Fixed asset tracking software benefits your business by allowing you to control your asset movements and finances. Having a clear view of the assets you own, where they are, and how they’re being used saves you money. Being able to do this quickly saves you time.

This is why the best fixed asset tracking software in 2021 allows for shareability, automation, and customisability.

Fixed asset tracking software is a system which allows you to log unique asset profiles onto a digital fixed asset register. Then, you’ll be able to add crucial asset information, such as depreciation data and asset finances.

This all comes together with the use of asset tags, which allow you to track asset movements, and with the use of handy reporting features. Overall, as you’ll be able to run audits with asset tags and update locations and other data quickly, having a report that automatically integrates this information is crucial.

Your fixed asset register will be exportable from these reports as a pdf or excel file, ready for further edits or to send to your maintenance, finance, or insurance teams.

As it’s automated and effective, you will speed up many of your business’ existing operations using fixed asset tracking software.

Other than the ability to log assets and asset data, there must be a suite of helpful and effective features to improve your existing operations. This is why the best fixed asset tracking software allows you to perform a range of different operations.

For example, you will be able to use your fixed asset tracking software as equipment checkout software, too. This way, if you’re tracking tools and equipment, you’ll be able to track equipment hires, while also minimising asset downtime by indicating asset availability to your team.

You can also use effective issue management features to track issues to an asset level. What this means is that every time you notice and issue, you simply need to scan an asset’s tag and report it. Your maintenance team will be notified and a fix will be underway sooner. 

You will also be able to add attachments against assets in the best fixed asset tracking software. This means that you can speed up training and maintenance as you can have equipment manuals attached to the corresponding profiles.

itemit’s asset tracking software is shareable, too, which means you can lessen the burden on a single colleague. What this means is that your entire team can contribute to your asset management operations, saving everyone time while also creating a totally clear picture of your asset information.

Overall, itemit has a range of helpful asset tracking features which help you get more clarity, save more time, and keep a high ROI by losing fewer assets, avoiding ghost and zombie assets, and more.

To find out more about how itemit can help your business save time and money, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. Why There Has Never Been A Better Time To Purchase Fixed Asset Management Software
2. Effective Asset Tagging Functionality
3. Works From Anywhere: Track Equipment Remotely
4. Run Automated Reports For Accounts, Tax, And Insurance Purposes

Fixed asset management software improves your operations by giving you more time, money, and automation. As you’ll be able to use a fixed asset management system to monitor, log, and track your assets, you’ll be able to use it to reduce operational costs and time.

There has never been a better time to purchase fixed asset management software as these systems have grown to suit your business’ needs and more. Even with the needs created by remote working, you’ll be able to use an effective asset tracking system to optimise your business.

With the integration of new features, functionality, and the rate fixed asset management software has grown at, you can now be confident that investing in fixed asset management will provide you with a substantial ROI.

Your business’ needs will be ever-changing, especially due to the shifting requirements thrown up by remote working. This is why it’s a great time to purchase, as you’ll be able to build a scalable and future-proof system quickly.

Your fixed asset management software will grow as your business does, with no limits on functionality or your business’ abilities. Therefore, we’ve written three of the many reasons why there’s never been a better time to purchase fixed asset management software.

First of all, you’ll be able to use asset tagging technologies to speed up interactions with assets. From maintenance operations to financial undertakings to auditing to location tracking, asset tagging allows you to save time and cut costs.

Your fixed assets will be tagged with a physical asset tag. This will then link your physical asset to an online, digital copy. Every time you scan an asset’s tag, the last seen location will update and the asset’s profile will open.

Now, you’ll also be able to combine tagging technologies in your fixed asset management software. So, you’ll be able to automate your asset tracking operations with fixed RFID asset management and automatically track where assets are no matter where they are with GPS asset tracking.

With the new challenges and needs your business is facing, you’ll need to be able to use fixed asset management software remotely and be able to interact with your colleagues.

This is why it’s the best time to purchase fixed asset management software as it is now shareable and scalable. This means that each of your colleagues can have access to their assets on your asset tracking system.

Then, you can verify that everyone has what they need to perform their duties and if there’s an issue, your colleagues will be able to report it themselves in a speedy scanning based system.

As you can use asset tags, location tracking is also automated, giving you the ability to view exactly who has which fixed assets and how they’re being interacted with.

Finally, as well as automating maintenance and inspection operations, you’ll also be able to automate the financial side of things. As assets have unique profiles, you can add any data you need to them.

So, not only will you be able to mitigate the risks of ghost and zombie assets by logging all of your assets onto one system, but you can also track data on an asset level.

This means that you’ll be able to track depreciation data against individual assets or in bulk, for example, and run effective audits on your equipment.

To find out more about how fixed asset management software can benefit you, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Instant access. No credit card details required.

or, download the itemit app to get started

Your fixed asset register will have many helpful uses. You’ll be able to use your fixed asset register to improve the amount of control you have over your assets, saving you time and money.

All of your fixed assets will be logged onto your fixed asset register. Each asset will have a unique digital profile where you’ll be able to add data, such as maintenance dates, against the asset itself. This data will then be reflected on your fixed asset register automatically.

Overall, you get more control and visibility, as you’ll be able to reduce the risk of ghost and zombie assets and verify which assets you own and which ones you need to purchase.

Track Maintenance And Routine Operations

First of all, you’ll be able to use your fixed asset register to streamline existing maintenance operations. As you’ll be able to run and customise reports, you’ll be able to view which assets have had maintenance recently and which assets need it.

This way, you’ll be able to reduce asset downtime with ease. Simply use reminders or report issues on your assets and this will be reflected in your reporting.

Then, your maintenance team will be able to see which assets have issues and where they are, ready to streamline a fix or improve pre-emptive maintenance procedures.

Export Your Fixed Asset Register For Insurance And Accounting Purposes

You can also export your fixed asset register for insurance and accounting purposes. If you make use of auditing features, too, you’ll be able to keep an up to date record of where your assets are and prove that they’re accounted for.

As you can now prove ownership and responsible use with ease, your fixed asset register will be viable for insurance companies to use to quote you and, if something goes wrong, as evidence.

In the same vein, you can also use your fixed asset register for accounting and tax operations, proving ownership of assets and their value. This means that you get accurate tax breaks and don’t miss out on anything by over or under-reporting your asset-related finances.

Improve Your Asset Management Operations

Finally, as your fixed asset register will reflect all of the changes your assets have been through, you’ll be able to use your fixed asset register to monitor your assets’ lifecycles.

This gives you a clear view of where assets have been and who has been interacting with them, immediately showing any gaps. For example, it will be visible if an asset has been used by multiple people and, therefore, if you need to purchase another of that fixed asset. Conversely, you’ll see the assets that are under-utilised and be able to rectify this.

Overall, an automated fixed asset register shows you all of the information you need to make better business-focused decisions and, therefore, save time and money as you go.

To find out more about how itemit’s fixed asset register software can help your business, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial!

Why not check out these blogs?

The Best Fixed Asset Tracking Features

Why You Need A School Asset Management System

The Benefits Of RFID Asset Tracking

Instant access. No credit card details required.

or, download the itemit app to get started

Fixed asset tracking software will help you save time and money on your operations. With fixed asset tracking software, you’ll get a clear view of what you own and how your assets are behaving.

Overall, you get:

• More accountability
• More visibility
• More control
• More accuracy

Then, you will also save money by losing fewer assets and by having a more accurate and up to date fixed asset register.

So, what are the best features you get when you use fixed asset tracking software?

Automated Fixed Asset Register

One of the best features of fixed asset tracking software is an automated fixed asset register which updates in real-time. This means that every time you log a change against an asset, this is reflected in your fixed asset register, ready for use.

All of your assets will exist on your fixed asset register as unique items, so you’ll be able to monitor and log any changes against specific assets, giving you a much clearer view of how assets are behaving.

In turn, this reduces the chance of ghost and zombie assets, meaning your insurance and accounting operations remain accurate and that you get necessary tax breaks.

You can also use your fixed asset register to monitor asset maintenance and ownership, assigning assets to colleagues and logging any changes an asset may undergo during its lifecycle.

Fixed Asset Tagging

Fixed asset tagging allows you to link your digital asset profiles to their physical counterparts. This means you get a much clearer view of the granular changes an asset undergoes.

You’ll stick asset tags, likely QR codes, to your assets. Then, you’ll link these tags to digital asset profiles by scanning them with your asset tracking app.

This way any time you need to update asset information the process is simple. All you need to do is scan an asset’s tag with your asset tracking software and log the data.

In practice what this means is that if you notice an asset has an issue, all you need to do is scan the corresponding tag and report the issue with the touch of a button.

Monitor and Track Asset Changes

Overall, this level of control gives you a fully transparent view of where assets are and how they’re behaving. As every scan updates an asset’s last seen location, you can now have a full audit trail of where assets have been.

As well as this, once your fixed asset register is in your fixed asset tracking software, you’ll be able to make use of many more helpful features.

Asset bookings and check in check out tracking is also simple thanks to the use of effective and streamlined features, for example. Then, you’ll also be able to manage maintenance with reminders and an issues management system.

To find out more about how itemit’s fixed asset tracking software can help your business save time and money, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Why not check out these blogs?

Why You Need A School Asset Management System

The Benefits Of RFID Asset Tracking

How Using A Tool Tracker Saves You Time And Money

Instant access. No credit card details required.

or, download the itemit app to get started

A fixed asset management system will help you keep track of what you own better. You’ll be able to use an effective, customisable, and affordable solution to ensure that you lose fewer tools and can audit more effectively.

A fixed asset management system allows you to log all of your assets onto a single fixed asset register. You’ll then be able to filter and customise this to view data in a more granular way.

As you’ll be tracking unique fixed assets, all of the data you collect will be visible in bulk, so that you can view trends, or against an individual asset, so that you can view specific information.

The Benefits Of A Fixed Asset Management System

The primary benefit is that you’ll be tracking unique fixed assets in unique profiles. This way all of your data asset tracking comes back to the physical assets and no data is lost between auditing and logging information.

As you’ll be able to use asset tags, too, your fixed asset register will relate specifically to your assets. In other words, if you see a damaged asset you’ll be able to scan the asset’s tag to log that damage on your system.

This way, all of the information you need to see against specific assets is visible, manageable, and customisable. When you collect data, it contributes to your fixed asset register, too, creating something more transparent and automated.

The Best Fixed Asset Tracking Features

The idea of fixed asset tracking is to keep costs down and keep assets running as effectively as possible. Therefore, many fixed asset tracking features have been implemented for this very reason.

For example, you’ll be able to run asset audits to verify that all of your assets are exactly where you should be and to find any missing assets with much greater ease.

You’ll also be able to track asset maintenance effectively and schedule it using your fixed asset management system, meaning there is a clear view over asset condition.

Finally, as your fixed asset tracking system will work on a cloud-based basis and in real-time, any changes you make will be reflected on your fixed asset register instantly.

Using Your Fixed Asset Register

Your fixed asset register will be usable for many different insurance and financial purposes. After you’ve logged your assets onto your fixed asset management system and have started tracking them, any changes that happen afterwards will be automatic.

Therefore, you’ll be able to use an accurate fixed asset register, free of ghost and zombie assets, to prove ownership and responsible use of your assets when filing expenses or insuring your business.

You’ll also be able to use custom filters to see specific asset-related information, such as which assets have missed a maintenance date or which assets have been checked out and to whom.

To find out more about the benefits of itemit’s fixed asset management system, you’ll be able to book a demo using the button below.

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Why not check out these blogs:

How To Tag Fixed Assets

What Is The History Of Asset Management?

Why You Need An IT Inventory Management System

Instant access. No credit card details required.

or, download the itemit app to get started

Fixed asset tracking is a set of operations put in place to help you keep better track of what your business owns. Without tracking your fixed assets, you’re at a greater risk of losing things or items becoming unaccounted for.

With fixed asset tracking software, you’ll be able to log your assets with unique digital profiles. Then, you’ll be able to implement fixed asset tagging procedures using asset tags. This will link your software to your physical assets.

What Are Asset Tags?

Asset tags are physical tags that contain some information. This information can be a URL or a number, but it will always be unique. This is so that your fixed asset tracking software can link to your physical assets via the tag’s unique information.

Asset tags can come in many different shapes and sizes, from QR codes to barcodes to RFID tags. Then, you’ll be able to customise these further. For example, if any assets on your fixed asset register go through a lot of weathering and wear and tear, you’ll be able to use metal QR code asset tags.

In practice, when you’ve linked your asset tags to your fixed asset management software, you’ll be able to speed up your asset tracking by scanning the tag.

Every scan of an asset’s tag will:

• Open the asset’s profile
• Update the asset’s last seen location
• Update the user who scanned the tag last

The Benefits Of Using Asset Tags

Asset tags give you a way to speed up your asset auditing and tracking operations. They can offer you varying levels of automation, too, with RFID tags giving you the highest level and barcodes the lowest.

Automation means that you save time that you can use elsewhere, not only saving money but making it at the same time. Also, with helpful integrated features in your asset management system that are asset tag-based, you can speed up a lot of existing operations.

For example, if a large number of assets are moving from one location to another, you’ll be able to use tag-based features such as “Quick Add” to mark the change at speed and with ease.

How To Tag Your Fixed Assets

To benefit from these great features and automation, you’ll need to set up a set of procedures to ensure that your fixed assets are tagged consistently and accurately.

The best system in practice is to audit as you go tag. This way, when you’re setting up your fixed asset tracking software for the first time, you can ensure that you don’t start off with any ghost or zombie assets on your fixed asset register.

So, when you have an asset physically in front of you, you’ll be able to log this asset on your system and tag it instantly to verify that it exists. If you do this while you’re also using your existing fixed asset register, you’ll be auditing twice at once.

Therefore, being able to check off assets on your old fixed asset register or list of inventory while you’re adding assets to your new system and tagging them is the best way to ensure all of your assets are logged and accurate.

To find out more about itemit’s fixed asset tracking system, you’ll be able to book a demo using the button below:

You can also contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

Why not check out these blogs:

What Is The History Of Asset Management?

Why You Need An IT Inventory Management System

The Benefits Of Equipment Tracking

Instant access. No credit card details required.

or, download the itemit app to get started