How To Deploy Your Fixed Asset Tracking Software

If you’re looking to deploy fixed asset tracking software within your business, there are a few things you should know. A speedy, effective, and future-proof deployment is entirely possible with the use of helpful features, but there may be a few pitfalls to avoid to ensure that this happens.

Thankfully, when you’re up and running, you’re in for a future of more accountability, transparency, and control over your assets. This is whether they’re IT assets, tools and equipment, construction assets, props, anything!

First of all, you may wish to opt-in for a free trial before you purchase any fixed asset tracking software. Not only does this show you the look and feel of the software, but it can also help you get to grips with the functionality.

If you’ve already purchased your fixed asset tracking software, a smaller-scale trial is still a good idea. When you section off a small group of assets and track them, you will be able to see more of what your system can do and how you can interact with assets.

The risk here is that you fully deploy your fixed asset tracking software to the entirety of your fixed asset register and miss certain features. If you miss certain features while you’re setting up, you may not benefit from as high an ROI, or you may have to go back and retroactively add them in which may take a while.

It’s a really good idea to audit your assets while you’re both tagging them and adding them to your fixed asset management system. 

So, asset tags will benefit you by speeding up a variety of auditing, issues management, bookings and equipment management features, while also allowing you to keep track of an asset’s last seen location.

Either way, your business will need an accurate fixed asset register simply to view what you own, what can be used, and what needs to be replaced. This fixed asset register helps with financial and tax operations, too, as it mitigates the risk of ghost and zombie assets.

Even if you’re starting out being the only one using your fixed asset tracking software, it is critical to formalise and document your operations.

Firstly, a lot of functionality (such as filtering in reports) may hinge on asset data having the same name. In other words, if one laptop has a reminder called “PAT test” and another is “PAT test due”, it takes an extra step to filter your reports to see all of your PAT tests in one go.

Secondly, you may want to add more users later down the line. The best way to avoid confusion here is with formalised operations that allow your colleagues to contribute to your asset management operations as opposed to confuse them.

Finally, you may need to hand over your asset management responsibilities at some point. Without documentation, a handover may create gaps, meaning your business may lose the benefits of your asset tracking software.

To find out more about how itemit’s fixed asset tracking software can help your business, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

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or, download the itemit app to get started