How To Track Your Assets And Equipment

Published on May 12, 2021 • 3 min read

You'll find that without a robust system in place, your assets go missing, duplicates are purchased, and some bits of equipment never get used. This is why you need effective asset tracking software. 

Your business is losing money due to a lack of transparency over your assets. This is why you need to know how to track your assets. With effective tools in place, you'll see a huge difference.

You may be using a spreadsheet at the moment, but you'll find that this also creates gaps in transparency. You will also find that it adds a lot of time to update, manage, and view the system.

This is where asset tracking software comes in.

What Is Asset Tracking Software?

Asset tracking software is a place where you can house, view, and manage your assets. It will be a cloud-based system that allows for on-site and remote edits.

What this means is that you can edit asset information with the assets in front of you, and then this data will be added across the board for all of your colleagues to see.

With asset tracking software, not only is a fixed asset register created automatically, but you can also utilise helpful features to take your asset accountability further.

For example, you can use reminders and issues features to monitor your maintenance while also using the system as equipment check in check out software.

How To Track Your Assets

Once you've chosen an asset management software, tracking your assets is a simple process.

1. Log your assets onto your system - this can be done via an import or while you're auditing
2. Add tags to your assets - this speeds up audits and creates robust location tracking
3. Start using a range of helpful features, such as attachments, reminders, and customisable information fields
4. Export and use your fixed asset register

When you're tracking your assets, all of the data is collected in an exportable and customisable reporting page. This way, you can add filters to view essential information, such as when your assets are due for PAT tests or which are checked out.

Reports are where everything comes together as they allow you to pinpoint any data you need, use this data, and export it for operations such as tax and insurance.

Using QR Code Asset Tags

QR code asset tags also speed up your asset operations. Asset tags or asset labels are physical tags that you can stick onto your assets. They come in all different shapes and sizes, so even if your equipment goes through weathering, there'll be an option for you.

The way they work is by linking the unique information within the tag to the asset itself. In other words, once you've tagged an asset, you'll be able to find that asset on your asset tracking app simply by scanning the tag.

Every time you scan an assets' tag, too, the last seen location will update, the user who scanned the tag will be logged, and a timestamp of the scan will be created.

This creates a neat audit trail that you can use to pinpoint where assets were and who was interacting with them when any issues occurred or when any data was added.

How To Use itemit To Track Your Assets

itemit's asset tracking software is an easy-to-use system that gives you all of this and more. With itemit, you'll be able to log your assets, track their data, and create powerful reports showing you exactly what you need to know.

The system is built on customer feedback from clients across the globe, so there's guaranteed to be something for you, whether you're in the construction industry, tracking IT assets, in healthcare, anything!

itemit's asset management software has years of asset tracking expertise behind it, meaning that the system is scalable, suitable, and customisable to a wide range of use-cases.

To find out more about how to track your assets and equipment, you can contact our friendly team at team@itemit.com or fill in the form below to start a 14-day free trial of the software, no strings attached!