Tips For Tracking Your Office Equipment

An office environment can occasionally be a particularly challenging one. Not only are there deadlines to meet but you’re also surrounded by office equipment that may or may not work. If the equipment does work it may be hard to locate. 

The use of office equipment management software can help remedy any stress you and your team feel. Additionally, it can ensure that you’re always surrounded by equipment that does work. 

Let’s explore a few tips that can help you to make the most of the aforementioned software.

When you use the right management software it can make a difference to your office as a whole. Software such as this is capable of tracking your assets and helping to increase security. If this was not enough, it’s likely that most people will find it easy to use. 

When you want to track your office equipment you’ll first need to attach an RFID tag or a barcode to everything. This includes your computers, printers, boxes of stationery, modems, and everything else. The more that you track the better the office equipment management can work for you. Once you’ve added an RFID tag or barcode to an asset you’ll need to scan it to create a digital profile. Each profile needs to be specific to a single asset. As a result, you can track it with ease and learn how it’s used and when. Software that makes a difference can ultimately help your business to grow.

Some of the benefits of using tracking software include:

• Having the ability to organise assets into collections
• Being able to check equipment in and out when required 
• The ability to use the software via a desktop computer, tablet, laptop, or smartphone
• Being able to create and export reports when needed
• Having tracking software that creates data for each asset
• The ability to assign assets to collections 
• And much, much more

When you use software that allows you to do all of the above, you can be confident that it will help your business. However, there’s so much more that can be offered to users, as you will discover below.

Some assets such as new tablets, for example, can be too expensive to leave on office desks. As a result, you may want to make use of an interesting feature that is available on some office equipment management software. This feature allows you to assign specific assets/equipment to specific team members.

You can control which members of your team have access to a shiny new tablet. All that you need to do is to log into the software and select the tablet. Then, select the team member you wish to assign it to. While this feature may not completely prevent other people from using the assigned asset, it can help. The assigned user can feel more responsible for the tablet, and, therefore, take better care of it.

Did you know that when you use office equipment management software it can help you to look after your assets? You can set maintenance reminders for those shiny new tablets and everything else. This feature can prove to be useful in terms of ensuring your equipment is in better condition. Those who work in your maintenance department will need to receive notifications when an asset needs to be serviced. When they do, everything in your office is more likely to be in a better state of repair. A direct result of this is that your expensive equipment could last longer.

If you are typically unsure about which assets you have in stock, office equipment management can prove useful. At the touch of a button, you could see how many assets you have. Knowing what’s what can ensure that your stationery cupboard, for example, is adequately stocked. Consequently, there’s less likely to be a shortage of anything. Additionally, you’re less likely to have too much of something.

One of the major benefits associated with using office equipment management software is its ability to track everything. When you know where your equipment is it automatically becomes more secure. Imagine being able to see where everything is all day, every day. You can potentially find your assets much more quickly. You can see whether they have arrived at your chosen destination or simply where they are in the warehouse. Tracking your asset’s location also ensures that things are much less likely to go missing. This can only be a good thing as your business could save money. 

Would you like to speak with someone knowledgeable about office equipment management? Contact us today at team@itemit.com. 

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