Asset Tracking for Schools & Universities
The Smarter Asset Management System for Education.
Track Chromebooks, AV equipment, lab instruments, and sports kit across every building and campus. Run effortless audits and always know where your assets are.
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Everything Schools Need to Track Assets Effortlessly.
From Chromebook fleets to science lab equipment — itemit replaces scattered spreadsheets with a single source of truth that every member of staff can use instantly.
Track Every Device Across Every Room
Maintain a live register of Chromebooks, tablets, laptops, and AV equipment. Know exactly which room or building an asset is in at any time, without manual spreadsheets.
Instant Audit-Ready Asset Reports
Generate an up-to-date asset register in seconds — covering condition, location history, and assignment records. Finance teams and bursars get everything they need for year-end audits without chasing spreadsheets.
Student & Staff Device Check-Out
Assign devices to individual students or staff members with a simple QR scan. Set due-back dates, log condition on return, and receive alerts for overdue items.
Multi-Site & Academy Trust Management
Manage assets across multiple schools, campuses, or academy trust locations from one central dashboard. Role-based permissions ensure each site manager sees only what they need.
Real-Time Reporting for Bursars
Finance teams get live asset valuations, depreciation data, and year-end register exports. Eliminate the hours spent reconciling spreadsheets before each audit.
Real Results for Educational Institutions.
From primary schools to multi-academy trusts and universities — itemit gives every institution a faster, more accountable way to manage their assets.
reduction in lost assets
Reduce Device Loss and Theft
Missing Chromebooks and tablets are a significant budget drain. itemit creates clear accountability — every device is assigned to a person, and every move is logged. Schools using itemit report dramatically fewer lost or unaccounted-for devices at year-end.
faster audits
Cut Audit Time from Days to Minutes
Stop walking the school with a clipboard. itemit generates a complete, up-to-date asset register instantly. Bursars and finance teams can complete their annual audits in minutes rather than spending days manually reconciling spreadsheets and chasing staff.
saved annually
Maximise Your Equipment Budget
Know exactly which assets are underutilised, overdue for service, or approaching end-of-life. itemit's lifecycle management helps procurement teams make data-driven purchase decisions and avoid buying equipment you already have sitting unused.
Impressive Features.
When you’re managing IT assets, we know you need your equipment tracking software to be packed full of powerful, intuitive and time-saving functionality. Take a look at some of our most popular fetaures.
Reminders
Let itemit remind you of important dates such as warranty and insurance expiries, PAT testing and more!
QR Asset Tagging
Instantly identify IT assets and see which hardware belongs to which members of the team. View each time an asset is scanned.
Issue Reporting
Allow your team to report issues against IT hardware. Receive notifications highlighting assets that require attention.
Streamlined Equipment Checkouts
Fast and easy equipment checkouts using the mobile app, on the go. Simply scan the asset’s QR tag, sign and go.
Audit-Ready!
Quickly audit a site or location to see what’s missing and what’s there. Benefit from improved asset tracking to reduce losses.
Bookings
Reserve IT inventory in advance for improved resource management and planning. Restrict usage of items when needed elsewhere.
Reports
Run powerful, custom reports on your assets. Save unique reports for easy access and export your asset data.
Attachments
Safely store user manuals, receipts and photos of your assets for the whole team to access when needed.
Mobile App
Uniquely, the itemit mobile apps (iOS & Android) even work offline! So your team can access asset data wherever they need to.
Education Asset Management FAQ.
Answers to common questions about tracking assets in schools, colleges, and universities.
How can itemit help schools manage their assets?
itemit provides schools, colleges, and universities with a simple, cloud-based asset management system. Staff can track Chromebooks, tablets, AV equipment, lab instruments, and sports kit across multiple buildings and campuses. QR codes or barcodes are attached to each asset, allowing instant check-in and check-out via the mobile app — no paperwork required.
How does itemit help schools run asset audits?
itemit maintains a real-time, accurate asset register for every school. Bursars and finance teams can generate reports at any time covering asset condition, location, and assignment history. This turns what used to be a days-long manual audit into a one-click export.
Can itemit track devices loaned to students?
Absolutely. itemit's check-out workflow lets staff assign devices to individual students, record expected return dates, and send automated reminders. When a device is returned, staff scan its tag to check it back in and log its condition. This creates clear accountability and prevents devices being lost or unreturned.
How does itemit support multi-site educational institutions?
itemit is cloud-based, so assets can be tracked across multiple school sites, campuses, or academy trust locations from a single central dashboard. Each location can be set up as a separate site, and users with the right permissions can view, manage, and report on assets across all of them in real time.
What tagging options does itemit support for schools?
itemit supports QR codes, standard barcodes, RFID tags, and GPS trackers. For most schools, durable vinyl or anodised aluminium QR tags are the most practical and cost-effective option. Tags can be ordered directly through itemit and are designed to withstand daily classroom use.
