Tips For Managing Your Office Equipment

Managing office equipment is not always easy. Chances are, you have more equipment than you realised. When this happens, it can be hard to have full control over everything. For example, do you know when everything needs to undergo maintenance? Who is using your new tablets? Has everything been returned to the office on time? Finally, do you know when you need to order new supplies for the stationery cupboard? 

As you can see, there are a lot of things for you to consider. The good news is that when you start using device inventory management you can manage everything far easier. You will know who has what and when. You’ll know when assets need to be maintained, and so on. All of this can give you peace of mind.

So, how do you currently manage your office equipment? Do you have a procedure or two that you follow or are you winging it? If you don’t have some sort of device inventory management system you are missing out. 

Did you know that you can use your device management system to control almost everything? You don’t have to limit yourself to controlling just your devices. You can control when your office furniture is repaired and even when the windows get cleaned. However, it may be wise to make a start with your devices for now. When you get used to managing your devices you could add all of your other assets to the management system.

You can manage all of your office equipment very easily. All that you need to do is to start using some device inventory management software. The great news is that software such as this is quite easy to use. You just need to make sure that you only ever use software that is regularly updated and reliable. It should offer you the chance to upload a lot of information about each of your devices. For example, you could add a user manual, photographs of the asset, and much more. 

As soon as you have some RFID tags or barcodes, you need to attach them to your assets. Scan each tag or barcode and you’ll see a profile has been created. It’s this profile that you need to add the information about each asset to. When you’ve added every piece of information you can start to control your office equipment. Read on to find out how you can manage your devices and more.

One of the most important things you can do to keep your office equipment managed successfully is to maintain it. Ideally, you will use your shiny new device inventory management software to set up maintenance schedules. You will need to do this for every asset/device that you own. 

Setting up a schedule such as this allows you to stay in control. Your assets will be in much better condition which means you won’t have to replace them as often. Please just make sure that your maintenance department receives scheduled alerts at your chosen intervals. The alerts will tell the team which assets they need to retrieve and examine. It really is that simple.

Did you know that you can assign assets to your team? Wish to assign your new tablets to your sales department? Simply click on each of the tablets you’ve added to your device inventory management software and choose who you’d like to assign them to. 

This feature will automatically allow you to manage your office equipment more effectively. In addition to this, it will ensure that the right team members only ever have access to the equipment they should have access to.

When you start using some device inventory management to help you manage your office equipment you boost productivity. Both you and your team will find that you all get those little box-ticking tasks completed earlier. This is because your management software may be able to deal with them. For example, it may know when to order stationery, and when someone hasn’t returned a laptop, and so much more. Consequently, you could get on with more important tasks.

When you start using management software you automatically increase security. All of your devices are tracked and they are, therefore, more likely to be returned. You could also see when a tablet, for example, is removed from the office. Knowing where the tablet is and who has it will mean it’s easier to ask for its return. 

When you want to manage your office equipment you need to use the right type of software. Failure to do so could mean that you’re back to square one. It’s now time for you to manage everything effectively. 

Wish to chat with an expert about using device inventory management in your office? Contact us today at team@itemit.com.

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