The Royal Corps Of Signals Are Using itemit For Auditing Purposes
“itemit's solution is easy to use and easy to set up.”
Wally Drain, Corps Property and Heritage Officer
itemit has teamed up with the Royal Corps of Signals to assist in their asset tracking and management. The Royal Corps of Signals are leaders in IT, Telecommunications, and Cyber within the British Army.
itemit was referred to the Royal Signals team by REME who recommended itemit as a better way to track and manage collections of furniture and artwork as well as other fixed assets. The itemit team helped the Royal Corps of Signals set up their fixed asset register and start tracking their assets.
Alex Wong, co-creator of itemit, said of the deal: “The itemit team is thrilled to be working closely with another member of the Ministry of Defence and helping them preserve historic assets.”
The Challenge
Before the implementation of itemit, the Royal Corps of Signals faced a lack of transparency related to their assets. The challenge was presented as an archaic access database was in use, meaning there was no ability to update in real-time as audits were being undertaken. Without automation, the manual input quickly became unwieldy and incredibly lengthy.
On their asset register, the Royal Corps of Signals has a wide range of different assets from books to paintings to furniture to fixtures. Without a cloud-based system, no real-time updates could occur. This meant asset records quickly became out of date and inaccurate.
All of the Royal Corps of Signals’ assets needed to be tracked down to their location for auditors and insurance purposes. With the number of sites that assets spread across, this quickly became an insurmountable task with their previous access database.
The assets needed to be segregated, too, so that it was clear which were stored on each site. In addition, a member of staff at each site needed to know what they had onsite in order to accept responsibility for those assets and collections. Therefore, a solution was needed that allowed staff to view assets only at their own site.
itemit’s Fixed Asset Register Solution
The Royal Corps of Signals were recommended itemit by a similar organisation. itemit’s fixed asset register solution would give them a clear view of what they own, with images, and help track the minutiae related to assets.
itemit’s system streamlines many auditing and accounting operations as the use of asset tags, in this case QR codes, allows for an in-app scan to make any edits that are required.
After discussing the requirements with the Royal Signals team, the itemit team also improved the implementation of itemit’s locations feature to include a simple and powerful way to track the locations of assets from room to room.
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