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Asset Management, IT Asset Management Software

How to Effectively Track Your IT Assets

By Dr. Alex Wong
May 18, 2022 • 3 min read
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How to Effectively Track Your IT Assets
Home 5 Asset Management 5 How to Effectively Track Your IT Assets
itemit’s IT Asset Management software is here to help businesses track their IT assets. Being able to effectively track IT assets is crucial for helping businesses stay organised while ensuring less money is spent on replacing lost or stolen assets.

Additionally, the right IT Asset Management software can:

  • Lower maintenance costs
  • Enable more precise budgeting
  • Optimise licence use
  • Enable better audit preparation
  • Enable better procurement decisions

There is a real opportunity for businesses of all shapes and sizes to benefit from the right IT tracking software.

Some of the most effective ways to track IT assets include:

How Does Hardware Asset Management Help Working From Home?


Conducting an Inventory Audit

The prospect of locating everything in your inventory can seem somewhat daunting. However, once the inventory audit is complete, the hard work is over. In order for your audit to be thorough, you need to locate every IT asset that your business has. This includes:
  • Computers
  • Laptops
  • Printers
  • Routers
  • Modems
  • Software
  • Phones
  • Mobile devices
  • And more

You may also want to take a walk around your business premises to make sure you’ve not missed anything.


Noting The Relevant Information

Once you have located an asset, you will need to put together a list of information about the asset in question. You will ideally need to add the following information to itemit’s IT Asset Management software: The description, model number and make, purchase cost and date, the location, the owner, the asset’s condition, maintenance schedule, insurance and warranty details, depreciation value, potential sale value, and life expectancy.

As soon as you have inputted all of this information, you can attach a QR code or RFID to the asset. This will help you to track it no matter where the asset is.


Ensuring All Assets are Checked In and Out

If you have assets that change hands from time to time, you should ensure they’re checked in and out. Even though the assets can be tracked, knowing their usage history can be very helpful.

Ensure that users have to check the asset out before they can use it, and check it back in when they’re finished with it. When this occurs, a historical trail will be built up. Management will be able to see who used the asset, when it was used, where it was used, and even why it was used. Knowledge such as this can be hugely beneficial in terms of ensuring everyone has the assets that they need.


The Easiest Ways to Track Your IT Assets

One of the easiest ways for a business to track their IT assets is to use QR code asset tags or RFID tags. Available as Vinyl stickers or Anodised aluminium tags, the QR codes can help users to track their assets using itemit’s IT Asset Management software.

Users simply need to scan the QR code and it will automatically be updated to the IT Asset Management system. Once all of the relevant information has been added to the menus, users can track the asset in question with ease.


Our QR Codes

The QR codes can be stuck onto the side, front, or back of the asset in question easily. They have been manufactured to stick to the asset for many years. This ensures that the asset can be tracked all day, every day. As soon as a QR code is attached to an IT asset, the asset in question will be linked to that particular QR code. Additionally, if the code is scanned, a photograph and description of the asset would appear.

As you can see, the QR codes can be very useful in terms of successfully tracking individual assets.

itemit’s vinyl QR code stickers are suitable for use on assets that tend to stay in the same office or location and aren’t likely to sustain damage.

Our anodised aluminium tags are ideal for assets that may be very valuable or moved between locations. Our aluminium tags have been made to stick to the asset with ease. However, they are very hard to remove. This ensures that the asset is less likely to be stolen or the QR code sustains damage.


Let itemit Help You To Effectively Track Your Assets

itemit’s IT Asset Management software can help you to effectively track your assets. Thanks to the way that the software works, users will know where each asset is all day, every day.

Contact our friendly team if you would like to learn more about our asset tracking software. You can reach us at team@itemit.com. Alternatively, you may want to sign up for our 14-day Free Trial. Let our IT Asset management software do all of the hard work for you so that you can concentrate on running your business.

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Dr. Alex Wong

Article by

Dr. Alex Wong

Dr. Alex Wong is the CEO & Co-Founder of RedBite Solutions, a spin-out from the University of Cambridge and creators of itemit. For more than 2 decades, Alex’s innovations have disrupted industries and reimagined traditional solutions, delivering breakthrough results. A pioneer of the RFID EPC Network and IoT, Alex has shaped modern tracking technologies. RedBite powers the world’s largest RFID deployment across 60+ countries and launched itemit, a leading barcode, QR code, GPS & RFID SaaS tracking platform. Dr. Wong holds a PhD in Engineering from Cambridge and remains an embedded researcher, leading EU & Innovate UK projects to bridge research with real-world applications.

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