It's always been a challenge for businesses to record which hardware and PC equipment is given to each member of staff. However, with the current situation facing the world and with more people than ever working from home, there is increasingly urgent importance to record what equipment each of your colleagues has been given in a suitable IT hardware asset management system
We can't stress enough the importance of ensuring you keep accurate IT asset records now - even though you may not feel like it's top of your priority list. Once normality resumes (let's hope it's in the not too distant future) then there will be assets and equipment galore being handed back as colleagues no longer require the laptops, additional keyboards and other accessories. You must use your IT asset management software to your advantage. Trust us; your future self will thank you for it.
We've put together a list of the three key things you can do now to ensure you stay on top of managing your IT hardware.
1: Log all new hardware
Whether your IT team is busy building laptops that meet the needs of your colleagues or you've ordered extra monitors and cables (don't forget the cables, you're going to need a lot!), ensure you are recording the new IT hardware that's in circulation
Why? Wherever possible, due to the Coronavirus, staff are now working from home. As a result, you are distributing hardware to huge numbers of staff. Firstly, you need to ensure that once normality resumes, you'll get all the hardware back. Secondly, you also need to ensure cables, monitors and accessories don't get mixed with your team's accessories they have for personal use at home.
2: Assign hardware to colleagues
When distributing PCs, laptops, devices and accessories to your colleagues to enable them to work from home, you must log which employee is given which assets immediately. Don't tell yourself you'll make a quick note on a scrap piece of paper that you've given John the snazzy keyboard and mouse and that you'll update it in the system later Use your hardware asset management software and record who you've given equipment to straight away.
The quickest way to do this in itemit is to bulk assign hardware to staff using the mobile app. All you need to do is select a member of staff, click to assign assets and scan hardware to your heart's content.
