Hospital Equipment Tracking Made Easy

Hospital Equipment Tracking Made Easy

If you work in a hospital you know how important it is to keep track of everything. If you want to provide a high standard of care you need to know where your equipment is. However, we all know that this is easier said than done. People from other departments can borrow heart monitors and other important machines. A result of this means that you can spend too much time looking for something you need. 

The good news is that life can be made so much easier. If you use the right equipment tracking software, tracking everything becomes a breeze. 

How Hospital Equipment Tracking Software Works

Hospital tracking software works in the same way as other tracking software. Ostensibly, you can use an RFID tag, for example, to help you track your monitors and everything else. Firstly, you need to choose some reliable equipment tracking software. As soon as you have, you’re halfway there. 

The next step is for you to attach an RFID tag, barcode, or QR code to those assets you want to track. This could be anything from stethoscopes to ECG machines to beds, etc. If you want to track something, affix an RFID tag, barcode, or QR code to it. Once a code is attached you can create what’s known as a digital profile. This profile will come up on your smartphone, for example, when you scan the barcode. Then, it will be time for you to add as much information about the asset as you wish. The profile that you’ll see in front of you will offer you the chance to fill in some boxes. Add as much information as you wish so you know what you’re tracking. 

Once you’ve filled in those all-important boxes you can begin to track your monitors, etc. This means you can see where they are at all times. You could even see whether they’re being used in another department and by whom. This makes life so much easier as it makes retrieving those assets relatively easy.

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What Exactly Can You Track?

One of the benefits of using modern and reliable equipment tracking software is that it often lets you track almost anything. This ultimately means that you could track:

  • Ambulances
  • Furniture
  • Storage equipment
  • Medical fridges
  • Microscopes
  • Examination equipment 
  • Computers, tablets, laptops
  • Phones
  • Scanners 
  • All types of machines
  • Beds
  • And so much more 

If you can attach an RFID tag, or code to a flat surface, you can track whatever it’s stuck to. As a result, you can track some or all of the above, or even more. You can see where everything is at the touch of a button, giving you peace of mind. 

Just make sure that you affix the RFID tag, etc to somewhere inconspicuous. Ideally, the tag will be out of sight, meaning it’s less likely to be removed. You could, for example, put a tag on the rear side of your laptops. It could be added to the underside of a wheelchair, and so on. Tags and barcodes tend to be very hard-wearing which means they’ll keep tracking for a long time.

What Else Can Tracking Software Do?

Tracking software can do so much more than you think. Most modern equipment tracking software can help you to do some or all of the following:

  • Schedule reminders so your assets are maintained regularly 
  • Allow you and your team to check assets in and out
  • Let you organise your assets into collections
  • Make updating many assets in bulk, ensuring it’s easier 
  • Allow you to track your assets via a smartphone or tablet
  • Let you track assets via a laptop or desktop computer
  • Make access easy as you can track everything via an iOS or Android app
  • Allow you to create and export reports based on reliable data
  • And much more 

Make sure that you opt for tracking software that offers all of the above and more. If you do, you’re more likely to have reliable, easy-to-use software that works well.

Improving Patient Care

One of the best benefits associated with using equipment tracking software is the improvement in patient care. You could, for example, find and retrieve much-needed equipment more quickly. This ultimately means that your patients may not have to wait as long to receive treatment. 

The equipment and anything else that you use is likely to be in a better condition than it otherwise would. This is all thanks to the fact that regular maintenance can be scheduled. A result of this means that faults and issues could be found sooner rather than later. It also means you could spend less money trying to replace those assets that no longer work. This is simply because you’ll take better care of your current machines and monitors, etc. 

Wish to speak with an equipment tracking software expert about hospital equipment tracking? Contact us now at

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