate software to keep on top of your business’ property is, at best, a short term cost saving and, at worst, a long-term headache and drain on resources. Below are just some of the benefits available to you by taking full advantage of asset tracking.


Reduce Admin Costs

This one might seem counterintuitive. Surely managing all that data generated through your asset tracking system will create admin, not reduce it. Well, this is where the interface and functionality of your asset tracking software saves the day. A clever software will only notify you of what you need to know, while making it possible to quickly find out specific information that will support business decisions.

When using technology to power your asset tracking efforts, the information updates a central database without a manual input. This massively reduces the admin effort involved updating spreadsheets and paper records.


Know When You Need to Upgrade

If you are relying on IT infrastructure to operate effectively as a business, then knowing when you need to upgrade is vital. However, this is important for all sorts of businesses. Construction companies have to make sure that their equipment is not only safe and up to code, but also capable of doing the job.

There are several easy to implement, straightforward ways of achieving this through asset tracking. Perhaps the most common way is to add dates to the data associated with an item so that you get notification when the item is due an upgrade. Simple. However, this is not always enough. It is possible to collect information on an item’s performance, and set triggers that give you insight into whether it is still reliable.


Increase Asset Lifespan

So, you’ve seen how you can upgrade your assets at the optimal time, namely, when they have started to become a drain. This avoids a situation emerging where operations are being weighed down with unreliable, unproductive assets. Great. But isn’t it just as important that your assets keep performing their function well for as long as possible?

Of course.

This is best achieved through a sensible maintenance schedule. In this way, the relevant people can be notified when an item needs to be serviced, thus ensuring you get the most bang for your buck.

Also, by making staff accountable for the equipment they are using makes unnecessary repairs less likely.

There is another possibility here. Say you are using a certain supplier for your PDA (Personal Digital Assistant) devices and the supplier advertises a lifespan for the product. Through asset tracking it will be possible to identify whether the performance of the product is up to scratch and give you the insight you need to negotiate a price reduction or change suppliers with confidence. 


React to Issues Quickly and Effectively

You rely on your assets to operate efficiently. When breakdowns happen, they affect your ability to work optimally and this ultimately has a negative impact on profits. The insidious thing about this is that it is difficult to quantify. Maybe revenue is up, that can make it really difficult to understand any drag effect that equipment failures are having on profits.

Using asset tracking software you can respond quickly to issues as they arise. Easily access insurance or warranty information as well as useful contact details. Furthermore, you can spot patterns in breakdowns which can help you tackle staffing and supplier issues.


Protect Margins As You Grow

Through careful management and a well made and diligently implemented strategy, you are seeing the fruits of your labours in the form of growth. Revenues are up and profits are up. However, it is common to see profit margins reduce. There are loads of reasons for this, but the root cause is often that the systems of control that were effective before are no longer so.

Asset tracking is a clear example of this phenomenon. As a business grows, so does the quantity of assets you are relying on. So, manual tracking activities that seemed effective in the past may no longer be up to the job!


Increase Security of Valuable Assets

It sounds obvious but asset tracking is a great way of vastly increasing the security of your assets. If you have valuable assets out on the road, they are susceptible to theft. In fact, it is likely that if you have been operating for a few years that you have had some unfortunate experiences around missing property.

First things first, just having proper asset tracking in place is a surprisingly effective deterrent for thieves. But, if the worst does happen, it should be possible to launch an investigation that will yield results.

You can even take things one step further and set up geofences which means you will be notified when an asset is taken somewhere it shouldn’t be!

Asset Security


Mitigate the Risks of Scaling Up

It’s already been pointed out that profits and profit margins are at risk when you scale up. Asset tracking protects you from this through automation that can handle a huge amount of physical objects. The other way asset tracking can help here is by making it painless to add new assets to your register through image recognition.


Ways of Asset Tracking

So, there are real, measurable benefits that you can access through asset tracking software. But what does this look like in real terms? How can you convert your current asset network into an easy to understand, automatically updating database of essential information?


Spreadsheets

Spreadsheets represent a lot of possibilities. If you are an advanced user, you can custom build processes that can achieve a certain amount of automation. However, processes like this are likely to break as you grow, which means you need to be reliant on an employee or 3rd party with VBA coding ability to constantly make changes.

Even then, this method is outdated. From a programming point of view, there are much more secure, fast and stable methods of tracking assets. From a user interface point of view, asset tracking software is designed to suit the task at hand. Rows and columns can only go so far and the cracks will start to show as your network of assets becomes more complex.

Spreadsheet Asset


RFID Tracking

RFID (radio frequency identification) works by transmitting a radio wave that can tags that are within range. This is then translated into data which updates your database which is accessible via your software. RFID tags are also great if you need concealed tags. This way, you don’t need to have a visible barcode or QR tag! 

With classic RFID tags, handheld scanners are a means of interacting with assets and updating your asset register. Scanning codes with handheld scanners makes it possible to report on the status and location of assets without having to rely on memory or data entry.

In warehouses, fixed RFID tags are often indispensable. By creating fixed points that can identify RFID tags as they cross the invisible barrier, you can see at a glance where on your site assets are, what they are being used for and who is responsible for it. This might sound like major investment territory, but it’s actually a relatively minor cost to get set up with a simple system. You can always scale up after fixed RFID tracking has proved its worth!


QR Tracking

QR codes have become a mainstay of our day-to-day lives. When it comes to asset tracking, there are practical applications that go beyond marketing! Qr codes are cheap to produce and can be adhered to even relatively low value items, like handheld construction tools. After they are scanned, the data is translated into a readable state which is accessible via your central software.


GPS Tracking

When we think of GPS tracking, we think of vehicles. And it’s true, GPS tracking is ideal for managing a fleet of vehicles. With GPS tracking you can see where your vehicles are in real-time. It’s easy to imagine what this insight can do for customer experience and staff productivity.

GPS tracking is all about location. Combining GPS with other tracking methods (like QR tags), allows for comprehensive reporting and, therefore, greater insight and control. 

GPS Asset


Asset Tracking with itemit

itemit provide complete software solutions for asset tracking. The solutions designed by itemit are always customised, easy to use and can interact harmoniously with your other systems, such as CRM or ERP. 

Sounds great, but how much is this going to cost? Well, itemit have years of experience and an impressive amount of successful implementations. We look at your operation and your goals and come up with an approach that is streamlined, cost-effective and, importantly, measurable.

Every organisation has its own way of doing things. That means you need asset management software that fits the way you work, and not force you to make radical changes to your operation. 

If you are using spreadsheets to keep on top of your assets, then you could see considerable gains through working with us!

Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com

Asset Tracking Software- A Money Saving Solution

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5 of The Biggest Benefits to Asset Tracking Software

5 of The Biggest Benefits to Asset Tracking Software

5 of The Biggest Benefits to Asset Tracking Software

Businesses can potentially lose hundreds if not thousands of pounds worth of assets every year. Whether the asset loss is deliberate (theft) or accidental (it has been misplaced), the fact remains that loss prevention is key. 

Asset Tracking Software can help immensely. Software such as this can ensure that businesses everywhere monitor every asset, ensuring that loss is eliminated. Tracking software has many other benefits, some of the biggest include:

Asset Tracking: Why Now Is The Best Time To Invest In Asset Tracking Software


1. Reducing Costs

Asset Tracking Software has the ability to reduce costs. Information such as the maintenance schedule and the state of repair can be added to the menus. This allows users to monitor the assets ensuring that they are less likely to be in urgent need of repair. Regular maintenance schedules can help users to keep all of their assets in good working order. When assets are maintained frequently, fewer repairs may need to be undertaken. 

Additionally, notes can also be left by the last individual to use the asset. Notes such as these can mention the asset’s condition. Should a repair be required, users can send it to the maintenance team. When repairs are undertaken as required, assets may no longer need to be discarded and replaced quite as often.


2. Providing Accurate Tracking Data

It is possible to track every asset constantly. Users will know where every asset is 24-hours a day, 7 days a week. Providing accurate tracking data ensures that should an asset be removed from the premises, locating it is possible. Thanks to itemit’s easy-to-use interface, assets can quickly and easily be tracked. Not only does this increase the level of security, it also ensures that the right people have the right equipment. 

Many businesses have multiple sites or multiple locations on one site. This can make it hard to find the right equipment or machinery when it is required. When RFID tags or QR codes are added to the assets, it is possible to track them all day, every day.


3. Offering Better Resource Allocation

Asset Tracking Software can help with resource allocation. Ensuring that every employee has the tools they need to undertake their work is essential. 

For example, if Employee A needs assets 1 and 2, managers can check the location of assets 1 and 2. If the assets are with Employee A, it means Employee A has the equipment they need for the job. 

If Employee A only has asset 1, managers know that they will need to be sent asset 2 so the job can be completed. Knowing that you can allocate your tools easily can bring peace of mind. Additionally, correct allocation can save time. 

Finally, a business that knows how many tools or how much equipment it has, can choose to purchase more if it is required. Tracking software has the ability to help businesses understand just how many assets they have. This can ensure better informed decisions are made about the purchase of additional assets.


4. Increasing Productivity

When Asset Tracking Software is used correctly, it can increase productivity. Every asset will be tagged with either an RFID or a QR code. This allows assets to be scanned as they are being used. Assets can be checked in or out, and movements can be logged automatically. Employees will no longer be required to fill out forms to state when they have taken an asset and why. Simply scanning the RFID or QR code will automatically log the asset with the employee. Management can see who has the asset and when it was checked out. The asset’s historical use will also be seen.

Productivity will also be increased due to users knowing exactly where all assets are. Should an employee wish to use a particular asset, they won’t need to waste time searching for it. itemit’s location software will automatically show where the asset is at all times.


5. Monitoring Inventory Levels

The monitoring of inventory levels is possible using Asset Tracking Software. Users can automatically see how large or small the inventory levels are. This ensures that those who order goods always do so at the right time and have full visibility over what stock may be needed or when stock levels are low.

Not only does this system ensure users have enough stock at all times, it also eliminates the possibility of over ordering. Warehouses will no longer contain too much stock, ensuring the first batch of stock in is the first batch out.


itemit’s Asset Tracking Software

itemit’s Asset Tracking Software can help you to take full control of all of your assets. Monitoring all of your assets can be hugely beneficial.  Contact us at team@itemit.com if you have any queries about tracking your assets. Alternatively, you can sign up for a no-obligation 14-day Free Trial to find out how well our tracking software works.

Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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