Why Managing Facilities Is Better With An Asset Tracking Tool

When you have buildings and grounds to take care of you know there are a lot of tasks to undertake. Not only will you need to make sure that the grounds and buildings are in good condition, you also need to take care of equipment. This can be quite a lot of work and it, therefore, makes sense for you to use an asset tracking tool to help. The good news is that there is a tracking tool available.

When you consider what your assets are there may be things that you may not automatically think of as assets. For example, meeting rooms, outbuildings, break areas, furniture, and whiteboards. You also need to consider assets such as hand driers, soap dispensers, and everything in between. These are all things that need to be added to your new asset tracking software. Don’t forget that you also need to consider the plumbing paraphernalia, electrical systems and everything that’s related. In other words, there’s quite a lot for you to track. This is why it’s so important that you need to use a tracking tool that can help you.

These days, we are looking for a more modern solution to our working lives. We are looking for something that could potentially make our lives easier. This is where using an asset tracking tool can make a world of difference. 

In the past, you may have used (or may still be using) a spreadsheet to help you track your assets. However, a spreadsheet can be full to the brim with errors. This could also be the case if you track your assets via a notebook, a log book, or any other basic method. The great news is there is a modern tracking solution available. This solution is available in the form of tracking software that is cloud-based. All of the information that you need to track and locate your assets is based in the cloud. Consequently, it means that you can have access to your asset’s information quickly and easily. If this was not enough, cloud-based tracking software tends to be more reliable. 

Imagine being able to gain access to your asset list within a few seconds. You could see which assets are being used, the maintenance status, and more at the mere touch of a button. All that you need is access to the internet. Simply use your phone, tablet, laptop, or desktop computer. Log in no matter where you are, and track those assets easily.

How many times do you have to deal with asset-related issues? It’s likely that some issues crop up at least 2-3 times a day if you manage one facility. If you manage more, you’ll probably have a long list of issues. The really good news is that when you use an asset tracking tool, you could find managing issues much easier. 

The reason why managing issues becomes easier is thanks to the ability to set maintenance reminders. You can set reminders at an interval of your choice. When your maintenance team receives a reminder they know what needs to be examined and possibly repaired. A consequence of this is that your assets could be in much better condition all of the time.

Did you know that you and your team could also report issues easily? All that you need to do is to leave a message for the maintenance team. Do this via the tracking software so that the maintenance team can see when the message was written and whether it has been actioned. When you use this feature you can keep on top of any issues that crop up.

Wouldn’t it be helpful if you had quick access to important data? Imagine being able to gather all of the data that your asset tracking tool recently produced. You could print it off in the form of a report so you can examine how your facilities are being run. You could also see whether you have enough assets or if you have a long list of assets waiting to be maintained. 

When you use a modern asset tracking tool you could have access to important data. You could even choose which data you would like to download. There’s a real potential for you to see what’s what, and within a short space of time. When you use a tracking tool that has this option you could gain a lot of useful information from the data. Imagine being able to read a report that you exported. You could use the data to help you get the most out of your assets. You could also use the data to help you run your business even more effectively. All of this is do-able if you use a tracking tool to help you manage your facilities. 

Would you like to chat with an asset tracking expert about using a tracking tool to help with facilities management? Contact us today at team@itemit.com.

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