How To Use A School Asset Manager App To Track Fixed Assets

Published on December 17, 2021 • 3 min read

The way we impart knowledge to students is evolving. The most advanced educational institutions today have a much more proactive approach towards helping pupils acquire skills rather than just basic schooling. But along with education, the tools we use to educate are also evolving.

Today’s schools have moved on from the brick-and-mortar approach of teaching with chalk and blackboard. Now, students are given digital devices to study and teachers are equipped with high-tech gadgets that enable them to teach difficult concepts much more easily. The introduction of technology in the school has its benefits, but it also comes with its responsibilities. 

One of these responsibilities is to keep track of the numerous digital devices and other fixed assets in a school. Of course, when you’re dealing with hundreds of assets, fixed asset management becomes virtually impossible with conventional asset tracking methods. This is where itemit’s school asset manager app comes in. 

What is a School Asset Manager App?

The school asset manager app is a specialised software that lets you add, record and monitor all the fixed assets that your school uses. itemit has a mobile app and a web portal that you can use to access your school’s fixed asset register from anywhere. 

All you have to do is open the app, add an asset, populate the asset profile with the relevant details and voila! Do this for all your fixed assets and you’re done. 

This app gives you a clear overview of all your fixed assets so you can see what you have and what you don’t have. It’s accessible to authorised personnel at all times. It also has a range of other useful features you can use which we’ll discuss a bit later.

What Can You Track With a School Asset Manager App?

itemit’s school asset manager app is for tracking fixed assets. But if you’re not sure what these are, here’s a brief explainer: a fixed asset is anything that you’ve purchased with the intention of using it for more than one year. These are, of course, business assets that the school owns. In other words, if an item circulates amongst students, teachers, school staff, or between all three, you should track it.

Here are a few examples: 

• Print textbooks
• Lab equipment
• Student desks
• Tablets
• Laptops
• Office chairs
• Cafeteria equipment 
• First aid items 
• Bathroom supplies 
• Printers 
• Standing desks
• Projectors
• E-readers
  

Although this list doesn’t cover everything you’d be tracking in your school asset manager app, this should give you an idea of the assets you can track. 

What Can You Do With a School Asset Manager App?

itemit does a lot more than just give you an overview of your fixed assets. It’ll help save your staff a lot of time and be more productive with day-to-day operations. Furthermore, it also saves you money with higher asset security and data-driven decisions.

Creating Your Schools Fixed Asset Register

The first step would be to add assets to the register in order to start tracking them. This is a fairly simple process. All you need to do is open the itemit app and add a new asset. Then name the asset, enter its details, add an image if you wish and that’s it. If you want to enhance your school’s fixed asset tracking, you can use asset tags to speed up the process.

You should note that to reap the full benefits of the fixed asset register, you should try to record all of your assets and keep the register updated with the latest changes. If you’ve only added some of your assets if you’re not updating

Assigning Assets

If each teacher is given a set of gadgets, you can use the assign feature to assign assets to teachers. This will make each teacher accountable for keeping their equipment safe and well-maintained. 

In the same way, this feature can also be used to assign tablets or e-readers to students. This means whenever you find that a piece of equipment is damaged or lost, you can instantly check the asset profile for the assignee. 

Check In Check Out Tool

When students have to borrow a device from the school to work over the weekend, keeping track of each device can become difficult. Moreover, the risk of losing assets increases as they’re moved in and out of the school frequently. 

With itemit’s school asset manager app, staff can mark an asset as checked out whenever someone is taking it out of the school’s premises. When they bring them back, they can be marked and checked in. This keeps an efficient and well-organised record of where an asset has been and who it is with currently.

Why itemit?

itemit’s school asset manager app makes your existing asset tracking operations simple, speedy and effective. With a secure web portal and app that have over 2000 integrated apps, school fixed assets management will become a walk in the park.

To find out more about how itemit’s school asset manager app can help you, feel free to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.