How To Tag Fixed Assets

Fixed asset tracking is a set of operations put in place to help you keep better track of what your business owns. Without tracking your fixed assets, you’re at a greater risk of losing things or items becoming unaccounted for.

With fixed asset tracking software, you’ll be able to log your assets with unique digital profiles. Then, you’ll be able to implement fixed asset tagging procedures using asset tags. This will link your software to your physical assets.


What Are Asset Tags?

Asset tags are physical tags that contain some information. This information can be a URL or a number, but it will always be unique. This is so that your fixed asset tracking software can link to your physical assets via the tag’s unique information.

Asset tags can come in many different shapes and sizes, from QR codes to barcodes to RFID tags. Then, you’ll be able to customise these further. For example, if any assets on your fixed asset register go through a lot of weathering and wear and tear, you’ll be able to use metal QR code asset tags.

In practice, when you’ve linked your asset tags to your fixed asset management software, you’ll be able to speed up your asset tracking by scanning the tag.

Tagging and Tracking with QR Code Asset Tags

Every scan of an asset’s tag will:

  • Open the asset’s profile
  • Update the asset’s last seen location
  • Update the user who scanned the tag last


The Benefits Of Using Asset Tags

Asset tags give you a way to speed up your asset auditing and tracking operations. They can offer you varying levels of automation, too, with RFID tags giving you the highest level and barcodes the lowest.

Automation means that you save time that you can use elsewhere, not only saving money but making it at the same time. Also, with helpful integrated features in your asset management system that are asset tag-based, you can speed up a lot of existing operations.

For example, if a large number of assets are moving from one location to another, you’ll be able to use tag-based features such as “Quick Add” to mark the change at speed and with ease.

How To Tag Your Fixed Assets

To benefit from these great features and automation, you’ll need to set up a set of procedures to ensure that your fixed assets are tagged consistently and accurately.

The best system in practice is to audit as you go tag. This way, when you’re setting up your fixed asset tracking software for the first time, you can ensure that you don’t start off with any ghost or zombie assets on your fixed asset register.

So, when you have an asset physically in front of you, you’ll be able to log this asset on your system and tag it instantly to verify that it exists. If you do this while you’re also using your existing fixed asset register, you’ll be auditing twice at once.

Therefore, being able to check off assets on your old fixed asset register or list of inventory while you’re adding assets to your new system and tagging them is the best way to ensure all of your assets are logged and accurate.

To find out more about itemit’s fixed asset tracking system, you’ll be able to book a demo using the button below:

You can also contact the team at or fill in the form below to start your 14-day free trial.


Why not check out these blogs:

What Is The History Of Asset Management?

Why You Need An IT Inventory Management System

The Benefits Of Equipment Tracking

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