In film and television, your assets and equipment will move through a variety of locations on a daily basis. This is why you need efficient asset tracking software that can keep up with the busy environment of filmmaking.
For example, your cameras may be rented out, used on location, or kept in storage, ready for use. Not to mention that your assets will likely have multiple sub-assets, such as microphones, small electronics, and more.
This is why a spreadsheet should be immediately ruled out. With a spreadsheet, each asset will need a row and each bit of data, a column. As there is a range of data you need to log and track, some of it relevant, some of it not, this quickly becomes unwieldy. Also, every time your assets undergo a change, your asset register becomes out of date.
Therefore, asset tracking software is needed to keep up with asset movements, log them, and help you monitor all of the changes your assets go through.
How Does Asset Tracking Software Work?
Asset tracking software is a system that allows you to log, monitor, and track your assets. Each of your assets will get a unique asset profile. This means that each bit of kit has a place that you can log asset data against.
Therefore, instead of finding specific information within a spreadsheet, you’ll be able to open an asset’s profile to view all of the data you need to know about that asset.
This is immediately helpful, as you can add prices, training manuals, usage information, and location data against specific assets, giving you a clear overview of how everything is behaving.
All of this data is automatically pulled into a reporting system that you can then export into a pdf or spreadsheet for tax and insurance purposes among other things.
Using Asset Tags To Track Movements And Maintenance
Asset tags speed up your asset management operations, too. These are physical tags that you stick onto your assets and link to their corresponding digital profiles.
Every time you scan an asset’s tag, a few things happen. The last seen location updates, the asset’s profile is opened, and the time of scan and user who scanned the tag is all updated across the board.
This means that you can edit your assets’ data when your onsite and when you’re working remotely. Also, your clients will be able to report issues on your assets should there be anything that needs to be addressed.
Tagging also opens up the ability to perform bulk actions. For example, you’ll be able to check your assets out in bulk, as well as bulk move them to new locations and run audits on your equipment.
Using Asset Management Software In Film & Television
As you can see, asset management software is highly tailorable to your use case. This means that you’ll be able to implement an effective system within film and television.
For example, if somebody requires five bits of kit, you’ll be able to bulk check them out with an equipment checkout system, then bulk move their locations to indicate that they’re with that company. You can then run a report on the equipment that’s moving to that location and export it as a pdf, giving you a register of the equipment your client needs to sign for.
When it comes to tracking your equipment, you can monitor your assets’ lifecycles and quickly pinpoint assets that haven’t been used in a while, making it easy to put them back into circulation and thus extend your assets’ lifecycles.
All of the data you collect and use will automatically be pulled into a fixed asset register, too, which is great to use for reducing your insurance premiums and maintaining an accurate asset record for tax purposes.
itemit’s Asset Tracking Software
itemit’s asset tracking software is a highly scalable system that you can use for fixed asset management, IT asset management, film asset tracking and more.
With a suite of helpful features, from equipment checkout functionality to bulk actions, you’ll be able to keep your existing asset operations, improve upon them, and add more, all while saving time and money in the process.
You can share itemit with your colleagues and clients, too, sharing the asset tracking load and maintaining a high level of accuracy while reducing the amount of time you spend monitoring, updating, and using asset records.
To find out more about how itemit will help you, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial. If your assets are already tagged with unique barcodes or QR codes, you can use these and set up a robust system in moments!
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