How To Track Your Tools With QR Code Asset Tags

QR code asset tags can benefit you and your business by saving you a lot of time, and a lot more money. If you’re looking into how to track your tools, it’s worth looking into how you can use asset management software and QR codes to streamline your operations.

If you’re currently using spreadsheets, you’ll know how unwieldy and out of date they can get in almost no time at all. Using a more robust asset tracking system makes tracking your tools a lot simpler.

With QR codes, you’ll be able to create a location history, a fixed asset register, and an audit trail with ease. It is, without a doubt, the easiest way to track your tools.


Tracking small tools


What is an Asset Tracking System?

An asset tracking system is a way to create a register of your tools, before adding a variety of information to them. Each tool will have a unique digital profile, meaning you’ll be able to add maintenance and financial information to the tools themselves.

Then, you’ll use QR code asset tags to link the physical tools to their online digital doubles in your asset management system.

Tagging and Tracking with QR Code Asset Tags

When they’ve been linked, tracking is a lot faster and a lot simpler, as you’ll be able to scan the QR codes to retrieve the corresponding digital asset profiles.

Then, when you’re in the profile, you’ll be able to add, edit, and update data. With this, you’ll be able to check assets in and out to your colleagues, for example.

Can You Use Different Asset Tags?

Yes, with the best asset management software, you’ll also be able to use RFID tags, barcodes and GPS tags.

With this additional functionality, you’ll be able to prioritise the most robust asset tracking practices with the most expensive tools. So, GPS tags will help mitigate theft thanks to geofencing, so you’ll be able to save money by saving this for your most important assets.

RFID is also widely used in high-value asset tracking, so you’ll also be able to use RFID tagging practices to improve your accountability and transparency over expensive assets where a QR code doesn’t necessarily apply.

To find out more about which is better, you can read our blog on RFID VS QR Codes.

Finding Out More About How To Track Your Tools

Most asset tracking software comes with a 14-day free trial, so you’ll be able to play around with your software’s functionality before you commit to a purchase.

Your asset tracking software should have a variety of different functions and features. These features will be useful, but the most helpful features will depend on your industry and your specific needs.

For example, if you’re working in construction, the ability to check assets in and out is crucial to see which assets are available for use. If you’re in healthcare, you might want to look into software with fixed RFID asset tracking integrated.

Either way, you’ll be able to book a demo with the itemit team using the button below. We’ll be able to tailor the demo to your specific needs so that you can see how asset tracking can save you time and money.

You can also contact us at or by calling 01223 421611. Why not start a free trial with the form below and see how to track your tools for yourself?


Or, you can check out these blogs.

What Are Fixed Asset Inventory Tags?

How To Manage Office Equipment

GPS Vs. RFID Asset Tracking

Find Out More About How To Track Your Tools

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