The Complete Guide To Tools Tracking

The Complete Guide To Tools Tracking

If you work in a tool-intensive sector like construction, landscaping, electrical or plumbing work, you need tools tracking software to unleash your team’s full potential. The aforementioned industries or any other line of work that involves working with a lot of tools and equipment requires top-of-the-line asset management to maximise productivity and minimise financial leakages.

In this blog post, you’ll learn everything about tools tracking from purchasing and setting up an asset tracking software to using it to locate misplaced tools and conducting accurate asset audits with it. So without further ado, let’s dive right in.

The Complete Guide To Tools Tracking

What is Tools Tracking Software?

Tools tracking software is a mobile app and/or web portal that you can use to keep a record of all your tools and equipment. With it, information like where a tool is, who has it and other essential details are always at your fingertips. 

This software solution lets you make individual asset profiles for each tool. Asset profiles let you store all information in a neat and organised manner so everything is easy to find right away. You can also tag each tool with QR code asset tags that give each item a unique identity and make it even easier to identify them with the tools tracking software. 

Here’s a step-by-step guide to tools tracking.

Step 1: Finding the Right Tools Tracking Software

With the range of options available on the market, the first step, which is to choose and purchase an asset tracking system, can be overwhelming. As difficult as the choice may seem, it’s imperative that you invest in the right software to start off on the right foot. 

There’s a range of factors to consider when finding tools tracking software for your business or personal use. Once you’ve gone over these factors, the decision-making process will become much more straightforward. 

  • Ease-of-use: Choose an option that’s easy to set up and use. The user interface should be simple and efficient so everyone can learn to use it straight away. 
  • Should be cloud-based: An asset register that cannot be accessed via the internet is no better than using spreadsheets or pen and paper for tracking your tools. The asset database should be stored online so authorised personnel can access it anytime, anywhere. 
  • Allows collaboration: Today’s fast-paced work environment calls for seamless collaboration on asset tracking. Teamwork is the best approach to keep all your tools and equipment tracked, and you should go with an option that allows multiple team members to collaborate on asset management.

Step 2: Setting Up Asset Register

To start tracking your tools, you have to first add them to the asset register. This is as simple as it gets. On the tools tracking software, select the option to Add an Asset and you’ll be taken to a screen that lets you populate separate text boxes with the relevant information. 

When adding a tool, you may also label it with an asset tag. This will make location tracking and other aspects of asset management much easier for you. When adding a new tool, scroll down the asset profile to the Tags section. Select the Add button to add its tag. Scan the new asset tag by pointing the camera towards it, and that’s it.

Step 3: Populating Asset Profiles with Details

You need to record all essential details to make the most out of the features of tools tracking. To start off, you’re recommended to add the most basic information for each tool so that the tools register is operational. 

Once all tools are added, you can start tracking other aspects. This includes adding some or all of the things in the following list:

  • Item name
  • Serial number
  • Description 
  • Model
  • Manufacturer
  • Location
  • Assignee
  • Availability status
  • PAT test due date
  • Inspection due date
  • Replacement date
  • Purchase price
  • Proof of purchase 
  • Warranty expiry
  • Profile photo
  • User manual

Note that this is not an exhaustive list. Neither will the entire list apply to all tools. 

Step 4: Start Tools Tracking and Reap Benefits

Once the asset register is fully set up, you can start tracking each tool and use the many powerful features offered by tools tracking software. For instance, if you can’t seem to find a particular tool, you can check each one’s last seen location in the tools tracking app. This will surely help you locate your tools quickly and easily.

Where to Start?

Start now, start here. The earlier you have your tools tracking software set up and running, the better. While there are quite a few options for tool tracking apps, itemit is one that meets all criteria we’ve mentioned in step one. 

Moreover, itemit is a versatile asset tracking solution that can work as a fixed asset register, equipment checkout software, and tools tracking app all at the same time! To learn more about how itemit can help you, reach out to the team at

You can also fill in the form below to start your very own 14-day trial.

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