What Are Software Asset Management Tools?

What Are Software Asset Management Tools?

What Are Software Asset Management Tools?

Software asset management refers to the IT asset management practice of keeping track of your software assets. Your software assets can be any software that your business is using.

IT asset management in general is essential, as you need to keep track of your expenses and how your assets are behaving. Software is no different. Whether you’re tracking logins or subscriptions, you need to know that your colleagues have all the assets they need to fulfil their daily duties.

What Is The Best Asset Management Software In 2021?


Types Of IT Asset Management

IT asset management is the discipline of logging, maintaining and tracking your IT assets. IT assets are any assets that have connectivity or link to a computer. 

For this reason, you can split your IT assets into hardware and software. These can be tracked in similar ways, but all need to be logged on an up-to-date and transparent IT asset register.

Your IT asset register can also be a subsection of a fixed asset register. This way, you can track your IT assets in tandem with the rest of your business’ belongings, and they can contribute to essential procedures.

Building a full fixed asset register that contains your software and hardware mitigates the chance of ghost and zombie assets to start. This will mean that your tax breaks, expenses, and insurance operations are more accurate and more streamlined.


Software Asset Management Tools

IT asset management software allows you to log unique asset profiles and populate these profiles with unique asset information.

This means that you’ll be able to use certain tools for hardware asset management as well as software asset management. 

Software asset management tools may be the ability to add login credentials and attachments that provide speedy training for your colleagues.

Overall, the software asset management tools at your disposal will give you the ability to create an accurate audit trail and a clear overview of who has access to your software assets.

You’ll also be able to add important reminders and financial information, meaning you’ll be able to set reminders for when software renewals are due, regardless of whether this is monthly or annually.


Hardware Asset Management Tools

You can use similar tools for hardware asset management. So, you will be able to use assignee features with hardware to log who is in charge of which assets.

Using an assignee feature is also great for when you’re onboarding new staff as it makes it a quick and simple procedure to find which assets are available to give to your colleagues and then log that they’ve been assigned.

You will also be able to use asset tags to speed up your hardware asset management operations. Asset tags link to unique asset profiles then, every time you scan an asset’s tag with your asset tracking app, a few things will happen.

  1. The asset’s profile opens, ready for edits and updates
  2. The last seen location is logged via your phone’s GPS data
  3. The user who scanned the tag is logged
  4. The time of the scan is logged

Therefore, if someone is auditing your hardware assets, you get a transparent audit trail. For example, if an issue is reported, the process is simple: the tag is scanned and the issue is reported with the touch of a button, telling you what the issue is, where the asset is, and who reported the issue.


Using An IT Asset Management Software

These IT asset management software tools allow you to track hardware and software assets in tandem, keeping a clearer and more transparent view of how your assets are behaving, where they are, and who is interacting with them.

While you’re using IT asset management software, an automated IT asset register will be created and updated with every addition and every change.

This is then exportable as a pdf or spreadsheet, giving something tangible you can send on to your financial or insurance teams.

Overall, IT asset management gives you more control and visibility over your assets, meaning that you’re less likely to misplace assets and purchase duplicates while also saving you a lot of time on your asset tracking operations.


Scaling Your Asset Tracking Systems

The best IT asset management software is highly scalable, meaning you’ll be able to expand to different types of assets and share your software with multiple colleagues. 

This means that your asset tracking operations are as clear as possible as, for a start, multiple people are contributing to your asset management efforts, but also as you have all of your assets’ information in one safe place.

Using cloud-based software also mitigates a lot of risks, as any edits, on-site or remote, all update in tandem. This means that you get a much clearer overall view of everything, but cloud-based software also means that data loss risks are also massively reduced.

itemit’s asset tracking software is sharable and scalable and is currently being used in multiple industries across the globe. The system allows you to track any type of assets, from tools and equipment to software.

To find out more about how itemit’s asset tracking software can help your business save time and money, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Software Asset Management Tools

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How To Use Hardware Asset Management Software

How To Use Hardware Asset Management Software

How To Use Hardware Asset Management Software

Hardware asset management software provides you with effective IT asset management capabilities. What this means is that you’ll be able to log, monitor, and keep better control of your IT asset list.

Overall, this creates more accountability in your business, with the added benefits of time and cost-saving functionalities. So, how does hardware asset management software work?

Hardware Asset Management


What Is Hardware Asset Management Software?

Hardware asset management software is a system where you can log unique asset profiles of your business’ critical hardware. This is different from inventory management software, as when you’re tracking inventory, you won’t get a granular view of your assets.

In other words, if you have three laptops, instead of making a generic laptop profile and marking “three” against it, then tracking how many laptops are added, removed, decommissioned, or sold, with hardware asset management software, you’ll be able to track these laptops uniquely.

The biggest benefit of this is that these laptops are unique. If one of them has an issue, they don’t suddenly all have the same fault. Being able to track assets on a granular level means that you can log, monitor, and take action against specific faults on specific assets.


How To Use Hardware Asset Management Software

If you already have an existing IT asset register, it’ll be possible to use an import service to upload this onto your software. This way, you can transfer all of your data with ease.

If you don’t, you’ll be able to create your assets in a few quick and simple ways. For example, you’ll be able to use templates if you have many similar laptops. Or, you’ll be able to clone existing assets and some of their data alongside this.

A good idea is to audit assets as you’re logging them onto your asset tracking software. This way, your asset list will be up to date the moment you start using your software in your day to day tracking of items.

If you’re using asset tags, you’ll be able to create assets from scanning the tag, for example. So, you can tag a laptop physically, then scan the tag, then enter the laptop’s information in your hardware asset management app.


Locations and Maintenance Tracking

Asset tags assist with the speed at which you can track and monitor assets. This is because once you’ve assigned a tag to an asset, all you need to do to retrieve the asset’s profile is scan the tag.

Every time you scan an asset’s tag, the last seen location will update using your phone’s GPS data, meaning that you can track every interaction with an asset and where it occurred.

The retrieval of asset profiles is sped up this way, too, meaning that you don’t need to log changes manually on a spreadsheet later on down the line. Instead, you can update a fixed asset register while you’re physically with assets simply by using a cloud-based app.

To find out more about how itemit’s hardware asset management software can help you track your assets, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your own 14-day free trial.

Hardware Asset Management Software

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How Your Business Can Use IT Asset Tracking Software

How Your Business Can Use IT Asset Tracking Software

How Your Business Can Use IT Asset Tracking Software

IT asset tracking software allows you to keep a better eye on your business’ hardware and software. You’ll be able to create a robust, accurate, and automated IT asset register and track specific asset details.

With IT asset tracking software, you can:

  • Lose fewer assets
  • Track assets better
  • Increase accountability
  • Increase responsibility over assets
  • Maintain a fixed asset register
  • Save time

Overall, you gain a high ROI on knowing where assets are and who is using them. This means that you’re able to speed up asset retrieval times and extend your asset usage.

IT asset tracking software


QR Code Asset Tags

Firstly, you’ll be able to integrate QR code asset tags into your asset tracking software. This gives you the benefit of scanning tags to retrieve unique asset profiles.

In other words, if you have a laptop, you’ll be able to log this laptop as a unique asset. Then, you’ll be able to use a unique QR tag to retrieve this laptop and add data to it in your asset management system.

Every time you scan an asset’s tag, too, your IT asset tracking software will use your phone’s GPS to update the asset’s last seen location. This way, any time an asset is interacted with, you’ll be able to see where this was and by who.


Assigning Assets To Your Colleagues

Keeping track of your IT assets will involve seeing who’s in charge of them and verifying that your team has the correct equipment. This is essential when it comes to remote working, as there are more potential gaps in accountability.

With effective IT asset tracking software, you’ll be able to assign assets to your colleagues in bulk. This allows you to run speedy reports on who has which assets and who is responsible for what. This is great when you’re onboarding, for example, and need to assign multiple assets to a new starter.

In a similar way, you’ll also be able to check assets out and book them using check in check out software functionality. This way, you can monitor how long someone is supposed to have an asset for, and indicate to your team whenever assets are unavailable.


IT Asset Tracking Software Benefits

Using great IT asset tracking software, you’ll benefit from a variety of features that speed up your asset management operations, while also giving you more transparency, accountability, and control over your IT asset register.

For example, when you use IT asset tracking software, it’s a quick and simple process to log an issue against an asset. Again, this is great when it comes to remote working as you’ll be able to verify quickly that everyone’s equipment is working as it should.

QR code asset management speeds up your operations further, giving you a clear view of which assets you own, where they are, and how they’re behaving.

To find out more about how itemit’s IT asset tracking software can benefit your business, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

IT Asset Tracking Software

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How Will IT Asset Management Solutions Help Your Business?

How Will IT Asset Management Solutions Help Your Business?

How Will IT Asset Management Solutions Help Your Business?

IT asset management solutions allow you to take your business to the next level of automation. A huge benefit is that now you’ll be able to track, monitor, and improve many of your existing operations by using a single system.

With IT asset management software in place, you’ll be able to monitor how your assets move on your sites, track who is responsible for assets, track asset finances and more!

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How Do IT Asset Management Solutions Work?

IT asset management solutions allow you to log unique profiles of your assets. You will then be able to populate these profiles with critical data.

Therefore, you’ll be able to track maintenance with ease, for example. As each of your assets will have unique, corresponding profiles, if you need to track PAT tests, you will be able to make use of an effective reminders system.

You can also track asset issues in a similar way, and use assignee features to verify which of your colleagues are in control of which assets. If you need to book an asset, you’ll be able to use effective check in check out software functionality to do so.

It all comes down to the asset being unique, meaning that it needs to be tracked in a unique way.


Using Asset Tags And Asset Tracking Software

You will be able to use asset tracking software as an effective IT asset management solution. This will give you the ability to log your IT assets and create an automated and effective IT asset register.

Alongside this, you can implement fixed asset management operations, too, by tracking the depreciation of your IT assets and by having a customisable and exportable fixed asset register.

Asset tracking software makes use of asset tags to speed up asset discovery, auditing, and asset-level operations. To retrieve a tagged assets profile, all you need to do is scan the tag using your asset tracking app and it will appear. Then, you can make use of a variety of features, such as the ability to add and view attachments and create bookings.

Every time you scan an asset’s tag, too, the last seen location will update, as well as the user who scanned the tag and when it was scanned, minimising potential downtime and improving overall accountability.


Scaling IT Asset Management Software To Tools And Equipment

The best thing about using asset tracking software as an IT asset management solution is that you don’t have to stop at your IT assets. The benefits are applicable to all of your assets.

This way, you’ll be able to implement tools and equipment tracking operations separate to your IT asset management efforts. This will give you the ability to create a fixed asset register that covers your business entirely, while also maintaining the granular benefits of tracking assets uniquely.

To find out more about how itemit’s asset tracking software can help your business save time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial. You can even use your own asset tags!

IT Asset Management Systems

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Why IT Asset Management Software Is Essential To Remote Working

Why IT Asset Management Software Is Essential To Remote Working

IT asset management software allows you to view, track, edit, and manage all of your essential IT tools and equipment. With the shift towards remote working, it is essential to ensure that your colleagues have everything that they need.

Over the past few months, there have been multiple shifts between working on-site, in an office, and working from home and this is set to continue. Every time these movements occur, assets are far more likely to go missing or become unaccounted for.

Therefore, you need an effective system to ensure that all of your IT assets are with who they’re supposed to be with and working as expected. Without this knowledge, your productivity will fall and your ability to ensure your colleagues have what they need is minimal.

it asset management software and remote working


What Is IT Asset Management Software?

IT asset management software is an online system which allows you to log, monitor, and track your assets. You’ll create a digital IT asset register which will contain all of your equipment.

Then, you’ll be able to add data to unique asset profiles. In other words, you’ll be able to create a profile for a laptop, then add data such as who it is assigned to and how they’re using it.

You’ll then be able to track this asset using a variety of features, including maintenance features, booking systems, and location tracking capabilities. All of this is essential when you’re tracking assets remotely, as it gives you a view of how your IT assets are behaving from anywhere in the world.


Using Bookings And Check In Check Out

First of all, you’ll be able to use an effective check in check out system to track your assets. This way, you can safely book assets out to your colleagues and track their locations.

When there are frequent moves between the office and remote working, an effective booking and check in check out system is essential. This is as it will show you which assets are unavailable on-site and which are accounted for.

Overall, this gives you a clear view of who is in charge of which assets and how long they’ll maintain control over them for.


Effective Location Tracking

You can track your IT assets’ locations in a number of ways. When things are expected back at the office, you’ll be able to bulk add them to a location and run an audit to ensure everything is where it should be.

This functionality uses asset tags to speed along your operations. With asset tags, you’ll be able to track your assets’ last seen locations, too, and verify that assets are with the correct individuals.

The process here is simple. All you need to do is scan an asset’s tag to update the last seen location. At this point, that asset’s profile will also open in your asset tracking app, ready for edits such as the addition of issues.


Fixed Asset Management Tools

Having a robust fixed asset register means that you’ll be able to keep track of asset finances, insurance details, and avoid risks such as ghost and zombie assets.

With an effective IT asset management software, these edits will update automatically and be reflected across the board in real-time. What this means is that your fixed asset register remains up to date without the need for manual edits.

You can then go into more fixed asset management capabilities, such as depreciation tracking, and maintain control over your entire asset register.

To find out more about how itemit’s IT asset management software can help you, you’ll be able to contact the team at team@itemit.com. You can also start a free trial by filling in the form below.

IT Asset Management Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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Saving Time And Money With IT Inventory Management

Saving Time And Money With IT Inventory Management

IT inventory management allows you to keep a clear view of the IT assets you own. Using an IT inventory management system allows you to keep control of your IT assets and edit crucial operational data.

Your business needs an IT asset management system to save time and money that would otherwise be spent on lengthy maintenance tasks, replacements for lost assets, and accidental duplicate purchases.

 

save time with inventory check in check out software

 

What Is An IT Inventory Management System?

An IT inventory management system is an online system which allows you to log your IT assets. There’ll be an integrated app and web portal which make tracking your assets easy and automated.

In essence, if you’re on-site with a laptop, you’ll be able to add data or information, such as a maintenance ticket, to that laptop. As your IT asset management system will be cloud-based, this ticket will be reflected across the board in real-time.

The use of asset tagging also speeds this process up. Each of your assets will have their own unique digital profile. You’ll be able to link this profile to the physical asset with the use of asset tags.

Then, once you’ve tagged your IT asset, you’ll be able to scan the asset’s tag and report the damage in an instant. As every scan of an asset’s tag also updates the asset’s last seen location, it gives your maintenance crew a very clear and accurate view of what needs to be addressed, and where assets requiring maintenance physically are.

Tagging and Tracking with QR Code Asset Tags

Speeding Up Operations With Asset Tracking

Your asset tracking system will also come with a suite of helpful time and cost-saving features. For example, you’ll be able to make use of an asset booking system to log who your assets are with and when they’re unavailable.

Issues management and maintenance are streamlined with an IT inventory management system, allowing you to reduce costs related to asset downtime and manage information such as PAT test dates.

All of this coupled with helpful location tracking means that you’re less likely to lose assets. You can also run fast audits to ensure all of your assets are in the correct location.

audit your assets with itemit

Every change also updates your IT asset register, meaning you get an automated system that you can use for accounting, insurance, and tax purposes.

 

Using itemit’s IT Asset Management System

itemit’s IT asset management system has been built on user feedback. Since it’s inception as an effective and streamlined way to monitor asset locations, itemit has grown to something much bigger.

Many companies are already using itemit to track and manage their IT assets, so you’ll be in good company! Our team are here to help you get set up every step of the way, as we’re committed to ensuring you save as much time and money as possible.

To find out more about how itemit’s IT inventory management system can help your business, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

 

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