How To Use Asset Tracking Software When Returning To The Office

Published on August 16, 2021 • 3 min read

Over the past couple of years, the way we worked changed. Most of us started to work from home and put up with different challenges, including distracting pets and children. Now, we're in an "in-between" state where many are headed back to the office and many are remaining working from home.

So, how can asset tracking software help, whether you're staying at home or headed back to the office?

The Core Concept Of Asset Tracking Software

Asset tracking software is built on one single principle: assets are unique. Therefore, you can log them onto a system and add critical information against them.

In other words, you may have several laptops in your office, but these laptops are all distinct from each other. They will have different marks or scratches. This, in turn, helps track these assets when they're moving around as each may go to a different colleague's house.

Asset tags can help with this type of unique asset tracking, too. Asset tags are also unique, meaning you can link your tags with your assets. These will be in the form of QR codes or barcodes, most likely.

Then, every time you scan an asset's tag, the last seen location updates automatically and the asset's profile is opened, ready for speedy data edits.

How This Helps With Remote Asset Tracking

When the move to remote happened, asset tracking software was already built in such a way to be helpful. This is as the unique element of tracking assets was what was most necessary in tracking assets when they had left the office.

What was more helpful was that many assets, including expensive fixed assets, were moving for the first time in years. This is as they would still need to be used, monitored, or kept safe. This made the criticality of asset tracking software much more transparent.

Many asset tracking software companies rose to the challenge, adding a wide range of helpful features to let people log, track, monitor and update any changes an asset would go through, even when it was moving to remote.

One such feature is the ability to assign an individual to an asset to log "ownership". So, each of your laptops can be assigned to their respective owners. Another helpful feature developed was a powerful check in check out system to log which assets were away from the office and which ones had to remain.

How This Helps When Returning To The Office

So, how do you use asset tracking software when returning to the office? You apply the same principle of unique assets and unique data, no matter the asset. This way, you can apply the same rules of asset tracking to fixed assets as IT assets. 

Then, you can use asset tags to log when assets return to the office. This can be done with a simple scan to update the change in GPS location, or it can be done with bulk scanning features to update the change in one fell swoop.

Then, similar to bulk-adding assets to the office location, once you think everything is back and where it should be, you can also audit your assets and bulk scan them, just to ensure your records are correct and accurate.

So, no matter where your assets are or how they're behaving, you can use asset management systems and operations to ensure they're working well and being used responsibly.

To find out more about how itemit's asset tracking software can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.