Not too long ago, enterprises around the world tracked their assets the hard way. That is to say, with spreadsheets or physical ledgers. But with the advancement of technology, the smarter of the lot shifted towards asset tracking software.
If your company still uses spreadsheets and manual logbooks for asset tracking, you’re missing out a lot! Although asset management is one of the most important pillars of business management, you’re spending way too much time and money on it if you’re not utilising asset tracking software.
If you don’t already know what asset tracking is or how it works, you’ve come to the right place. In this blog post, you’ll learn how to use asset tracking software. We’ll also briefly go over some of its features and how you can use them to optimise your business operations.
What is Asset Tracking Software? – A Brief Intro
Asset tracking software, also known as asset management software, is a mobile and internet application that you can use to track your assets. It lets you create a unique asset profile for each of your assets and log it into an online database.
You can record every essential detail for an asset into its asset profile, ranging from asset ID to its location and from purchase receipts to the individual the item is assigned to. The software application gives you hands-on control of your assets and their information.
Individual asset profiles are stored in the asset register, a comprehensive list of all the assets your company owns. You can easily categorise different assets according to departments, locations and types for simpler navigation.
You can either use the software as a smartphone app or through an internet portal that can easily be accessed from any browser. Unlike spreadsheets or other manual asset tracking methods, asset tracking software offers a range of powerful features that you can utilise to streamline your asset management and enhance productivity in the workplace.
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Setting Up the Asset Register
Once you’ve acquired asset tracking software, the first step is to set it up and that’s done by creating asset profiles for each of your assets and logging them into the asset register. It’s important to note that to make the most out of your asset tracking software investment, you need to keep it updated and accurate at all times.
Adding an item to the software is pretty easy. All you have to do is use the Add button on the software homepage. Enter the asset ID, and all the details you wish you to track and that’s it!
If you have to track a lot of assets, and you think setting up the register will take you a lot of time, you can delegate the task to multiple employees. The shareability of the software is one of the most useful features it has to offer. Multiple users can view, add and edit asset profiles no matter where they are. This is how asset tracking software lets you delegate tasks effectively. Brilliant, right?
