How to Manage Your Assets With QR Code Tags

Published on April 20, 2022 • 3 min read

Business owners and managers will undoubtedly be aware of the importance of correct asset management. QR Code Asset Tags can be highly beneficial in terms of asset management, perhaps in more ways than is thought possible. 

QR Code Asset Tags that have been attached to the assets in question can provide more than just location detection. Below, you will find some examples of how assets can be managed with itemit’s QR Code Asset Tags.

Fixed Asset Management

There are many aspects that can be tracked/monitored:

• Cost and current value
• The asset’s remaining life
• Warranty details
• Subscription details 
• Owner 
• Current and previous user
• Maintenance schedule
• Insurance information
• Barcode
• Location in the factory/office etc

When QR Code Asset Tags are added to fixed assets, users can input all of the above details, should they wish to. All of the above information can eliminate the need for users to keep stacks of paperwork in their offices. Photographs of the warranty document, for example, can be taken and uploaded to itemit’s system. Users can still keep the warranty documents, should they wish to. However, the required information will be easier to find as it will be uploaded to the tracking system.

Checking Tools In And Out

Tools can be checked in and out easily. Using itemit’s QR Code Asset Tags ensures that managers and business owners know exactly who has the tool in question. Details about why the tool is being used can be added in addition to the condition of the tool. Additionally, users can suggest how long they may need the tool for. This allows others to ‘book’ the tool in question should they need it when the current user has finished with it.  

The process of checking tools in and out can help to reduce incidences of tools going missing.

Tracking Is Possible Everywhere

QR Code Asset Tags allow data to be sent everywhere. Users can log in from their computer, phone, or tablet wherever they are. What this essentially means is that those who do not have a fixed working location can always have access.

The system is flexible enough to allow users to log in as and when they please. This allows work to be carried out when it is required, rather than when the user is at the office.

Tracking Equipment Maintenance

The maintenance of every asset can be tracked from the moment a QR code is scanned and added to the system. Every piece of equipment and machinery can fail from time to time. However, using a QR code can help every piece of equipment and machinery to receive scheduled maintenance. 

Users can add regular maintenance schedules to itemit, ensuring that every single asset is looked after. With frequent maintenance, every asset will have a longer life. There is a real potential here for equipment, machinery, and tools to last longer. The cost of replacing assets can decrease, allowing funds to be spent elsewhere. 

Should a user uncover an issue with the tool they’re using, they can log the information into itemit’s system. The details can be read by the maintenance team before they choose the appropriate action. Again, this can potentially decrease the cost of replacing assets.

Improving Levels of Security

QR Code Asset Tags can improve security. When an items QR Tag is scanned itemit's asset tracking software will show the last seen location, allowing the item to be tracked. Tracking instantly means the item is less likely to go missing. Should an asset go missing, tracing the assets is possible. Users can see where the asset is and the last person to check it out. 24-hour tracking is simple, yet effective, helping to reduce the costs associated with lost, stolen, or misplaced assets.

Improving Inventory Levels

Inventory levels could be improved. When managers know how many tools every member of their team needs, they can ensure everyone has exactly what they need. Therefore, if every team member of the 100-strong team needs 4 types of tools, 400 tools need to be ordered. 

QR codes can allow managers to assign tools to specific team members, which then gives visability on which team member has the required tools and which members may need more. Allowing inventory levels to be improved means that tasks are more likely to be completed quickly. Additionally, should managers need to keep some tools as spares, they will know how many tools are left. When a tool is removed from the “spares” section, it's QR tag can be scanned to show who the tool is going to by using the assignee feature. Managers will, therefore, know when they need to purchase more spares.

Improved Team Efficiency

When a team member can find the tools or equipment that they need, time can be saved. Team members will no longer need to walk from office-to-office, for example, to find what they need. The much-needed equipment is tracked 24 hours a day, providing location details. Team members can also log into the software and see who currently has the equipment. These additional features ensure team members are even more efficient. 

Team members can also be assigned assets. The ability to assign assets to others ensures that the assets are available when they are needed.

itemit’s QR Code Asset Tags

itemit can help to make asset management simpler. The use of QR Code Asset Tags ensures that management has full control of all assets 24 hours a day. Contact our expert team at team@itemit.com if you have any questions about our asset tags. Alternatively, you can sign up for our no-obligation 14-day free trial to find out just how well our QR code tags work.