The Top Features to Look for in Asset Tracking Software

Published on May 22, 2023 • 3 min read

Many business owners are now realising that it's time to get their inventories under control. This is where asset tracking software can come in and help. Software such as this can make a huge difference when it comes to inventory management. It can also ensure that traditionally manual tasks are completed by the software rather than the human. As a result, productivity increases as does the bottom line. 

But what are the top features that you should be on the lookout for when you’re searching for tracking software? This article highlights some of the most important ones.

Location Tracking

Tracking the location of your assets with ease is of paramount importance if you wish to have better inventory management. When you can locate your assets within a matter of seconds, it allows you and your team to complete tasks sooner rather than later. 

The ability to locate assets comes with additional benefits. It also allows you to enhance the level of security surrounding each asset. In short, your assets are less likely to go missing. Should they go missing, you could find them very quickly. 

Asset tracking software can only track your assets if you attach a QR code or barcode to your assets. A digital profile then needs to be created so that individual assets can be tracked.

Issue Reporting

Regardless of what type of assets you work with, it’s very likely that your assets will occasionally get damaged. They may also fail to work as well as they should from time to time. Some asset tracking software allows you to report issues as and when they arise. This is one of the top features that you should look for. 

When you can report issues quickly it makes life easier. This is by no means an exaggeration. Being able to report an issue to the maintenance team without having to speak with them is a bonus. You can simply log into the software and state what the issue is and which asset it relates to. All of this can take moments. As soon as the message is sent, the maintenance team can get to work. 

When damaged assets are repaired quickly they can get back into circulation quickly. As a result, you and your team have access to the tools or equipment they need at all times.

Web And App Access

Using asset tracking software is all well and good but can you gain access to it? One of the top features to look for is web and app access. You and your team should ideally be able to access the software via:

• A laptop
• A desktop computer 
• A tablet
• A smartphone

When access can be gained via some or all of these devices, it makes tracking your assets easier.

Check In And Check Out

Another top feature to look out for is the check in and check out option. Some asset tracking software allows your team to check their equipment/tools etc. out before they use them. Once they have finished using them or they have been returned to the correct location, the tools/equipment can be checked in again. 

This feature enhances user responsibility and ensures everything is more likely to be returned by the end of the day. Incredibly useful, and it’s a feature that can help to increase security and that’s never a bad thing.

Report Creation

The ability to create a report is a feature that not many people look out for. However, it’s a feature that can prove to be very useful. When you can create and export reports you can see how well your business is performing. 

Every time you use one of your assets your asset tracking software creates data. It’s this data that allows you to see which areas of your business are performing well. It can also show you which areas need improvement. You may also be able to see whether you have enough equipment for everyone. 

As you can imagine, having this data in the palm of your hand can be very useful. It can potentially help you to see which direction your business is moving in. 

For example, if you loan machinery out to the public, you could see which machines are the most popular. 

If you have a fleet of taxis that you track, you could see which destinations are the most popular. 

If you have an office with multiple printers, you can see which printers are used the most. 

Using tracking software that allows you to create reports and export data can do so much for your business. This is why it makes sense to look out for software that has this top feature.

Speaking to an asset tracking expert can help you to find software that does everything you need it to and more. Speak to one of our experts now at: team@itemit.com.