Everything You Need to Know on Tracking IT Assets

Any business that has a lot of IT assets knows how important it is to keep track of them. IT assets are not only important as they help employees to complete tasks, they can also be quite expensive. 

Here is where using the right IT asset tracking software can make a difference. The right tracking software can help businesses of all shapes and sizes to function on a daily basis. 

Below, you can find some of the advantages of using itemit’s IT asset tracking software.

IT assets can be organised into collections such as laptops, tablets, software, desktop computers, and more. 

When assets are organised into collections it makes it easier to track them individually and as a whole. This feature can be highly useful when the licence of every tablet, for example, needs to be updated.

Organising assets into collections also helps users of itemit’s software to understand the value of each collection. With this knowledge, companies can make informed decisions about whether there are sufficient assets or more need to be purchased. As a result, businesses can potentially get a glimpse as to how well they are performing.

Thanks to the way that itemit’s IT asset tracking software works, it allows users to set reminders. Users can, for example, set reminders for:

• Licence updates
• Software installation
• Meetings
• Employees birthdays
• Important work dates
• And more

When using itemit’s IT asset tracking software, users can set as many reminders as they please. Users can be notified of events at a time convenient to them. It is also possible to make notes about each reminder and update the notes as and when required. This makes setting reminders even more convenient.

When an employee wishes to use an asset they can check it in and out. The IT asset tracking software allows users to note when they have checked the IT asset out. This feature means that it’s possible to keep track of the assets that are being used and by whom.

When an employee no longer needs to use the asset they can check it back in. As a result, it is possible to see which assets are back in the office. This allows management to see how often assets are used and why they are used. 

itemit’s asset tracking software creates historical data. This data shows which employees checked out which assets and when. As a result, management can trace each asset to individual employees. This feature can prove to be useful should something go wrong with an asset. 

Additionally, employees are likely to feel much more responsible for the assets they check out. This in turn can help to increase security and help to reduce loss and damage.

Another feature of itemit’s tracking software is its ability to track assets. Users can attach an RFID tag or QR code to each asset. Scanning the tag or code allows users to assign the tag or code to an asset. Users can also add as much detail about the asset as they wish. 

The details that users can add includes the asset’s:

• Name
• Description
• Serial number
• Warranty details
• Insurance information 
• Size and weight
• Photograph so the asset is easier to find
• Date of purchase
• Price at purchase 
• Who the asset was purchased from 
• Estimated life span 
• Estimated current value 
• Estimated resale value
• Maintenance schedule
• Maintenance record 
• Notes left by users
• Instructions and usage details 
• And much more

Users can add as much information about each asset as they wish. This information can prove to be very useful should a user need to access the insurance information, for example. Having quick access to the information can save a lot of time. 

When an asset needs to be accurately tracked, users need to select the asset via itemit’s menu. As soon as the asset has been selected, it’s possible to see the asset’s last-known location. This feature allows users to understand whether the asset is in the correct location. Additionally, it also allows users to retrieve the asset, should they wish to.

itemit’s IT asset tracking software allows companies everywhere to track their assets with ease. Thanks to the way that the tracking software works, it is possible to track many different types of IT assets. As a result, businesses can operate more smoothly and more efficiently. Additionally, tasks can be completed quicker and the business as a whole can benefit. 

Talk to itemit’s helpful and friendly team about how itemit’s tracking software can work for you. You can reach the team at team@itemit.com. Alternatively, you could sign up for a 14-day free trial to see how well it works for you. Simply fill in the form below to get started.

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or, download the itemit app to get started