# itemit - Asset Tracking Software > itemit is a cloud-based asset tracking platform by Redbite Solutions, a 2006 University of Cambridge spin-out. Track assets with QR codes, barcodes, RFID, GPS, and BLE. The founders were original architects of the EPC Network at the Cambridge Auto-ID Lab. Redbite powers the largest RFID deployment globally across 50+ countries including the United Nations. Generated: 2026-09-15 Source index: https://itemit.com/llms.txt Unique pages: 119 Content language: en-GB Company: Redbite Solutions Ltd Product: itemit This file contains the cleaned full text of every page indexed in https://itemit.com/llms.txt. Repeated site chrome (navigation, calls to action, footers) has been removed so the content below is page substance only. Each section links back to its canonical page. --- ## Core product: Asset Tracking System URL: https://itemit.com/asset-tracking/ ### Asset Tracking System UK QR, RFID & GPS #### The #1 Asset Tracking System. Stop losing equipment, eliminate spreadsheet chaos, and pass every audit. itemit provides real-time visibility over your tools, IT hardware, and fixed assets. Trusted by 1,000+ organisations globally to track 500,000+ assets. Eliminate ghost assets: Know exactly what you have, where it is, and who has custody at all times. Survive every audit: Maintain complete digital audit trails for regulatory and internal compliance. Cut admin time by 80%: Replace error-prone spreadsheets with automated, real-time tracking. 4.8/5 on Capterra & Software Advice Just now Asset Checked In MacBook Pro M3 Returned by Sarah T. Assets Tracked 2,847 +12% this month QR Tag Scanned Drill #AT-0472 Join these inspiring organisations that already love itemit #### Up and Running in Three Steps. Asset tracking that actually works in the field. No expensive consultants, no months-long rollout. Tag, scan, and manage from day one. Step 01 TAG ##### Attach a Tag to Any Asset Attach a QR code, barcode, or RFID tag to any asset, from a laptop to a forklift. Order pre-printed tags directly from the itemit shop, or print your own in seconds. Each tag creates an instant, scannable digital record with full history, photos, and custom fields. No IT team or technical setup required. Most teams tag their first 100 assets in under an hour. Step 02 TRACK ##### Scan Instantly with Any Smartphone Scan any tag with the free itemit iOS or Android app. The moment you scan, itemit updates location, custody, and condition in real time, with no manual entry needed. Field teams can log issues, update status, and complete audits even when working offline; data syncs automatically the moment connectivity is restored. Works with mobile RFID readers and handheld scanners for bulk scanning. Step 03 MANAGE ##### Monitor Everything from One Dashboard Your entire asset estate, visible from a single, secure cloud dashboard. Run instant audits, generate compliance reports, manage bookings and check-outs, and set automated maintenance alerts. Multi-site teams see every location in real time. Export to CSV or integrate via API with your ERP or finance systems. From 50 assets to 500,000+, itemit scales without friction. #### Every Feature Your Team Actually Needs. From QR scanning to enterprise RFID, from simple check-outs to advanced bookings, one [asset management platform](https://itemit.com/asset-management-software/), built for the full asset lifecycle. QR Barcode GPS ##### Track Anywhere with QR & GPS Every asset gets a unique QR code or barcode, scannable in under a second with any smartphone camera. itemit supports unlimited QR scanning with no per-scan fees, making it practical for teams of any size. For assets on the move, pair itemit with compatible GPS trackers to view real-time location on an interactive map. Whether you need to locate a company vehicle across town or verify a tool is still on-site, GPS integration gives you the visibility that static spreadsheets can never provide. Pre-printed waterproof QR tags are available directly from the itemit shop, or generate and print your own for pennies each. [View Asset Tag Options ->](https://itemit.com/asset-tags/) Mobile RFID Handheld Readers ##### Advanced RFID Capabilities For organisations that need to audit hundreds or thousands of assets in minutes rather than hours, itemit's RFID integration is a game-changer. Use your smartphone with a compatible mobile RFID reader to scan multiple tagged assets simultaneously without line-of-sight. Simply walk through a room and itemit logs every asset detected. For warehouse-scale operations, itemit supports dedicated handheld RFID readers that can capture 200+ assets per minute. RFID tags are ideal for high-value equipment rooms, server racks, PPE stores, and any environment where manual scanning creates a bottleneck. Combined with itemit's automatic discrepancy reports, RFID audits become a routine process rather than a quarterly ordeal. [Explore RFID Asset Tracking ->](https://itemit.com/rfid-reader-asset-tracking-system/) Check-Out Bookings Custody ##### Custody Tracking & Advanced Bookings itemit's check-out system gives every asset a clear chain of custody, so you always know who has it, when they took it, and when it's due back. Overdue alerts fire automatically, eliminating the awkward chasing emails. The Advanced Bookings module takes this further, allowing teams to reserve specific equipment in advance through a self-service portal. Production crews can pre-book camera kits for a shoot next Tuesday. Field engineers can reserve specialist tools before travelling to a remote site. With booking conflicts surfaced in real time, double-bookings become impossible and equipment utilisation rates increase significantly. Customers typically see a 30% improvement in asset utilisation within three months of deployment. [See Equipment Check-Out Software ->](https://itemit.com/asset-tracking/equipment-checkout-software/) Audits Offline Mode Discrepancy Reports ##### One-Tap Audits and Stocktakes Replace your annual paper-based stocktake with mobile audits that your field team can run in minutes. Open the itemit app, select your location or category, and scan or tap your way through the asset list. Any asset not scanned is automatically flagged in a discrepancy report, with no manual cross-referencing required. itemit's offline mode means audits continue uninterrupted even in basements, warehouses, or remote sites with no signal. Data syncs the moment connectivity returns. Rapid cycle counting allows you to audit specific high-risk categories monthly instead of annually, catching ghost assets and losses before they escalate into write-offs. Finance teams consistently report audit times reduced by 70% or more. [View All Features ->](https://itemit.com/features/) PUWER OSHA Calibration PAT Testing ##### Preventive Maintenance Alerts Equipment that isn't maintained costs more to repair and creates compliance liability. itemit's maintenance module lets you schedule recurring safety inspections, PAT tests, calibration checks, and service intervals for every asset individually. When a deadline approaches, the system sends automated alerts to the responsible person, removing the need to rely on someone to remember. For organisations operating under PUWER, LOLER, or OSHA regulations, itemit generates compliance-ready service histories on demand. Track which assets passed their last inspection, which are overdue, and which have been taken out of service. Safety managers across the NHS, utilities, and construction sectors rely on this module to reduce compliance risk and avoid costly regulatory penalties. [Explore PAT Testing Software ->](https://itemit.com/asset-tracking/pat-testing-software/) PowerUps Dashboards API Exports ##### Custom PowerUps & Reporting No two organisations manage assets the same way. itemit's PowerUps system lets you extend the platform with additional capabilities tailored to your exact workflow, without expensive custom development. Add depreciation tracking, insurance management, document storage, custom QR label designs, and more. The reporting engine lets you build custom dashboards that surface the metrics your team actually cares about: utilisation rates, maintenance backlog, asset value by location, or check-out frequency by team. Export any report to CSV or Excel in seconds, or use the itemit REST API to push data directly into your ERP, finance system, or Power BI dashboard. Enterprise teams manage 500,000+ assets on the same platform that works for a 50-asset SME. [Explore PowerUps & Integrations ->](https://itemit.com/features/) #### See itemit in Action. Watch how teams tag, track, and manage their assets in real time. From scanning a QR code to generating a full audit report, this is everything you need to see. 2:30 See how itemit works from tagging your first asset to running a full stocktake audit. #### Track Any Asset, Any Industry. From laptops to lathes, construction drills to classroom projectors. itemit adapts to your industry and your workflow. IT Assets ##### IT Assets and Hardware Production Equipment ##### Production Equipment and Kit Construction ##### Construction Tools and Equipment NGO & Charity ##### NGO and Charity Asset Tracking Education ##### Schools and Education Healthcare ##### Healthcare and Hospital Equipment #### Trusted by 1,000+ Organisations. From NHS trusts to engineering contractors, organisations with real asset management challenges choose itemit. Water Utilities Wessex Water "itemit replaced our spreadsheet nightmare across 200+ sites. We finally have visibility of everything, everywhere." - Tracks 5,000+ assets across 200 sites - 42 team members onboarded in 6 weeks - Eliminated annual audit overruns Smart Water Systems Team [Full story](https://itemit.com/case-studies/wessex-water-tracking-5000-assets-across-200-sites-with-itemit/) Electrical Engineering SAP Electrical "The check-out system gave us complete accountability across our entire fleet of tools and test equipment." - Full tool accountability across 3 depots - Zero missing equipment on site audits - Compliance reports generated in minutes Operations Manager [Full story](https://itemit.com/case-studies/powering-up-efficiency-how-sap-electrical-supercharged-tool-management-with-itemit/) Water & Environment Anglian Water "itemit is a cost effective solution to what would otherwise be a very expensive problem for us." - Replaced expensive legacy tracking system - Real-time visibility across field teams - Full GDPR compliance for data handling Charlotte S., Smart Water System Engineer [Full story](https://itemit.com/case-studies/) [4.8 on Capterra (70 reviews)](https://www.capterra.com/p/172615/itemit/) [4.8 on Software Advice](https://www.softwareadvice.com/cmms/itemit-profile/) #### Why Organisations Choose itemit Over the Alternatives. Generic trackers lack hardware integrations. Enterprise suites cost 10x more. Spreadsheets break at scale. itemit is the platform that does it all. Capability itemit Recommended Spreadsheets Generic Cloud Trackers Enterprise ITAM Suites Hardware Tracking Mobile RFID Scanning Expensive add-on Handheld RFID Readers GPS Tracker Integration Basic only QR & Barcode Scanning Software Capabilities Advanced Equipment Bookings Clunky Custom PowerUps Offline Mobile App Clunky Preventive Maintenance Alerts Deployment & Cost Implementation Time Instant Instant Weeks Months Unlimited Users on Plan Starting Price 21/mo Free $40+/mo $10,000+/yr Full support Partial / add-on Not available Simple, Transparent Pricing #### Plans from just 21 /month [See Full Pricing Details](https://itemit.com/pricing/) All Plans Include - Unlimited users on every plan - Free iOS and Android mobile apps - QR code and barcode scanning included - Complete digital audit trails - Cloud dashboard with real-time visibility - Global customer support team #### Enterprise-Grade Compliance & Security. Built for organisations where compliance isn't optional. itemit gives you the audit trails, access controls, and regulatory reporting that enterprise and regulated industries demand. ##### Financial Audit Readiness Maintain an accurate fixed asset register with automated depreciation schedules, purchase cost tracking, and audit-ready financial reports. itemit gives finance teams and external auditors the real-time data they need to verify asset valuations, eliminating the scramble to reconcile spreadsheets at year-end. Export asset registers to CSV or connect via API to your accounting platform. ##### Safety Standards Compliance Schedule mandatory equipment inspections and track compliance across global safety and regulatory standards including PUWER, LOLER, OSHA, and ISO requirements. itemit generates a complete service history for every asset, so when an inspector arrives, your compliance documentation is ready in seconds rather than hours. Automated alerts ensure no inspection deadline is ever missed. [Explore PAT Testing Software ->](https://itemit.com/asset-tracking/pat-testing-software/) ##### GDPR & Data Privacy Enterprise-grade encryption protects all data in transit and at rest. itemit is fully GDPR compliant, with data residency options for EU and UK-based organisations. Role-based access controls ensure that personal data, including user check-out history and location data, is only accessible to authorised personnel. Data Processing Agreements are available on request for enterprise deployments. ##### Secure Access Controls Role-based access controls ensure your staff only see the assets and data they are authorised to manage. Create custom permission levels for field workers, team managers, and administrators. SSO (Single Sign-On) integration is available for enterprise accounts, ensuring login security meets your organisation's IT policy requirements. All user activity is logged with a full, immutable audit trail. 98.6B Lost to manual errors annually 94% Spreadsheets contain errors 80% Less admin time with itemit #### Calculate Your ROI Discover exactly how much your organisation could save by switching from manual tracking to itemit. Use our free ROI calculator to see your personalised cost savings. [Calculate Your Custom ROI ->](https://itemit.com/tools/roi-calculator/) [Explore Features ->](https://itemit.com/features/) #### Frequently Asked Questions About Asset Tracking. Everything you need to know about asset tracking software. Asset tracking software is a centralised digital system that allows organisations to monitor the real-time location, status, custody, and maintenance history of physical equipment, tools, IT hardware, and fixed assets. It typically uses technologies like QR codes, barcodes, RFID, or GPS tags attached to assets, combined with mobile apps and a cloud dashboard to give complete visibility over an asset estate, replacing manual spreadsheets with accurate, automated records. Asset tracking software works in three steps. First, a unique identifier, such as a QR code, barcode, or RFID tag, is attached to each asset. Second, users scan the tag with a smartphone or dedicated reader to update the asset's location, custody, or condition in real time. Third, all data flows into a cloud dashboard where managers can view their entire estate, run reports, manage bookings, and trigger maintenance alerts. itemit supports all three stages from a single platform, with offline capability for field teams. itemit plans start from 21 per month and include unlimited users, the iOS and Android mobile apps, QR and barcode scanning, and complete audit trails. There are no per-user fees and no hidden setup costs. RFID capabilities, Advanced Bookings, and enterprise integrations are available on higher plans. A free 14-day trial is available with no credit card required, so you can test the full system risk-free before committing. Asset tracking focuses on individual, uniquely identifiable items, such as a specific laptop, a particular forklift, or a named piece of medical equipment, tracking its location, condition, custody, and maintenance history over its full lifecycle. Inventory management focuses on quantities of interchangeable stock, for example 500 units of a component or 1,000 boxes of a product. itemit is designed for asset tracking, where each item has a unique identity and history, though it can also support consumables and stock management. Yes. itemit has free native apps for both iOS and Android. The app turns any smartphone into a QR code and barcode scanner, allowing field teams to scan assets, update locations, log maintenance issues, complete audits, and process check-outs and check-ins, all from their phone. The app also works fully offline, storing data locally and syncing automatically when a connection is restored. This makes it ideal for warehouse, construction, and remote field operations. itemit supports four types of asset identification: QR codes (scannable with any smartphone camera), barcodes (including 1D and 2D formats), RFID tags (passive and active, with compatible mobile or handheld RFID readers), and GPS trackers (for real-time live location of vehicles and high-value mobile assets). Pre-printed waterproof QR and barcode labels are available from the itemit shop. You can also print your own labels and import your existing barcodes. Most teams use a combination depending on the asset type and use case. Yes. itemit is built on enterprise-grade cloud infrastructure with full encryption for data in transit and at rest. The platform is GDPR compliant with data residency options available for UK and EU organisations. Role-based access controls ensure staff only see assets and data relevant to their role. All user actions are recorded in an immutable audit log. Data Processing Agreements are available for enterprise customers, and SSO integration is supported for organisations with strict IT security policies. Most itemit customers are fully operational within days, not months. The typical journey is: sign up for a free trial, import your existing asset list (via CSV or manual entry), attach tags to assets, and start scanning. The mobile app is intuitive enough that field staff require minimal training. For enterprise deployments with RFID integration, API connections to ERP systems, or custom PowerUps, implementation typically takes two to four weeks with support from the itemit customer success team. Yes. itemit's mobile app for iOS and Android supports most core operations offline. Field engineers, construction workers, and warehouse teams can scan assets, complete audits, update locations, and log issues even without an internet connection. Data is stored locally on the device and syncs automatically the moment connectivity is restored. This is particularly valuable for basement server rooms, remote construction sites, underground infrastructure, and any environment where reliable signal cannot be guaranteed. The return on investment from asset tracking software comes from four areas: eliminating ghost assets (assets that appear on the books but are lost, stolen, or written off), reducing time spent on manual audits and admin (teams consistently report 70%+ time savings), preventing equipment loss and replacement cost, and avoiding regulatory fines from missed maintenance or inspection deadlines. Use the itemit ROI calculator to generate a personalised cost savings estimate based on your asset count and current admin hours. #### Further Reading. Deepen your understanding of asset tracking technology and best practices. Maintenance Tracking ##### Maintenance Tracking Software: Never Miss a Service Date Schedule preventative service, automate reminders, and keep an audit-ready service history for every asset, all wrapped around itemit's mobile-first asset tracking system. Read Guide Equipment Management ##### Equipment Management Software UK: Track, Book and Maintain Equipment Losing equipment across sites? See everything in one dashboard. itemit's industry-agnostic hub for tracking, booking, and maintaining every asset, for construction, facilities, healthcare, logistics, and more. Read Guide Case Study ##### How SAP Electrical Eliminated Lost Tools See how SAP Electrical supercharged their tool management with itemit, eliminating lost tools and automating PAT testing alerts across their entire operation. Read Guide RFID Tracking ##### Explore Advanced RFID Asset Tracking Solutions Understand how Radio Frequency Identification works and why more UK businesses are replacing barcodes with RFID for faster, hands-free asset audits. Read Guide Asset Management ##### Why You Should Ditch Spreadsheets for Asset Tracking Spreadsheets create blind spots, version conflicts, and audit nightmares. Discover what a purpose-built tracking system gives you instead. Read Guide --- ## Core product: Asset Tracking Software URL: https://itemit.com/ ### Asset Tracking Software #### Asset Tracking Made Easy. The powerful asset tracking software solution to track all your assets and equipment. #### Track itemit gives you real-time asset tracking software to locate equipment instantly, reduce loss, speed up audits, and keep every asset's history, status, and ownership in one place. Ditch spreadsheets Business growing rapidly and now tracking via a spreadsheet is failing you? Save time Wasting up to 2 days a week trying to find critical assets and equipment? Save money Buying more equipment because that's quicker than finding the kit you already have? ##### Experience asset visibility. - See what equipment you have, where it is and who has it - Reap the benefits of holding users accountable for assets and tools - Assign business assets to people, projects and locations - Simplify your asset tracking software. "A fantastic time saving piece of software" Luke S Project Manager, CSC ##### All the info you need in one safe place. Give every team a single source of truth for asset data. itemit helps you reduce downtime, improve accountability, and make faster decisions with complete, audit-ready records in one platform. - Reminders Never miss maintenance, warranty, or compliance dates. - Custom Fields Capture the exact asset data your team needs. - Attachments Keep manuals, certificates, and service docs with each asset. - Photos Use photos for faster checks and clearer audits. - Issues Log issues quickly and resolve them with full history. - Locations Track locations across sites so assets are easy to find. [Learn more about itemit's features](https://itemit.com/features/) "Innovative & thoughtful asset tracking solution. itemit was designed with users and business requirements at the core." Martin G. Operations Director, CODA Cloud QR code tags ##### Quick and simple tool check outs. - Track your gear and equipment with simple asset tracking software - Book assets in advance to ensure availability for projects - Automated prompts and reminders for the team [Learn more about itemit's checkout software](https://itemit.com/asset-tracking/equipment-checkout-software/) "Having the ability to schedule and check out equipment using QR codes has been a game changer." Timothy J. Film Production Manager, ReelGenius Studios Team Utilisation Value Trends Repair Status ##### Limitless reports. Create any custom report you need thanks to powerful filtering and intuitive reporting tools. Choose an asset tracking solution that makes life easier. "itemit is a cost effective solution to what would otherwise be a very expensive problem for us." Charlotte S. Smart Water System Engineer, Anglian Water #### Get up and running quickly with expert onboarding Integration is straightforward and fully supported. Most organisations complete onboarding and start tracking assets in as little as 3-10 business days. Typical timeline 3-10 business days 1 Day 1 ##### Discovery and rollout plan We review your workflow, assets, and goals to build a practical rollout plan. 2 Days 2-5 ##### Platform setup and data onboarding We configure your workspace, import data, and set up tags, fields, reminders, and permissions. 3 Days 6-10 ##### Team training and go-live support We train your team and support go-live so you can launch confidently. #### Inventory from anywhere. Our top-rated mobile app makes it easy to track and update assets on the go, even when your team is offline. #### Reviews Trusted (and loved) by our customers. Hear from some of the world's most inspirational organisations already using itemit's [asset management software](https://itemit.com/asset-management-software/) to track and manage their business assets. Charlotte S. Smart Water System Engineer, Anglian Water "itemit is a cost effective solution to what would otherwise be a very expensive problem for us. It provides Anglian Water with the essential ability to track 5000+ pressure monitors and is easy to customise and user friendly." Abi P. Ecologist, Binnies UK "An essential tool for equipment management! itemit is intuitive to use, being able to see the location of where an item was last checked in/out, and the ability to upload user guides to the items." Oliver D. IT Manager, MyTutor "Great quality, affordable asset tracking tool from a great company. The itemit team has been really supportive during onboarding. Nice, accessible user interface that's appealing & intuitive to use. Extremely convenient to add & update items." #### Transform the way you track and manage your assets. ##### QR. Barcode. GPS Tracker. RFID. Tag your assets with any of these technologies. And combine tags when you need more automation. ##### Run Audits Audit a van, location or site anytime to confirm what tools and equipment are there and what's missing. ##### Report & Manage Issues Allow the whole team to report issues to you when assets are no longer in good working order. ##### Controlled User Access Choose which assets each user has access to as well as what permissions they have to interact with them. PowerUps Marketplace #### Supercharge Your Workspace with PowerUps Enable modular features for inspections, maintenance, automation, and reporting. Deploy in seconds, no developers needed. ##### itemit PowerUps 0 of 5 enabled ###### Inspection Checklist Staff Pick Digitise safety checks with automated compliance trails. Enabled ###### Weather App New Real-time weather data linked to your outdoor assets and sites. Enabled ###### Slack Integration Popular Receive critical asset alerts without leaving Slack. Enabled ###### Xero Integration Coming Soon Sync asset valuations and depreciation with Xero automatically. Enabled ###### User Chat Coming Soon Chat with teammates, reference assets, resolve issues in-app. Enabled Setting up workspace... ###### Modular by Design Enable only the features your operations demand. Keep it fast and focused. ###### Enable in Seconds No developers, no setup scripts. Toggle any PowerUp on with a single click. ###### Works Everywhere Desktop, tablet, and mobile ready. PowerUps work wherever your team operates. ###### Scale as You Grow Start with what you need today, add capabilities anytime as you expand. Browse by category [ Compliance & Safety](https://itemit.com/powerups/listing/?category=Compliance%20%26%20Safety) [ Automation](https://itemit.com/powerups/listing/?category=Automation) [ Reporting & Analytics](https://itemit.com/powerups/listing/?category=Reporting%20%26%20Analytics) [ Collaboration](https://itemit.com/powerups/listing/?category=Collaboration) From the Blog #### Essential reads for asset managers Must Read ##### Why You Should Stop Using Spreadsheets to Track Assets Spreadsheets breed errors, version conflicts, and blind spots. Find out what happens when businesses switch to a purpose-built asset tracking system. Read Article Technology Guide ##### What Is RFID Asset Tracking & How Does It Work? A beginner-friendly breakdown of RFID technology, its advantages over barcodes, and why more industries are making the switch. Read Article Complete Guide ##### The Complete Guide to Asset Tracking Software Everything you need to know about choosing, deploying, and optimising asset tracking software for your organisation. Read Article Solutions ##### All-in-one asset tracking for any organisation. The itemit solution has been beautifully crafted to enable you to track any type of asset and fulfil your organisations' unique requirements. ###### Equipment Management Software Losing equipment across sites? See everything in one dashboard. Track, book, and maintain tools and equipment across construction, facilities, healthcare, and more - all from one platform. [Learn more ](https://itemit.com/asset-tracking/equipment-management-software/) ###### Construction & Tool Tracking Stop losing expensive power tools and plant machinery. Simplify equipment tracking between jobs and ensure transparency of asset whereabouts. Benefit from reduced downtime and improved workforce efficiency. [Learn more ](https://itemit.com/asset-tracking/equipment-management-system-for-construction/) ###### IT Asset Management Manage your IT hardware with ease by logging what's available and assigning laptops and accessories to your staff members. Benefit from easy reporting to see who has what and keep on top of warranties and insurance. [Learn more ](https://itemit.com/asset-tracking/it-asset-management-software/) ###### Equipment Checkout Management Quickly check out equipment to projects or people. Reserve assets in advance to improve the management of asset availability. Benefit from complete asset transparency and asset utilisation data to inform business decisions. [Learn more ](https://itemit.com/asset-tracking/equipment-checkout-software/) [Explore Asset Tracking](https://itemit.com/asset-tracking/) [Learn more about our asset tracking](https://itemit.com/asset-tracking/) [Explore tracking by industry](https://itemit.com/industries/) #### Why Modern Businesses Rely on Asset Tracking Software In today's fast-paced operational environments, managing physical inventory through static spreadsheets or legacy ERP modules is no longer sufficient. Organisations are rapidly adopting dedicated asset tracking software to solve the billions of dollars lost globally each year to "ghost assets"-equipment that is recorded on the financial ledger but physically missing, stolen, or entirely unusable. By deploying a robust asset register, businesses instantly bridge the gap between their financial data and physical reality. When you transition from error-prone spreadsheets to a dynamic, cloud-based tracking system, you unlock immediate operational efficiencies. Teams no longer waste hours physically hunting for shared tools across construction sites, attempting to locate high-value medical devices in sprawling hospitals, or auditing thousands of IT laptops distributed to a remote workforce. The deployment of physical asset tracking software ensures that every piece of equipment-from heavy plant machinery to intricate software licences-is accurately logged, accounted for, and managed throughout its entire lifecycle. Furthermore, regulatory compliance and financial reporting are significantly improved. Fixed asset management requires precise depreciation calculations, transparent audit trails, and strict adherence to maintenance schedules. Without a centralised digital register, proving compliance to external auditors is a chaotic, labour-intensive process. A tailored tracking solution automatically compiles these records, drastically reducing audit times, eliminating compliance penalties, and ensuring your operational capital expenditure is heavily optimised. #### Core Platform Features Built for Scale ##### QR, Barcode & RFID Scanning Utilise your smartphone or dedicated hardware scanners to instantly read ruggedized QR codes, standard barcodes, or mass-scan UHF RFID tags. No more manual data entry; scan a tag to immediately pull up an asset profile, update its status, or trigger an audit across thousands of items in seconds. ##### Comprehensive Item Profiles Transform physical items into highly detailed digital twins. Store unlimited data points per asset including purchase dates, warranty expiration, high-resolution photos, PDF instruction manuals, vendor contact details, and custom metadata fields specific to your unique organisational requirements. ##### Advanced Equipment Booking Prevent project delays caused by double-booked or unavailable equipment. The integrated booking and checkout software allows staff to reserve tools in advance, ensuring critical resources are primed and ready for deployment without scheduling conflicts or frustrating miscommunications. ##### Issue Reporting & Maintenance Empower your frontline staff to flag hardware faults instantly from the field. Attach issue descriptions alongside photographic evidence to alert maintenance teams immediately. Schedule recurring compliance checks, calibration dates, and routine servicing to prevent costly, unexpected breakdowns. ##### GPS Map Locations Never lose an asset to the void again. Every time an asset is scanned via the mobile app, its precise GPS coordinates are securely logged to the cloud. Access a global map dashboard to view the exact last-seen geographic location of your dispersed inventory across vans, sites, or international offices. ##### Collections & Kitting Group multiple individual assets into a single cohesive collection or "kit" (e.g., a camera body, dual lenses, and a tripod). Check out the entire kit with a single tap rather than scanning individual components, accelerating deployments while ensuring no vital accessories are accidentally left behind. ##### Granular User Permissions Protect sensitive operational data with enterprise-grade access control. Assign diverse roles-such as Administrators, Standard Users, or View-Only guests-to restrict data visibility. Ensure staff can only view or modify assets associated with their designated department, geographical region, or hierarchical clearance level. ##### Immutable Audit Trails Total accountability is achieved through an exhaustive, immutable log of every operational event. Track historical ownership, relocation trends, status changes, and maintenance logs. Should a high-value item go missing, trace its custody chain back exactly to the final user and explicit timestamp. ##### Financial Depreciation Connect your operational hardware tracking directly to your financial ledgers. Input initial purchase values to automatically compute straight-line or declining balance depreciation. Generate accurate, CFO-ready reports detailing current book values to forecast purchasing budgets natively. #### A Seamless 3-Step Integration 1 ##### Discovery & Demo We don't believe in a one-size-fits-all approach. Through a personalized walkthrough, our systems experts validate your workflows, map out custom hardware requirements (like RFID gateways), and architect a framework tailored explicitly for your organisational structures. 2 ##### System Onboarding Transitioning out of legacy platforms does not necessitate months of downtime. Using our intelligent CSV ingestion tools, existing registers are digitised instantly. Physical tags are dispatched, and your centralised master database is actively populated without interrupting core business output. 3 ##### Ongoing Adoption Deployment is only the beginning. Complete organisational buy-in requires dedicated support frameworks. We provide exhaustive onboarding tutorials for your frontline teams, direct access to account administrators, and constant feature updates to ensure your asset strategy continuously evolves. #### A Native Mobile-First Asset Strategy True organisational efficiency occurs in the field, not just behind a desk. The most robust cloud database provides little value if field engineers, IT technicians, or warehouse staff struggle to interact with it quickly. That is why the entire platform was natively designed with a heavily optimised, mobile-first philosophy, delivering desktop-grade database access directly through highly intuitive iOS and Android applications. Staff are no longer tethered to clunky handheld Windows CE terminals or subjected to expensive hardware vendor lock-ins. They simply pull their smartphone from their pocket, open the high-speed app, and harness the built-in camera as a rapid QR Code and barcode scanner. Features function beautifully even in remote environments completely disconnected from cellular or WiFi networks. Make crucial edits offline-deep within a concrete hospital basement or out on a desolate construction site-and the app will securely synchronize all caching queues the moment a stable connection is reestablished. ###### Instant Mobile Scanning #### Powerful Use Cases From calculating complex monetary depreciation cycles for the finance department to guaranteeing contractors know exactly where to locate power drills, an intelligent tracking system operates at the nexus of all daily processes. - [Complete Guide to Asset Tracking](https://itemit.com/asset-tracking/) - [IT Asset Management (ITAM)](https://itemit.com/asset-tracking/it-asset-management-software/) - [Mass RFID Target Detection](https://itemit.com/rfid-reader-asset-tracking-system/) - [Fluid Equipment Checkouts](https://itemit.com/asset-tracking/equipment-checkout-software/) - [Fixed Asset Registers (FAR)](https://itemit.com/asset-tracking/fixed-asset-register-software/) #### Built for Your Industry Standardised, generic boxes do not work for highly specialised operational challenges. We configure bespoke workflows to seamlessly mesh with heavily regulated and uniquely scaled international sectors. - [Construction & Plant Contractors](https://itemit.com/asset-tracking/equipment-management-system-for-construction/) - [Healthcare Trusts & Hospitals](https://itemit.com/asset-tracking/asset-management-system-for-healthcare/) - [Schools, Universities & Education](https://itemit.com/asset-tracking/education/) - [Corporate Remote Workforces](https://itemit.com/asset-tracking/it-asset-management-software/) #### Frequently Asked Questions Everything you need to know about the product and billing. itemit offers several pricing tiers to cater to different needs, including a free tier for basic asset tracking and paid tiers for more advanced features. Each tier is charged by the number of assets you track. Paid tiers include APIs access and fixed RFID integration. For non-profits and education organisations, we offer a 30% discount on Pro subscriptions. itemit employs robust data security measures, including encryption at rest and in transit, to ensure your asset data is safe and compliant with industry standards. itemit supports integrations with various third-party systems through the itemit Rest API, including popular ERP and CRM tools. Yes, itemit supports real-time asset tracking using GPS trackers. The system integrates with these trackers to update asset locations dynamically. --- ## Core product: Asset Management Software URL: https://itemit.com/asset-management-software/ ### Asset Management Software #### Complete Control of Your Asset Lifecycle. Manage procurement, calculate depreciation, streamline audits, and coordinate maintenance: all in one unified, cloud-based platform. Finance & Depreciation: Calculate asset value decay automatically with straight line calculations, ready for financial audits. Operations & Tracking: Empower your field teams with high speed barcode, QR, and RFID scanning on iOS and Android devices. Compliance & Auditing: Maintain a complete, digital chain of custody with automatic GPS logs and verification history. Dashboard T Tomas Adams Alpha Solutions TOTAL ASSETS 1,247 TOTAL ASSET VALUE 2.4M AVAILABLE ASSETS 892 OPEN ISSUES 23 DUE REMINDERS 17 ##### Attention Required 5 Due reminders, open issues and overdue check-outs. Server Room UPS 3 days ago Overdue Forklift #12 5 hrs ago Issue Laptop Pool B Tomorrow Reminder X-Ray Unit 3 1 week ago Overdue CNC Router 2 hrs ago Issue ##### Asset Locations 12 sites View last seen locations of your assets. Map Satellite ##### Recent Activity Just now Latest actions taken on your assets. T Checked out MacBook Pro 2m ago S Reported issue on Forklift 8m ago J Updated X-Ray Unit status 15m ago M Added new CNC Lathe 1h ago ##### Asset Overview 1,247 total Summary of all tracked assets by category. IT Equipment 412 33 % Construction 298 24 % Medical 276 22 % Production 261 21 % ##### Availability of Assets See which assets are available at a glance. 72% available ##### Most Used Assets Your most frequently used assets at a glance. Laptops 90 % Vehicles 75 % Med Equip 60 % Machinery 45 % Tools 35 % ##### Asset Usage Over Time Track when check-outs peak to better plan availability. Check-Outs ##### Top Users This month See your most active users here. T Tomas A. 142 IT Admin S Sarah K. 98 Site Manager J James R. 87 Nurse Lead M Maria L. 64 Prod. Eng. #### Everything you need. Nothing you don't. Stage 1: Procurement ##### Procurement & Intake Establish a clear starting point for every asset. Log vendor information, invoice data, purchase dates, and warranties to create a complete historical record. - Record vendor details and purchase values - Attach physical receipts, contracts, and PDFs - Assign initial ownership, departments, and locations Stage 1: Procurement ##### Asset Onboarding Active Supplier Insight UK Ltd Purchase Order PO-82947-UK Purchase Cost 1,499.00 Warranty Duration 36 Months (Expires 2029) Attached Invoice invoice_uk.pdf Stage 2: Depreciation ##### Depreciation Calculations Keep your balance sheets accurate without manually maintaining spreadsheet formulas. Automatically compute Straight-Line asset value decay and net book values. - Automatic Straight-Line calculations - Configurable salvage values and useful lifespans - Audit ready reporting for your finance team [See it in action](https://itemit.com/book-a-demo/) Stage 2: Depreciation ##### Valuation & Amortisation Straight-Line Purchase Value 5,000.00 Salvage Value 500.00 Useful Life 5 Years Annual Depreciation: 900.00/yr Monthly Amortisation: 75.00/mo Current Book Value (Year 2): 3,200.00 Stage 3: Auditing ##### Compliance Audits Ditch slow manual checklists. Scan barcodes, QR codes, or RFID tags in bulk to instantly verify locations, update custody records, and flag missing items. - High speed QR code, barcode, and RFID scans - Automatic GPS and time stamp verification logs - Comprehensive digital audit trail reports Asset Verified GPS locked (51.5074 N, 0.1278 W) Stage 3: Auditing ##### Compliance & Verifications 100% Traceable 92.4% Audit Progress 412 Verified 34 Missing Stage 4: Maintenance ##### Maintenance Scheduling Maximise equipment lifespan and compliance. Schedule recurring inspections, track service records, manage active issues, and decrease operational downtime. - Set up custom recurring maintenance alarms - Log detailed service checklists and signoffs - Report, assign, and track corrective maintenance tickets [See it in action](https://itemit.com/book-a-demo/) Stage 4: Maintenance ##### Preventative & Corrective 2 Scheduled Annual PAT Testing Due in 3 days * Lab Equipment Calibration Overdue Overdue by 1 day * Forklift A Stage 5: Disposal ##### Disposal & Write-Off Safeguard compliance even at retirement. Document scrap values, sales income, destruction certificates, and write-off approvals to prove correct asset deletion. - Log exact disposal reasons and scrap values - Upload certificates of destruction and green compliance - Retain historical audit logs for compliance ##### Retirement & Write-off Retired Disposal Method Scrapped (E-Waste Recycling) Recovery Value 50.00 Destruction Certificate Uploaded (Cert-9482.pdf) Compliance Approval VERIFIED #### How itemit Helps With Asset management software. Whether you are tracking 100 tools or 100,000 fixed assets, our software provides the reliability and features you need to succeed. ##### Quick Implementation Get up and running in minutes, not months. Our intuitive interface requires minimal training. ##### Mobile First Our iOS and Android apps turn every smartphone into a powerful barcode scanner. ##### Customisable Tailor fields, dashboards, and reports to match your unique workflows perfectly. #### Spreadsheet vs. itemit. See why organisations are ditching manual tracking for a dedicated asset management solution. Comparison Feature | Standard Spreadsheet | itemit Software | Real-time location tracking Manual updates Automated GPS & Check-outs Mobile app scanning No native support Built-in iOS & Android Automated depreciation Complex formulas Automatic calculation Maintenance reminders Manual calendar Automated alerts User access control All or nothing Granular permissions RFID support None Full support #### Built for Every Industry From job sites to server rooms, our software adapts to your unique asset management requirements. ##### Construction Track heavy machinery, power tools, and PPE across multiple job sites. Stop wasting time looking for equipment and reduce tool theft. GPS location tracking ##### Education Manage laptops, tablets, AV equipment, and lab gear across campuses. Streamline student check-outs and auditing. Works for any size team ##### IT & Enterprise Maintain a pristine fixed asset register. Track depreciation, handle software licences, and manage the complete IT lifecycle. Perfect for asset audits #### Compare Top Asset Management Software Ensure you're investing in the right platform. See how itemit scales perfectly against enterprise limitations. [Asset Panda vs. itemit Compare depreciation handling, life cycle tracking, and role-based access.](https://itemit.com/compare/itemit-vs-asset-panda/) [Snipe-IT vs. itemit Evaluate complex enterprise IT integrations vs our simplified all-in-one register.](https://itemit.com/compare/itemit-vs-snipe-it/) [Sortly vs. itemit Assess fixed asset reporting limits vs our comprehensive check-out auditing.](https://itemit.com/compare/itemit-vs-sortly/) Spreadsheet_Inventory.xlsx Asset ID Category Assigned To Location Purchase Date Cost 1 AST- 100 Laptops Kyle Parker London Office 12/03/2023 1,200 2 AST- 101 Monitors Alice Johnson London Office 12/03/2023 1,200 3 AST- 102 Peripherals Bob Smith London Office 12/03/2023 1,200 4 AST- 103 Laptops Kyle Parker London Office 12/03/2023 1,200 5 AST- 104 Monitors Alice Johnson London Office 12/03/2023 1,200 6 AST- 105 Peripherals Bob Smith London Office 12/03/2023 1,200 7 AST- 106 Laptops Kyle Parker London Office 12/03/2023 1,200 8 AST- 107 Monitors Alice Johnson London Office 12/03/2023 1,200 9 AST- 108 Peripherals Bob Smith London Office 12/03/2023 1,200 10 AST- 109 Laptops Kyle Parker London Office 12/03/2023 1,200 Reply time: < 2 mins #### Expert support from real people. #### Frequently Asked Questions Asset management software is a digital tool that helps organisations [track their assets](https://itemit.com/asset-tracking/), monitor, and maintain their physical and digital assets throughout their lifecycle, ensuring optimal utilisation and reducing losses. --- ## Core product: Asset Lifecycle Management URL: https://itemit.com/asset-lifecycle-management/ End-to-End Asset Control ### Take Control of Your Asset Lifecycle #### The 5 Stages of Asset Lifecycle Management From the loading dock to final decommissioning, here's how our platform helps you manage every phase seamlessly. ##### 1. Acquire Log new asset details instantly, record purchasing data, and link related documentation upon arrival. ##### 2. Deploy Assign assets to specific locations or personnel, track check-outs, and monitor who has what in real-time. ##### 3. Maintain Schedule recurring maintenance, log repair histories, and automatically alert teams before compliance deadlines hit. ##### 4. Transfer Move equipment between sites or departments seamlessly. Real-time updates ensure complete visibility during transit. ##### 5. Dispose Retire obsolete assets safely, log disposal certificates, and mark items as decommissioned to keep your register accurate. #### Why Track the Full Lifecycle? It's not just about knowing where things are. Effective lifecycle management turns your equipment register from a simple list into a strategic financial tool. [Explore Asset Tracking features](https://itemit.com/asset-tracking/) ##### Ensure Total Compliance Keep complete records of maintenance histories, inspections, and calibrations. By the time an audit arrives, you'll have comprehensive, exportable reports ready in seconds. ##### Reduce Operational Costs Prevent unnecessary purchases by knowing exactly what you own and where it is. Proper maintenance scheduling extends asset lifespans, delivering immediate ROI. ##### Stay Audit-Ready Always Automate depreciation tracking and instantly view financial histories tied to individual assets. Say goodbye to spreadsheet errors and stressful financial reporting. #### A Single Point of Truth for Every Asset Managing the asset lifecycle manually using spreadsheets leads to costly errors, ghost assets, and missed maintenance schedules. With itemit, you centralise acquisition documents, current location data, maintenance alerts, and disposal logs into one intuitive platform. Accessible from desktop and our top-rated mobile app, your team stays aligned whether they're in the office or out in the field. - Scan tags (QR, Barcode, RFID) to pull up full asset histories instantly. - Set custom reminders for warranties and safety inspections. - Assign different user permissions to control who can edit asset statuses. #### Frequently Asked Questions Everything you need to know about tracking your assets from start to finish. Asset Lifecycle Management is the process of tracking an asset from its initial acquisition through to its final disposal. It involves monitoring performance, scheduling maintenance, managing depreciation, and making informed decisions on when to repair versus replace equipment. itemit allows you to schedule recurring maintenance reminders, track repair histories, and assign tasks to specific team members. By proactively maintaining your assets, you prevent unexpected breakdowns and extend the usable life of your equipment. When an asset is marked as disposed, decommissioned, or sold in itemit, it is archived rather than permanently deleted. You retain a complete historical record of its entire lifecycle, maintenance logs, and associated costs for future audits or compliance reporting. Yes, you can upload and attach multiple documents-such as purchase receipts, warranty certificates, user manuals, and calibration reports-directly to an asset profile. These documents are securely stored and available anytime they are needed during the asset's lifecycle. ##### Still have questions about pricing? Our pricing is transparent and scales with your business needs. Check our pricing page to learn exactly what's included in each tier. [See Pricing & Plans](https://itemit.com/pricing/) --- ## Core product: Asset Tags URL: https://itemit.com/asset-tags/ Complete Solution ### Asset Tags For Every Asset. Hassle Free Durable, High Quality, and Low Cost Your Complete Solution #### What Are Asset Tags and Why Do You Need Them? Asset tags are physical labels - typically QR codes, barcodes, RFID tags, or NFC stickers - that you attach to your equipment, tools, and assets. Once tagged, each item can be scanned to instantly pull up a full digital record: who has it, where it is, its maintenance history, and more. Combined with [itemit's asset tracking software](https://itemit.com/asset-tracking/), asset tags turn ordinary physical items into smart, trackable assets. Whether you manage IT equipment in an office, tools on a construction site, medical devices in a clinic, or scientific equipment in a university lab, asset tagging gives you complete visibility over your inventory - with minimal effort and cost. #### What is an Asset Number? An asset number is a unique identifier assigned to each piece of equipment in your register - often printed on the physical tag alongside a QR code or barcode. When scanned in itemit, that number links straight to the asset's profile: location, custodian, purchase date, and maintenance history. Consistent numbering makes audits faster and prevents duplicate records across departments. #### Choosing the Right Asset Tag for Your Needs Not all asset tags are created equal. The right tag depends on your environment, the assets you're tracking, and how you plan to audit them. Here's a quick breakdown of the main options: ##### QR Code Asset Tags The most accessible and cost-effective option. Scan with any smartphone camera, no specialist hardware needed. Available in vinyl (ideal for IT assets and indoor equipment) and heavy-duty anodised aluminium (built for tools, outdoor equipment, and industrial environments). itemit's QR tags are UK-printed and self-adhesive - ready to apply straight from the box. ##### RFID Asset Tags Ideal when you need to scan multiple assets at once, at range, or without line-of-sight. RFID tags work with itemit's [RFID handheld and fixed readers](https://itemit.com/rfid-reader-asset-tracking-system/), enabling bulk audits in seconds. Perfect for warehouses, libraries, and large facilities where a manual scan of every item would be impractical. ##### GPS Trackers When you need real-time location tracking for high-value or mobile assets - vehicles, generators, trailers - GPS trackers transmit live location data to the itemit platform. No scanning required; location updates happen automatically. ##### NFC Tags Near-Field Communication (NFC) tags can be tapped with a compatible smartphone to instantly retrieve asset information, even without internet connectivity. A convenient option for assets in secure or low-connectivity areas. #### How Asset Tags Work with itemit Setting up asset tags with itemit takes minutes. Apply your tags to your assets, open the itemit app on iOS or Android, and scan. Each scan links the physical tag to a digital asset profile in the itemit system, where you can log details, assign the asset to a person or location, schedule maintenance, and generate compliance reports. itemit's [asset management features](https://itemit.com/features/) include full audit trails, depreciation tracking, ghost asset detection, and user-level access controls - giving you everything you need to manage assets from purchase to disposal, all linked back to the physical tag on each item. Ready to start tagging? Browse itemit's full range of asset tags below - or [book a free demo](https://itemit.com/book-a-demo/) to see the complete system in action. #### Vinyl QR Asset Tags Choose Size: Lightweight, versatile, and durable. Perfect for tracking indoor assets with a sleek matt finish. Ideal for IT Assets. Perfect for Equipment. 500 Tags 149.99 1000 Tags Popular 199.99 2000 Tags 349.99 [Buy Now!](https://buy.stripe.com/cN2eWF9gF1jb5fqcMX) Larger quantities available. Chat with our friendly team -> #### Anodised Aluminium QR Tags Choose Size: Crafted from robust aluminium. Built for tough conditions-perfect for tools exposed to cleaning, dirt, or tough environments. Ideal for Tools & Equipment. Perfect for Lab Equipment, Medical Devices and More! 500 Tags Popular 249.99 1000 Tags 399.99 2000 Tags 799.99 [Buy Now!](https://buy.stripe.com/fZe7uddwV9PHgY88wX) Looking for customised tags? Chat with our friendly team -> #### RFID Tags RFID is an alternative technology you can use seamlessly with itemit to enhance and automate your asset tracking. RFID tags are ideal for when you will not have line-of-sight to the tag, for detecting tags at greater distances and for tracking very large volumes of assets. Note that to scan RFID tags you will require an RFID reader. [Learn More ->](https://itemit.com/blog/qr-vs-rfid-which-is-better/) #### GPS Trackers Want live tracking without manual scanning? Our GPS trackers automatically update asset locations, so you'll always know where they are - no user scans needed! - Tracker size: 11x6x3cm (approx) - Trackers contain a battery (lasts approx 3 months on one charge) - Trackers contain a sim card [Buy Now ->](https://buy.stripe.com/3cs29T50p3rjeQ0cNa) #### Handheld RFID Reader Looking to tag your assets with RFID? You'll need one of our powerful handheld RFID readers. - Reader connects to itemit mobile app via Bluetooth - Instantly detects tags nearby - Automatically records asset's last seen location [Buy Now ->](https://buy.stripe.com/6oE7udboN0f737i8x6) #### Fixed RFID Readers Keen to use RFID to manage your assets but looking for full automation? Then our fixed readers are for you. - Simple, quick, easy set up - Automated logging of asset locations - Reader health management built in to itemit [Buy Now ->](https://buy.stripe.com/00geWFboNaTLbDOfZj) ##### High Quality. UK Printed Choose from our range of high quality, durable QR asset tags. With vinyl and anodised aluminium options, you can choose the tags most suitable for you. ##### Hassle-Free Tags We stock all of our standard QR code tags which means when you need to be up and running quickly, you can be! Simply place your order and we'll do the rest. ##### One Stop Shop With itemit's complete solution, you not only get easy to use asset tracking software but the asset tags and hardware you need too! #### Why Do I Need Asset Tags? Experience instant asset identification and a seamless integration to your asset tracking system. With a great selection of tags available, you'll find the perfect tag for every asset. ##### Tag it. Find it. Keep track of your critical tools and equipment - assign them to staff, sites, or even vans! - Scan tags using the itemit app - See who has your assets and where they are - Retrieve lost or stolen assets ##### Robust tags for every asset. No matter what assets you're tracking IT assets, tools, medical devices, or educational resources - itemit has the right tag for the job. All tags integrate seamlessly with the itemit asset management software. ##### Public Profiles. Every asset with an itemit tag has its own public profile which anyone can scan. This is great for accessing user manuals, reporting an issue with a piece of equipment, or letting you know they have found your lost piece of equipment. #### Transforming Chaos into Clarity. Boost Your Efficiency Now. Discover how itemit streamlines organisation and efficiency at construction sites, schools, offices and more! Witness the impact of these little labels-every tag tells a story! Asset Tags in Action! ##### The Magic of Asset Tags In a world where things easily get misplaced, asset tags are the unsung heroes of organisation! [Learn more ->](https://itemit.com/blog/qr-code-asset-management-benefits/) ##### A Tag for Every Asset From laptops, to tools and equipment and everything in between, Itemit has the tags you need. [Learn more ->](https://itemit.com/blog/3-ways-equipment-tags-are-going-to-change-your-life/) ##### Wheels for All's Transformation with itemit Discover how Itemit streamlined asset management for Wheels for All, enhancing efficiency and ensuring inclusive cycling remains accessible to all. [Learn more ->](https://itemit.com/case-studies/riding-the-wave-of-accessibility-wheels-for-alls-transformation-with-itemit/) The University of Cambridge Engineering Department: ##### Smarter Equipment Tracking with itemit See how Itemit streamlined equipment tracking at Cambridge University, reducing lost assets and improving efficiency. [Learn more ->](https://itemit.com/case-studies/cambridge-and-itemit-asset-tracking-system-for-asymptomatic-test-kit-tracking-covid-19/) #### Related Articles. Explore our deep-dives into tracking technology to find the right physical tags for your environment. ##### QR Code vs RFID: Which Is Better? Choosing the right tag technology is critical. Compare QR codes and RFID across cost, read range, durability, and environment suitability. Read Article ##### What Is RFID Asset Tracking? Learn the fundamentals of RFID technology and how it enables fast, hands-free asset audits without line-of-sight scanning. Read Article ##### QR Code Asset Tags Explore the accessible, highly durable QR code alternative for construction sites, outdoor tools, and cost-sensitive deployments. Read Article #### Asset Tags FAQ. Quick answers to common questions about tagging your equipment. Asset tags are physical labels - such as QR codes, barcodes, or RFID tags - attached to equipment and assets so they can be identified, scanned, and tracked using software like itemit. Each tag links to a digital record storing the asset's details, location history, and maintenance data. itemit supports QR code tags, standard barcodes, NFC tags, RFID tags (passive and active), and GPS trackers. Tags are available in a range of materials - from standard vinyl stickers to heavy-duty anodised aluminium - suitable for offices, warehouses, and outdoor environments alike. Most itemit asset tags are self-adhesive and can be applied directly to the surface of your equipment in seconds. For assets that can't be labelled directly - such as vehicles or machines with curved surfaces - we also offer cable tie tags and rivet-mounted options. Yes. While tags make scanning faster and more reliable, itemit also lets you add assets manually using serial numbers, model numbers, or any other unique identifier. You can start tracking immediately and add physical tags later when they arrive. itemit's vinyl QR asset tags start from 149.99 for 500 tags (23mm). Anodised aluminium tags - built for tougher environments - start from 249.99 for 500 tags (25mm). Larger quantities are available at volume pricing. Contact the team for custom or bulk orders. QR code asset tags require line-of-sight scanning using a smartphone camera and are the most cost-effective option. RFID tags can be scanned without direct line-of-sight and at greater distances - ideal for bulk auditing of large volumes of assets. itemit supports both technologies and they can be used alongside each other. Yes. itemit's anodised aluminium tags are specifically designed for harsh outdoor conditions and are resistant to dirt, cleaning agents, and physical wear. For general outdoor use, UV-resistant vinyl options are also available. GPS trackers offer real-time outdoor location tracking for vehicles and large equipment. Yes. All itemit asset tags are designed to integrate seamlessly with the itemit asset tracking app, available on iOS and Android. Simply scan a tag to instantly pull up the asset's full profile, location history, assigned user, and maintenance records. No specialist hardware is required for QR or NFC scanning. Every itemit-tagged asset has a public profile page. When anyone scans the QR code - even without the itemit app - they can view asset information you choose to make public, such as the owner's contact details, user manuals, or maintenance instructions. This is particularly useful if a tagged asset is lost or found by a third party. itemit stocks all standard QR code asset tags in the UK, enabling fast dispatch once your order is placed. Custom tags or large-volume orders may require additional lead time. Contact the itemit team to discuss your timeline and requirements. #### Our latest blogs Stay ahead with the latest industry insights, asset tracking tips, and expert advice for efficient management. [View all blogs ->](https://itemit.com/blog/) Resources May 26, 2026 ##### How to Stop Tool Theft and Loss: Construction Tool Tracking Guide Tool loss costs construction businesses thousands in replacement costs and lost project hours. Learn how to stop tools being stolen from vans, how to stop losing equipment on site, and how a tool tracking app combined with physical security keeps your gear safe. Read article -> Resources May 12, 2026 ##### How to Reduce Equipment Downtime in Manufacturing When a production line stops without warning, every minute carries a cost. Lost output, idle staff, late shipments, scrap from interrupted runs. A 2025 Censuswide survey of over 600 senior decision-makers and maintenance professionals found that unplanned downtime costs larger UK manufacturers an average of 1.36 million per hour - with total losses across the sector hitting 736 million every week. Read article -> Resources May 7, 2026 ##### itemit Goes Multilingual: Asset Tracking in Your Language itemit now supports multiple languages across Web, iOS, and Android. Discover how multilingual asset tracking helps global teams onboard faster, reduce errors, and boost adoption. Read article -> --- ## Core product: RFID Reader Asset Tracking System URL: https://itemit.com/rfid-reader-asset-tracking-system/ Forget everything you think you know about RFID. ### The World's Simplest RFID Asset Tracking System. Enterprise-grade RFID asset tracking software designed by industry experts with 25+ years of RFID expertise. Everything you need: handheld and fixed RFID readers, durable RFID tags, software, and dedicated support. #### Created by a team of world-leading RFID experts. A spin out from the University of Cambridge, the team started out as architects of RFID and IoT standards. #### Designers of bespoke global RFID solutions. The team have delivered RFID asset tracking systems to Boeing, Rolls Royce and the United Nations. #### Powering the world's largest RFID deployment. itemit creators are also responsible for powering the world's largest RFID network. Across 60+ countries. #### What Is an RFID Asset Tracking System? An RFID (Radio Frequency Identification) asset tracking system uses radio waves to automatically identify, locate and monitor physical assets without requiring line-of-sight scanning. Unlike barcodes, which must be scanned one at a time, RFID readers can detect dozens or hundreds of tagged assets simultaneously, from several metres away, even if the tags are hidden inside boxes or stored behind other objects. A complete RFID asset tracking system consists of three core components: RFID tags (small electronic labels attached to your assets), RFID readers (handheld or fixed devices that emit radio signals and capture tag responses), and RFID software (a management portal that processes and stores the data, giving you real-time visibility of every tagged asset). ##### How Does RFID Asset Tracking Work? When an RFID reader emits a radio signal, nearby passive RFID tags (which contain no battery) harvest that energy to power their microchip and broadcast a unique identifier back to the reader. The reader captures this response in milliseconds and logs the tag ID, timestamp and location to your asset management software. The result: a complete, accurate, real-time picture of where every tagged asset is, who last interacted with it, and whether it is overdue for maintenance or inspection. Most commercial deployments use UHF (Ultra High Frequency) RFID, which operates at 860 to 960 MHz and provides read ranges of up to 10 metres: ideal for warehouse aisles, tool stores and loading bays. HF (High Frequency) RFID at 13.56 MHz is used where shorter range (up to 1 metre) and greater precision are needed, such as medical device tracking or library management. ##### Why RFID Instead of Barcodes or QR Codes? Barcodes and QR codes require manual, line-of-sight scanning, one item at a time. A stocktake that takes four hours with a barcode scanner can take under 20 minutes with a handheld RFID reader. Fixed RFID readers mounted at doorways or storage areas automate this entirely: assets are logged as they enter or leave a zone with no human intervention required. RFID tags are also significantly more durable than printed labels. They resist moisture, dust, chemicals and physical abrasion, making them the preferred choice for tools and equipment tracking, hospital and medical device management, construction site deployments, and high-value collection audits. ##### Active RFID vs Passive RFID: Choosing the Right Tag Technology Understanding the difference between active RFID vs passive RFID is critical when designing your RFID asset tracking system. Passive RFID tags do not have a battery. Instead, they run on power harvested from the RFID reader signals, making them lightweight, low-cost, and virtually maintenance-free with a lifespan of decades. They are perfect for tracking tools, IT equipment, and hospital assets. Active RFID tags, on the other hand, contain an internal battery to continuously broadcast their own signal. While active RFID offers a much longer read range (up to 100 metres or more) and is ideal for real-time tracking of vehicles or cargo containers, the tags are larger, more expensive, and have a limited battery life of 3 to 5 years. For most enterprise operations, a passive RFID asset tracking software setup provides the optimal balance of cost-effectiveness and audit speed. Learn more in our detailed comparison: [Passive RFID vs Active RFID: which is right for you?](https://itemit.com/blog/passive-rfid-vs-active-rfid/) itemit was built by RFID experts with 25+ years of experience, including architects of the GS1 EPC global RFID standard used across 60+ countries. Whether you need a plug-and-play handheld RFID scanner or a fully automated fixed-reader system, itemit gives you everything (hardware, tags, software and expert support) in one solution. [Read our complete guide to RFID asset tracking ->](https://itemit.com/blog/what-is-rfid-asset-tracking/) #### RFID SYSTEM RFID Readers RFID Tags RFID Software ##### Choose a scalable solution. Ready to use today. itemit enables you to be up and running faster than any other RFID solution. [Learn more about how itemit's RFID solution works](https://itemit.com/blog/fixed-rfid-reader-asset-tracking-solution/) ##### See itemit RFID in action [ See itemit RFID in action on YouTube](https://www.youtube.com/watch?v=TcHjH_vi_Cs) #### SIMPLE RFID SYSTEM ##### What does the itemit RFID tracking system give me? ##### RFID readers to suit your needs. - Over the years we have worked with RFID reader manufacturers across the world. We have our favourites (!) but will advise those most suited to your requirements, based on our extensive testing and experience. - To go with those readers, you'll also need RFID antenna. Think of the RFID reader as the brain which tells the antennas what to do and the antennas as the arms which send out the radio frequency signals to the nearby RFID tags and receive information back. - Our standard reader packs come with all the antennas, readers and cables you'll need. So don't fret. [Get your fixed RFID Readers here ->](https://buy.stripe.com/00geWFboNaTLbDOfZj) [Get your handheld RFID Readers here ->](https://buy.stripe.com/8wM3dX9gF5zreQ08wS) ##### RFID tags in all shapes and sizes. - Whether you're familiar with RFID technology or you're still wondering what does RFID stand for, finding the right RFID tags can be a minefield. - We provide a wide range of tried and tested RFID tags (from on-metal UHF labels to washable laundry tags and embedded glass tags) and will happily recommend those best suited to your assets, environments and read-range requirements. - Our RFID tags are sourced from leading manufacturers and tested across real-world deployments in healthcare, manufacturing, construction and more. [Find out more about RFID tags and costs ->](https://itemit.com/asset-tags/) ##### RFID software: a beautiful management portal. - Forget the complex, ugly and unintuitive software associated with RFID. itemit is a breath of fresh air. Available on [iOS](https://apps.apple.com/us/app/itemit/id686527004) and [Android](https://play.google.com/store/apps/details?id=com.redbite.itemit&hl=en) apps and a [desktop web portal](https://web.itemit.com/login), the simple interface makes it easy to find the information you need. Coupled with powerful reporting, you have everything you need in one modern, low-cost RFID system. - itemit was designed and created by the team at RedBite Solutions Ltd. RedBite was founded in 2006 as a spin-out from the University of Cambridge. The founders are a team of RFID experts that collaborated as part of the Cambridge University Auto-ID Centre, where the GS1 EPC standards were established. [Find out more about the team behind itemit ->](https://www.redbite.com/) ##### World-class and friendly support and advice. - RFID runs through the core of everything we do and have done for the past 25+ years. We are passionate about providing solutions that deliver the results you need. And what's more, we really care about ensuring your solution is an undeniable success. You have our unconditional support. - The itemit RFID solution is available off the shelf. If you need something a little more specific then we will ensure you get that too. Having delivered bespoke solutions for the United Nations, Boeing and Rolls Royce (to name a few!) you're in very safe hands. [Find out more about the team behind itemit ->](https://www.redbite.com/) #### RFID SCANNING SYSTEM ##### Choose the solution that's right for you. #### Handheld RFID scanner system A simple, easy to use solution for stocktaking many assets. Ideal for assets that need a concealed tag. Isn't it time your life was easier? [Request a demo](https://itemit.com/book-a-demo/) Starting from 19.99 per month*. #### Fixed RFID reader solution Powerful automated RFID tracking. Stop searching for equipment and let your assets tell you where they are. Ideal for warehouses, store rooms, hospitals, laboratories and more. Insane time savings await you. [Request a demo](https://itemit.com/book-a-demo/) Starting from 249.99 per month*. #### Personal RFID inventory tracking system Do you dream of a world where you can walk into your garage and know where that box of tools is? Now you can. [Request a demo](https://itemit.com/book-a-demo/) Starting from 19.99 per month*. * All packages are billed annually. Excludes hardware. #### RFID APPLICATIONS ##### A solution for any use case and industry. Track any asset using itemit. Whether it's expensive artwork, equipment or critical hospital and medical devices, you can track any asset using itemit's RFID technology. ##### Managing high value asset collections ##### Tracking personal home inventory ##### RFID hospital & medical device tracking ##### Tool & equipment RFID tracking #### RFID ASSET TRACKING ##### Read more about the world of RFID. #### What is RFID? A simple, easy to use solution for stocktaking many assets. Ideal for assets that need a concealed tag. [Read more ->](https://itemit.com/blog/what-is-rfid-asset-tracking/) #### How does RFID work? From the RFID tags & readers you need, to simple RFID software. Let's start with the basics. [Read more ->](https://itemit.com/blog/what-is-rfid-asset-tracking/) #### Tracking assets with RFID Benefit from rapid bulk asset scanning. Ideal for stock takes and hidden tag detection. [Read more ->](https://itemit.com/blog/what-is-rfid-asset-tracking/) #### RFID tags: Passive vs Active So you've heard of passive RFID and active RFID tags. But which are better and which are right for you? [Read more ->](https://itemit.com/blog/passive-rfid-vs-active-rfid/) #### RFID applications With so many RFID uses, read how one of our customers is using RFID to track artwork! [Read more ->](https://itemit.com/case-studies/how-reme-charity-ministry-of-defense-use-itemit-for-high-value-collection-asset-tracking/) #### RFID readers and their uses Everything from handheld RFID readers to fixed readers for fully automated asset tracking. [Read more ->](https://itemit.com/blog/transform-asset-tracking-with-fixed-rfid-readers/) #### Related Articles. Explore our deep-dives into tracking technology to find the right physical tags for your environment. ##### What Is RFID Asset Tracking? Learn the fundamentals of Radio Frequency Identification and how it revolutionises physical asset audits (faster than barcodes and hands-free). Read Article ##### Passive RFID vs Active RFID: Which Is Better? A clear breakdown of passive and active RFID tag technologies, covering cost, read range, battery life, and the right use cases for each. Read Article ##### Transform Asset Tracking With Fixed RFID Readers How fixed overhead RFID readers enable fully automated, hands-free asset tracking across warehouses, hospitals and tool stores. Read Article #### Ready to see itemit RFID in action? Scroll a little further to load the full contact form. #### itemit RFID Asset Tracking FAQ. Answers to some of the most commonly asked questions when it comes to RFID asset tracking. What's included in the monthly RFID asset tracking software pricing? The monthly fee covers our RFID asset tracking software, cloud hosting, and ongoing support. Hardware costs (readers, tags, and accessories) are purchased separately and are not included in the subscription pricing. How quickly can I get started with itemit RFID asset tracking? Most customers are up and running within days of receiving their hardware. Our plug-and-play RFID asset tracking system requires minimal setup, and our support team provides onboarding assistance to ensure smooth implementation. What's the difference between handheld and fixed readers for RFID tag tracking? Handheld readers are portable scanners ideal for manual RFID tag tracking and asset audits. Fixed readers automatically detect tagged assets as they pass through doorways or designated areas, providing real-time tracking without human intervention. Do I need technical expertise to use RFID inventory management? No technical background is required for our RFID inventory management system. Our solution is designed for business users with an intuitive web portal and straightforward setup process that anyone can manage. What types of assets can I track with RFID asset tracking? Our RFID asset tracking system can monitor virtually any physical asset, from expensive equipment and artwork to medical devices and personal tools. We provide various tag types to suit different materials and environments. RFID is one of the technologies behind itemit's [asset tracking software](https://itemit.com/asset-tracking/) - combine RFID with QR, barcode, and GPS tracking in a single platform. --- ## Core product: Inventory Management for Small Business URL: https://itemit.com/inventory-management-for-small-business/ ### Small Business Inventory #### Inventory Tracking Built for Small Business Ditch the spreadsheets. Take control of your inventory with an intuitive system that scales as your small business grows. Reduce Losses: Know exactly where your assets are and who has them. Save Time: Cut down audit times from days to hours. Improve Data: Centralise your data for better financial reporting. --- ## Core product: Pricing URL: https://itemit.com/pricing/ Asset Tracking Pricing ### Simple, Transparent Pricing. #### How many assets do you need to track? itemit is accessible to all organisations, no matter the size. ##### STARTER Pay per user. For small teams just starting out. 33.25 /month 399 Billed yearly For up to 1,000 assets [Purchase Subscription](https://buy.stripe.com/bJedRa0gHgaC1jU1j1abK0M) What's Included: - QR Code and Barcode Tagging - Up to 1,000 Items - Paid Per User - Up to 3 Users Most Popular ##### PRO Unlimited users. Powerful asset tracking for the whole team. 133.25 /month 1,599 Billed yearly For up to 1,000 assets [Purchase Subscription](https://buy.stripe.com/5kQ8wQ1kL9MefaKbXFabK1g) What's Included: - Everything in Starter, plus: - Unlimited Users - Unlimited Support - Ability to Add GPS Trackers - Ability to Add Handheld RFID Readers - Ability to Customise Asset Tags - Priority Feature Requests - Priority Support - Dedicated Account Manager ###### Add-ons available: itemit's REST API Access +699/yr Fixed RFID Reader Access +999/yr Active Directory Access +699/yr Bespoke Training & Support from +999/yr ##### INDUSTRIAL For larger organisations and teams looking for complete automation. from 249.92 /month 2,999 Billed yearly For up to 2,000 assets [Purchase Subscription](https://buy.stripe.com/14A7sMaVl1fIfaKe5NabK1N) What's Included: - Everything in Pro, plus: - Ability to Add Fixed RFID Readers - Active Directory Access - Use of itemit API - Dedicated Account Manager - Ability to Pay by Invoice ###### Add-ons available: Bespoke Training & Support from +999/yr Prices shown exclude VAT / local taxes. Applicable taxes will be calculated at checkout based on your country. ##### Need a Bespoke Solution? Have more than 10,000 assets, email us here. [Request a Quote](https://itemit.com/contact/) #### Want to learn more about our different plans? ##### Trusted by Organisations Worldwide Join similar organisations that already trust itemit to ensure they stay in control of critical assets. ##### Very Highly Rated itemit is loved by thousands. Genuine reviews from extremely happy customers. [Read more reviews here.](https://www.capterra.com/p/172615/itemit/) ##### Unrivalled Support At itemit, we pride ourselves on providing world class support. We want you to love using itemit and to succeed in mastering your asset tracking, that's why we will go above and beyond to ensure your success. ##### Impressive Features. When you're managing IT assets, we know you need your equipment tracking software to be packed full of powerful, intuitive and time-saving functionality. Take a look at some of our most popular fetaures. ###### Reminders Let itemit remind you of important dates such as warranty and insurance expiries, PAT testing and more! [Watch Tutorial](https://itemit.com/itemit-tutorials/#reminders) ###### QR Asset Tagging Instantly identify IT assets and see which hardware belongs to which members of the team. View each time an asset is scanned. [Watch Tutorial](https://itemit.com/itemit-tutorials/#QR-Tagging) ###### Issue Reporting Allow your team to report issues against IT hardware. Receive notifications highlighting assets that require attention. [Watch Tutorial](https://itemit.com/itemit-tutorials/#issues-reporting) ###### Streamlined Equipment Checkouts Fast and easy equipment checkouts using the mobile app, on the go. Simply scan the asset's QR tag, sign and go. [Watch Tutorial](https://itemit.com/itemit-tutorials/#bookings) ###### Audit-Ready! Quickly audit a site or location to see what's missing and what's there. Benefit from improved asset tracking to reduce losses. [Watch Tutorial](https://itemit.com/itemit-tutorials/#audits) ###### Bookings Reserve IT inventory in advance for improved resource management and planning. Restrict usage of items when needed elsewhere. [Watch Tutorial](https://itemit.com/itemit-tutorials/#bookings) ###### Reports Run powerful, custom reports on your assets. Save unique reports for easy access and export your asset data. [Watch Tutorial](https://itemit.com/itemit-tutorials/#reports) ###### Attachments Safely store user manuals, receipts and photos of your assets for the whole team to access when needed. ###### Mobile App Uniquely, the itemit mobile apps (iOS & Android) even work offline! So your team can access asset data wherever they need to. #### Frequently Asked Questions Everything you need to know about the product and billing. #### Reviews Abi P. Ecologist, Binnies UK Oliver D. IT Manager, MyTutor --- ## Core product: Book a Demo URL: https://itemit.com/book-a-demo/ #### See itemit in action. Track your assets in minutes seconds Discover how teams track assets, equipment, and inventory in minutes without spreadsheets or manual admin. What you'll see in your demo - See how itemit fits your exact workflow - Get answers to your questions in real time - Discover features tailored to your industry - Learn how to reduce lost assets by up to 80% #### Capterra awards itemit with " Best Ease of Use " Badge 2026 Trusted by organisations worldwide to track and manage their assets and equipment #### What Happens after you Book You'll leave with a clear idea of exactly how itemit can solve your specific asset tracking challenges. March 2026 M T W T F 14 15 16 17 18 19 20 21 22 23 1 1 ##### Choose a time that works for you You LIVE Specialist 2 2 ##### Meet with an itemit specialist Your assets Your locations Your workflows 3 3 ##### See how itemit works with your assets and workflows Can it handle multi-site? Yes! Here's how... What about reports? 4 4 ##### Ask questions and explore use cases #### Reviews Abi P. Ecologist, Binnies UK Oliver D. IT Manager, MyTutor #### What You'll See In The Demo During your 30-minute demo, we'll walk you through the platform and show you exactly how to streamline your asset management. ##### Track All Your Assets in One Place See how to add and organise tools, equipment, and inventory across teams and locations from a single dashboard. ##### Assign Assets to People and Locations Learn how to assign items to team members and sites so you always know who has what and where it is. ##### Scan QR Codes with the Mobile App See how easy it is to scan QR codes and barcodes on the go to check items in and out instantly. ##### View Reports and Full Asset History Explore audit trails, asset timelines, and exportable reports that give you complete visibility. #### Frequently Asked Questions Got questions before booking? We've got answers. If there's anything else, just ask your specialist during the call. Most demos take around 30 minutes depending on your questions. Yes. We personalise each demo to show examples relevant to your industry and asset types. No. The demo is done online and you can join instantly. itemit can track tools, IT equipment, machinery, inventory, furniture, and more. --- ## Solutions: Equipment Tracking URL: https://itemit.com/asset-tracking/equipment-tracking/ ### Equipment Tracking System & Mobile App #### The Effortless Tools and Equipment Tracking System. itemit's tools and equipment tracking system empowers construction teams, contractors, and field workers to check out gear, track locations in real-time, and prevent expensive equipment loss. By scanning QR codes or RFID tags with the itemit mobile app, you can easily view calibration dates, assign tools to specific projects, and hold users accountable. #### Eliminate lost tools and know where equipment is when it's needed. ###### Are you fed up of misplaced and lost tools? We feel your pain, your valuable tools and equipment are misplaced on job sites, left behind, or stolen which means you don't have the equipment you need for that important job. This frustration and unexpected expense of replacing tools can be a thing of the past with itemit's tool tracking system. Instantly see all of the equipment you have as well as where it is, who has it, when it's due back, if it's in good working order and so much more. ###### Boost Your Operational Efficiency With itemit's Tool Tracking System The system offers comprehensive visibility into the entire lifecycle of your tools, from acquisition to retirement. You can easily track important details like warranty expiration, maintenance schedules, and repair history, allowing for proactive tool management and timely servicing, extending the life of your equipment and squeezing more value out of the investment in your kit. ###### Optimise Asset Usage and Reduce Downtime By understanding how frequently tools are used and ensuring they are properly maintained, you can reduce downtime significantly. Efficient tracking not only prevents over-purchasing or misplacing tools but also ensures that the right equipment is always available for that important job! #### Effortlessly Manage Your Tools and Equipment. ###### Track Tools Anytime, Anywhere Effortlessly manage your tools with itemit's tool tracking system, available via the web portal and mobile app (iOS & Android). itemit lets you see what tools you own and allows your team to check out tools or request repairs immediately and uniquely to itemit, even when offline! ###### Tag Tools and Equipment for Simplified Tracking With itemit's tools and equipment tracking system, tagging your equipment allows you to scan the tag to instantly identify the asset, access it's profile page, check it out and update its information. itemit's tracking solution allows you to choose the tag that's right for you, whether that is barcodes, QR codes, RFID and even GPS trackers! Whether it's a toolbox, power tools, or a fleet of specialised machinery, every item can be logged and tracked with ease. ###### Optimise Tool Monitoring and Usage Easily monitor how often tools are used to identify underutilised or overused items thanks to itemit's streamlined asset usage reporting. Make informed decisions about repairs, replacements, or reallocations, so your tools are always working hard for your projects. The visibility the tools and equipment tracking system give you means that your equipment is continuously monitored, issues can be raised, maintenance schedules adhered to and all with the click of a button. #### Collaborate to seamlessly track assets and equipment. ###### Enhance Accountability of Your Workforce Assign tools and equipment to team members and track asset whereabouts in real time. By checking equipment out to your team, you can see who has each asset and when its due back. Each team member is responsible and can be held accountable for assets in their care. itemit's tools and equipment tracking system gives you 100% visibility of your equipment. ###### Increase Team Collaboration With unlimited user access available on our Pro package, all of your team can have direct access to itemit. This means they can see which tools are available and when others are due to be returned. If they need another piece of equipment to complete their job, they can see what's nearby and arrange to borrow the equipment, resulting in the most efficient tool tracking for your organisation. ###### Simplify Maintenance Management itemit's tool tracking system also manages all of your asset inspections, calibrations, warranty expiries and more. So you'll never need to stress about keeping on top of all your reminders and compliance records again. itemit also includes issue reporting and management! Your team will have full transparency over equipment condition and status. #### Find Out How To Track Your Tools ##### Use Even in Remote Locations itemit's unique offline capabilities ensure you always have access to the information you need. No matter where you are, you can count on itemit! ##### Save Time and Reduce Costs Reliable records of what equipment you have and where it is means you: save time, reduce loss, and maximise tool usage. ##### Complete Tool Management With itemit you don't just know what equipment you have and where it is, you will also stay on top of compliance, inspections, calibrations and much more. #### Robust Asset Tags. And yes! We have anodised aluminium tags robust enough to withstand "being chucked around in the back of a van", "mud and dust" and anything else you can throw at them. - ###### Streamline Equipment Check Outs - ###### Strong 3M adhesive as standard - ###### Get your complete solution today ##### Trusted (and Loved) by Organisations all Around the World. Hear from some of the world's most inspirational organisations already using itemit's tools and equipment tracking system to track critical assets. "Tracking equipment would be difficult and expensive to replace. This led us to turn to itemit." - Maureen Habbershaw Manager, ActionDry ##### Impressive Features. ###### Reminders ###### QR Asset Tagging ###### Issue Reporting ###### Streamlined Equipment Checkouts ###### Audit-Ready! ###### Bookings ###### Reports ###### Attachments ###### Mobile App #### itemit Tool Tracking Software FAQ. Answers to some of the most commonly asked questions when it comes to tool tracking. What is a tool tracking system? A tool tracking system is software designed to monitor and manage the location and usage of tools and equipment within an organisation. By keeping detailed records of each asset, it helps improve accountability and efficiency as well as ensuring compliance. How does tool tracking software work? Tool tracking software logs and tracks tools using technologies like barcodes, QR codes, or RFID. Users can scan tools using mobile devices, allowing them to check tools in and out, update their status, and manage inventory in real-time. What are the benefits of using a tool management system? A tool management system enhances efficiency by reducing tool loss, minimising downtime, and optimising asset utilisation. It provides insights into tool usage and maintenance needs, improving overall operational productivity. Can the tool tracker be customised to fit my business needs? Yes, our tool tracker can be customised to meet specific business requirements. You can create custom equipment properties, set user permissions, and generate reports tailored to your organisation's processes and goals. How does a tracking system for equipment improve data accuracy? A tracking system for equipment ensures data accuracy by automating the logging process. Barcode or QR code scanning minimises manual errors, and real-time updates ensure that records are always up to date and reliable. --- ## Solutions: Equipment Management Software URL: https://itemit.com/asset-tracking/equipment-management-software/ ### Equipment Management Software UK #### Losing equipment across sites? See everything in one dashboard. itemit's equipment management software lets UK teams track, book, and maintain every asset - from a single power drill to a fleet of specialist machinery - in real time. - Know where every item is and who has it - Book equipment and prevent double-booking conflicts - Schedule maintenance and never miss a service date #### What Does Equipment Management Software Actually Do? ##### Centralised Asset Register Equipment management software creates a single, searchable register of every asset your organisation owns. Instead of hunting through spreadsheets or ringing colleagues, managers can find any item in seconds - including its current location, assigned user, purchase date, and maintenance history. ##### Real-Time Location & Custody Tracking Every check out and check in is logged in real time. When a team member scans an asset's QR code or RFID tag with the itemit mobile app, the system records who took it, when, and from which site. This unbroken chain of custody eliminates the guesswork that leads to lost equipment. ##### Maintenance Scheduling & Compliance Records Equipment that is not serviced on time is a liability. itemit lets you set maintenance intervals per asset and sends automatic reminders before service is due. Every completed service is logged against the asset, creating an auditable compliance record for insurance, health & safety, and regulatory inspections. #### Everything You Need to Manage Equipment Properly itemit combines the four core capabilities every equipment-intensive organisation needs into one mobile-first platform built for the UK. ##### Equipment Booking Let team members reserve equipment in advance. The booking calendar prevents double-booking conflicts and shows managers exactly which assets are available on any given day, reducing idle time and project delays. [Equipment checkout & booking software ->](https://itemit.com/asset-tracking/equipment-checkout-software/) ##### Check In / Check Out Create a digital chain of custody for every asset. Scan a QR code or RFID tag to log who has an item, when they took it, and when they returned it. Automated overdue alerts chase users when equipment has not been returned on time. [Equipment checkout & booking software ->](https://itemit.com/asset-tracking/equipment-checkout-software/) ##### Maintenance Scheduling Set service intervals per asset - by date or usage - and receive automated reminders before they are due. Every completed maintenance event is logged against the asset, building an auditable compliance record for inspections and insurance. ##### Location Tracking Assign assets to specific sites, rooms, or vehicles. GPS and Bluetooth Low Energy tracking options give real-time location updates for high-value equipment, while QR-based location scanning provides a cost-effective solution for tools and consumables. [Equipment tracking system & mobile app ->](https://itemit.com/asset-tracking/equipment-tracking/) #### Equipment Management for Every Industry. Whether you run a construction company, a hospital trust, or a facilities team, the core challenge is the same: knowing where your equipment is and who has it. itemit solves this for all of them. ##### Construction Track tools, plant machinery, and PPE across multiple job sites. Prevent loss from site-to-site transfers, set maintenance reminders for heavy equipment, and keep your team compliant with H&S regulations. [Equipment management for construction ->](https://itemit.com/asset-tracking/equipment-management-system-for-construction/) ##### Facilities Management Maintain a complete register of all FM equipment across a building or estate. Schedule PAT testing, HVAC servicing, and fire safety checks automatically. Prove compliance to clients and auditors with full maintenance logs. [Asset tracking for facilities managers ->](https://itemit.com/asset-tracking/) ##### Healthcare & NHS Track medical devices, portable clinical equipment, and IT hardware across wards, theatres, and departments. Reduce equipment loss across NHS trusts and support MHRA and CQC compliance requirements. [Asset tracking for healthcare ->](https://itemit.com/asset-tracking/) ##### Logistics & Warehousing Monitor specialist handling equipment, forklifts, and loading assets across depots and distribution centres. Assign equipment to drivers or shifts and track utilisation rates to optimise your fleet. [Asset tracking for logistics ->](https://itemit.com/asset-tracking/) UK Case Study #### How SAP Electrical Eliminated Lost Tools with itemit. SAP Electrical - a UK electrical contractor operating across multiple sites - struggled with tools disappearing between jobs, manual spreadsheets that no one maintained, and no way to prove who had taken what. After switching to itemit, they gained complete visibility across their entire tool inventory overnight. "We used to spend hours every week trying to figure out where tools had gone. With itemit, everyone knows exactly what they've got checked out and we haven't lost a single item since." SAP Electrical UK Electrical Contractor 0 Tools lost since switching 10+ Hours saved per week 100% Asset visibility achieved [Read the Full SAP Electrical Case Study ->](https://itemit.com/case-studies/powering-up-efficiency-how-sap-electrical-supercharged-tool-management-with-itemit/) Free UK Strategy Session #### Ready to See Everything in One Dashboard? Join thousands of UK organisations already using itemit to track equipment, prevent loss, and stay compliant. Book a free 30-minute strategy session with our UK team - no sales pitch, just answers. [Book a Free UK Strategy Session](https://itemit.com/book-a-demo/) [Start 14 Day Free Trial](https://web.itemit.com/signup) yes No credit card required yes 14-day free trial yes UK-based support team yes 4.8 on Capterra #### Explore by Use Case. Deep-dive into the specific equipment management features that matter most to your team. Construction ##### Equipment management for construction Track tools, plant machinery, and PPE across job sites. Reduce loss from site-to-site transfers and stay compliant with UK H&S regulations. Learn More Booking & Checkout ##### Equipment checkout & booking software Create a digital chain of custody for tools and equipment. Log every check in and check out with QR scanning and get automated overdue alerts. Learn More Equipment Tracking App ##### Tool and equipment tracking system & mobile app Use the itemit mobile app to scan QR codes, RFID tags, and barcodes to track tools and equipment on the move. Real-time location updates from any iOS or Android device. Learn More #### Equipment Management Software FAQ. Answers to the most common questions about equipment management software for UK businesses. What is equipment management software? Equipment management software is a digital platform that helps organisations track, book, maintain, and audit physical assets such as tools, machinery, vehicles, and specialist equipment. It replaces manual spreadsheets and paper-based systems with a centralised dashboard that gives real-time visibility of who has each item, where it is located, and when it is next due for service or return. What is the best equipment tracking software for UK businesses? itemit is consistently rated among the best equipment tracking software for UK businesses, scoring 4.8 out of 5 on [Capterra](https://www.capterra.co.uk/software/161562/itemit) and Software Advice. It supports QR codes, barcodes, and RFID tags, includes a mobile app for iOS and Android, and offers equipment booking, check in / check out, GPS location tracking, and automated maintenance reminders - all in one UK-based platform with no per-user pricing. How does equipment management software reduce equipment loss? Equipment management software reduces loss by creating a digital chain of custody. Every time an item is checked out or moved, it is logged against a user, date, and location. QR code or RFID scanning at the point of issue and return removes reliance on memory or paper forms. Automated overdue alerts chase users when equipment has not been returned on time, and full audit trails show every movement an asset has made throughout its lifecycle. Can I use equipment management software across multiple sites? Yes. itemit is designed for multi-site and multi-location organisations. Assets can be assigned to specific sites, depots, or locations, and managers have a single dashboard showing the status of all equipment across every location simultaneously. This makes it ideal for construction firms, facilities teams, NHS trusts, and any organisation operating across more than one physical site. Does itemit's equipment management software include maintenance scheduling? Yes. itemit includes automated maintenance scheduling for every tracked asset. You can set service intervals by date or usage, and the system sends reminders before service is due. Every completed maintenance event is recorded against the asset, creating an auditable compliance log for insurance, health & safety, and regulatory inspections. --- ## Solutions: Equipment Checkout Software URL: https://itemit.com/asset-tracking/equipment-checkout-software/ ### Equipment Check-In & Check-Out Software #### Check In / Check Out Software for Equipment & Tools. Manage your tools and equipment easily with itemit's powerful check in check out software. Track who has what, when equipment is due back, and get automated overdue alerts. Our intuitive system makes it simple to check out equipment to team members and check in returns with full condition logging. ##### Why Choose itemit's Equipment Check-In & Check-Out Software? ###### Get Complete Control Over your Equipment Know exactly who has what, when, and for how long. Our system provides real-time visibility into your assets, tools and equipment. That way, nothing can go missing and you'll always have the right equipment when you need it. ###### Instant Check Ins & Check Outs With QR Code Tags Simplify your equipment management with quick and seamless check ins and check outs using QR code asset tags. Just scan the tag with your phone to instantly check out tools and equipment to team members, or check in returns with a single tap, reducing manual entry errors and saving valuable time. ###### Incredibly Easy to Use itemit's Equipment Checkout Software is designed with simplicity at its core. Our intuitive interface ensures that anyone on your team can quickly check equipment in and out with minimal training. itemit also comes with an iOS and Android mobile app for rapid check outs on the go. #### Check In / Check Out Software for Equipment & Tools itemit's check in check out software gives your team a simple, repeatable process for managing equipment custody. When a team member takes a tool or piece of equipment, they scan its QR code to check out the asset - logging their name, the date, and the expected return time. When they return it, they check in the asset with a single scan. Every check in and check out is permanently recorded, creating a complete audit trail for every item. This digital check in / check out workflow replaces paper-based sign-out sheets and manual spreadsheets that go out of date the moment someone forgets to update them. Because every check out and check in is timestamped and tied to a specific user, disputes over lost or damaged equipment are resolved instantly - you simply look up the asset history. itemit also sends automatic overdue alerts when equipment has not been checked in by its return date, so managers never have to chase up unreturned tools manually. For high-accountability environments - medical devices, calibrated instruments, or COSHH substances - users can be required to provide a digital signature at check out, creating an additional layer of legal and operational protection. Whether you manage a tool store, a hire fleet, or shared equipment across departments, itemit's check in check out software gives everyone in your organisation complete visibility - without complex onboarding or expensive hardware. ##### Effortlessly Manage Your Equipment. ###### Boost Accountability with Signature Confirmations Ensure complete accountability when your team check in or check out assets and equipment. Team members provide a digital signature when taking equipment, creating a clear, traceable record of responsibility. This added layer of security helps prevent lost or damaged equipment and promotes careful handling of your valuable gear! ###### Automatic Reminders and Notifications Let itemit handle reminding your team to return assets, so you don't have to! Set due dates for returns and your team will receive automated alerts for due items, reducing the risk of lost or forgotten equipment. ###### Multi-User Access with Role-Based Permissions Allow each team member to access the equipment checkout system while maintaining control over who can edit, check in, check out, or view assets. Super easy configuration with customisable settings options. ##### See What Gear is Available and Who Has What. ###### Real Time Visibility of Your Equipment Stay in control with real-time tracking of your tools and equipment. itemit provides instant updates on the location, status, and availability of every asset, meaning you'll always know exactly where your equipment is and who's using it. ###### Increase Team Collaboration Our Pro and Industrial packages offer unlimited user access, allowing your entire team to benefit from using itemit. Staff can easily check which tools are available, track when equipment is due back, and find nearby assets when they need additional gear to complete a task. This ensures seamless collaboration and maximises tool tracking efficiency across your organisation. ###### Simplify Maintenance Management With itemit's tool tracking system, you can effortlessly handle asset inspections, calibrations, warranty expirations, and more. You can even restrict items from being checked out if they are due for maintenance so you'll always be able to get the assets you need, when you need them. ##### Top 3 benefits of itemit's equipment checkout software. ##### Simplify Your Equipment Management User friendly and intuitive. Our software is designed to be simple to use, so you and your team can get started straight away without needing time consuming training! ##### Prevent Equipment Loss and Misplacement Keep your equipment safe and usable with clear, accountable tracking. Save time, reduce replacement costs, and keep your projects running smoothly. ##### Improve Accountability Across Your Team Real-time updates and historical tracking encourages your team to take greater responsibility for the equipment they use. ##### Robust Asset Tags. And yes! We have anodised aluminium tags robust enough to withstand "being chucked around in the back of a van", "mud and dust" and anything else you can throw at them. - ###### Streamline Equipment Check Ins and Check Outs - ###### Strong 3M adhesive as standard Hear from some of the world's most inspirational organisations already using itemit's tools and equipment tracking system to track critical assets. "Tracking equipment would be difficult and expensive to replace. This led us to turn to itemit." - Maureen Habbershaw Manager, ActionDry #### itemit Equipment Check-In & Check-Out FAQ. Answers to some of the most commonly asked questions about equipment check in and check out. itemit's equipment tracking software prevents double bookings by allowing users to reserve assets in advance. The system tracks equipment availability in real-time, ensuring that you always know what's in use and what's available. This avoids conflicts and keeps your inventory management running smoothly. itemit offers multiple tracking options, including QR codes, barcodes, GPS, and RFID tags. These features make tracking equipment easy and efficient, giving you full visibility of your equipment inventory at all times. Yes, itemit allows you to configure permissions so that your colleagues can check in and check out equipment themselves. This feature enhances flexibility in managing your equipment and inventory and streamlines the process of tracking equipment across your team. The system allows you to automate equipment maintenance and service scheduling by logging when maintenance is required and alerting you in advance. Users can set custom maintenance intervals and track the status of ongoing repairs, keeping equipment in optimal condition. A tracking system for equipment ensures data accuracy by automating the logging and tracking process. Barcode or QR code scanning minimises manual errors, and real-time updates ensure that records are always up to date and reliable. --- ## Solutions: IT Asset Management Software URL: https://itemit.com/asset-tracking/it-asset-management-software/ ### IT Asset Management Software #### The Easy Way to Track IT Hardware. - Assign laptops and equipment to team members - QR tag assets for instant identification - Check out assets to log who has what ##### Complete Visibility Over Who Has What Inventory. ###### Track Asset Assignments in Real-Time itemit provides real-time updates on the location and custodian of every IT asset. Whether it's laptops, tablets, or servers, you can instantly see who is responsible for each item allowing you to maintain control, reduce loss, and improve accountability across your organisation. itemit's IT asset management solution is ideal for managing assets globally and with ease. ###### Simplify Employee Onboarding and Offboarding With itemit, assigning assets to new staff members as part of your onboarding process is quick and seamless. Quickly log which devices are given to new employees and easily track them when they leave or change roles. This process reduces the risk of lost equipment and ensures assets are returned when required. When an employee leaves, simply pull off a report of all equipment to be returned. ###### Improve Accountability and Reduce Asset Loss By logging who assets are assigned to and keeping historical records of ownership, itemit enhances accountability across your team. You'll always know which individual or department is responsible for any given asset, reducing the chances of loss or theft. This clarity ensures efficient asset recovery and helps you avoid unnecessary purchases or replacements. ##### Quick and Seamless Equipment Check Outs. ###### Scan QR Tag for Instant Check Outs When assets change hands frequently, itemit makes it simple to track exactly who has what. Simply scan the asset's tag and check out. Simplify the manage ment of shared IT devices by logging who has wh at and when it's due back. Gain peace of mind k nowing that you'll always have full visibility of your IT inventory. ###### Automated Reminder Prompts for Returns Avoid the headache of lost or overdue equipment with itemit's built-in due date tracking and reminders. When assets are checked out, you can set return dates, ensuring items are returned on time. itemit also sends automated alerts for overdue assets, helping you minimise losses and maintain a well-organised inventory. ###### Boost Efficiency with Asset Utilisation Insights Get a clearer picture of how much your assets are being use d. itemit's check out system provides valuable utilisation reports, showing how often equipmen t is checked out and returned. These insights a llow you to optimise your IT inventory manageme nt, ensuring you're getting the most out of you r resources and avoiding unnecessary purchases for underutilised items. ##### Improve Your Security and Ensure Compliance. ###### Ensure GDPR Compliance with Asset Visibility Stay compliant with GDPR regulations thanks to itemit's visibility over who has access to sensitive IT devices and data. By logging who checks out which devices, you maintain an audit trail that shows the chain of custody for every asset. This visibility helps prevent unauthorised access to sensitive information, ensuring you meet the stringent requirements of GDPR and other data protection laws. Key Benefits: - Full asset visibility to track who is responsible for each device - Maintain an audit trail for GDPR compliance - Prevent unauthorised access to sensitive data ###### Secure Asset Recovery During Offboarding itemit streamlines your offboarding process, ensuring all company assets are recovered when an employee leaves your organisation. With clear records of who holds each device, you can instantly pull off a list of all assets that need to be returned by an employee, reducing the risk of asset loss and data breaches. This is particularly critical for safeguarding sensitive information and maintaining security standards but also means you are not losing expensive equipment that you will otherwise need to replace. ###### Achieve Audit-Ready Asset Management Ensure you are always audit ready thanks to itemit's detailed records of each asset's history, location, and custodian. With comprehensive, traceable logs, you can demonstrate compliance with internal security policies and external regulations. This level of visibility makes your business audit-ready at any moment, saving time and ensuring you meet security and compliance standards without the usual headaches and months of searching for missing assets. ##### Why Choose itemit for IT Asset Management? ##### Intuitive, User-Friendly Platform The itemit [complete asset management software](https://itemit.com/asset-management-software/) is designed to be incredibly easy to use, making it accessible for everyone in your organisation, regardless of technical skill level. Our intuitive interface allows you to quickly log, track, and manage assets without a steep learning curve. ##### Powerful Automation for Greater Efficiency itemit saves you time and reduces manual tasks with powerful automation. Say goodbye to spreadsheets and enjoy automated checkouts, reminders, and usage reports. Proactively manage your IT infrastructure and minimise costly downtime. ##### Enhanced Security and Compliance Built In itemit prioritises the security of your IT assets and data. With robust tracking, complete audit trails, and GDPR compliance, itemit ensures you maintain high security standards across your organisation. ##### itemit Asset Tags. Choose from our vinyl QR tags (great for most IT assets) or our anodised aluminium tags for something a little more robust. - ###### Strong 3M adhesive on aluminium tags Hear from some of the world's most inspirational organisations already using itemit's asset tracking system to track critical assets. "It's really powerful to have a live connection between systems. The itemit team are heroes!" - Jacob Sutcliffe Operations Programme & BI Manager, Disguise ##### Impressive Features. ###### Reminders ###### QR Asset Tagging ###### Issue Reporting ###### Streamlined Equipment Checkouts ###### Audit-Ready! ###### Bookings ###### Reports ###### Attachments ###### Mobile App #### itemit IT Asset Management Software FAQ. Answers to some of the most commonly asked questions when it comes to IT asset tracking. IT Asset Management Software helps track, manage, and maintain IT assets throughout their lifecycle. It ensures accurate allocation, location tracking, and condition monitoring of devices. When an asset's QR tag is scanned, the itemit software records the GPS address of your phone at the time of the scan to show you where your asset was last seen. In addition, we have a customisable location feature that allows you to log assets as being at different sites and locations. Uniquely, itemit allows you to also track your assets with GPS trackers where needed and combine these trackers with QR tags. The GPS tracker will track your asset in real-time and update an item's location automatically. Yes, itemit gives you a quick and easy way to raise issues against equipment. Simply scan the asset's QR tag and raise an issue on that asset's profile page. This alerts administrators to a new issue and enables streamlined management of asset issues. All issues are visible on asset profiles, giving 100% transparency to the team as to which assets are fit for purpose and which are awaiting repair. Absolutely. The software is designed to be scalable, accommodating the growth and increasing complexity of your organisation's IT infrastructure. As itemit is a subscription, you can simply upgrade your subscription as you grow. Not only can you increase the number of assets you're tracking but you can also expand into tracking with GPS trackers and RFID tags to increase the automation of your tracking system. The software includes secure asset tracking and customisable access controls to determine which users have access to which assets in order to protect sensitive data. --- ## Solutions: Fixed Asset Register Software URL: https://itemit.com/asset-tracking/fixed-asset-register-software/ ### Fixed Asset Register Software #### Get Control of Your Fixed Assets. itemit's fixed asset register software is a cloud-based solution that replaces manual spreadsheets with an automated, accurate system. Designed for finance and operations teams, it helps you track depreciation, comply with audits, and manage the full lifecycle of your fixed assets - from IT hardware to heavy machinery - using integrated barcode and RFID tracking. [Book a Demo](https://itemit.com/book-a-demo/) [Start 14 Day Trial](https://web.itemit.com/signup) #### Track Every Asset: Eliminate Loss and Save Time. Stop wasting hours searching for lost or misplaced assets. With itemit's fixed asset software, you can track every asset in real-time, so you'll always know exactly where it is and who's responsible for it. Our simple-to-use system ensures you never lose sight of your machinery, office equipment, vehicles or IT hardware reducing downtime and boosting productivity within your organisation. Whether you're managing hundreds or thousands of assets, itemit helps you stay organised and in control with immediate updates and easy access to your asset register from any device. ###### Real-Time Tracking Always know the location and status of machinery, office equipment, vehicles, or IT hardware thanks to itemit's asset tagging options, including QR codes, RFID and GPS trackers. ###### Streamlined Accountability Assign responsibility for each asset, ensuring clarity and reducing mismanagement. ###### An Accurate Asset Register Easily manage hundreds or thousands of fixed assets with automatic updates, customisable information and simple asset tagging. #### Simplify Compliance: Stress-Free Audits and Reports. Compliance doesn't have to be complicated. itemit takes the hassle out of audits and regulatory requirements by generating accurate, detailed reports of your fixed asset inventory that you can customise, save and export. itemit's built-in fixed asset depreciation software means you have the depreciation data you need at your fingertips. And by automatically logging audit trails with a full history for each of your assets, you'll know exactly what's happened to each unique asset. Save time and reduce stress with a solution designed to streamline even the most complex compliance tasks. ###### Automated Reports Generate detailed reports on asset usage, maintenance, and depreciation in seconds. ###### Comprehensive Audit Trails Maintain a full history of asset movements, ownership, and condition for easy traceability. ###### Regulatory Confidence Meet audit and regulatory standards effortlessly with always up-to-date records. #### Drive Efficiency: Optimise Usage and Reduce Costs. Unlock the full potential of your assets with itemit's fixed asset software. itemit gives you clear insights into asset usage, allowing you to identify underutilised assets, minimise downtime, and make data-driven decisions. Avoid costly replacements with proactive maintenance and maximise ROI by keeping your assets in good working order for longer. It's the solution your team will thank you for! ###### Optimise Asset Usage Instantly see how much your assets are actually being used so you can spot usage patterns to ensure equipment, machinery, and vehicles are fully utilised. ###### Eliminate Unnecessary Purchases Ensure the whole team can instantly see the assets your organisation owns and has available to avoid buying unnecessary replacements and duplicates when they're not needed. ###### Maximise ROI Extend the lifespan of your fixed assets with proactive management and upkeep. #### 3 Reasons itemit is the Best Fixed Asset Management Software. ##### 01. Quick and Easy Set up and Transfer of Data Get started in minutes with itemit's seamless set-up process. Easily import your existing asset data to transfer from a spreadsheet or another system. And speak to our friendly UK-based team if you have any questions at all. ##### 02. Intuitive and Easy to Use Platform We have worked very hard to make itemit incredibly user-friendly, which means you can manage your fixed assets effortlessly, without the need for extensive training. And benefit from the itemit mobile apps too! ##### 03. itemit is Not Expensive and Grows With You itemit is loved by organisations of all sizes. Our affordable pricing means itemit is the perfect solution for your business now and as you scale. Flexible subscription options and packages available. #### itemit Asset Tags. Choose from our vinyl QR tags (great for most IT assets) or our anodised aluminium tags for something a little more robust. - ###### Strong 3M adhesive on aluminium tags #### Trusted (and Loved) by Organisations all Around the World. "itemit makes sharing easy-instant info access for office staff, engineers, and salespeople on the go!" - Jim Farrow Financial Controller, Riviera [ Watch disguise testimonial on YouTube](https://www.youtube.com/watch?v=p8drVeXZEfg) #### Impressive Features. When you're looking for fixed asset software that's going to make a big difference, we know exactly the powerful, intuitive and time-saving functionality you need. Take a look at some of our most popular features. ###### Customisable Information Add custom fields to your asset register and track exactly the information you need. And hide the fields you don't need! [Watch Tutorial](https://itemit.com/itemit-tutorials/#reminders) ###### QR Asset Tagging Tag your assets with our unique QR code asset tags. Then simply scan the tag using the itemit app to access the asset's record. [Watch Tutorial](https://itemit.com/itemit-tutorials/#QR-Tagging) ###### Depreciation Automatically calculate depreciation for your fixed assets every day. Run instantaneous reports for accurate accounting. [Watch Tutorial](https://itemit.com/itemit-tutorials/#depreciation) ###### Bookings Reserve assets in advance for improved planning and project management. Restrict availability of assets when needed elsewhere. [Watch Tutorial](https://itemit.com/itemit-tutorials/#bookings) ###### Audit-Ready! ###### Asset Usage Report Instantly see usage patterns of your assets to monitor underutilised assets and avoid unnecessary replacement assets. ###### Reports ###### Attachments ###### Mobile App #### itemit Fixed Asset Tracking Software FAQ. Answers to some of the most commonly asked questions when it comes to fixed asset tracking. How does the fixed asset software integrate with existing fixed asset accounting software and other systems? The itemit fixed asset software integrates with major fixed asset accounting software systems through the itemit REST API, allowing seamless data transfer between platforms for comprehensive asset tracking and financial reporting. What is the best fixed asset management software for small businesses or enterprises? The best solution varies based on business needs, but popular fixed asset management software like itemit is highly customisable, offering flexibility for both small businesses and enterprises. Can the itemit fixed asset tracking software handle complex fixed asset depreciation software calculations for different asset classes? The fixed asset tracking software supports complex fixed asset depreciation calculations for straight-line depreciation. How customisable is the fixed asset management system to specific industry needs? The fixed asset management system is highly customisable, allowing users to tailor fields, reporting, and workflows to specific industry requirements, from manufacturing to healthcare. What are the specific fixed asset management software features available in this system? Common features include asset tracking, real-time updates via mobile or web, asset register management, maintenance scheduling, and depreciation calculation tools. --- ## Solutions: Barcode Inventory System URL: https://itemit.com/asset-tracking/barcode-inventory-system/ Barcode Inventory Software ### Barcode Inventory System for Stock & Asset Tracking A barcode inventory system is software that tracks stock and assets by linking each item to a scannable barcode label, so teams can add, count, check out, and audit inventory by scanning instead of typing. It works by assigning every item a unique barcode, scanning it with a smartphone or handheld scanner, and syncing quantities, locations, and movements to a central cloud database in real time. Common features include barcode label generation, mobile scanning, low-stock alerts, and audit reports. Key benefits are faster stock counts, fewer manual errors, and accurate, always-current records. Generate labels with the [free barcode generator](https://itemit.com/tools/barcode-generator/) and order durable [asset tags](https://itemit.com/asset-tags/). Labels Generate & print barcodes Scanning Phone or Bluetooth scanner Counts Real-time quantities Audits Exportable reports #### How a Barcode Inventory System Works Replace error-prone spreadsheets with a structured barcode workflow your whole team can run from any smartphone. Every scan updates the central register instantly, so stock levels and asset locations stay accurate between counts. ##### Generate & Apply Barcodes Create print-ready labels with the [barcode generator](https://itemit.com/tools/barcode-generator/) or order durable [asset tags](https://itemit.com/asset-tags/), then attach a unique code to every item. ##### Scan to Add, Count & Move Use the [barcode scanner app](https://itemit.com/features/barcode-scanner-app/) to add items, run stock counts, and check equipment in or out - no dedicated hardware required. ##### Sync, Alert & Report Quantities, locations, and history sync to the cloud in real time, with low-stock alerts and exportable audit reports across your whole [asset tracking system](https://itemit.com/asset-tracking/). #### Why Teams Choose Barcode Inventory Software A barcode inventory system removes the manual data entry that lets stock records drift out of date. itemit connects barcode scanning with the wider [asset tracking system](https://itemit.com/asset-tracking/) your operations team already relies on. ##### Faster, More Accurate Stock Counts Scan dozens of items a minute instead of keying them by hand. Counts that took an afternoon finish in minutes, with far fewer errors. ##### Check-In / Check-Out Accountability Know who holds every item and when it is due back by scanning equipment out to a person, project, or location. ##### Low-Stock & Reorder Alerts Set minimum quantities per item so itemit flags what to reorder before you run out, preventing stockouts and over-ordering. ##### Audit-Ready Records Every scan is logged against the item, so you can export accurate inventory and asset histories for finance and compliance in seconds. #### Barcode Inventory by Use Case The same barcode workflow scales across stock control and asset management, whether you are counting consumables or tracking high-value equipment. ##### IT Asset Management Barcode laptops, monitors, and network kit so audits, assignments, and warranty records stay current across every site. ##### Equipment Checkout Scan tools and shared equipment in and out to a person or job, with full accountability for who holds what. ##### Fixed Asset Register Maintain a barcode-backed fixed asset register that ties physical items to accurate, audit-ready financial records. ##### Retail & Stockrooms Run faster stock counts and keep shelf-edge inventory accurate with mobile barcode scanning and low-stock alerts. #### Learn More About Barcode Inventory Dig deeper into how barcode tracking works and how to get the most from it. ##### The Benefits of Implementing a Barcode Inventory System Why barcode tracking cuts manual errors, speeds up counts, and pays back quickly. ##### Barcode Tracking Explained How barcode tracking works and where it fits alongside QR and RFID. ##### Scan Barcodes to Excel & Google Sheets A practical guide to capturing barcode scans into spreadsheets - and why a dedicated system scales better. ##### GPS & Barcode Asset Tracking Combining barcode scanning with location data for complete asset visibility. #### Frequently Asked Questions About Barcode Inventory Systems. A barcode inventory system is software that tracks stock and assets by linking each item to a scannable barcode label, so teams can add, count, check out, and audit inventory by scanning instead of typing. Every item gets a unique barcode that syncs quantities, locations, and movements to a central cloud database in real time. Barcode inventory software is the central system that stores your item records, quantities, and history, while a barcode inventory app is the mobile scanner your team uses in the field. itemit combines both: a web portal for managing the register and iOS and Android apps for scanning, counting, and checking items in or out from any smartphone. No dedicated scanner is required. The itemit app turns any iOS or Android phone or tablet into a barcode and QR scanner using the built-in camera. For high-volume warehouse operations, itemit also works with professional Bluetooth barcode scanners. Yes. You can create print-ready barcodes with the free itemit barcode generator, export PDF tag sheets from the web portal, and print them on standard office printers or durable asset tags. Each label links straight to the item record so a single scan opens its full history. Because every movement is captured by a scan, the register updates instantly instead of relying on manual spreadsheet entry. Stock counts, check-outs, and location changes are logged against the item in real time, low-stock alerts flag items before they run out, and audit reports reconcile physical inventory against the database in minutes. --- ## Solutions: Stocktake App URL: https://itemit.com/asset-tracking/stocktake-app/ Stocktaking Software (UK) ### Stocktake App for Faster, Accurate Counts A stocktake app is software that lets teams count stock and assets by scanning barcode or QR labels with a phone, recording quantities and locations to a central system in real time instead of using paper sheets or spreadsheets. Also called stocktaking software, it works by tagging every item, scanning it during the count, and reconciling the physical total against expected figures automatically. Common features include mobile scanning, offline counting, variance reporting, and exportable stocktake records. Key benefits are quicker counts, fewer errors, and stock you can trust between audits. Built in Britain, itemit uses the same [barcode scanner app](https://itemit.com/features/barcode-scanner-app/) as our [barcode inventory system](https://itemit.com/asset-tracking/barcode-inventory-system/). Counting Scan to count stock Offline Count without signal Variance Flag discrepancies Reports Exportable stocktakes #### How a Stocktake App Works Replace paper count sheets and clipboards with a structured stocktaking workflow your whole team can run from any smartphone. Every scan updates the central register instantly, so counts stay accurate and reconciliation takes minutes, not days. ##### Tag & Prepare Items Label stock and assets with barcodes from the [barcode generator](https://itemit.com/tools/barcode-generator/) or durable [asset tags](https://itemit.com/asset-tags/) so every item is ready to count. ##### Scan to Count Use the [barcode scanner app](https://itemit.com/features/barcode-scanner-app/) to count items room by room or location by location - online or offline, no extra hardware required. ##### Reconcile & Report Variances are flagged automatically against your [barcode inventory system](https://itemit.com/asset-tracking/barcode-inventory-system/), and you can export a full stocktake report for finance in seconds. #### Why UK Teams Choose itemit for Stocktaking A stocktake app removes the manual data entry that makes counts slow and error-prone. itemit is a British-built platform that connects stocktaking with the wider [asset tracking system](https://itemit.com/asset-tracking/) your team already relies on. ##### Faster, Less Painful Counts Scan dozens of items a minute instead of keying them by hand. A full stocktake that took days can finish in hours, with the whole team counting in parallel. ##### Real-Time Variance Reporting See discrepancies between counted and expected quantities as they happen, so you can recount on the spot rather than after the fact. ##### Count Anywhere, Even Offline Stockrooms and basements rarely have signal. itemit buffers scans locally and syncs your stocktake automatically once you are back online. ##### Audit-Ready Records Every count is logged with who, what, and when, so you can export reconciliation reports for finance and auditors without rekeying a thing. #### Stocktaking by Use Case The same stocktake workflow scales across stock control and asset management, whether you are counting consumables, equipment, or fixed assets. ##### Retail & Stockrooms Run quarterly and rolling stocktakes across shop floors and stockrooms, with variances flagged as you count. ##### Hospitality Count bar, kitchen, and cellar stock quickly so ordering stays tight and wastage stays visible. ##### Equipment Checkout Reconcile tools and shared equipment during stocktakes and know exactly who holds what. ##### Fixed Asset Register Verify your fixed asset register against a physical count to keep audit-ready financial records accurate. #### Learn More About Stocktaking Dig deeper into how to plan, run, and get the most from your stocktakes. ##### Easy Stocktaking with itemit How scanning items in and out turns a dreaded annual stocktake into a quick, routine job. ##### How to Run an Inventory Count A practical guide to planning and running an accurate inventory count. ##### Stock vs Inventory in Asset Management What the difference between stock and inventory means for how you count and track. ##### Inventory Planning Best Practices Avoid stockouts and overages by pairing accurate stocktakes with better planning. #### Frequently Asked Questions About Stocktake Apps. A stocktake app is software that lets teams count stock and assets by scanning barcode or QR labels with a phone, recording quantities and locations to a central system in real time. It replaces paper count sheets and spreadsheets, so a stocktake is faster, more accurate, and instantly reconciled against your records. They are two halves of the same system. Stocktaking software is the central platform that holds your item records, counts, and history, while the stocktake app is the mobile tool your team uses to scan and count on the floor. itemit provides both: a web portal for managing the register and iOS and Android apps for counting. No dedicated hardware is required. The itemit barcode scanner app turns any iOS or Android phone or tablet into a stock counting tool using the built-in camera. For high-volume counts, itemit also pairs with professional Bluetooth barcode scanners. Yes. If you are counting in a warehouse, stockroom, or basement without signal, the app buffers every scan locally and syncs your stocktake to the cloud automatically once a connection is restored, so nothing is lost. Because every item is counted by scanning rather than typing, the register updates in real time and variances are flagged immediately. You can see exactly what was counted, by whom, and when, then export a reconciliation report comparing the physical count against expected quantities in minutes. --- ## Solutions: Maintenance Tracking URL: https://itemit.com/asset-tracking/maintenance-tracking/ Maintenance Tracking Software ### Maintenance Tracking: Never Miss a Service Date Maintenance tracking software is a system that schedules, logs, and reminds teams about the upkeep of their equipment and assets, so service happens on time and nothing is left to fail unexpectedly. It works by attaching a maintenance schedule and service history to each asset record, then sending automated reminders before work is due and capturing every completed task against the item. The main use cases are preventive maintenance, equipment inspections, and compliance record-keeping. Common features include recurring service schedules, automated reminders, work and issue logging, and exportable histories. Key benefits are less unplanned downtime, longer asset life, and audit-ready records - all on the same [asset tracking system](https://itemit.com/asset-tracking/) your team already uses. Schedules Recurring service intervals Reminders Automated, before due date History Full service log per asset Audits Exportable records #### How Maintenance Tracking Works Replace scattered spreadsheets and calendar reminders with a structured maintenance workflow tied to your real assets. Every schedule, reminder, and completed job lives on the asset record, so the whole team works from the same source of truth. ##### Schedule Service Per Asset Set recurring service intervals on individual assets or whole groups, from annual PAT tests to weekly plant checks, using the built-in [maintenance tracking feature](https://itemit.com/features/maintenance-tracking/). ##### Get Reminded Before It's Due Automated email reminders flag upcoming work ahead of the due date, so maintenance is planned in - not discovered after a breakdown or failed inspection. ##### Log, Inspect & Report Record completed work, run field [inspection checklists](https://itemit.com/features/inspection-checklists/) with photos, and export an audit-ready service history for every asset in seconds. #### Why Teams Choose itemit for Maintenance Tracking Most SMBs don't need a heavyweight CMMS - they need maintenance visibility tied to the assets they already track. itemit puts scheduling, reminders, and service history on the same [asset tracking system](https://itemit.com/asset-tracking/) your operations team runs every day. ##### Less Unplanned Downtime Preventive schedules and early reminders catch wear before it becomes failure, keeping critical equipment available when you need it. ##### Mobile Audit From the Field Scan an asset's tag to view its schedule, log a service, and attach photos on the spot from any iOS or Android phone - no paperwork to chase later. ##### Clear Ownership of Every Task Assign maintenance tasks to people or teams with due dates and completion status, so nothing slips between shifts or sites. ##### Audit-Ready Service History Every completed job is logged against the asset, giving you a timestamped record for compliance, insurance, and warranty claims on demand. #### Maintenance Tracking by Use Case The same scheduling and reminder workflow scales across teams that depend on equipment being safe, serviced, and ready to work. ##### Equipment Tracking Tie a service schedule to every machine, tool, and vehicle so maintenance follows the asset wherever it moves between sites. ##### Manufacturing Keep production-line plant running with planned preventive maintenance, downtime logs, and reminders that prevent costly unplanned stops. ##### Facilities Management Stay on top of statutory inspections and routine servicing across buildings, with one audit-ready record for every fixed and portable asset. ##### Trades & Contractors Track service intervals on power tools and plant across job sites so kit stays safe, compliant, and ready for the next job. #### Learn More About Maintenance Tracking Explore the features and resources that turn scheduled maintenance into longer asset life and lower running costs. ##### Maintenance Tracking Feature See how itemit schedules service, assigns tasks, and logs work orders against each asset record. ##### Inspection Checklists Capture issues in the field with custom inspection templates and photo evidence - the perfect partner to scheduled maintenance. ##### Asset Lifecycle Management Understand where maintenance fits across the full life of an asset, from acquisition through to disposal. #### Frequently Asked Questions About Maintenance Tracking. Maintenance tracking software is a system that schedules, logs, and reminds teams about the upkeep of their equipment and assets, so service happens on time instead of being left to chance. Each asset carries its own maintenance schedule and full service history, and automated reminders flag work before it falls due. It keeps preventive maintenance, inspections, and compliance records in one place rather than spread across spreadsheets and calendars. A CMMS (computerised maintenance management system) is built around work orders, spare-parts inventory, and technician dispatch for large facilities teams. itemit is an asset tracker first, with lightweight maintenance scheduling built in, so SMBs get reminders, checklists, and service history tied to each asset without the cost or complexity of enterprise CMMS software. Teams that need maintenance visibility - not a full dispatch operation - usually find itemit a better fit. Yes. You set a service interval per asset or asset group, and itemit emails reminders before each due date so work is planned ahead of equipment failures or compliance deadlines. Reminders cut the manual chasing that lets services slip and assets break down unexpectedly. Yes. The itemit iOS and Android apps let your team scan an asset's QR or barcode tag, see its maintenance schedule and history, log a completed service, and attach photos from the field. Because everything syncs to the cloud in real time, the office sees the update the moment it is recorded. Yes. Every completed maintenance action, inspection, and reminder is logged against the asset record, giving auditors and engineers a complete, timestamped service timeline. You can export these histories for compliance, insurance, or warranty claims in minutes rather than reconstructing them from paperwork. --- ## Solutions: PAT Testing Software URL: https://itemit.com/asset-tracking/pat-testing-software/ Compliance & Inspection Tracking ### PAT Testing Software for Audit-Ready Teams PAT testing software is an inspection tracking app that schedules portable appliance tests, records pass or fail results, and stores certificate evidence against each asset. It works by tagging equipment, setting recurring test intervals, and sending automated reminders before due dates. Main use cases include classroom IT audits, facilities safety checks, and contractor compliance workflows. Common features include mobile checklists, photo evidence, and overdue alerts. Key benefits are fewer missed tests, faster audit preparation, and a single compliance history per asset. Explore itemit's [maintenance tracking](https://itemit.com/features/maintenance-tracking/) and [inspection checklist PowerUp](https://itemit.com/powerups/inspection-checklist/) for complete inspection workflows. Scheduling Recurring PAT intervals Evidence Photos and checklist logs Alerts Overdue test notifications Audits Exportable compliance history #### How an Inspection Tracking App Works Replace spreadsheet reminders with a structured PAT testing workflow your field team can run from any smartphone. Every test result stays attached to the asset record for auditors, insurers, and internal compliance reviews. ##### Tag and Register Assets Apply QR labels to portable appliances, IT kit, and shared tools so each item has a unique inspection history in your asset register. ##### Schedule Recurring Tests Set PAT intervals by asset type or location. Automated reminders fire before due dates so overdue equipment is visible to managers early. ##### Capture Mobile Evidence Technicians complete digital checklists, attach photos, and log pass or fail outcomes on site using the [inspection checklist PowerUp](https://itemit.com/powerups/inspection-checklist/). #### Built for Compliance Teams PAT testing is rarely a standalone workflow. itemit connects inspection schedules with broader [maintenance tracking](https://itemit.com/features/maintenance-tracking/), service histories, and the wider [asset tracking system](https://itemit.com/asset-tracking/) your operations team already uses. ##### Overdue and Exception Reporting Filter assets by overdue PAT status, failed tests, or missing evidence before an external audit or insurance review. ##### Contractor and Technician Accountability Require engineers to scan equipment on site before marking inspections complete, creating a verified digital audit trail. ##### Checklist-Driven Inspections Standardise PAT and safety checks with repeatable mobile checklists instead of paper forms that get lost between sites. ##### Exportable Compliance Records Generate inspection histories and asset registers for finance, facilities, and regulatory reporting without manual spreadsheet reconciliation. #### PAT Testing by Industry Different sectors share the same compliance pressure: prove inspections happened, show who completed them, and respond quickly when equipment fails a test. ##### Facilities & Estates Track fire safety, emergency lighting, and building equipment inspections across multi-site property portfolios. ##### Education Schedule PAT tests for classroom IT, AV kit, and lab equipment across schools and universities. ##### Healthcare Maintain calibration and inspection histories for clinical devices, PPE, and portable medical equipment. ##### Construction Enforce PUWER-compliant tool inspections and site safety checks with mobile evidence capture. #### Frequently Asked Questions About PAT Testing Software. PAT testing software is an inspection tracking app that schedules portable appliance tests, records pass or fail results, and stores certificate evidence against each asset. Teams use it to replace spreadsheet reminders with automated due-date alerts and audit-ready compliance histories. Yes. itemit schedules PAT tests, fire safety checks, calibration cycles, and general maintenance tasks on the same asset register, so operations and compliance teams work from one inspection tracking app. Technicians scan the asset QR tag, complete a digital checklist on mobile, attach photos or notes as evidence, and mark the inspection complete. Results sync instantly to the central register for managers and auditors. Yes. You can set recurring PAT intervals per asset or asset group. itemit sends automated reminders before due dates and flags overdue equipment so nothing slips through between audit cycles. --- ## Solutions: High-Value Collections Tracking URL: https://itemit.com/asset-tracking/high-value-collections-and-asset-tracking/ ### High Value Asset Tracking #### Manage your High Value Assets. Securely track and manage your unique collections with our advanced asset tracking software. #### itemit is working with the Ministry of Defense to track their High Value Asset Collections Read our case study [here](https://itemit.com/case-studies/how-reme-charity-ministry-of-defense-use-itemit-for-high-value-collection-asset-tracking/) #### Insurance Records Record the critical insurance information you need, including Insurance details, current value, insured value and more. Add your proof of purchase to the asset so everything is stored safely, in one place. Complete your asset records by adding photos, certificates and even tagging each asset using QR Tags or RFID Tags. Tagging makes identifying unique pieces, quick and easy. #### Easy Auditing Pull off a complete Asset register pdf report whenever you need to. Create unique reports to assist with auditing your high value collections. The location of each asset can be recorded and updated simply by scanning the asset's tag. This means you'll have full visibility of where your assets are. A complete and up to date asset register of your unique collections. #### Location Tracking Scan an asset's QR or RFID tag to view its record. The asset's location will automatically be updated along with who scanned it and when. Gain more accountability and a greater peace of mind when your high value collections are on the move. Add itemit QR code asset tags to create a greater theft deterrent, keeping your assets safer no matter where they are ##### itemit is the asset management solution that you can trust. Plans start from just 20.75 per user/month. "Delighted with this product as a new customer to itemit. The software is intuitive and easy to use. The support team have been fantastic in helping us get set up and answering any questions we have had." Garry Wright-Rivers --- ## Solutions: Production & Media Asset Tracking URL: https://itemit.com/asset-tracking/production-media-asset-tracking/ ### Production & Media Asset Management #### Effortless Equipment Tracking for Production & Media Team. From cameras to cables, itemit gives you full control and visibility over every piece of kit. Trusted by crews to streamline shoots, manage inventory and keep productions on schedule. ##### Join These Inspiring Organisations that Already Love itemit ##### Complete Visibility Across Every Shoot. When you're juggling multiple locations, managing tight shoot schedules and coordinating with external crews, knowing where every piece of kit is (and who's got it!) is non-negotiable. itemit gives you real-time visibility of your entire inventory, from anywhere. Tag your assets using QR codes or RFID then track them with ease as they move between studios, sets, vehicles and storage. No more misplaced gear. No more time wasted chasing kit across productions. With itemit, your team will alway know exactly what kit you've got, where it is, and who's responsible for it. ##### Know What's in Use, What's in Storage and Who's Got What. In fast-paced production environments, knowing the real-time status of your kit is critical. With itemit, you can instantly see what's currently in use, what's waiting in storage and what's scheduled for upcoming shoots. ###### Prevent Double Bookings ###### Stay Organised With Return Reminders ###### Always Know Who's Responsible For Each Piece of Kit ###### Monitor Asset Utilisation With Powerful Reporting ###### Easily Track Gear Moving Between Sites and Storage ##### Quick and Simple Check Outs. ###### Track Your Gear and Kits of Equipment ###### Book Assets in Advance to Ensure Availability for Projects ###### Automated Prompts and Reminders for the Team ##### Simplify the Way You Monitor Kit. ##### Real-time Location Tracking Every scan of an asset's tag logs the location. Instantly see if equipment is available, in use, in maintenance, or out on a job. ##### Detailed Audit Trails Every asset has a full automated audit trail of every interaction, from checkouts and location updates to service history and usage. ##### Automated Alerts & Reminders Receive automatic notifications for due dates, upcoming maintenance and reminders for when gear needs to be returned. ##### itemit Asset Tags. Tag your assets for instant identification, location tracking and rapid audits. - ###### Anodised aluminium or vinyl QR tags - ###### Quick delivery #### Production Tracking Software FAQ. Answers to some of the most commonly asked questions when it comes to tracking equipment. Media asset management encompasses both physical equipment tracking and digital content organisation, including video files, graphics, audio, and project metadata. While basic asset tracking focuses on physical gear location and availability, comprehensive media asset management software integrates creative workflows with equipment logistics. Yes, advanced video production asset management systems include features like shot logging, dailies organisation, script breakdowns, and post-production handoffs. These specialised tools coordinate both physical equipment needs with creative milestones throughout the production timeline. A digital media inventory catalogues all digital assets including raw footage, edited sequences, graphics, and audio files alongside their associated metadata. Modern systems link digital files with the physical equipment used to create them, providing complete production visibility. Professional systems support hierarchical organisation with main units, second units, and remote locations each maintaining separate inventories that roll up to central management. Real-time synchronization ensures accurate tracking across all shooting locations simultaneously. Media production management software typically offers customisable templates and workflows tailored to different production types. Features scale from simple commercial shoots requiring basic equipment checkout to complex feature films needing comprehensive asset genealogy and department-specific permissions. --- ## Features: Features Overview URL: https://itemit.com/features/ ### Best Asset Tracking Features #### Great Features, No Matter Your Business. Take a look at our features and become an asset tracking expert. Explore key feature pages for [bookings](https://itemit.com/features/bookings/), [GPS tracking](https://itemit.com/features/gps-tracking/), [QR code asset tracking](https://itemit.com/features/qr-code-asset-tracking/), [asset reporting and audits](https://itemit.com/features/asset-reporting-audits/), [location tracking](https://itemit.com/features/location-tracking/), [inspection checklists](https://itemit.com/features/inspection-checklists/), and [developer API](https://itemit.com/features/developer-api/). Features ##### Smart Asset Tracking for Every Business Need Whether you're tracking hundreds or thousands of assets, itemit's flexible features scale with your organisation and industry. Booking ##### Reserve Equipment and Track Who Has It. Use our booking system to reserve assets and see who has what item. Avoid double bookings and ensure everyone has the tools they need. QR & Barcode Tagging ##### Tag Your Assets with Our QR Tags or Use Your Own. Tag your assets with our durable QR code asset tags. Simply scan the tag with the itemit app to update the asset's last known location and check in/out. Information ##### Create Item Profiles and Build a Smarter Asset Register. Add photos, documents, receipts, manuals and more to your asset profiles. Build a comprehensive asset register that works for you. Issues ##### Report Issues Fast. Minimise Downtime. Report issues against assets instantly. Automatic notifications ensure problems are resolved quickly, minimising downtime. Locations ##### Locate Your Items Within Seconds. Know where your assets are at all times. View the last seen location of your assets on a map and see who scanned them last. Collections ##### Organise Your Items and Speed Up Your Day. Group related items into collections. Check out standard toolkits or equipment bundles in one go. Users ##### Share Assets with Your Team. Invite your team to join your asset register. Set permissions to control who can edit, view, or check out assets. AI Text Recognition ##### Automatically Recognise Images and Text. Use our AI-powered text recognition to automatically extract serial numbers and other data from asset tags. Audit & Depreciation ##### Audit, Depreciation & AI Search. Run audits, calculate depreciation, and use AI search to find assets quickly. Generate comprehensive reports for your business. Multilingual Support ##### Track Assets in Your Language. itemit supports 10+ languages across Web, iOS, and Android - including Spanish, French, German, Japanese, Arabic, and more. Each team member can work in their native language, boosting adoption and reducing errors across global teams. [Learn more about multilingual asset tracking ->](https://itemit.com/features/multilingual-asset-tracking/) ##### Our customers using itemit report: See how itemit is helping teams work smarter and reduce asset-related costs. 42% Improvement in asset visibility and accountability 36% Reduction in lost or misplaced assets 40% Faster asset check-in and check-out processes 33% Time saved on audits and inventory tasks #### Frequently Asked Questions Common questions about how itemit's features work day to day. Every plan includes the core asset tracking toolkit: an asset register with unlimited users, QR code scanning, check-in and check-out, last-seen locations, image and attachment storage, reports and exports, and audit tools. Higher tiers add capabilities such as RFID readers, fixed reader integration, and Azure Active Directory. Yes. itemit updates an asset's last-seen location automatically every time someone scans its tag, so you always know where equipment was last used. You can also assign assets to fixed locations manually, or attach GPS trackers for live location updates without any scanning at all. You can import your existing asset list from a CSV file in minutes, so there is no retyping. After that, adding new assets is as simple as scanning a QR tag with the itemit app, or selecting 'add item' on the web portal or mobile app. Yes. Reminders let you schedule services, PAT tests, calibrations, and inspections, with email notifications before each due date. Staff can report issues against any asset from their phone, which creates a ticket and notifies the right person. Every event is logged, building a full maintenance history per asset. itemit's audit tool lets you sweep a location or a collection by scanning tags with your phone, then tells you instantly which assets are present, missing, or in the wrong place. Audits that once took days of manual checking typically shrink to a short walk-around with the app. No. itemit works with any globally unique QR codes or barcodes you already have, so existing labels can be kept. Most customers use our tried-and-tested QR tags, which come in materials suited to different asset types, and you can mix QR, barcode, RFID, and GPS tags freely. #### Reviews Abi P. Ecologist, Binnies UK Oliver D. IT Manager, MyTutor --- ## Features: GPS Tracking URL: https://itemit.com/features/gps-tracking/ ### GPS Asset Tracking: See Every Asset on a Live Map Secure your equipment, reduce searching times, and automate audits with active GPS tracking and custom geofencing boundaries. GPS asset tracking software is a specialised digital system designed to monitor and manage the location of physical equipment in real-time. It works by linking battery-powered GPS hardware or smartphone-scanned tags to a secure, cloud-based mapping database. Key capabilities include geofencing boundaries, automated movement alerts, and real-time location histories, which deliver enhanced asset security and operational efficiency. By tracking valuable tools and machinery, organisations reduce replacement costs, prevent equipment theft, and simplify audit compliance. #### Complete Location Intelligence for B2B Operations Move beyond simple spreadsheets and spreadsheets. Connect physical hardware to see precisely where your valuable resources are operating. ##### Virtual Geofencing Safe Zones Draw custom coordinates and geofences directly on your digital map. Set up operational safe zones for job sites, warehouses, or client offices, and receive instant push or email warnings the moment a tool moves outside its designated perimeter. ##### Battery-Powered IoT Tracker Support Connect cellular and Bluetooth-enabled active trackers designed for industrial conditions. Deploy ruggedized, battery-efficient hardware that broadcasts location coordinates over years without requiring battery replacements. ##### Real-Time Map & Travel Trails Inspect the live locations of your resources on an interactive mapping interface. Track where items have traveled, view trip historical logs, and filter views by asset categories, locations, or custody statuses. ##### Automated Theft Warnings Protect high-value assets outside working hours. Receive immediate security notifications if heavy machinery or vehicles start moving during weekends, holidays, or late nights, enabling rapid response to potential theft. #### Frequently Asked Questions What type of GPS tracking hardware does itemit support? itemit supports a wide range of GPS tracking hardware, including battery-powered Bluetooth (BLE) tags, cellular-connected active GPS trackers, and standard smartphone GPS recording. This allows you to track both high-value vehicles/machinery and smaller toolkits on a single platform. How often do asset locations update on the live map? Location updates depend on the hardware used. Active cellular GPS trackers can update in real-time or at pre-defined intervals (e.g., every 5 minutes or when motion is detected). Smartphone-based GPS updates automatically every time an asset is scanned with the itemit mobile app. Can I set up geofencing alerts for my assets? Yes. itemit allows you to configure geofenced boundaries (safe zones) on the map. If an active GPS-tracked asset moves outside its designated geofence, you will receive automated instant email or push notifications, helping prevent theft and unauthorized equipment use. #### Upgrade Your Location Auditing Today Stop losing valuable equipment. Start mapping, monitoring, and auditing your assets in real-time. --- ## Features: QR Code Asset Tracking URL: https://itemit.com/features/qr-code-asset-tracking/ ### QR Code Asset Tracking: Scan, View, Update in Seconds Print custom asset tags, scan QR codes instantly with your phone, and automate inventory audits. All offline updates sync seamlessly. QR code asset tracking is a modern method of identifying, monitoring, and managing physical assets using unique, scannable QR code labels linked to a cloud-based software database. By scanning a custom asset tag with a mobile scanner app, users can instantly view, update, or audit item records directly from their smartphones, even offline. This approach replaces manual spreadsheets, minimises human error, and speeds up location checks. Organisations can print their own labels or choose durable materials like polyester, tamper-evident vinyl, or anodized metal, creating a highly efficient, customisable system for real-time asset visibility and audit compliance across all departments. #### Complete QR Tracking Solutions for B2B Teams Ditch manual entries and spreadsheets. Connect physical assets to digital profiles with robust tagging and lightning-fast scanner app workflows. ##### Custom Tag Printing Guides Generate custom PDF sheet layouts from your web portal. Design and print your own asset label templates using standard office printers, or export high-resolution QR formats for industrial barcode printers. ##### Industrial-Grade Materials Select professional materials built for your environment. Choose durable polyester for office IT equipment, anodized aluminium or steel tags for heavy construction tools, and tamper-evident security labels for theft prevention. ##### Instant Smartphone Scanning Turn any iOS or Android phone into a powerful enterprise scanner. The itemit mobile app features rapid auto-focus scanning, letting your team check items in/out, log issues, and view detailed profiles in milliseconds. ##### Offline Buffering & Auto-Sync Work anywhere without worrying about signal loss. If your team is operating in remote sites, warehouses, or basements, the scanner app buffers all scanning records locally and syncs them automatically once reconnected. #### Frequently Asked Questions What is the best material for custom QR code asset tags? The best material depends on your operating environment. For indoor IT assets, durable polyester works best. For tools and construction equipment, anodized aluminium or steel tags offer extreme weather and abrasion resistance. For high-security items, tamper-evident vinyl labels show clear signs of peeling or theft attempts. Can I print my own custom QR code labels with itemit? Yes, itemit supports flexible printing options. You can generate custom PDF tag sheets directly from our web portal and print them on standard office printers using laser-compatible sheets. For industrial labels, you can also export the QR codes to use with dedicated thermal transfer barcode printers. How does offline scanning work in the itemit mobile app? If your team is working in remote areas, tunnels, or construction sites without cellular reception, the itemit app stores all scanned asset updates in an offline buffer. As soon as a connection is restored, the app automatically syncs all location histories and audits back to the cloud database. Do we need a dedicated barcode scanner to track QR codes? No dedicated hardware is required. The itemit scanner app is optimised to run on standard iOS and Android smartphones and tablets using the built-in camera. However, for high-frequency operations, itemit also integrates with professional external Bluetooth scanners. #### Start Printing & Scanning Custom Tags Today Say goodbye to spreadsheets. Streamline inventory check-outs, issue logging, and security compliance with smart QR tags. --- ## Features: Barcode Scanner App URL: https://itemit.com/features/barcode-scanner-app/ ### Barcode Scanner App: Scan, Track, Audit in Seconds Turn any iOS or Android phone into a barcode scanner. Scan to add, count, check out, and audit assets and inventory - offline updates sync automatically. A barcode scanner app is a mobile application that uses a smartphone or tablet camera to read barcode and QR labels and instantly look up, update, or audit the linked item in a cloud database. By scanning a tag with the itemit app, users can add new assets, count stock, check equipment in or out, and log issues directly from their phone - even offline. It replaces manual data entry and dedicated handheld scanners, reducing errors and speeding up audits. The app pairs with a full [barcode inventory system](https://itemit.com/asset-tracking/barcode-inventory-system/), works with labels from the [barcode generator](https://itemit.com/tools/barcode-generator/), and supports durable [asset tags](https://itemit.com/asset-tags/) for real-time visibility across every site. #### A Barcode Scanner App Built for B2B Teams Ditch manual entry and handheld hardware. Connect physical items to digital profiles with fast, reliable scanning from the device already in your pocket. ##### Scan Any Barcode or QR Code Read Code 128, Code 39, EAN, UPC, and QR symbologies. Scan existing product barcodes or print your own asset labels with the [barcode generator](https://itemit.com/tools/barcode-generator/). ##### No Dedicated Hardware Turn any iOS or Android phone or tablet into an enterprise scanner with rapid auto-focus. For high-volume operations, pair a professional external Bluetooth scanner. ##### Add, Count & Check In / Out A single scan opens the item profile so your team can add assets, update quantities, change custody, and complete audits in seconds across your [barcode inventory system](https://itemit.com/asset-tracking/barcode-inventory-system/). ##### Offline Buffering & Auto-Sync Work anywhere without worrying about signal loss. In warehouses, basements, or remote sites, the scanner app buffers records locally and syncs them automatically once reconnected. #### Explore the itemit Scanning Cluster The barcode scanner app is the hub of how itemit captures data. Explore the tools, features, and guides it connects to. ##### Barcode Inventory System The full inventory and asset platform the scanner app feeds in real time. ##### Barcode & QR Decoder Tool Decode a barcode or QR code in the browser to see exactly what it holds. ##### QR Code Asset Tracking The sister feature hero for scanning and tracking assets with QR tags. ##### RFID Readers Scale beyond line-of-sight scanning with fixed and handheld RFID readers. ##### Scan Barcodes to Excel & Sheets A step-by-step guide to capturing scans into spreadsheets - and beyond. ##### Inventory Scanner App Run rolling cycle counts and keep stock accurate with scan-based counting. #### Frequently Asked Questions Which barcode formats does the app scan? The itemit app reads common 1D and 2D symbologies including Code 128, Code 39, EAN, UPC, and QR codes, so you can scan existing product barcodes or print your own asset labels with the itemit barcode generator. Does the barcode scanner app work offline? Yes. If your team is working in warehouses, basements, or remote sites without signal, the app buffers every scan locally and syncs all updates to the cloud automatically once a connection is restored. Do I need a dedicated handheld barcode scanner? No. The itemit scanner app is optimised for standard iOS and Android phones and tablets using the built-in camera. For high-frequency operations, itemit also pairs with professional external Bluetooth barcode scanners. #### Start Scanning Assets Today Say goodbye to spreadsheets and clipboards. Streamline inventory counts, check-outs, and audits with a barcode scanner app your whole team can use. --- ## Features: Inventory Scanner App URL: https://itemit.com/features/inventory-scanner-app/ ### Inventory Scanner App: Cycle Count by Scanning Turn any iOS or Android phone into an inventory scanner. Run rolling cycle counts, update stock by scanning, and keep your numbers accurate - offline updates sync automatically. An inventory scanner app is a mobile application that uses a phone or tablet camera to scan barcode or QR labels and update stock counts, locations, and item records in a central database in real time. It supports cycle counting - counting a subset of inventory on a rolling schedule rather than a full annual stocktake - so accuracy stays high without pausing operations. By scanning with the itemit app, teams update quantities, flag variances, and reconcile counts instantly, even offline. It is the inventory-focused companion to the [barcode scanner app](https://itemit.com/features/barcode-scanner-app/) and feeds the same [barcode inventory system](https://itemit.com/asset-tracking/barcode-inventory-system/), replacing manual data entry and reducing counting errors. #### Cycle Count Software That Fits Your Schedule Stop dreading the annual stocktake. Count little and often by scanning, and keep inventory accurate all year round. New to this? Read our guide on [how to choose the right inventory scanner](https://itemit.com/blog/how-to-choose-the-right-inventory-scanner-for-your-business/). ##### Rolling Cycle Counts Count a location, category, or ABC-priority group on a schedule instead of closing for a full count. High-value items get counted more often. ##### Scan to Update Stock Scan barcodes or QR tags to adjust quantities and locations on the spot. No dedicated hardware required - the camera in your pocket is the inventory scanner. ##### Instant Variance Reporting See discrepancies between counted and expected quantities as they happen, recount immediately, and export a cycle count report for finance. ##### Offline Counting & Auto-Sync Warehouses and stockrooms rarely have signal. The app buffers every scan locally and syncs your counts automatically once you are back online. #### Part of the itemit Scanning Cluster The inventory scanner app shares the same scanning engine and data as the rest of itemit. Explore what it connects to. ##### Barcode Scanner App The cluster hero for scanning and tracking any asset or stock item by barcode. ##### Barcode Inventory System The full inventory and asset platform your counts feed in real time. ##### Stocktake App Run full stocktakes when you need them, alongside rolling cycle counts. #### Frequently Asked Questions What is an inventory scanner app? An inventory scanner app is a mobile application that uses a phone or tablet camera to scan barcode or QR labels and update stock counts, locations, and item records in a central database in real time. It removes manual data entry and dedicated scanning hardware so inventory stays accurate between audits. What is cycle count software? Cycle count software lets you count a subset of inventory on a rolling schedule rather than counting everything at once. With itemit you count a location or category each day or week by scanning, so accuracy stays high without ever shutting down operations for a full stocktake. How is cycle counting different from a full stocktake? A full stocktake counts everything in one go, usually annually and often with operations paused. Cycle counting spreads the work across the year by counting smaller groups frequently, catching errors sooner and keeping records continuously accurate. See the [stocktake app](https://itemit.com/asset-tracking/stocktake-app/) for full counts. Do I need a dedicated inventory scanner? No. The itemit app turns any iOS or Android phone or tablet into an inventory scanner using the built-in camera. For high-volume counts, itemit also pairs with professional Bluetooth barcode scanners. Does the inventory scanner app work offline? Yes. If you are counting in a warehouse or stockroom without signal, the app buffers every scan locally and syncs your counts to the cloud automatically once a connection is restored. #### Start Counting Smarter Today Swap the annual scramble for steady, scan-based cycle counts. Keep inventory accurate without ever pausing operations. --- ## Features: RFID Readers URL: https://itemit.com/features/rfid-readers/ ### RFID Readers: Scan Hundreds of Assets in Seconds Connect Zebra infrastructure, execute high-volume reads, and synchronize RFID activity into operational systems without manual stocktake delays. Reader Modes Fixed + Mobile Primary Models FX7500, FX9600, TC20, TC22R RFID reader integration software connects fixed and handheld RFID hardware to a centralised asset intelligence platform so teams can perform rapid audits at operational scale. Instead of scanning one item at a time, compatible readers capture many tagged assets in seconds and send those events into a live cloud register. This reduces stocktake bottlenecks, improves traceability, and enables faster reconciliation across warehouses, depots, and field operations. #### Reader Model Fit by Workflow Pick reader profiles based on where the scan event happens, not just hardware preference. ##### FX7500 Fixed Reader Best for controlled read points, dock transitions, and recurring transfer checkpoints. ##### FX9600 Industrial Fixed Reader Best for demanding environments where rugged operation and stable continuous reads are essential. ##### TC20 Mobile Workflow Best for targeted scanning tasks, exception checks, and rapid verification sweeps. ##### TC22R Next-Gen Mobile Workflow Best for modern mobile operations needing flexible scans and efficient worker mobility. #### Zebra Reader Compatibility for High-Throughput Operations Support enterprise RFID estates with model-level compatibility and workflows that reflect real operational environments, from fixed portals to handheld exception checks. ##### Zebra FX7500 and FX9600 Fixed Readers Deploy fixed readers at dock doors, tunnel points, and controlled zones to automate detection and reduce manual intervention in repetitive scan corridors. FX-class hardware is well suited to continuous read points where repeatability matters more than ad-hoc mobility. ##### Zebra TC20 and TC22R Mobile Workflows Equip mobile teams with handheld scan capability for flexible aisle audits, exception handling, and targeted searches where fixed coverage is unnecessary. In practice, TC-series mobile operations are valuable for fast sweeps, verification passes, and resolving location disputes. ##### Reader Setup and Commissioning Workflow Configure reader profiles, map read zones, validate antenna behaviour, and align scan output to item identity rules before moving into production. Typical go-live includes baseline power settings, dead-zone checks, and tagged sample runs per area. ##### Range Adjustment and Read-Zone Tuning Fine-tune transmit power and positional setup to minimise bleed from adjacent areas, improve confidence in read events, and maintain audit integrity. This is especially important in dense rack environments where adjacent reads can distort stocktakes. ##### Middleware and API Synchronization Route RFID events through middleware-friendly integration patterns, then synchronize clean scan records into APIs, reporting pipelines, and downstream systems. Event normalization and de-duplication help keep operational data trustworthy. ##### Operational Stocktake Acceleration Replace slow manual checks with rapid bulk scans to complete stocktakes faster, reduce labour overhead, and improve asset visibility across sites. Teams can move from periodic bottlenecks to more frequent and lower-friction cycle counts. #### RFID Deployment Playbook A practical blueprint for rolling out reader infrastructure without disrupting day-to-day operations. ##### 1. Map chokepoints first Prioritise dock doors, transfer zones, and high-loss corridors for fixed-reader coverage before expanding to secondary spaces. ##### 2. Validate reads against workflows Run live pilot scans and check how reads impact receiving, transfer, and audit workflows before production-wide cutover. ##### 3. Feed clean events into APIs Normalize and sync events into itemit APIs so asset status, location history, and reporting pipelines remain consistent. #### Auto-ID Lab Heritage and RFID Expertise itemit is built by Redbite Solutions, a University of Cambridge spin-out with roots in the Cambridge Auto-ID ecosystem. The founding team has longstanding RFID expertise linked to EPC standard development and large-scale deployment strategy. This heritage informs how scanner integrations are designed: practical, interoperable, and grounded in production-grade RFID operations rather than lab-only prototypes. #### Frequently Asked Questions Which Zebra RFID reader models does itemit support? itemit supports enterprise Zebra deployments including FX7500 and FX9600 fixed readers, alongside TC20 and TC22R handheld workflows for scan-and-move operations. Can teams tune scan range and sensitivity for different stocktake zones? Yes. Teams can adjust read power and scanning behaviour to suit aisle density, tag type, and operational zone requirements. This helps reduce cross-reads and improves audit accuracy in live environments. How does RFID data sync into itemit workflows? RFID reads can be mapped into itemit middleware and API-driven workflows, so scan events update asset states, locations, and stocktake progress in real time for operations and reporting teams. #### Deploy RFID Reader Workflows That Scale Connect compatible Zebra infrastructure, accelerate stocktakes, and unify reader events with your operational systems through the [RFID middleware platform](https://itemit.com/rfid-middleware/), [intelligent RFID agents](https://itemit.com/rfid-middleware/intelligent-agents/), and [Zebra RFID integration](https://itemit.com/rfid-middleware/zebra-integration/) guide. --- ## Features: Location Tracking URL: https://itemit.com/features/location-tracking/ ### Location Tracking: Structure Every Site, Room, and Move Build a live location hierarchy for your assets, filter by parent and child locations, and keep audit-ready movement trails across active and archived spaces. Location tracking software is a structured operational system that maps assets to physical spaces and preserves visibility as those assets move over time. With itemit, teams can manage root-level locations and nested child locations, search and filter by hierarchy, and quickly access profile-level details such as assigned items, comments, reminders, issues, and attachments. Instead of relying on vague notes or spreadsheet columns, each location becomes a traceable node with permissions, sharing controls, and clear audit context. This improves handovers, reduces search time, and helps operations, facilities, and compliance teams prove exactly where assets are, where they were, and how location decisions were managed. #### Location Functions Backed by the Product Designed around what the locations module actually supports: hierarchical navigation, profile workflows, sharing, archive control, and bulk assignment. ##### Active and Archived Location Views Teams can manage active locations and dedicated archived location pages, supporting clear lifecycle control without losing historical context. ##### Hierarchical Browsing and Breadcrumb Filters Navigate parent-child structures with breadcrumb-style filters, drill into child locations, and use search within hierarchy layers to locate spaces quickly. ##### Rich Location Profile Panels Each location profile supports operational data like items, audits, issues, reminders, tags, comments, information, and attachments in one workspace. ##### Share Controls and Access Scopes Share specific locations with users, assign roles, and support metadata-only access for controlled collaboration across departments and external stakeholders. ##### Archive, Restore, and Governance Rules Archive or restore locations with clear behaviour on descendants, shared users, and linked item assignments, so governance remains predictable at scale. ##### Bulk Item Assignment and Path Lookup Assign multiple items to a location in bulk and resolve full location paths from root to leaf, enabling faster operations and cleaner audit trails. #### How Teams Roll Out Structured Location Control A practical workflow for replacing ad hoc location notes with standardised, auditable location operations. 01 ##### Create root locations and child spaces Model buildings, floors, rooms, and zones in a clear hierarchy so every asset can be assigned with precision. 02 ##### Apply filters and search by hierarchy Use breadcrumb navigation and search to quickly target the exact branch of your location structure during audits or checks. 03 ##### Manage profile-level evidence Capture supporting context in each location profile, including comments, reminders, issues, and linked assets. 04 ##### Control access and lifecycle Share locations with role-based access, archive and restore when needed, and keep governance consistent across all teams. #### Frequently Asked Questions Can we manage both active and archived locations? Yes. itemit supports separate active and archived location pages, helping teams manage lifecycle transitions while keeping historical clarity. Does location filtering support parent-child hierarchies? Yes. Location filters support hierarchical navigation with breadcrumbs and search, making it easy to find specific branches in large site structures. Can we share location access with restricted permissions? Yes. You can share locations with role-based controls and metadata-only access when full profile access is not required. Can location operations be handled in bulk? Yes. itemit supports bulk assignment of items to locations, helping teams execute large operational updates quickly. #### Give Every Asset a Verifiable Place Standardise location structures across facilities and teams, then track movements with the confidence required for operations and compliance. --- ## Features: Equipment Bookings URL: https://itemit.com/features/bookings/ ### Equipment Booking: No More Double Bookings Reserve equipment in shared calendars, check items out to named users, automate return reminders, and keep custody records audit-ready. Equipment booking software is a digital scheduling and custody system that lets teams reserve, issue, and return shared equipment with confidence. It combines live calendar availability, rule-based booking windows, and user-level accountability into one workflow. Staff can check items out from a phone, confirm handovers with signatures, and receive automated return reminders before due dates. Managers get real-time visibility of what is booked, what is overdue, and who is responsible at every moment. By replacing manual spreadsheets with centralised records, organisations reduce double bookings, speed up turnaround times, and maintain a defensible audit trail across sites and departments. #### Booking and Custody Workflows for Operations Teams Built to reflect real operational workflows: reserve in advance, check out with accountability, manage approvals, and close the loop with controlled check-in and issue reporting. ##### Shared Calendar and List Views Plan work in month view or switch to list view for day-to-day control. Teams can reserve by exact date and time while seeing who has what, reducing clashes before they happen. ##### Check-Out, Check-In, and Live Statuses Move items through Booked, Checked Out, Overdue, Missed, and Completed states with full timestamps. Availability updates immediately, so every team works from the same source of truth. ##### Approval and Request Controls Run bookings with or without approval. Support request states such as Pending, Approved, and Rejected, with clear reviewer attribution and optional restricted booking rules. ##### Signature Handovers and Custody Proof Capture signatures at handover, store notes against each booking, and keep a defensible custody chain for audits, disputes, and compliance evidence. ##### Item Availability and Time-Slot Precision Validate availability while creating bookings, including partial-day conflicts and slot-level time options. Teams can reserve with confidence even in high-demand schedules. ##### Location-Linked Bookings Link bookings and requests to locations so operations teams can coordinate by site, room, or zone and maintain a clean movement trail across distributed locations. ##### Check-In Request Review with Issues Support pending check-in review flows, approve selected items, and raise issues from the same workflow when returns arrive damaged or incomplete. ##### Export and Reporting Support Export bookings to CSV or PDF for handover packs, reporting, or audits. Track export progress and download completed files when needed. #### See Booking in Action A visual workflow from reservation to return, designed for busy operations teams. ##### Plan with Live Availability Reserve equipment in advance and prevent schedule collisions with clear calendar visibility. ##### Issue Equipment Fast Check items out to named users in seconds and keep responsibility clear at handover. ##### Track Custody in Real Time See who has each item, what is overdue, and what is ready for the next booking window. #### How Teams Use itemit Bookings 01 ##### Reserve Select items, assignee, date, and time. Optional no-return-date bookings support open-ended custody. 02 ##### Approve If approvals are enabled, requests move through pending review before they become active bookings. 03 ##### Check Out Issue to the assignee, capture signature if required, and optionally add booking notes and files. 04 ##### Check In Process returns, approve check-in requests, and log issues for damaged or incomplete returns. #### Frequently Asked Questions How does itemit prevent double bookings? itemit shows live availability in a shared booking calendar so your team can reserve equipment with clear start and end times. If an item is already booked, others immediately see that slot is unavailable. Can we automate return reminders? Yes. itemit sends automated reminders before and at return due times so equipment is returned on schedule and ready for the next booking. Can teams capture signatures during handover? Yes. Signature capture can be recorded at check-out and check-in, giving you a clear custody chain and stronger accountability. --- ## Features: Maintenance Tracking URL: https://itemit.com/features/maintenance-tracking/ ### Maintenance Tracking: Prevent Problems Before They Cost You Schedule preventative maintenance, assign tasks to your team, and keep a complete service history for every asset. Lightweight maintenance scheduling lives inside your asset tracker, not a standalone CMMS platform. Maintenance tracking software is a digital system for scheduling preventative service, logging repair history, and alerting teams before equipment failures occur. It links maintenance tasks directly to individual assets in a cloud register so engineers can see due dates, assign work, and record completions from mobile devices. Key capabilities include checklist tasks, downtime logging, task assignments, and automated reminders. itemit delivers this as part of your asset tracker, so maintenance data sits alongside location, custody, and audit records. That means fewer unplanned breakdowns and stronger compliance evidence without rolling out a separate CMMS you do not need. #### Lightweight Maintenance Scheduling Inside Your Asset Tracker itemit's [Maintenance Scheduler PowerUp](https://itemit.com/powerups/maintenance-scheduler/) gives operations teams reminders, tasks, and service history without pretending to be a dedicated CMMS platform. ##### Checklist Tasks Build repeatable maintenance checklists for inspections, servicing, and safety checks. Technicians tick off steps on mobile and attach notes or photos as evidence of completion. ##### Asset Downtime Tracking Log when equipment goes offline for repair and when it returns to service. Track downtime duration per asset to identify recurring failure patterns and justify replacement decisions. ##### Task Assignments Assign maintenance jobs to engineers, contractors, or site teams with clear due dates and ownership. Everyone sees what is overdue, in progress, or completed from one shared register. ##### Service History Logs Every inspection, repair, and parts replacement is stored against the asset record. Auditors and engineers get a complete timeline without digging through emails or paper job sheets. #### Automated Reminders Before Deadlines Slip Define recurring service intervals for vehicles, HVAC units, fire safety equipment, or production machinery. itemit sends proactive email reminders so your team can schedule work before small issues become costly failures or compliance breaches. Pair maintenance scheduling with your wider [asset tracking features](https://itemit.com/features/), from QR scanning and custody tracking to audit reporting, so service history lives on the same asset record as location and ownership data. #### Frequently Asked Questions Do I need a dedicated CMMS platform? Not necessarily. itemit is an asset tracker first, with lightweight maintenance scheduling built in. You can schedule recurring service, log work orders, assign tasks, and track downtime on the same register as your physical assets, without buying or running a separate CMMS. How is itemit different from a CMMS? A CMMS is built around work orders, parts inventory, and technician dispatch for large facilities teams. itemit keeps maintenance tasks tied to each asset in your tracker, with reminders, checklists, and service history alongside location, custody, and audit data. It suits teams that need maintenance visibility without enterprise CMMS complexity. How do automated maintenance reminders work? You define service intervals per asset or asset group. itemit sends email reminders before due dates so teams can plan work before equipment failures or compliance deadlines. Can I assign maintenance tasks to specific team members? Yes. Maintenance tasks can be assigned to individuals or teams with clear ownership, due dates, and completion status so nothing falls through the cracks. Does itemit keep a service history log for each asset? Yes. Every completed maintenance action is stored against the asset record, giving auditors and engineers a full timeline of inspections, repairs, and parts replaced. #### Start Scheduling Maintenance Today Add lightweight maintenance scheduling to your asset tracker with automated reminders, task assignments, and complete service history on every asset. --- ## Features: Inspection Checklists URL: https://itemit.com/features/inspection-checklists/ ### Inspection Checklists: Capture Issues Before They Escalate Replace paper logs and disconnected spreadsheets with digital inspection checklists. Build custom templates, capture photo evidence, flag failures instantly, and keep an audit-ready record against every asset. Available as a PowerUp on top of your itemit asset tracker. Inspection checklist software is a digital tool for running asset inspections from a structured, repeatable template, so safety checks and compliance audits are captured consistently instead of on paper. It works by attaching a customisable checklist, with pass/fail steps, photos, notes, and timestamps, to each asset, then logging every completed inspection against that asset's record. The main use cases are safety inspections, compliance audits, and routine condition checks. Common features include custom templates, photo evidence capture, automated recurring schedules, and exportable compliance reports. Key benefits are fewer missed checks, an immutable audit trail, and inspection-ready evidence on demand. #### Digitise Every Inspection on the Asset It Belongs To The [Inspection Checklist PowerUp](https://itemit.com/powerups/inspection-checklist/) turns your standard operating procedures into mobile checklists that capture evidence and create a complete audit trail. ##### Custom Inspection Templates Build fully customisable checklists tailored to each asset type, with pass/fail criteria, mandatory steps, and notes. Reuse them for fire safety checks, fleet inspections, or facility compliance audits. ##### Photo Evidence & Issue Flagging Capture photos and notes on mobile while standing in front of the asset, and mark steps as pass or fail. Failed checks are flagged instantly so issues are escalated before they become incidents. ##### Recurring Schedules & Reminders Schedule recurring inspections per asset or asset group, from daily safety checks to annual audits. Automated reminders go out before each one is due, keeping completion rates high. ##### Compliance Reports & Audit Trail Every inspection is time-stamped, photo-documented, and linked to the asset, creating an immutable audit trail. Export compliance reports for regulators, insurers, and auditors in minutes. #### Inspections and Maintenance on One Asset Record Inspections are the early-warning system for your equipment. Pair them with [maintenance tracking](https://itemit.com/asset-tracking/maintenance-tracking/) so a failed check can trigger scheduled service, and every inspection, repair, and reminder lives on the same asset record as location, custody, and audit history. Inspection checklists sit alongside the rest of itemit's [asset tracking features](https://itemit.com/features/), from QR scanning and custody tracking to audit reporting, so your team runs everything from one app instead of juggling separate tools. #### Frequently Asked Questions What is inspection checklist software? Inspection checklist software is a digital tool for running asset inspections from a structured, repeatable template, so safety checks and compliance audits are captured consistently instead of on paper. Each checklist links to the asset being inspected, with pass/fail steps, photos, notes, and timestamps logged against that asset record for a complete audit trail. How do I get inspection checklists in itemit? Inspection checklists are available as a PowerUp on top of your itemit asset tracker. You enable the Inspection Checklist PowerUp from your account, build your templates, and start running inspections from the same iOS, Android, and web apps you already use to track assets, with no separate platform to roll out. Can I capture photos and flag issues during an inspection? Yes. Technicians can attach photos, add notes, and mark steps as pass or fail directly on mobile while standing in front of the asset. Failed checks are flagged instantly so issues are escalated and actioned before they become safety incidents or compliance breaches. Can I schedule recurring inspections and reminders? Yes. You can schedule recurring inspections per asset or asset group, from daily safety checks to annual compliance audits, and itemit sends automated reminders before each one is due so nothing is missed and completion rates stay high. Does it create an audit-ready record for compliance? Yes. Every completed inspection is time-stamped, photo-documented, and stored against the specific asset, creating an immutable audit trail. You can export compliance reports for regulators, insurers, and auditors in minutes instead of reconstructing them from clipboards and spreadsheets. #### Add Inspection Checklists to Your Asset Tracker Enable the Inspection Checklist PowerUp to digitise safety checks and compliance audits, with photo evidence, recurring schedules, and an audit trail on every asset. --- ## Features: Reports & Audits URL: https://itemit.com/features/asset-reporting-audits/ ### Asset Reports & Audits: Audit-Ready in Seconds Build reliable evidence for finance, operations, and compliance with live asset reports, advanced filters, and fast exports across every site. Asset reporting and audit software is a digital framework that converts day-to-day tracking data into structured, audit-ready evidence. itemit combines inventory snapshots, asset usage trends, utilisation analytics, asset value summaries, and archive histories into one reporting workspace. Teams can refine data with filters for location, collection, assignee, check-in status, and date ranges, then export reports for internal reviews or external compliance checks. This removes manual spreadsheet reconciliation, improves confidence in records, and helps organisations prove control over tools, equipment, and high-value assets. The result is faster audits, cleaner handovers, and stronger operational governance across every department. #### Built Around Real Report Workflows Mirror the same reporting structure teams use daily: inventory, usage, utilisation, value, archive, and export views with consistent filtering logic. ##### Inventory and Snapshot Reporting Generate clear inventory views showing what exists, where it is, and who is responsible. Give operations and finance teams a consistent baseline before audits and renewals. ##### Asset Usage and Utilisation Analysis Compare how often assets are used and how effectively they are allocated. Identify underused stock, high-demand items, and trends by date range to support planning decisions. ##### Asset Value Visibility Keep value-related reporting in one place so stakeholders can review totals and movement context without switching systems or rebuilding report logic manually. ##### Audit and Archive Confidence Preserve historic records through archive reporting so teams can evidence asset lifecycle decisions and still validate current control during compliance reviews. ##### Flexible Export Controls Export reports as CSV across all report types, with PDF options where supported. Choose selected or full columns and apply decimal separator preferences for downstream systems. ##### Advanced Search and Filters Narrow data quickly using keyword search and rich filters for name, serial, collection, location, assignee, status, reminders, and custom information fields. #### How Teams Run Better Audits Use a repeatable reporting process that turns live operational data into board-ready summaries and compliance evidence. 01 ##### Select the right report type Start with inventory, usage, utilisation, value, or archive reports based on the audit question you need to answer. 02 ##### Apply focused filters Filter by location, assignee, collections, status, and dates to isolate exactly the assets relevant to your internal or external review. 03 ##### Review and validate Check results in one consistent layout so stakeholders can validate numbers and spot exceptions before sharing evidence. 04 ##### Export and share Export CSV or PDF (where supported), then share outputs with finance, operations, procurement, and compliance teams. #### Frequently Asked Questions What report pages are available in itemit reporting? Teams can access report views for inventory, asset usage, asset utilisation, asset value, archive records, and exports, plus saved custom report routes for repeat reporting needs. Can I filter reports by location, assignee, and dates? Yes. itemit reporting supports keyword search and advanced filters for location, collection, assignee, check-in status, serials, and date-based conditions. Which export formats are supported? CSV export is available across report types. PDF with images is also available on supported report views, with configurable column sets and decimal separator options. How does this help with compliance audits? You can produce consistent, timestamped evidence without manually rebuilding records. That means faster review cycles and greater confidence during internal and external audits. #### Turn Tracking Data Into Audit Evidence --- ## Features: Multilingual Asset Tracking URL: https://itemit.com/features/multilingual-asset-tracking/ ### Multilingual Asset Tracking Software #### Track assets in your language. itemit supports 10+ languages across Web, iOS, and Android - so every team member can work in their native language. Faster onboarding, fewer errors, higher adoption. 10+ Languages: English, Spanish, French, German, Italian, Portuguese, Japanese, Chinese, Korean, and Arabic. Per-User Preference: Each team member sets their own language independently - no admin intervention needed. All Platforms: Consistent multilingual experience across Web dashboard, iOS, and Android apps. RTL Support: Full right-to-left interface support for Arabic-speaking teams. --- ## Features: Developer API URL: https://itemit.com/features/developer-api/ ### Developer API: Integrate Asset Operations Into Your Stack Connect itemit with ERP, BI, finance, service, and internal tooling using structured access to item profiles, locations, bookings, reminders, tags, and operational workflows. Developer API for asset tracking is an integration layer that gives engineering teams authenticated access to the operational data behind itemit. Instead of relying on manual exports or duplicate admin workflows, businesses can connect item profiles, items, locations, collections, bookings, reminders, tags, and related records directly to internal systems. This allows teams to synchronize master data, trigger downstream workflows when asset states change, and build custom reporting or operational interfaces around a shared source of truth. The result is cleaner integrations across finance, BI, service operations, and compliance tooling, with less manual handling and a stronger technical foundation for scalable asset management processes. #### Integration Surfaces That Matter in Production The API is valuable because it maps to the same operational entities teams already use in itemit day to day. ##### Item and Item Profile Data Work with item records and item profile views to synchronize operational asset data into internal systems, dashboards, and external reporting models. ##### Collections and Location Structures Integrate hierarchical collections and locations so your business systems can understand where assets belong, how they are grouped, and how location paths evolve. ##### Bookings and Check-In Workflows Extend booking operations into customer portals, internal planning tools, or field-service systems with access to booking states, requests, check-ins, and exports. ##### Tags, GPS, and Operational Metadata Enrich workflows with tags, GPS-related updates, assignee context, and supporting metadata so automation reflects what is happening on the ground. ##### Exports, Reports, and Data Pipelines Feed asset data into reporting pipelines, warehouse layers, finance systems, and BI tools to remove manual reconciliation and accelerate decision-making. ##### Reminders, Issues, and Compliance Signals Use reminder and issue-related data to trigger service workflows, compliance checks, and evidence-gathering routines without waiting for manual intervention. #### Common API Use Cases The strongest API stories are usually operational, not just technical. ERP Sync ##### Keep finance and asset records aligned Push item, value, and lifecycle data into ERP or finance tooling so procurement, depreciation, and replacement planning work from current records. BI Analytics ##### Build internal dashboards without manual exports Stream structured data into analytics environments so leadership teams can monitor usage, location spread, booking patterns, and compliance indicators. Ops Automation ##### Trigger workflows when asset states change Automate notifications, service desk actions, or downstream updates when assets move location, are booked, checked in, tagged, or updated. Custom Portals ##### Create tailored interfaces for teams or customers Build custom apps and portals for field teams, operations managers, or external stakeholders without forcing every workflow through the same front-end. #### How Teams Usually Roll Out the API A simple path from initial integration to durable automation. 01 ##### Identify the system of record Decide whether itemit feeds your ERP, BI platform, custom app, or middleware workflow first. 02 ##### Map core business entities Start with items, locations, collections, bookings, reminders, and related records that matter most to your operational process. 03 ##### Automate key movements and events Use the API to reduce exports, remove duplicate entry, and keep state changes flowing between systems. 04 ##### Scale into reporting and governance Extend the integration into dashboards, finance workflows, and compliance evidence once the core sync is stable. #### Frequently Asked Questions What business data can developers work with through the API? Common integration surfaces include item and item profile data, collections, locations, bookings, reminders, tags, and related operational records used across asset workflows. Is the API only useful for engineering teams? No. Engineering may implement it, but the value usually lands in finance, operations, BI, service management, procurement, and compliance processes. Can the API support reporting and audit automation? Yes. Many teams use API access to move data into reporting layers, trigger controls monitoring, and reduce manual preparation for audit-heavy reviews. Do we need to expose itemit directly to every end user? Not necessarily. Many organisations use the API to power custom dashboards, portals, and internal tools tailored to specific user groups. #### Build Integrations Around Real Asset Workflows Use the developer API to connect itemit to the systems your business already depends on, without relying on manual exports to keep them aligned. --- ## Features: API Reference URL: https://itemit.com/api-reference/ Developer documentation ### itemit API Reference Explore the full itemit REST API. Documentation is loaded from our published OpenAPI spec and updates automatically when the API changes. [Developer API overview](https://itemit.com/features/developer-api/) [Request an API key](https://itemit.com/contact/) --- ## Power-ups: Power-ups Overview URL: https://itemit.com/powerups/ Asset Management Automation ### Supercharge itemit with PowerUps ##### itemit PowerUps 0 of 20 enabled ###### Inspection Checklist Standardise safety checks with digital inspection forms and automated compliance trails. Enabled ###### Weather App Get real-time weather data linked to your outdoor assets and job sites automatically. Enabled ###### Slack Integration Receive instant asset alerts and updates directly in your team's Slack channels. Enabled Setting up workspace... What Are PowerUps #### Boost Your Workspace Passive equipment tracking software is no longer enough. To scale securely, your team needs active operational governance. PowerUps are modular asset management features that transform itemit into your ultimate operational infrastructure. Instead of forcing your team to adapt to rigid, bloated software, enable only what you need - keep your workspace clean, focused, and incredibly fast. ##### Modular Asset Management Customise your workspace by enabling only the specific features your operations demand. ##### Workflow Automation Eliminate repetitive administrative tasks and accelerate approvals with intelligent routing. ##### Works Everywhere Desktop, tablet, and mobile ready. PowerUps work seamlessly wherever your team operates. ##### Scale as You Grow Start with what you need today, add capabilities anytime. PowerUps grow alongside your organisation. Featured PowerUps #### Business-Critical Asset Management Extensions Explore powerful add-ons designed to solve real operational challenges. Click any card to see the problem it solves. ##### Inspection Checklist Staff Pick Digitise safety inspections and compliance audits. Capture photo evidence, automate recurring checks, and maintain a complete audit trail across every asset. Compliance Inspections Relying on paper logs and disconnected spreadsheets leads to missed safety checks, devastating compliance failures, and stressful audits. When an inspector skips a step or a clipboard goes missing, the consequences range from regulatory fines to workplace injuries - and there is no way to prove what was or wasn't checked. Transform regulatory risk into automated compliance. Our inspection checklist software digitises your standard operating procedures, creating an immutable audit trail. Every check is time-stamped, photo-documented, and linked to the specific asset - giving auditors and regulators exactly the evidence they need, instantly. A facility manager conducts a mandatory fire safety audit directly from their mobile device, snapping photos of each fire extinguisher and logging pass/fail results. The completed inspection is instantly linked to the asset record in itemit, and a PDF report is generated for the compliance team - all within minutes, not hours. View PowerUp ##### Slack Integration Popular Receive critical asset alerts, approve checkout requests, and look up equipment directly in Slack. Keep your entire team in the loop without switching apps. Workflows Automation Important asset notifications get buried in crowded email inboxes, leading to delayed approvals, missed maintenance windows, and equipment sitting idle because nobody saw the request. By the time someone opens the email, the deadline has passed, the checkout has expired, or the asset has already been double-booked - costing your team time and money. Receive critical asset alerts and approve requests instantly without ever leaving your Slack workspace. Every notification is actionable - approve, reject, or escalate with a single click. Your team stays informed in real time, and no request falls through the cracks. An engineer requests to check out a thermal imaging camera for a site visit. The IT manager receives an interactive Slack notification with the asset details, requester name, and return date - and approves it with one tap. The engineer gets an instant confirmation DM with the pickup location, and the asset's availability calendar updates automatically. View PowerUp ##### Weather App New Real-time weather data linked to your outdoor assets and sites. Operations Automation Unexpected severe weather damages exposed assets and halts operational schedules without warning. Real-time weather data linked directly to your outdoor assets and sites, enabling proactive protection. A site supervisor receives an automated alert about impending high winds and secures all suspended assets before the storm hits. View PowerUp ##### Repair & Maintenance Cost Coming Soon Log every repair with costs and reasons, auto-calculate totals, and generate a summary report across your entire register. Reporting Operations Repair costs are logged in spreadsheets or not at all, making it impossible to see the true lifetime cost of an asset or to justify replacement budgets. Record every repair with its cost and reason, get automatic running totals per asset, and generate a single summary report of all repair spend across your organisation. A fleet manager logs a 650 gearbox repair under 'Wear & Tear' on a delivery van; itemit updates the van's lifetime repair total to 4,200 and the summary report flags it for replacement review. View PowerUp ##### Xero Integration Coming Soon Sync asset valuations and depreciation directly with Xero's fixed asset register. Automate reconciliation, verify asset existence, and keep one single source of truth between your physical assets and accounting ledger. Reporting Automation Managing asset values across disconnected systems creates a perfect storm of financial risk. Finance teams waste hours on manual data entry between their asset register and Xero, inevitably introducing errors. Worse, without automated existence verification, organisations carry 'ghost assets' on their balance sheets - equipment that's been lost, stolen, or disposed of but never written off - leading to overstated asset values, incorrect depreciation charges, and audit failures. Eliminate the gap between your physical assets and your financial records. The itemit Xero integration automatically syncs purchase prices, current values, and last-seen verification dates into Xero's fixed asset register - so your depreciation calculations are always accurate, your balance sheet reflects reality, and your audit trail is airtight. A finance controller adds a 12,000 projector in itemit, assigns it to the London office, and sets the purchase date. Within seconds, a draft fixed asset appears in Xero's register with the correct purchase price and last-verified date. When the projector is scanned during a quarterly asset audit, the updated last-seen date is automatically pushed to Xero - giving auditors proof the asset still exists without any manual reconciliation. View PowerUp ##### User Chat Coming Soon Chat with any team member directly inside itemit. Mention users, reference assets, and keep every conversation in context. Collaboration Workflows Asset-related conversations are scattered across emails, WhatsApp groups, and external chat tools, losing critical context and slowing decisions. Keep every asset conversation in one place. @mention teammates, reference specific items with /item, and resolve issues without switching apps. A field engineer types @joe in itemit's chat, uses /item to attach a faulty generator, and the warehouse manager immediately sees the asset details and arranges a replacement. View PowerUp ##### Custom QR URLs Coming Soon Generate on-demand QR codes with a unique itemit URL. Anyone can scan to view public or protected asset details. Tools Automation Standard QR codes only work for logged-in app users, making it impossible for contractors, auditors, or visitors to access the asset information they need on site. Generate web-accessible QR codes on demand so anyone, even without an itemit account, can scan and instantly view public or protected asset details. A facilities manager clicks Generate on a fire extinguisher's profile; a unique QR sticker is printed and any building visitor can scan it to see the last inspection date and safety certificate. View PowerUp ##### QuickBooks Integration Coming Soon Sync asset valuations and depreciation directly with QuickBooks' fixed asset register, automatically. Reporting Automation Managing asset values across itemit and QuickBooks manually leads to duplicated entries, reconciliation headaches, and balance sheets inflated by assets that may no longer exist. Automatically sync asset purchase prices and values into QuickBooks' fixed asset register so depreciation is handled natively, with last-seen verification to keep your books accurate. A finance team adds a 8,500 server rack in itemit; the purchase price and last-verified date instantly appear in QuickBooks' fixed asset register, ready for depreciation scheduling. View PowerUp ##### AI Chatbox Coming Soon Chat with your item. An AI assistant that writes descriptions, suggests maintenance, and finds documentation for every asset. Automation Tools Writing asset descriptions, tracking down manuals, and keeping documentation consistent across hundreds of items is tedious and time-consuming. Ask the AI to improve descriptions, find manuals, suggest maintenance ideas, or summarise specs for any asset, then Accept or Revert every suggestion before it's applied. A warehouse operative opens a defibrillator's profile, taps the AI sparkle icon, and asks 'find the maintenance manual for this model'. The AI locates the PDF and suggests attaching it to the asset record. View PowerUp Browse by Category #### Tailored to Your Operational Challenges Find the exact tools you need, grouped by the operational friction they eliminate. ##### Asset Management Core extensions to customise data, generate bulk tags, and govern your foundational inventory. QR Batch Generator Custom Fields Pro Asset Importer Browse Category ##### Operations & Workflows Eliminate bottlenecks with smart reservations, seamless checkouts, and automated approvals. Approval Workflows Smart Booking Rules Task Assignments Browse Category ##### Compliance & Inspections Stay audit-ready 24/7 with structured safety checks, standardised operating procedures, and digital logging. Inspection Checklist Compliance Logger Certificate Tracker Browse Category ##### Automation & Integrations Connect itemit to your existing tech stack to sync data and automate repetitive administrative tasks. Webhook Actions Auto-Assign Rules API Connector Browse Category ##### Reporting & Analytics Uncover deep insights across your entire asset portfolio to drive smarter financial and operational decisions. Dashboard Builder Export Pro Utilisation Reports Browse Category ##### Collaboration Keep disparate, mobile teams perfectly aligned with shared views, instant updates, and clear accountability. Team Activity Feed Shared Collections Comment Threads Browse Category [View All PowerUps](https://itemit.com/powerups/listing/) How It Works #### Up and Running in Seconds Add powerful asset management automation instantly. No coding or complex setup required. 0 ##### Browse Apps Explore the PowerUps library and identify the exact tools that solve your current workflow bottlenecks. 0 ##### Enable in Workspace Toggle your chosen PowerUps on with a single click. No installations. No complex configurations. 0 ##### Start Using Instantly Your entire team gets immediate access across desktop, tablet, and mobile. Start boosting your operations today. Why PowerUps #### Why Scaling Teams Rely on itemit PowerUps ##### Maximise Productivity Automate routine tasks and eliminate manual data entry so your frontline workers and administrative staff can focus on high-value execution. ##### Scale Without Complexity As your assets, teams, and locations grow, operations can quickly become chaotic. PowerUps add structure and automation to your workflows so your processes scale smoothly without adding manual work. ##### Complete Visibility Know exactly what's happening across your assets, teams, and locations. PowerUps give you real-time insights into maintenance, usage, bookings, and approvals so you can make faster, smarter decisions. Your Workspace #### Your Perfect Workspace, Visualised Experience the clarity of a truly customised platform. From conditional custom fields to automated maintenance calendars, see how PowerUps transform your dashboard into a powerful operational command centre. ##### Inspection Checklist Enabled ##### Approval Workflows Enabled ##### QR Batch Generator Popular ##### Custom Fields Pro New ##### Smart Booking Rules Enabled ##### Maintenance Scheduler Popular FAQ #### Frequently Asked Questions Everything you need to know about itemit PowerUps and asset management automation. Asset management automation uses software to automatically trigger workflows - such as maintenance schedules, approval routing, and compliance alerts - without requiring manual human intervention. This eliminates administrative bottlenecks, reduces the chance of human error, and ensures critical operational tasks are executed on time. No. itemit PowerUps are designed for zero-code deployment. You can enable powerful, enterprise-grade extensions with a single click from your workspace settings, allowing operational leaders to customise the platform without relying on IT or software developers. Our compliance inspection software replaces vulnerable paper logs with standardised digital forms. It creates an immutable, timestamped audit trail of every safety check and facility walkthrough, ensuring your organisation is always prepared for regulatory audits. Yes. With the Custom Fields Pro PowerUp, you can tailor your asset data capture to your exact industry requirements. You can add unique dropdowns, date formats, and conditional logic fields, ensuring you track the specific metrics vital to your business. By shifting your strategy from reactive repairs to automated preventive care. The maintenance scheduling software automatically alerts your team when equipment is due for service based on time or usage intervals, preventing unexpected breakdowns and extending the lifespan of your critical assets. #### Don't Just Track Assets. Command Your Operations. --- ## Power-ups: Power-ups Listing URL: https://itemit.com/powerups/listing/ ### All PowerUps Browse all 16 PowerUps available for itemit ##### Inspection Checklist Staff Pick Digitise safety inspections and compliance audits. Capture photo evidence, automate recurring checks, and maintain a complete audit trail across every asset. Compliance Inspections View PowerUp ##### Slack Integration Popular Receive critical asset alerts, approve checkout requests, and look up equipment directly in Slack. Keep your entire team in the loop without switching apps. Workflows Automation View PowerUp ##### Weather App New Real-time weather data linked to your outdoor assets and sites. Operations Automation View PowerUp ##### Repair & Maintenance Cost Coming Soon Log every repair with costs and reasons, auto-calculate totals, and generate a summary report across your entire register. Reporting Operations View PowerUp ##### Xero Integration Coming Soon Sync asset valuations and depreciation directly with Xero's fixed asset register. Automate reconciliation, verify asset existence, and keep one single source of truth between your physical assets and accounting ledger. Reporting Automation View PowerUp ##### Asset Maintenance Scheduler Popular Prevent critical failures before they happen. Automate servicing schedules based on time or usage. Operations Automation View PowerUp ##### Approval Workflows New Accelerate operations with intelligent approval routing. Track every decision in real time. Workflows Compliance View PowerUp ##### Smart Booking Rules Guarantee conflict-free reservations with intelligent booking rules, priority access, and usage limits. Automation Booking View PowerUp ##### QR Batch Generator Popular Deploy assets instantly with bulk QR code generation. Move faster and eliminate manual data entry. Asset Management Tools View PowerUp ##### Custom Fields Pro Gain absolute data control with advanced customisation. Track the exact metrics that matter to your industry. Customisation Reporting View PowerUp ##### User Chat Coming Soon Chat with any team member directly inside itemit. Mention users, reference assets, and keep every conversation in context. Collaboration Workflows View PowerUp ##### Custom QR URLs Coming Soon Generate on-demand QR codes with a unique itemit URL. Anyone can scan to view public or protected asset details. Tools Automation View PowerUp ##### QuickBooks Integration Coming Soon Sync asset valuations and depreciation directly with QuickBooks' fixed asset register, automatically. Reporting Automation View PowerUp ##### AI Chatbox Coming Soon Chat with your item. An AI assistant that writes descriptions, suggests maintenance, and finds documentation for every asset. Automation Tools View PowerUp ##### Safety & Training Module Coming Soon Document Library Enhancement to manage safety certificates and training manuals efficiently. Compliance Workflows View PowerUp ##### Multilingual Support New Track assets in your language. itemit supports 10+ languages across Web, iOS, and Android - so your entire team can work in their native language. Localisation Operations View PowerUp --- ## Power-ups: Inspection Checklist URL: https://itemit.com/powerups/inspection-checklist/ ### Inspection Checklist [Enable PowerUp](https://itemit.com/book-a-demo/) Replace paper logs and disconnected spreadsheets with digital inspection checklists that capture photo evidence, flag failures instantly, and create an immutable audit trail - all linked directly to the asset record. The Inspection Checklist PowerUp transforms how your team conducts asset inspections. Create fully customisable checklists tailored to each asset type, with support for photos, notes, timestamps, and pass/fail criteria. Whether you're performing routine fire safety checks on construction equipment, fleet maintenance inspections, or facility compliance audits, this inspection checklist software ensures nothing gets missed and everything is documented. Schedule recurring inspections, receive automated reminders before due dates, and track completion rates from a single compliance dashboard. ##### The Problem Relying on paper logs and disconnected spreadsheets leads to missed safety checks, devastating compliance failures, and stressful audits. When an inspector skips a step or a clipboard goes missing, the consequences range from regulatory fines to workplace injuries - and there is no way to prove what was or wasn't checked. ##### The Solution Transform regulatory risk into automated compliance. Our inspection checklist software digitises your standard operating procedures, creating an immutable audit trail. Every check is time-stamped, photo-documented, and linked to the specific asset - giving auditors and regulators exactly the evidence they need, instantly. ##### In Action A facility manager conducts a mandatory fire safety audit directly from their mobile device, snapping photos of each fire extinguisher and logging pass/fail results. The completed inspection is instantly linked to the asset record in itemit, and a PDF report is generated for the compliance team - all within minutes, not hours. #### Key Features - Create custom inspection templates with unlimited checklist items tailored to each asset type - Capture photos and notes directly during inspections - every image is time-stamped and GPS-tagged - Set pass/fail criteria with automatic flagging and instant alerts for failed items - View complete inspection history per asset with full audit trail - Schedule recurring inspections (daily, weekly, monthly, or custom) with automated reminders - Export inspection reports as PDF or CSV for auditors, regulators, and stakeholders - Works fully offline and syncs automatically when back online - ideal for field teams - Track compliance rates, overdue checks, and failure trends from a centralised dashboard #### Preview #### Use Cases ##### Construction Equipment Inspections Construction sites demand rigorous pre-use equipment checks to meet health and safety regulations. With itemit's inspection checklist software, site supervisors can conduct daily plant inspections on excavators, cranes, scaffolding, and power tools - capturing photo evidence of wear, damage, or defects before any work begins. - Pre-use checks on heavy plant and machinery - Scaffolding safety inspections with photographic proof - Tool condition assessments before issue to operatives - LOLER and PUWER compliance documentation ##### Fleet Maintenance Checks Fleet operators must perform routine vehicle inspections to maintain roadworthiness and comply with DVSA requirements. itemit's equipment inspection software lets drivers complete daily walkaround checks from their phone - logging tyre condition, fluid levels, light functionality, and brake performance with time-stamped evidence. - Daily driver walkaround checklists (O-licence compliant) - Tyre, brake, and light condition documentation - Defect reporting with photo evidence and severity flags - Automatic reminders for MOT and service intervals ##### Facility & Fire Safety Audits Building managers need regular fire safety audits, electrical inspections, and general facility condition assessments. itemit digitises these processes so every fire extinguisher check, emergency exit inspection, and PAT test is documented with an immutable, time-stamped record. - Fire extinguisher and emergency lighting checks - PAT testing records linked to individual assets - Building condition assessments with photo documentation - Regulatory audit preparation with one-click report export ##### Integration with itemit The Inspection Checklist PowerUp works seamlessly with your existing itemit asset register. Every inspection is automatically linked to the asset's profile - so when you view any piece of equipment, you see its full inspection history alongside location tracking, custody records, and maintenance logs. Combine with the Asset Maintenance Scheduler PowerUp to create a unified compliance and maintenance workflow. #### Frequently Asked Questions itemit supports any type of asset inspection - from routine fire safety audits and construction equipment checks to fleet maintenance inspections and IT hardware assessments. You can create fully customisable checklist templates tailored to each asset type and industry requirement. Yes. Inspectors can take photos directly within the app during an inspection and attach them to specific checklist items. Every photo is automatically time-stamped and linked to the asset record, creating verifiable proof of condition at the time of inspection. Absolutely. itemit's inspection feature works fully offline - inspectors can complete checklists, capture photos, and add notes without an internet connection. All data syncs automatically to the cloud when the device reconnects. Every inspection creates an immutable record linked to the asset. The system logs who performed the inspection, when it was completed, pass/fail results, photos, and notes. You can export complete inspection histories as PDF or CSV reports for auditors and regulators at any time. Yes. You can set up recurring inspection schedules - daily, weekly, monthly, or custom intervals. itemit automatically sends reminders to assigned inspectors before each due date and flags overdue inspections on your compliance dashboard. The Inspection Checklist PowerUp is fully integrated with itemit's asset register. Every inspection is linked directly to the asset's profile, so you can view the complete inspection history alongside location data, custody records, maintenance logs, and all other asset information in one place. #### Ready to get started? #### More PowerUps [View All](https://itemit.com/powerups/listing/) ###### Slack Integration Workflows Automation Receive critical asset alerts, approve checkout requests, and look up equipment directly in Slack. Keep your entire team in the loop without switching apps. ###### Weather App Operations Automation Real-time weather data linked to your outdoor assets and sites. ###### Repair & Maintenance Cost Reporting Operations Log every repair with costs and reasons, auto-calculate totals, and generate a summary report across your entire register. --- ## Power-ups: Maintenance Scheduler URL: https://itemit.com/powerups/maintenance-scheduler/ ### Asset Maintenance Scheduler [Enable PowerUp](https://itemit.com/book-a-demo/) Keep your assets in peak condition with the Asset Maintenance Scheduler. This PowerUp lets you define preventive maintenance schedules, track service history, and receive automated reminders before maintenance windows. Whether you manage a fleet of vehicles, IT equipment, or building infrastructure, the Maintenance Scheduler ensures your assets stay operational and compliant. Reduce downtime, extend asset lifecycles, and maintain full visibility into your maintenance operations. ##### The Problem Reactive maintenance causes catastrophic equipment downtime, expensive emergency repairs, and shortened asset lifecycles. ##### The Solution Prevent critical failures before they happen. This preventive maintenance software automates your servicing schedules based on time or usage, extending equipment life and reducing operational costs. ##### In Action A construction firm automatically receives a service alert and generates a work order when an excavator reaches 500 engine hours, preventing a costly onsite breakdown. #### Key Features - Define recurring maintenance schedules (daily, weekly, monthly, or custom) - Track full service and repair history per asset - Automated email and in-app reminders before due dates - Assign maintenance tasks to specific team members - Log maintenance costs and track total cost of ownership - Attach invoices, photos, and documents to maintenance records - Dashboard view of upcoming, overdue, and completed maintenance #### Preview itemit.com/workspace Enabled Asset Maintenance Scheduler - Dashboard View itemit.com/workspace Enabled Asset Maintenance Scheduler - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections Digitise safety inspections and compliance audits. Capture photo evidence, automate recurring checks, and maintain a complete audit trail across every asset. ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: Repair & Maintenance Cost URL: https://itemit.com/powerups/repair-maintenance-cost/ ### Repair & Maintenance Cost [Enable PowerUp](https://itemit.com/book-a-demo/) The Repair & Maintenance Cost PowerUp gives you granular financial visibility into every asset's service history. Record multiple repairs per item, each with a cost and a categorised reason (e.g. accidental damage, wear & tear, calibration, electrical fault). itemit automatically tallies the total repair spend for each asset so you can see at a glance when an item has crossed the replace-not-repair threshold. A dedicated summary report rolls up repair costs across your entire register into one number, with drill-down to every item that has repairs logged against it. ##### The Problem Repair costs are logged in spreadsheets or not at all, making it impossible to see the true lifetime cost of an asset or to justify replacement budgets. ##### The Solution Record every repair with its cost and reason, get automatic running totals per asset, and generate a single summary report of all repair spend across your organisation. ##### In Action A fleet manager logs a 650 gearbox repair under 'Wear & Tear' on a delivery van; itemit updates the van's lifetime repair total to 4,200 and the summary report flags it for replacement review. #### Key Features - Record multiple repairs with individual costs against any asset - Assign each repair to a categorised reason (damage, wear & tear, calibration, etc.) - Automatic total-cost-of-repair calculation per asset - Summary report of all repair costs across your entire register - Drill-down view to see every item with repairs logged - Compare cumulative repair cost against original asset value - Export repair history and cost reports for finance teams #### Preview itemit.com/workspace Enabled Repair & Maintenance Cost - Dashboard View itemit.com/workspace Enabled Repair & Maintenance Cost - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: Approval Workflows URL: https://itemit.com/powerups/approval-workflows/ ### Approval Workflows [Enable PowerUp](https://itemit.com/book-a-demo/) The Approval Workflows PowerUp adds structured governance to your asset operations. Build multi-step approval chains for asset requests, checkouts, transfers, and disposals. Each workflow step can be assigned to different approvers with configurable escalation rules. Every decision is logged with timestamps and comments, giving you a complete audit trail for compliance. Perfect for organisations that need formal oversight of asset movements and expenditures. ##### The Problem Unstructured email requests and manual sign-offs create frustrating bottlenecks, delaying projects and confusing staff. ##### The Solution Accelerate your operations with our asset approval workflow. Route requests to the right stakeholders instantly and track the status of every approval in real time. ##### In Action An engineer requests a high-value testing device; the IT director receives an instant mobile notification and approves the transfer of custody with a single tap. #### Key Features - Build multi-step approval chains with sequential or parallel steps - Assign different approvers for each workflow stage - Configurable escalation rules and timeout actions - Full audit trail with timestamps, comments, and decision history - Email and push notifications for pending approvals - Bulk approve or reject from a centralised approval dashboard - Conditional routing based on asset value, type, or location #### Preview itemit.com/workspace Enabled Approval Workflows - Dashboard View itemit.com/workspace Enabled Approval Workflows - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: Smart Booking Rules URL: https://itemit.com/powerups/smart-booking-rules/ ### Smart Booking Rules [Enable PowerUp](https://itemit.com/book-a-demo/) Take control of equipment booking with intelligent automation. The Smart Booking Rules PowerUp lets you define sophisticated booking policies including blackout dates, conflict resolution, priority access levels, and recurring reservations. Prevent double-bookings, enforce usage limits, and ensure fair access across teams. Ideal for organisations that share expensive equipment, vehicles, or meeting rooms where booking conflicts can cause costly delays. ##### The Problem Double-booked equipment and scheduling conflicts derail project timelines and frustrate cross-functional teams. ##### The Solution Guarantee conflict-free reservations with an intelligent asset booking system. Set custom rules for equipment checkout durations, required approvals, and user access. ##### In Action A broadcasting team reserves a specific 4K camera kit for a weekend shoot, automatically locking the asset's availability calendar to prevent any other department from double-booking it. #### Key Features - Define blackout dates and restricted booking windows - Automatic conflict detection and resolution - Priority access levels for different teams or roles - Recurring reservation support (daily, weekly, monthly) - Maximum booking duration and advance booking limits - Waitlist management with automatic notifications - Calendar view with drag-and-drop rescheduling #### Preview itemit.com/workspace Enabled Smart Booking Rules - Dashboard View itemit.com/workspace Enabled Smart Booking Rules - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: QR Batch Generator URL: https://itemit.com/powerups/qr-batch-generator/ ### QR Batch Generator [Enable PowerUp](https://itemit.com/book-a-demo/) The QR Batch Generator PowerUp streamlines how you create and manage asset labels at scale. Generate hundreds of QR codes and asset labels in a single batch, with full template customisation to match your organisation's branding. Choose from multiple label sizes, add custom fields, and print directly or export as PDF. Each QR code links directly to the asset record in itemit, making it effortless for anyone to scan and access asset information instantly. ##### The Problem Onboarding hundreds of new assets manually is a slow, error-prone, and administratively heavy process. ##### The Solution Deploy assets instantly with QR asset tracking. Generating codes in bulk allows you to move faster and drastically reduce manual data entry work. ##### In Action An IT department receives a shipment of 500 new laptops and generates a batch of custom-branded QR codes in seconds, allowing immediate tagging and deployment. #### Key Features - Generate QR codes in bulk, hundreds at a time - Customisable label templates with your branding - Multiple label sizes (small, medium, large, custom) - Include custom fields like asset name, ID, location - Print directly or export as high-resolution PDF - Each QR code links directly to the asset record - Support for both QR codes and traditional barcodes #### Preview itemit.com/workspace Enabled QR Batch Generator - Dashboard View itemit.com/workspace Enabled QR Batch Generator - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: Custom QR URLs URL: https://itemit.com/powerups/custom-qr-urls/ ### Custom QR URLs [Enable PowerUp](https://itemit.com/book-a-demo/) The Custom QR URLs PowerUp lets you generate a scannable QR barcode for any asset that points to a unique itemit web URL (e.g. qr.itemit.com/a/UUID). Unlike standard in-app QR codes, these links open a public or access-controlled web view, meaning contractors, auditors, or visitors can see asset information simply by pointing their phone camera at the label. Codes are generated on-demand: click Generate on any asset and the QR is instantly created and linked to that item, giving you a controlled rollout without flooding every record with labels upfront. ##### The Problem Standard QR codes only work for logged-in app users, making it impossible for contractors, auditors, or visitors to access the asset information they need on site. ##### The Solution Generate web-accessible QR codes on demand so anyone, even without an itemit account, can scan and instantly view public or protected asset details. ##### In Action A facilities manager clicks Generate on a fire extinguisher's profile; a unique QR sticker is printed and any building visitor can scan it to see the last inspection date and safety certificate. #### Key Features - On-demand QR code generation linked to a unique itemit URL - Public or access-protected web views for each asset - Unique URL format (qr.itemit.com/a/UUID) for every item - Controlled rollout: generate only when you're ready to label - Scannable by any smartphone camera, no app required - Instant linking to the full asset profile on generation - Ideal for third-party access: contractors, auditors, visitors #### Preview itemit.com/workspace Enabled Custom QR URLs - Dashboard View itemit.com/workspace Enabled Custom QR URLs - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: Custom Fields Pro URL: https://itemit.com/powerups/custom-fields-pro/ ### Custom Fields Pro [Enable PowerUp](https://itemit.com/book-a-demo/) Custom Fields Pro takes your asset data model beyond the basics. Add advanced field types including dropdowns, multi-selects, dates, numbers, formulas, and conditional logic. Create field dependencies that show or hide fields based on other values, build calculated fields for automatic computations, and design forms that adapt to each asset type. Perfect for organisations with complex data requirements that need their asset management system to flex to their exact needs. ##### The Problem Generic asset fields force you to cram niche, highly specific data into the wrong categories, ruining your reporting. ##### The Solution Gain absolute data control with advanced asset data customisation. Add dropdowns, dates, and conditional text fields to track the exact metrics that matter to your industry. ##### In Action A medical laboratory adds custom fields to track exact calibration dates, chemical exposure limits, and specialised warranty expiration terms for their sensitive lab equipment. #### Key Features - Advanced field types: dropdowns, multi-select, dates, numbers, formulas - Conditional logic to show/hide fields based on other values - Calculated fields with formula support - Field validation rules to ensure data quality - Group fields into custom sections for better organisation - Import/export field configurations across workspaces - Field-level permissions for sensitive data #### Preview itemit.com/workspace Enabled Custom Fields Pro - Dashboard View itemit.com/workspace Enabled Custom Fields Pro - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: Slack Integration URL: https://itemit.com/powerups/slack-integration/ ### Slack Integration [Enable PowerUp](https://itemit.com/book-a-demo/) Bring asset management directly into your team's communication hub. The Slack Integration PowerUp routes important asset notifications - including overdue checkouts, maintenance alerts, approval requests, and low-stock warnings - straight into dedicated Slack channels or direct messages. Teams can approve requests, view asset details, and even check out equipment using simple slash commands, all without ever opening another app. Whether you manage IT equipment, shared tools, or a fleet of devices, Slack becomes your real-time equipment alerts dashboard. ##### The Problem Important asset notifications get buried in crowded email inboxes, leading to delayed approvals, missed maintenance windows, and equipment sitting idle because nobody saw the request. By the time someone opens the email, the deadline has passed, the checkout has expired, or the asset has already been double-booked - costing your team time and money. ##### The Solution Receive critical asset alerts and approve requests instantly without ever leaving your Slack workspace. Every notification is actionable - approve, reject, or escalate with a single click. Your team stays informed in real time, and no request falls through the cracks. ##### In Action An engineer requests to check out a thermal imaging camera for a site visit. The IT manager receives an interactive Slack notification with the asset details, requester name, and return date - and approves it with one tap. The engineer gets an instant confirmation DM with the pickup location, and the asset's availability calendar updates automatically. #### Key Features - Real-time notifications sent to specific Slack channels or direct messages - Actionable messages - Approve or Reject checkout requests directly in Slack - Slash commands for quick asset lookup (/itemit search [asset name or ID]) - Customisable alert routing based on asset category, location, or priority - Daily and weekly summary digests of asset activity sent to chosen channels - Thread support for discussing specific assets with full context - Overdue checkout and maintenance reminder alerts pushed automatically - Low-stock and threshold alerts for consumable asset categories #### Preview #### Use Cases ##### Checkout Notifications & Approvals When a team member requests equipment - a laptop, a camera kit, or a power tool - the assigned approver receives an interactive Slack message with full asset details and one-tap Approve/Reject buttons. The requester gets instant confirmation, and the asset's availability updates automatically. No emails, no delays. - Interactive Approve/Reject buttons directly in Slack messages - Requester receives instant DM confirmation with pickup details - Asset availability calendar updates automatically on approval - Escalation alerts if approvals aren't actioned within set timeframes ##### Maintenance Reminders & Alerts Never miss a maintenance window again. The Slack integration pushes upcoming service dates, overdue maintenance warnings, and completed service confirmations into your chosen channels - so operations teams can act immediately instead of discovering problems after a breakdown. - Upcoming maintenance reminders sent days before the due date - Overdue maintenance alerts flagged with urgency indicators - Completed service confirmations posted to the relevant channel - Configurable lead times (1 day, 3 days, 1 week before due) ##### Low-Stock & Threshold Alerts For consumable assets - PPE, stationery, spare parts - the integration monitors stock levels and alerts your procurement channel when quantities drop below configured thresholds. Your team can reorder before supplies run out, preventing work stoppages. - Automatic alerts when consumable stock drops below threshold - Custom threshold levels per asset category or location - Alerts sent to dedicated procurement or ops channels - Daily stock summary digests for inventory visibility ##### Integration with itemit The Slack Integration PowerUp connects to your Slack workspace via Slack's official API. Notifications flow in real time - there's no polling delay. Combine with the Approval Workflows PowerUp to create end-to-end checkout request flows where approvals happen entirely inside Slack, with full audit trails logged in itemit. #### Frequently Asked Questions Setup takes less than 3 minutes. From the PowerUps settings in itemit, click 'Connect to Slack' and authorise itemit in your Slack workspace. You'll then choose which channels receive which types of notifications - checkouts, maintenance, approvals, or all activity. Yes. You can route different notification types to different channels. For example, checkout requests can go to #equipment-requests, maintenance alerts to #ops-maintenance, and approval notifications as DMs to specific managers. Routing is fully customisable by asset category, location, or alert type. Absolutely. When a checkout request is sent to Slack, the message includes interactive Approve and Reject buttons. The approver can action the request with a single tap - no need to open itemit. The requester receives an instant DM confirmation. The integration includes /itemit search [query] to look up any asset by name or ID, returning key details like location, custodian, and availability status directly in the Slack conversation. More commands are planned for future releases. You're in full control. You can configure exactly which notification types are sent, set quiet hours, enable daily digest mode instead of real-time alerts, and choose per-channel routing. Most teams start with checkout approvals and maintenance reminders, then expand as needed. The integration works within your Slack workspace. Notifications are sent to channels and DMs within your organisation's workspace. Slack Connect shared channels are not currently supported to ensure asset data remains within your organisation's security boundary. #### Ready to get started? #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Weather App Operations Automation ###### Repair & Maintenance Cost Reporting Operations Log every repair with costs and reasons, auto-calculate totals, and generate a summary report across your entire register. --- ## Power-ups: Xero Integration URL: https://itemit.com/powerups/xero-integration/ ### Xero Integration [Enable PowerUp](https://itemit.com/book-a-demo/) The Xero Integration PowerUp bridges the gap between your physical asset register and your accounting ledger. Automatically sync each asset's purchase price and current value from itemit into Xero's fixed asset register so depreciation is calculated where it belongs - inside your accounting software. The integration also pushes each asset's last-seen date into Xero, giving your finance team auditable proof that assets still exist and preventing overinflated balance sheets. When enabled, itemit's own depreciation can be disabled in favour of Xero's native calculations, keeping one single source of truth. No more duplicated data entry, no more manual reconciliation spreadsheets, and no more phantom assets inflating your books. ##### The Problem Managing asset values across disconnected systems creates a perfect storm of financial risk. Finance teams waste hours on manual data entry between their asset register and Xero, inevitably introducing errors. Worse, without automated existence verification, organisations carry 'ghost assets' on their balance sheets - equipment that's been lost, stolen, or disposed of but never written off - leading to overstated asset values, incorrect depreciation charges, and audit failures. ##### The Solution Eliminate the gap between your physical assets and your financial records. The itemit Xero integration automatically syncs purchase prices, current values, and last-seen verification dates into Xero's fixed asset register - so your depreciation calculations are always accurate, your balance sheet reflects reality, and your audit trail is airtight. ##### In Action A finance controller adds a 12,000 projector in itemit, assigns it to the London office, and sets the purchase date. Within seconds, a draft fixed asset appears in Xero's register with the correct purchase price and last-verified date. When the projector is scanned during a quarterly asset audit, the updated last-seen date is automatically pushed to Xero - giving auditors proof the asset still exists without any manual reconciliation. #### Key Features - Sync itemit asset values directly into Xero's fixed asset register automatically - Map purchase price from itemit's Value section to Xero without manual data entry - Push asset last-seen dates to Xero for auditable existence verification - Optionally disable itemit depreciation in favour of Xero's native depreciation engine - Prevent inflated balance sheets by flagging ghost assets that haven't been verified - Automatic draft fixed asset creation in Xero when new assets are added in itemit - Two-way visibility between physical assets and accounting records from a single dashboard - Bulk sync support for onboarding existing asset registers into Xero #### Preview itemit.com/workspace Enabled Xero Integration - Dashboard View itemit.com/workspace Enabled Xero Integration - Configuration #### Use Cases ##### Automated Depreciation & Asset Valuation Finance teams need accurate depreciation schedules to comply with accounting standards (IFRS, UK GAAP). With itemit's Xero asset tracking integration, purchase prices flow automatically into Xero's fixed asset register where depreciation is calculated natively - eliminating manual journal entries and ensuring your asset values are always audit-ready. - Automatic purchase price sync from itemit to Xero's fixed asset register - Native Xero depreciation calculations (straight-line, diminishing value) - Eliminate manual journal entries for asset additions and disposals - Real-time asset valuations visible to finance teams in Xero ##### Asset Existence Verification for Audits Auditors require proof that assets on the balance sheet physically exist. itemit's last-seen verification pushes the date each asset was last scanned or confirmed into Xero - so when auditors ask 'does this 50,000 server rack still exist?', your finance team has timestamped evidence without lifting a finger. - Last-seen dates pushed automatically to Xero on every asset scan - Flag unverified assets that haven't been seen in configurable periods - Eliminate ghost assets inflating your balance sheet - One-click audit reports combining financial and physical verification data ##### Multi-Location Asset Reconciliation Organisations with assets across multiple offices, warehouses, or sites struggle to reconcile their physical register with Xero. The integration ensures that every asset added, transferred, or disposed of in itemit is reflected in Xero's records - keeping your accounting ledger accurate across every location. - Automatic sync when assets are transferred between locations in itemit - Location-tagged assets visible in both itemit and Xero simultaneously - Disposal workflows that trigger write-offs in Xero's fixed asset register - Consolidated reporting across all sites and cost centres ##### Integration with itemit The Xero Integration PowerUp connects directly to your Xero account via the official Xero API. Once authorised, asset data flows automatically from itemit into Xero's fixed asset register - no CSV exports, no manual data entry. Combine with itemit's QR Batch Generator PowerUp to scan and verify assets during audits, with last-seen dates syncing straight to Xero in real time. #### Frequently Asked Questions When enabled, the integration automatically syncs asset data from itemit into Xero's fixed asset register via the Xero API. Each asset's purchase price, current value, and last-seen date are pushed to Xero, where depreciation is calculated using Xero's native engine. The sync happens automatically whenever asset data changes in itemit. You can choose. When the Xero integration is enabled, you have the option to disable itemit's own depreciation module in favour of Xero's native depreciation calculations. This keeps one single source of truth for asset values and avoids conflicting numbers between systems. The integration syncs purchase price, current asset value, asset name, and last-seen verification date from itemit into Xero's fixed asset register. New assets added in itemit are automatically created as draft fixed assets in Xero, ready for your finance team to review and activate. Yes. The integration supports bulk sync, so you can push your entire existing itemit asset register into Xero in one operation. Each asset will be created as a draft fixed asset in Xero with the correct purchase price and verification date. Every time an asset is scanned or confirmed in itemit, the last-seen date is automatically pushed to Xero. This gives auditors timestamped proof that assets on the balance sheet physically exist - eliminating the need for manual existence verification and preventing ghost assets from inflating your books. Yes. The integration uses Xero's official OAuth 2.0 API with encrypted connections. itemit never stores your Xero credentials - authentication is handled entirely through Xero's secure authorisation flow. You can revoke access at any time from your Xero settings. #### Ready to get started? #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: QuickBooks Integration URL: https://itemit.com/powerups/quickbooks-integration/ ### QuickBooks Integration [Enable PowerUp](https://itemit.com/book-a-demo/) The QuickBooks Integration PowerUp works identically to our Xero connector, bridging itemit's physical asset register with QuickBooks' accounting engine. Automatically push each asset's purchase price and current value into QuickBooks' fixed asset register so depreciation is calculated natively inside your accounting software. The integration also sends each asset's last-seen date to QuickBooks, providing your finance team with auditable verification that assets still exist and preventing overinflated balance sheets. When enabled, itemit's own depreciation can be turned off in favour of QuickBooks' native calculations. ##### The Problem Managing asset values across itemit and QuickBooks manually leads to duplicated entries, reconciliation headaches, and balance sheets inflated by assets that may no longer exist. ##### The Solution Automatically sync asset purchase prices and values into QuickBooks' fixed asset register so depreciation is handled natively, with last-seen verification to keep your books accurate. ##### In Action A finance team adds a 8,500 server rack in itemit; the purchase price and last-verified date instantly appear in QuickBooks' fixed asset register, ready for depreciation scheduling. #### Key Features - Sync itemit asset values directly into QuickBooks' fixed asset register - Map purchase price from itemit's Value section to QuickBooks automatically - Push asset last-seen dates to QuickBooks for existence verification - Optionally disable itemit depreciation in favour of QuickBooks' native engine - Prevent inflated balance sheets with auditable proof-of-existence data - Automatic draft fixed asset creation in QuickBooks when assets are added - Two-way visibility between physical assets and accounting records #### Preview itemit.com/workspace Enabled QuickBooks Integration - Dashboard View itemit.com/workspace Enabled QuickBooks Integration - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: User Chat URL: https://itemit.com/powerups/user-chat/ ### User Chat [Enable PowerUp](https://itemit.com/book-a-demo/) The User Chat PowerUp adds a platform-wide messaging layer to itemit so your team never has to leave the app to coordinate. Available from every screen (not just individual asset profiles), the chat lets you @mention colleagues to get their attention and use slash commands like /item to pull a specific asset into the conversation. Whether you're debating which drill to send to site or confirming a laptop handover, the full context of the asset is one click away inside the chat thread. ##### The Problem Asset-related conversations are scattered across emails, WhatsApp groups, and external chat tools, losing critical context and slowing decisions. ##### The Solution Keep every asset conversation in one place. @mention teammates, reference specific items with /item, and resolve issues without switching apps. ##### In Action A field engineer types @joe in itemit's chat, uses /item to attach a faulty generator, and the warehouse manager immediately sees the asset details and arranges a replacement. #### Key Features - Platform-wide chat accessible from every screen in itemit - @mention any user to get their instant attention - Reference specific assets in chat with /item commands - Full asset context displayed inline within chat threads - Direct messaging between any two itemit users - Group conversations for team-wide coordination - Searchable message history linked to asset records #### Preview itemit.com/workspace Enabled User Chat - Dashboard View itemit.com/workspace Enabled User Chat - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: AI Chatbox URL: https://itemit.com/powerups/ai-chatbox/ ### AI Chatbox [Enable PowerUp](https://itemit.com/book-a-demo/) The itemit AI Chatbox lets you interact with any asset using natural language, directly from its Item Profile. The AI understands which asset you're viewing and can generate or improve descriptions, suggest maintenance and care recommendations, locate manuals and documentation, recommend better images, and summarise technical specifications. Crucially, you stay in control: every AI suggestion can be reviewed before you Accept or Revert, so nothing is applied automatically. Access the AI Chatbox from the sparkle icon in the top navigation. It automatically loads the context of the asset you're looking at. ##### The Problem Writing asset descriptions, tracking down manuals, and keeping documentation consistent across hundreds of items is tedious and time-consuming. ##### The Solution Ask the AI to improve descriptions, find manuals, suggest maintenance ideas, or summarise specs for any asset, then Accept or Revert every suggestion before it's applied. ##### In Action A warehouse operative opens a defibrillator's profile, taps the AI sparkle icon, and asks 'find the maintenance manual for this model'. The AI locates the PDF and suggests attaching it to the asset record. #### Key Features - Natural language chat from any Item Profile via the AI sparkle icon - Generate or improve asset descriptions automatically - Suggest maintenance and care recommendations per item - Find and attach manuals or documentation for the asset - Summarise technical details and specifications - Accept or Revert every suggestion, nothing is applied automatically - Context-aware: AI understands which asset you are viewing #### Preview itemit.com/workspace Enabled AI Chatbox - Dashboard View itemit.com/workspace Enabled AI Chatbox - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: Weather App URL: https://itemit.com/powerups/weather-app/ ### Weather App [Enable PowerUp](https://itemit.com/book-a-demo/) The Weather App PowerUp seamlessly integrates hyper-local weather forecasting with your asset locations. Automatically alert site managers of incoming severe weather that could damage sensitive outdoor equipment, delay construction schedules, or create unsafe working conditions. By tying meteorological data directly to your asset register, you transform reactive weather responses into proactive asset protection. ##### The Problem Unexpected severe weather damages exposed assets and halts operational schedules without warning. ##### The Solution Real-time weather data linked directly to your outdoor assets and sites, enabling proactive protection. ##### In Action A site supervisor receives an automated alert about impending high winds and secures all suspended assets before the storm hits. #### Key Features - Hyper-local weather forecasting by asset location - Automated alerts for severe weather conditions - Historical weather data correlation with asset damage - Customisable weather thresholds (wind, rain, temperature) - Integration with worksite scheduling - Mobile push notifications for immediate action - Dashboard widgets for daily weather summaries #### Preview #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Repair & Maintenance Cost Reporting Operations Log every repair with costs and reasons, auto-calculate totals, and generate a summary report across your entire register. --- ## Power-ups: Safety Training Module URL: https://itemit.com/powerups/safety-training-module/ ### Safety & Training Module [Enable PowerUp](https://itemit.com/book-a-demo/) Document Library Enhancement to manage safety certificates and training manuals efficiently. ##### The Problem Workers access equipment without having read the latest safety protocols or confirmed their required training. ##### The Solution Enforce safety compliance by linking required training materials directly to asset checkouts. ##### In Action Before checking out a forklift, the operator is prompted to verify they've reviewed the updated safety manual attached to the asset. #### Key Features - Required reading tracking - Certificate management - Version control #### Preview itemit.com/workspace Enabled Safety & Training Module - Dashboard View itemit.com/workspace Enabled Safety & Training Module - Configuration #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Power-ups: Multilingual Support URL: https://itemit.com/powerups/multilingual-support/ ### Multilingual Support [Enable PowerUp](https://itemit.com/book-a-demo/) The Multilingual Support PowerUp lets every team member work in their preferred language across all platforms. itemit currently supports English, Spanish, French, German, Italian, Portuguese, Japanese, Chinese Simplified, Korean, and Arabic (including RTL support). Each user can independently set their own language preference without affecting other users. Interface labels, navigation, and notifications appear in the chosen language - while asset data (names, descriptions, custom fields) remains in whatever language it was originally entered. This is especially valuable for international organisations with multilingual field crews, global NGO operations, and facilities management teams with diverse workforces. ##### The Problem Non-English-speaking staff struggle with English-only asset tracking interfaces, leading to slower onboarding, more data entry errors, lower adoption rates, and compliance gaps when documentation isn't in the local language. ##### The Solution Every team member works in their native language - boosting adoption, reducing errors, speeding up onboarding, and ensuring audit documentation meets local language requirements. ##### In Action A construction project manager in London uses itemit in English while their field crew in Madrid tracks the same equipment in Spanish - each seeing the full interface in their own language, all within the same account. #### Key Features - 10+ languages supported across Web, iOS, and Android - Per-user language preference - each team member chooses independently - Full RTL (right-to-left) support for Arabic - Interface labels, navigation, and system notifications in your chosen language - Asset data remains in its original language across all views - Language switching takes effect immediately - no logout required #### Preview #### More PowerUps ###### Inspection Checklist Compliance Inspections ###### Slack Integration Workflows Automation ###### Weather App Operations Automation --- ## Compare: Compare Overview URL: https://itemit.com/compare/ ### Compare Asset Tracking Software Review side-by-side comparison pages for itemit versus leading alternatives. #### itemit vs Asset Panda Compare itemit and Asset Panda for asset tracking, workflows, and total cost. #### itemit vs Snipe-IT See the differences between itemit and Snipe-IT for modern operations teams. #### Asset Tracking vs Spreadsheets itemit Still using Excel to track assets? See why dedicated software saves hours, reduces errors and scales with your business. #### Best Asset Tracking Software 2026 Top 10 itemit Compare the top 10 asset tracking solutions. Feature comparison, pricing and pros/cons to help you choose the right one. #### itemit vs AssetTiger Robust Modern Asset Management itemit AssetTiger is a budget tool tied to physical tag purchases. Compare itemit's modern mobile apps, native RFID capabilities, and modern UX. #### itemit vs Cheqroom Compare Asset Booking & Tracking itemit Cheqroom is tailored for media and AV kit bookings. Compare itemit's unified platform for asset custody, maintenance, and automated depreciation. #### itemit vs EZOfficeInventory Choose the Right Asset Tracking Software itemit EZOfficeInventory is built with complex reservation workflows. Compare itemit's intuitive check-out system and rapid mobile scanning. #### itemit vs Shelf Open Source vs Supported Asset Tracking itemit Shelf is an open-source asset sharing tool. Compare itemit's enterprise customer support, robust integrations, and offline capabilities. #### itemit vs UpKeep Equipment Tracking vs CMMS itemit UpKeep is built for facility maintenance. Compare itemit's lightweight, flexible asset custody and RFID tracking to see if you need a CMMS or a dedicated asset register. #### itemit vs Wasp Barcode Modern Cloud vs Legacy Asset Tracking itemit Compare itemit's modern, cloud-based mobile asset tracking and RFID capability with Wasp Barcode's expensive, hardware-locked legacy systems. --- ## Compare: Best Asset Tracking Software URL: https://itemit.com/compare/best-asset-tracking-software/ ### Best Asset Tracking Software 2026 Product Comparison & Capability Review Best asset tracking software is a specialised category of digital tools designed to monitor, manage, and audit physical equipment, tools, and inventory across an organisation. It works by linking physical assets tagged with QR codes, barcodes, RFID, or GPS to a cloud-based database accessible via mobile apps and web browsers. The main use cases include fixed asset register management, tool check-in/check-out, preventative maintenance tracking, and compliance auditing. Common features include barcode scanning, automated depreciation calculations, real-time location tracking, and customisable alerts. The key benefits are reduced asset loss, improved accountability, simplified audit trails, and lower replacement costs. Selecting the right software depends on your company's scale, hardware requirements, and budget. Below is an honest comparison of the top 10 asset tracking solutions in 2026. #### Top 10 Asset Tracking Software Compared ##### 1. itemit itemit is a modern, cloud-based asset tracking system designed for businesses seeking a balance between ease of use and advanced capabilities like native RFID integration and financial depreciation calculations. - Best For: Growing teams, manufacturing, construction, education, and NHS/healthcare organisations needing multi-site control. - Pros: Native iOS/Android apps with offline scanning; built-in automated straight-line asset depreciation; robust check-in/check-out custody; seamless support for QR, Barcode, and enterprise RFID reader hardware. - Cons: No B2C inventory templates (unsuitable for personal or residential tracking). ##### 2. Sortly Sortly is a visually focused inventory and asset management system primarily tailored for small business inventory tracking. - Best For: Visual inventory tracking and small teams. - Pros: Very clean visual interface; simple folder-based organisation; easy-to-add photos. - Cons: Lacks advanced financial tracking (depreciation); weak multi-site asset movement histories; limited RFID integration. ##### 3. Asset Panda Asset Panda is a highly configurable, enterprise-focused asset tracking platform with custom data models. - Best For: Large enterprises requiring custom data structures and custom fields. - Pros: Highly customisable fields; powerful workflows; flexible reports. - Cons: Steep learning curve; expensive entry pricing; interface can feel cluttered and slow. ##### 4. Snipe-IT Snipe-IT is a popular open-source IT asset management system (ITAM) that can be self-hosted or cloud-hosted. - Best For: IT departments tracking hardware, licences, and software keys. - Pros: Free self-hosted version; great for digital/IT asset lifecycles; active developer community. - Cons: Complex configuration; limited non-IT asset workflows (e.g., maintenance scheduling, tool checks); mobile app experiences are basic. ##### 5. UpKeep UpKeep is primarily a Computerized Maintenance Management System (CMMS) that includes asset tracking. - Best For: Facilities management, industrial maintenance, and service teams. - Pros: Excellent work order management; deep preventative maintenance features. - Cons: Very expensive; over-engineered if you only need asset custody/location tracking. ##### 6. AssetTiger AssetTiger is a cloud-based asset management tool that is free for customers purchasing tags from MyAssetTag.com. - Best For: Budget-conscious teams buying physical asset tags. - Pros: Free tier with tag purchase; easy to generate basic reports. - Cons: Outdated interface; basic mobile app; lacks native enterprise integrations. ##### 7. Wasp Barcode Wasp Barcode Technologies provides traditional, ruggedized hardware-integrated asset tracking software. - Best For: Industrial warehouses requiring legacy barcode scanner devices. - Pros: Good hardware compatibility; robust on-premise solutions. - Cons: Expensive licence-based pricing; less flexible cloud synchronization; high deployment costs. ##### 8. EZOfficeInventory EZOfficeInventory is a feature-rich asset tracking system with strong reservation and check-out workflows. - Best For: Equipment rental businesses and university AV checkout desks. - Pros: Comprehensive reservation calendar; solid mobile app. - Cons: Complex interface; reporting configuration is difficult to navigate. ##### 9. Cheqroom Cheqroom is a booking and tracking tool focused on high-value media, AV, and camera gear. - Best For: Creative agencies and media production companies. - Pros: Aesthetic check-out calendars; kit/bundle management. - Cons: High cost per user; narrow focus (lacks maintenance/depreciation features). ##### 10. Shelf Shelf is an open-source asset management platform focusing on asset sharing and IT equipment. - Best For: Small organisations looking for open-source alternatives to Snipe-IT. - Pros: Modern UI; simple asset creation. - Cons: Lacks enterprise scalability; limited support and integrations. #### At-a-Glance Feature Comparison The table below contrasts how these top tools stack up against key organisational needs: Feature / Capability | itemit | Sortly | Asset Panda | Snipe-IT | UpKeep | Primary Focus | Asset System | Visual Inv | Enterprise | ITAM | CMMS | Offline Scan | Yes | No | Yes | No | Yes | RFID Support | Native | Limited | Yes | No | No | Depreciation | Automated | No | Yes | Basic | No | Custom Fields | Yes | Yes | Yes | Yes | Yes | Setup Time | < 10 mins | < 10 mins | Weeks | Days | Weeks | #### Why Choose itemit Over Competitors? While tools like Sortly focus on basic inventory counting and UpKeep targets complex facility maintenance, itemit bridges the gap. It provides: - Low-friction scanning: Scan QR, Barcode, and RFID directly from your mobile device, even when you lose signal in a remote site. - Audit compliance: Instant automated depreciation and historical logs make financial audits stress-free. - Platform Extensibility: Integrates with tools like Xero and Slack to keep your operations and accounts in sync. #### Frequently Asked Questions ##### What is the best asset tracking software in 2026? The best asset tracking software depends on your needs, but itemit consistently ranks at the top for teams that want native RFID, automated depreciation, and offline mobile scanning in one easy-to-use platform. This guide compares the top 10 options including Sortly, Asset Panda, Snipe-IT, and UpKeep. ##### How do I choose the right asset tracking system? ##### What features should asset tracking software include? Core features include barcode and QR scanning, real-time location tracking, check-in/check-out custody, automated depreciation, maintenance scheduling, and customisable reports and alerts. Native RFID support and offline scanning are differentiators for larger or field-based teams. ##### Is there free asset tracking software? Some tools offer free tiers (for example AssetTiger with tag purchases, or self-hosted Snipe-IT and Shelf), but free options usually trade off support, scalability, and advanced features. Most growing businesses find a paid, fully managed platform like itemit delivers a far lower total cost once setup and maintenance are factored in. ##### Ready to optimise your operations? Start tracking your physical assets, tools, and equipment in real-time with itemit. --- ## Compare: itemit vs Asset Panda URL: https://itemit.com/compare/itemit-vs-asset-panda/ ### itemit vs Asset Panda #### The smarter, simpler asset tracking platform #### How itemit Compares to Asset Panda See exactly why high-growth companies choose itemit for robust, scalable asset tracking without the enterprise bloat. Feature / Capability itemit Asset Panda Unlimited Users by Default Yes No Pricing Model | Asset Band based, highly predictable | Complex custom quote structure | Native Mobile App | iOS & Android (Highly rated) | iOS & Android | RFID Tracking Native Built Yes Requires heavily customised instances GPS Location Tracking Yes Yes Implementation Setup Time | Minutes (Self-serve possible) | Weeks (Often requires consultants) | UI/UX Simplicity | Extremely intuitive, consumer-grade | Corporate, heavy, requires training | #### Why Teams Switch From Asset Panda Don't just take our word for it. Join thousands of high-functioning teams that chose itemit for unparalleled simplicity and scaling. " We were looking for something simple that our field workers would actually use. We tried other bloated corporate software but the adoption was zero. itemit's mobile app is so intuitive that our team picked it up on day one. " John S. Operations Manager " The unlimited users pricing model is a game-changer. We didn't want to pay extra just so a contractor could scan a barcode once a month. This system scales perfectly with our business. " Sarah L. IT Director " Moving our fixed asset register to itemit took a fraction of the time we expected. The support team is incredibly responsive and the software just works. " Michael T. Finance Controller #### Frequently asked questions about itemit vs Asset Panda itemit is fundamentally designed to be simpler and easier to adopt. While Asset Panda requires complex setups and offers rigid per-user pricing gates, itemit provides unlimited users on all plans, ensuring your entire team can scan and verify assets without hidden costs. Yes! itemit was built from the ground up to support both QR codes and active RFID scanning. You can scan dozens of assets instantly without requiring line-of-sight. Very easy. itemit allows you to bulk-import your entire asset register via CSV. Our onboarding team can guide you through exporting from your current provider and formatting it for a seamless transition. --- ## Compare: itemit vs AssetTiger URL: https://itemit.com/compare/itemit-vs-assettiger/ ### itemit vs AssetTiger #### The modern asset tracking platform for growing teams #### How itemit Compares to AssetTiger Feature / Capability itemit AssetTiger UI / UX Modernity | Clean, fast, modern | Outdated interface with many clicks | Mobile Scan Speed | High-performance scanning | Slow / laggy mobile apps | Offline Mode Yes No RFID Audits | Native RFID & bulk audits | Limited / no native RFID | Integrations | Xero, Slack, API | Limited | User Limits | Unlimited users always | Tiered / limited | Setup Time | < 10 Minutes | Manual setup and configuration | #### Why Teams Switch From AssetTiger " We moved away from AssetTiger because our team needed something faster and more reliable on mobile. itemit felt like a proper operational tool from day one. " Lauren M. Operations Lead " Unlimited users was the big win for us. We no longer have to decide who gets access and who gets left out. " Daniel P. Facilities Manager " The RFID workflow in itemit saved us hours on audits. It is a much stronger fit for our equipment-heavy team. " Priya S. Asset Controller #### Frequently asked questions about itemit vs AssetTiger itemit is designed for teams that want a modern, low-friction asset platform. Compared with AssetTiger, itemit gives you faster scanning, better mobile performance, unlimited users, and native RFID support without forcing you into a dated interface. Yes. itemit caches scans locally so your team can keep working in basements, warehouses, remote sites, or anywhere signal drops out. Migration is straightforward. Export your asset register, import it into itemit, and keep your existing labels and workflows while upgrading to a better system. --- ## Compare: itemit vs Cheqroom URL: https://itemit.com/compare/itemit-vs-cheqroom/ ### itemit vs Cheqroom #### The unified itemit platform for scaling teams #### How itemit Compares to Cheqroom Feature / Capability itemit Cheqroom Primary Focus | Unified asset custody | AV & camera gear booking | Financial Depreciation Yes No Compliance & Maintenance | PAT testing, checklists, logs | Limited | RFID Audits Native bulk RFID No Cross-Department Fit | IT, ops, finance, field teams | Mostly media / production | Setup Time | < 10 Minutes | Days / weeks | Cost per User | Predictable and flexible | High per-user pricing | #### Why Teams Switch From Cheqroom " We needed something that worked for more than just camera gear. itemit gave us one place to manage equipment across the whole business. " Nina R. Operations Director " The depreciation and maintenance features made a huge difference for finance and compliance. It is a much better all-round fit. " James H. Finance Manager " Switching over was easier than expected, and the team actually likes using itemit every day. " Elisa T. IT Asset Lead #### Frequently asked questions about itemit vs Cheqroom Yes. itemit is built for teams that need a broader asset register across IT, operations, finance, and field work, not just AV booking workflows. Yes. itemit includes automated depreciation and maintenance tracking so your fixed asset register stays audit-ready. Most teams can import their data into itemit quickly with CSV and keep moving without a long implementation project. --- ## Compare: itemit vs EZOfficeInventory URL: https://itemit.com/compare/itemit-vs-ezofficeinventory/ ### itemit vs EZOfficeInventory #### The faster asset tracking platform for busy teams #### How itemit Compares to EZOfficeInventory Feature / Capability itemit EZOfficeInventory UI Complexity | Low / intuitive | High / cluttered | Report Builder | Simple filters | Complex query builder | Configuration Overhead | Minimal | Heavy setup work | RFID Audits | Native bulk RFID | Limited / customised | Staff Adoption | Rapid | Slower, training-heavy | Booking Workflows | Simple custody | Dense rental rules | Scaling Costs | Predictable | Licence creep | #### Why Teams Switch From EZOfficeInventory " Our team wanted fewer clicks and less admin. itemit gave us exactly that without compromising control. " Alicia B. Operations Coordinator " The reporting is the big improvement. We can actually find what we need without building a complicated query. " Ben W. Asset Manager " Adoption went up immediately because the interface is much easier for everyone to understand. " Marcus D. Warehouse Supervisor #### Frequently asked questions about itemit vs EZOfficeInventory Teams switch to itemit when they want simpler workflows, faster adoption, and less configuration overhead without sacrificing core asset tracking capability. itemit makes reporting straightforward with simple filters and exportable registers, so your team can get answers fast. Yes. itemit is flexible enough to support custom fields, labels, and asset categories while remaining much easier to manage. --- ## Compare: itemit vs Shelf URL: https://itemit.com/compare/itemit-vs-shelf/ ### itemit vs Shelf #### The fully managed itemit platform for modern ops #### How itemit Compares to Shelf Feature / Capability itemit Shelf Deployment Type | Fully managed SaaS | Self-hosted / open source | Customer Support | Dedicated support | Community only | Maintenance Overhead | Zero | High | Offline Scanning Yes No Accounting Sync Xero and more No RFID Audits Native hardware support No Backups & Security | Managed automatically | Manual responsibility | #### Why Teams Switch From Shelf " We didn't want another system to host or patch. itemit removed that burden immediately. " Hannah F. IT Manager " The support alone was worth the switch. We can ask questions and get moving quickly. " Tom R. Operations Lead " Offline scanning was the clincher for us. Shelf couldn't handle our remote sites, itemit can. " Mina K. Field Operations #### Frequently asked questions about itemit vs Shelf itemit is the better choice when you want a fully managed platform with support, offline scanning, and no infrastructure overhead. No. itemit is a managed SaaS, so there is nothing for your IT team to host, patch, or back up. Yes. itemit is easy for small teams to adopt while still scaling cleanly as the business grows. --- ## Compare: itemit vs Snipe-IT URL: https://itemit.com/compare/itemit-vs-snipe-it/ ### itemit vs Snipe-IT #### The modern, zero-maintenance asset management platform #### How itemit Compares to Snipe-IT Feature / Capability itemit Snipe-IT Platform Type | Fully Managed Cloud SaaS | Open Source (Self-hosted or Paid Hosted) | Support & Maintenance | Included & dedicated UK support team | Community forums (unless paying for hosted) | Hardware Scanners | Native smartphone apps (iOS & Android) | Mostly relies on physical USB barcode scanners | Asset Types Focus | Tools, Heavy Equipment & IT Assets | Strictly IT Assets (Laptops, Licences) | Setup Complexity | Plug and Play | Requires IT / DevOps knowledge to self-host | RFID Native Capabilities Yes No Unlimited Users Yes Yes #### Why Teams Switch From Snipe-IT " We used Snipe-IT for two years but managing the server updates and MySQL database backups was a nightmare for our small IT team. Switching to a managed SaaS like itemit saved us dozens of hours a month. " David M. IT Administrator " Snipe-IT was great for our laptops, but when we tried to integrate our construction field equipment into it, it fell apart. itemit easily handles both our office IT hardware and our field tools. " Elena G. Operations Director " The mobile app experience with itemit is ten times better. Being able to just pull out my iPhone, scan a highly durable QR tag, and check out a drill is amazing. " Mark T. Field Technician #### Frequently asked questions about itemit vs Snipe-IT While the source code is free, self-hosting Snipe-IT requires paying for servers, maintenance, security patching, and IT overhead. If you choose their hosted version, you pay a monthly fee anyway. itemit gives you a fully managed, secure platform out of the box with zero DevOps required. Absolutely. While Snipe-IT is rigidly designed for IT asset management (ITAM) like laptops and software licences, itemit is incredibly flexible. You can track laptops, vehicles, heavy machinery, power tools, and even medical equipment perfectly. No. itemit provides top-rated native iOS and Android apps that turn every smartphone into a lightning-fast barcode and QR scanner. Snipe-IT frequently pushes users toward buying physical USB scanners. --- ## Compare: itemit vs Sortly URL: https://itemit.com/compare/itemit-vs-sortly/ ### itemit vs Sortly #### The powerful asset operations platform for growing teams #### How itemit Compares to Sortly Feature / Capability itemit Sortly Primary Use Case | High-value asset tracking & operations | Basic consumable inventory | Fixed Asset Depreciation Native, automated calculation No Advanced Hardware ID | RFID, QR Codes, Anodised tags | Mostly basic printed QR/Barcodes | Booking & Reservations Native asset scheduling No Scalability | Enterprise-grade, fast search capability | Struggles with large databases | User Limits | Unlimited Users always | Strictly gated by pricing tiers | Pricing Predictability | Based purely on asset volume | Charges multiple fees for users + items | #### Why Teams Switch From Sortly " We started with Sortly for basic stock, but once we needed to track our excavators and generators, it just couldn't handle the complexity. itemit's booking feature and maintenance tracking changed everything. " Thomas W. Construction Manager " We were constantly hitting our user limits with Sortly and the upgrades were brutal. Moving to itemit meant our entire staff of 50 people could have the app without paying massive seat-fees. " Rachel P. Operations Director " The automated fixed asset depreciation module in itemit saves me three days of manual spreadsheet work at the end of every quarter. I don't know how we survived without it. " Chris C. Chief Financial Officer #### Frequently asked questions about itemit vs Sortly Sortly is fantastic for very small businesses managing office consumables. However, as teams grow and need to track high-value equipment, manage complex depreciation schedules, or book out tools, they run into Sortly's rigid limits. itemit bridges this gap seamlessly. Yes! Sortly lacks a dedicated booking system. itemit natively supports checking out equipment, assigning return dates, and viewing a real-time availability calendar for all your assets. Sortly charges you based on both the number of items AND the number of users, which punishes growing teams. itemit offers unlimited users on all plans, meaning you only pay based on the volume of assets you need to track. It's much more predictable. --- ## Compare: itemit vs Spreadsheets URL: https://itemit.com/compare/itemit-vs-spreadsheets/ ### Asset Tracking vs Spreadsheets Product Comparison & Capability Review Asset tracking vs spreadsheets is the comparison between utilising a dedicated, cloud-based asset tracking software and relying on manual tools like Microsoft Excel or Google Sheets to log company equipment. Dedicated software works by dynamically linking physical assets (via QR codes, barcodes, or RFID tags) to a centralised cloud database, automatically updating records on scan. The main use cases for comparison are fixed asset management, equipment check-out, and multi-location tool tracking. Common features of dedicated systems include automatic depreciation, user history logs, and instant mobile scanning, which manual spreadsheets completely lack. The key benefits of transitioning to software are the elimination of data entry errors, real-time team collaboration, and automated audit trails. While spreadsheets are initially free and familiar, they quickly become an operational bottleneck and a source of compliance risk as your business grows. #### The Four Major Pain Points of Spreadsheet Asset Tracking Relying on Excel or Google Sheets to manage valuable physical assets introduces significant business risks: ##### 1. High Propensity for Human Error Studies show that approximately 88% of spreadsheets contain formula or data entry errors. A single mistyped barcode, a deleted row, or a copy-paste error can corrupt your entire fixed asset register, leading to inaccurate tax reporting and wasted replacement costs on "ghost assets." ##### 2. Zero Real-Time Team Collaboration Spreadsheets are static documents. Even with cloud-based sheets (like Google Sheets), there is no version control or restriction on who can edit what. When multiple team members make simultaneous changes, it results in duplicate sheets, overwritten data, and zero accountability for who actually possesses a tool. ##### 3. Lack of Physical Verification (No Scanning Link) A spreadsheet cannot talk to your physical assets. Without scanning integrations, employees must manually type out 12-digit serial numbers or search through thousands of rows to update an asset's location. This high-friction process ensures that records are rarely kept up to date. ##### 4. No Audit Trails or Historical Change Logs Financial and safety compliance audits require a historical record of asset movements, check-outs, and maintenance tasks. Spreadsheets do not maintain a secure, immutable log of who edited a field or when a piece of machinery was serviced, leaving your business vulnerable during external audits. #### The itemit Advantage: Software Powerups Upgrading to itemit replaces manual friction with automated, auditable workflows: - Dynamic QR, Barcode, and RFID Scanning: Use the native iOS or Android app to scan tags and update asset records instantly. No manual typing required. - Automated Asset Depreciation: Compute straight-line asset value decay automatically without complex Excel formulas. Keep your balance sheet audit-ready. - True Custody and Booking Management: Check equipment in and out to specific team members, set return deadlines, and receive automated notifications when tools are overdue. - Work Offline: Unlike cloud-based spreadsheets that freeze without internet, itemit's offline mode lets field teams scan and update assets in remote sites or basements, syncing automatically when back online. #### Comparison: Spreadsheets vs. itemit System Feature / Capability | Manual Spreadsheets | itemit Asset Tracking | Physical Link | None (Manual entry) | Scannable QR, Barcode, RFID | Data Integrity | Poor (High error rate) | High (Automated scan & logs) | User Accountability | None | Secure check-in / check-out | Offline Mode | Limited / No sync | Yes (Offline mobile caching) | Audit Compliance | No historical trail | Full immutable audit history | Depreciation Math | Manual formulas | Automated calculation | #### How Easy Is It to Switch? Migrating from spreadsheets to itemit takes only a few minutes. You can export your current Excel or CSV file, use itemit's intuitive bulk import mapper to align your spreadsheet columns to itemit's data fields, and immediately populate your new, live asset register. ##### Ready to optimise your operations? Start tracking your physical assets, tools, and equipment in real-time with itemit. --- ## Compare: itemit vs UpKeep URL: https://itemit.com/compare/itemit-vs-upkeep/ ### itemit vs UpKeep #### The practical asset tracking platform for asset-first teams #### How itemit Compares to UpKeep Feature / Capability itemit UpKeep Primary Focus | Asset custody & location | Work orders & CMMS | Setup Time | < 10 Minutes | Weeks / months | User Custody Logs | Full check-in / check-out | Work-order linked | RFID Audits | Native bulk RFID | Limited / none | Financial Depreciation Yes No Ease of Use | High | Low / tech-focused | Pricing | Predictable | High per-user costs | #### Why Teams Switch From UpKeep " UpKeep was too heavy for what we actually needed. itemit is cleaner and far easier for the team to use every day. " Oliver J. Operations Manager " We needed tracking and accountability, not a full CMMS. itemit fits that need perfectly. " Sophie T. Facilities Director " The RFID workflow alone saved us a ton of time on audits. That was the big win for us. " Jamal A. Inventory Lead #### Frequently asked questions about itemit vs UpKeep Yes. itemit is a stronger choice when your priority is asset custody, scanning, and audit-ready records rather than full CMMS workflows. Yes. itemit supports maintenance logs and checklists without the overhead of a full maintenance management system. Most teams can get started very quickly, import assets, and begin scanning in minutes rather than weeks. --- ## Compare: itemit vs Wasp URL: https://itemit.com/compare/itemit-vs-wasp/ ### itemit vs Wasp Barcode #### The cloud-first itemit platform for modern teams #### How itemit Compares to Wasp Barcode Feature / Capability itemit Wasp Barcode Platform Type | Cloud SaaS | Legacy hardware-led system | Hardware Locks | Low | High / proprietary | Mobile UX | Clean and modern | Basic / clunky | Setup Time | < 10 Minutes | Days / weeks | Pricing Model | Flexible SaaS | Expensive licences | Offline Mode Yes Limited cloud sync Asset Coverage | Tools, IT, plant, vehicles | Barcode hardware heritage | #### Why Teams Switch From Wasp Barcode " We were tired of being tied to old hardware and rigid workflows. itemit gave us a much more modern experience. " Claire N. Asset Operations Lead " The cloud setup and mobile UX are a big step up from the old system we were using. " Peter W. IT Manager " Our field teams adopted itemit quickly because it just works on the devices they already use. " Marta L. Field Services Manager #### Frequently asked questions about itemit vs Wasp Barcode Teams switch when they want a modern cloud experience, less hardware dependency, and a simpler way to roll out tracking across the business. No. itemit works on standard smartphones and also supports enterprise RFID hardware when you need it. Yes. itemit is quick to configure and easy to import data into, so migration is much simpler than a legacy hardware-led rollout. --- ## Free tools: Tools Overview URL: https://itemit.com/tools/ Note: this page is an interactive tool. Any figures, serial numbers, dates or events below are interface examples, not real customer, product, or company data. ### Asset Tracking Tools Practical tools to support asset labeling, planning, and financial workflows. #### Free QR Code Generator Generate QR codes for labels, links, and operations workflows. #### Free Barcode Generator Create print-ready barcodes for assets, inventory, and equipment tags. #### Barcode & QR Code Decoder Scan a barcode or QR code online with your camera or an image - decodes QR, Code 128, EAN-13, UPC and Data Matrix. #### Asset Label Designer Design and print custom asset labels with QR codes, barcodes, logos and serial numbers. #### ROI Calculator Estimate savings from reduced asset loss and lower search time. #### Asset Depreciation Calculator Calculate straight-line and reducing balance depreciation with exportable schedules. #### Salvage Value Calculator Estimate residual asset value using depreciation assumptions. #### Maintenance Checklist Generator Create printable maintenance checklists for equipment, vehicles and facilities. --- ## Free tools: Depreciation Calculator URL: https://itemit.com/tools/depreciation-calculator/ Note: this page is an interactive tool. Any figures, serial numbers, dates or events below are interface examples, not real customer, product, or company data. ### Asset Depreciation Calculator: Know What Your Assets Are Worth Calculate straight-line and reducing balance depreciation for CapEx planning, audit prep, and fixed asset reporting. #### Asset inputs Asset name (optional) Purchase cost Salvage / residual value Useful life (years) Reducing balance rate (%) Straight-line end book value 5,000.00 Reducing balance end book value 16,384.00 Total depreciation (straight-line): 45,000.00 Total depreciation (reducing balance): 33,616.00 ##### Export & next steps Download your year-by-year schedule, then track depreciation automatically in itemit. [Automate Depreciation in itemit FAR](https://itemit.com/asset-tracking/fixed-asset-register-software/) ##### Straight-line depreciation schedule Year | Opening | Depreciation | Closing | 1 | 50,000.00 | 9,000.00 | 41,000.00 | 2 | 41,000.00 | 9,000.00 | 32,000.00 | 3 | 32,000.00 | 9,000.00 | 23,000.00 | 4 | 23,000.00 | 9,000.00 | 14,000.00 | 5 | 14,000.00 | 9,000.00 | 5,000.00 | ##### Reducing balance depreciation schedule Year | Opening | Depreciation | Closing | 1 | 50,000.00 | 10,000.00 | 40,000.00 | 2 | 40,000.00 | 8,000.00 | 32,000.00 | 3 | 32,000.00 | 6,400.00 | 25,600.00 | 4 | 25,600.00 | 5,120.00 | 20,480.00 | 5 | 20,480.00 | 4,096.00 | 16,384.00 | #### Move from calculator to live fixed asset register #### Frequently Asked Questions ##### What is straight-line depreciation? It spreads depreciation evenly across useful life using (cost minus salvage) divided by years. ##### What is reducing balance depreciation? It applies a percentage to the remaining book value each year, front-loading depreciation expense. --- ## Free tools: Salvage Value Calculator URL: https://itemit.com/tools/salvage-value-calculator/ Note: this page is an interactive tool. Any figures, serial numbers, dates or events below are interface examples, not real customer, product, or company data. ### Salvage Value Calculator: Estimate End-of-Life Value Estimate residual value quickly for end-of-life planning, replacement timing, and reporting. ##### Inputs Purchase price Annual depreciation rate (%) Useful life (years) 5 years Depreciation method Estimated salvage value 6,656 Based on your selected method and useful life assumptions. ###### Breakdown Total depreciation 8,344 Straight-line salvage 3,750 Declining-balance salvage 6,656 Straight-line annual depreciation 2,250 --- ## Free tools: ROI Calculator URL: https://itemit.com/tools/roi-calculator/ Note: this page is an interactive tool. Any figures, serial numbers, dates or events below are interface examples, not real customer, product, or company data. ### Calculate Your ROI in Seconds See the value itemit brings to your business instantly. Adjust the sliders below to match your operations. Your Annual Cost Saving: ##### 0 Based on eliminating operational inefficiencies and reducing asset loss. Annual Cost: ##### 0 Plan: ##### 0 - 0 ###### Operations Assets: 1,500 Asset Value: 5,000 Lost / Year: 50 Search (hrs): 10 Salary / Mo: 3,000 Enterprise? [Contact us](https://itemit.com/contact/) ###### Ready to save? --- ## Free tools: QR Code Generator URL: https://itemit.com/tools/qr-code-generator/ Note: this page is an interactive tool. Any figures, serial numbers, dates or events below are interface examples, not real customer, product, or company data. ### Free QR Code Generator: Create and Download Instantly Generate a clean QR code for links, text, or IDs in seconds. Text or URL https://itemit.com/ Size: 256 px Your QR code preview will appear here. --- ## Free tools: Barcode Generator URL: https://itemit.com/tools/barcode-generator/ Note: this page is an interactive tool. Any figures, serial numbers, dates or events below are interface examples, not real customer, product, or company data. ### Free Barcode Generator: Print-Ready in Seconds Generate CODE128 barcodes for labels, assets, and workflows. Value Format: CODE128. This supports mixed-case letters, numbers, and symbols. --- ## Free tools: Barcode Decoder URL: https://itemit.com/tools/barcode-decoder/ Note: this page is an interactive tool. Any figures, serial numbers, dates or events below are interface examples, not real customer, product, or company data. [Tools](https://itemit.com/tools/) / Barcode & QR Decoder ### Barcode & QR Code Decoder: Scan a Barcode Online Scan a barcode or QR code with your camera or an uploaded image. Decodes QR, Code 128, EAN-13, UPC and Data Matrix - entirely in your browser, free and private. #### Supported barcode types QR Code URLs, text, contact cards Code 128 Asset & logistics labels EAN-13 Retail product codes UPC-A Retail product codes Data Matrix Small-part & electronics marking #### How to scan a barcode online - 1 ##### Choose camera or upload Scan live with your device camera, or upload a photo of the code. - 2 ##### Point or select Aim the camera at the code, or pick an image file containing a barcode or QR code. - 3 ##### Read the result The decoded value and its symbology appear instantly - copy it, or open it if it is a link. #### From scanning to tracking Decoding a single code is handy, but to scan items into a live asset register, see who has what, and export to a spreadsheet, you need an app built for it. The [itemit barcode scanner app](https://itemit.com/features/qr-code-asset-tracking/) turns your phone into a scanner that updates your inventory in real time. Need to create codes instead? Use the free [barcode generator](https://itemit.com/tools/barcode-generator/). [Explore the scanner app](https://itemit.com/features/qr-code-asset-tracking/) [Barcode generator](https://itemit.com/tools/barcode-generator/) #### Frequently asked questions ##### How do I scan a barcode online? + Open this page, allow camera access, and point your camera at the barcode or QR code - the decoded value appears instantly. No camera? Switch to "Upload an image" and select a photo of the code. Everything runs in your browser; nothing is uploaded. ##### Which barcode types can it decode? + The decoder reads QR codes, Code 128, EAN-13, UPC-A, Data Matrix, and other common 1D and 2D symbologies, using the open-source ZXing engine. ##### Is the barcode decoder free? + Yes. The itemit barcode and QR decoder is completely free to use, with no sign-up required. ##### Is my data private? + Yes. Decoding happens entirely on your device in the browser. Camera frames and uploaded images are never sent to a server. ##### Can I manage scanned items after decoding? + This tool decodes single codes. To scan items into a live asset register, track who has what, and export to a spreadsheet, use the itemit barcode scanner app. --- ## Free tools: Asset Label Designer URL: https://itemit.com/tools/asset-label-designer/ Note: this page is an interactive tool. Any figures, serial numbers, dates or events below are interface examples, not real customer, product, or company data. ### Asset Label Designer: Design, Print, Stick Lay out QR codes, serial numbers, logos and borders, then print labels for your asset register. Asset name Serial number QR / barcode value Logo (optional) Border Label size Show QR code Show barcode Label preview Logo Laptop - IT-042 Serial: SN-2026-0042 --- ## Free tools: Maintenance Checklist Generator URL: https://itemit.com/tools/maintenance-checklist-generator/ Note: this page is an interactive tool. Any figures, serial numbers, dates or events below are interface examples, not real customer, product, or company data. ### Maintenance Checklist Generator: Pick a Template, Print, Go Create printable maintenance checklists for equipment, vehicles and facilities. Choose a template or build your own. Template Checklist title Location / asset Performed by Checklist items - - - - - - - - - - #### Preview ##### Fire Safety Maintenance Checklist Date: 15 September 2026 - Fire extinguishers inspected and tagged - Emergency exit signage visible and lit - Smoke detectors tested - Fire doors close properly - Fire alarm system tested - Emergency lighting functional - Evacuation routes clear - Sprinkler system inspected - Fire drill conducted - First aid kits stocked Generated with itemit.com/tools/maintenance-checklist-generator/ --- ## Industries: Industries Overview URL: https://itemit.com/industries/ Industries We Serve ### Tailored tracking for every sector. Whether you're managing heavily regulated medical equipment or tracking tough construction plant machinery across dynamic sites, itemit has a proven solution. #### Construction Asset Tracking Stop losing expensive power tools and plant machinery. Simplify equipment tracking between jobs and ensure transparency of asset whereabouts. Explore Solution #### Education Equipment Tracking Manage school IT assets, projectors, and university lab equipment across multiple campuses. Maintain strict audit compliance effortlessly. Explore Solution #### Healthcare Asset Tracking Track high-value medical equipment and hospital beds. Ensure maintenance compliance, safety standards, and rapid locating of life-saving tools. Explore Solution #### IT Asset Management (ITAM) Manage corporate IT hardware with ease. Log available inventory, assign laptops to remote staff, and oversee full hardware lifecycle depreciation. Explore Solution #### Manufacturing Asset Tracking Automate tool calibration schedules, track high-value precision machinery, and manage line-down part inventory seamlessly. Explore Solution #### Government Asset Tracking Maintain rigorous compliance with public fund asset ledgers. Secure restricted assets, enforce chain of custody, and ensure cross-departmental accountability. Explore Solution #### Council Asset Register For UK town, parish and community councils. Play areas, street furniture, halls and IT on one register your internal auditor will sign off, with inspections logged on a phone. Explore Solution #### NGOs & Charity Asset Tracking Maximise grant funding by preventing hardware loss, tracking mobile disaster relief supplies, and establishing transparent donor compliance audits. Explore Solution #### Events & Production Tracking Manage fast-paced AV gear checkouts, track missing cables, and orchestrate massive cross-charges for complex production rentals. Explore Solution #### Facilities Management Digitise your planned preventative maintenance (PPM). Track HVAC servicing schedules, multi-building asset ledgers, and rapid issue ticketing. Explore Solution #### Retail Asset Tracking Scale store-level fixture management smoothly. Oversee IT Point of Sale (PoS) rollouts and monitor cross-branch hardware transfers effortlessly. Explore Solution #### Warehouse & Logistics Maintain intense inventory velocities. Track pallet jacks, forklifts, and ruggedized PDA scanners across massive warehouse footprints. Explore Solution #### Automotive Asset Tracking Secure extremely expensive diagnostic tools, track engine calibration equipment, and orchestrate smooth dealership handovers effortlessly. Explore Solution #### Aviation Equipment Tracking Comply securely with Foreign-Object-Debris (FOD) regulations. Audit massive maintenance hangars swiftly and track specialised ground-support vehicles. Explore Solution #### Hospitality Checkouts Oversee vast multi-room housekeeping infrastructure. Distribute two-way radios safely and schedule deep-cleaning or maintenance ticket events. Explore Solution #### Trades & HVAC Tracking Eliminate contractor "tool hoarding". Record mobile calibrations securely and enforce strict financial signouts on chaotic construction and repair sites. Explore Solution #### Frequently Asked Questions Common questions from teams choosing asset tracking for their industry. itemit is used across construction, education, healthcare, IT, manufacturing, logistics, government, hospitality, retail, aviation, automotive, trades, charities, and film production. Because you define your own asset types, locations, and custom fields, the same system adapts to tracking tools on site, laptops in schools, or medical devices across hospitals. Yes. itemit scales from a single tradesperson tracking van stock to multi-site organisations such as NHS trusts and universities managing thousands of assets. Every plan includes unlimited users, so you are never penalised for adding colleagues, and you can move up a tier as your asset register grows. Yes. itemit is cloud-based, so assets across every site, ward, campus, or depot are managed from a single dashboard. Each location can be configured separately, and managers can view, report on, and audit the whole estate in real time without needing to visit each site in person. Yes. Registered charities and educational organisations receive a 30% discount on all Pro packages. Many schools, universities, and non-profits use itemit to track devices, equipment, and donated assets. Contact the team at team@itemit.com to discuss the right plan and apply the discount to your subscription. --- ## Industries: Construction URL: https://itemit.com/asset-tracking/equipment-management-system-for-construction/ ### Construction Equipment Tracking #### Streamlined Equipment Tracking. - Gain full visibility of all tools, equipment and machinery - Reduce the time spent searching for tools - Get the job done more efficiently ##### Eliminate Equipment Loss. ###### Streamline Equipment Check Outs Prevent equipment loss by logging every tool and asset when it arrives onsite or at the depot. With our tracking solution, simply scan an item's QR tag to log its location. itemit's easy check-in process reduces the risk of lost assets, keeping your team focused on the job. ###### Comprehensive Asset Management Organise and manage your equipment effortlessly with itemit's asset management system. Keep accurate records and reduce loss through effective categorisation and tracking. Benefit from complete audit trails for each asset, logging where it's been and who had it throughout its entire lifecycle. ###### Automated Reporting and Analytics Utilise itemit's powerful reporting and analytics tools to monitor equipment usage and identify potential issues early on. Generate customised reports for better decision-making and proactive equipment management. ##### Empower Your Team and Enhance Accountability. ###### Shared Asset Information itemit offers centralised, transparent access to asset information, allowing your team to easily view and manage equipment details on the go. With everything in one place, personnel can quickly find what they need, reducing delays and improving overall efficiency. ###### Role-Based Permissions and Access Control Enhance accountability by assigning role-based permissions and access controls within itemit. Restrict which collections and locations of assets each team member can see, ensuring access to relevant assets only. ###### Enhanced Tracking and Accountability Construction equipment tracking software ensures you know the exact location and user of every piece of equipment, reducing asset loss and improving accountability among your workforce. itemit records detailed audit trails for all asset-related activities, allowing you to monitor who scanned assets or modified asset information and when. ##### Automate Maintenance and Minimise Downtime. ###### Schedule Preventive Maintenance With itemit's equipment tracking software, you can schedule preventive maintenance for your equipment in advance, ensuring that your machinery is always in good working order. This will in turn extend the lifespan of your equipment. ###### Minimise Unscheduled Downtime Automated, customisable reminders help you stay ahead of servicing, calibration and inspection schedules preventing unexpected breakdowns of tools and machinery thus reducing asset downtime. itemit's construction asset management software ensures your equipment runs smoothly and your projects stay on schedule. ###### Simplify Repair Processes itemit allows you to streamline your repair process by tracking the status of each asset in real-time. When a piece of equipment needs attention, simply raise an issue and give transparency to the whole team of what is available to use. #### Even more Benefits of Using Asset Management Software Assigning tools and machinery to specific jobs ensures that each site team knows their responsibilities. Our software enables easy team-wide collaboration, reducing redundancy and increasing efficiency. ##### Efficient Resource Management itemit provides you with reliable and comprehensive asset records, helping you stay compliant with regulations. This makes it easier to track the lifecycle of each asset, from acquisition to disposal. ##### Compliance and Record-Keeping itemit provides you with reliable and comprehensive asset records, helping you stay compliant with regulations. This makes it easier to track the lifecycle of each asset, from acquisition to disposal. ##### A Cost-Effective, Easy Solution By preventing asset loss and ensuring regular maintenance, itemit's construction asset tracking system saves your company time and money, making it a cost-effective solution for heavy equipment management. ##### Robust Asset Tags. And yes! We have anodised aluminium tags robust enough to withstand "being chucked around in the back of a van", "mud and dust" and anything else you can throw at them. - ###### Strong 3M adhesive as standard " itemit has helped us save money as we no longer buy new or hire as a first thought." - Gill Reeson Messenger Construction ##### Impressive Features. ###### Reminders ###### QR Asset Tagging ###### Issue Reporting ###### Streamlined Equipment Checkouts ###### Audit-Ready! ###### Bookings ###### Reports ###### Attachments ###### Mobile App #### itemit Construction Equipment Tracking Software FAQ. Answers to some of the most commonly asked questions when it comes to construction asset tracking. How does the system help in reducing equipment loss on construction sites? The construction equipment tracking software offered by itemit allows real-time location tracking, reducing the chances of equipment loss or theft. This ensures that all assets are accounted for across multiple sites. Can the software send automatic maintenance reminders for our construction assets? Yes, itemit's construction equipment management software can send automated maintenance reminders, ensuring that your equipment is regularly serviced and remains in optimal condition. How does itemit ensure compliance with regulations regarding PPE management? itemit's construction asset management software provides a comprehensive tracking system for PPE, ensuring compliance with safety regulations and helping you maintain an accurate inventory. What are the benefits of using itemit to track equipment across multiple construction sites? The [construction asset tracking software](https://itemit.com/) allows seamless tracking of equipment across various locations, enhancing overall construction asset management and minimising downtime due to misplaced or unavailable equipment. How easy is it to integrate itemit with our current project management tools? itemit's asset management software for construction is designed for easy integration with existing project management tools, making it simple to incorporate heavy equipment tracking software into your current workflows without disruption. Construction equipment tracking is one part of itemit's wider [asset tracking software](https://itemit.com/asset-tracking/) - see how teams track tools, plant, IT, and high-value assets across every industry. --- ## Industries: Education URL: https://itemit.com/asset-tracking/education/ Asset Tracking for Schools & Universities ### The Smarter Asset Management System for Education. Track Chromebooks, AV equipment, lab instruments, and sports kit across every building and campus. Run effortless audits and always know where your assets are. Built for Education #### Everything Schools Need to Track Assets Effortlessly. From Chromebook fleets to science lab equipment - itemit replaces scattered spreadsheets with a single source of truth that every member of staff can use instantly. ##### Track Every Device Across Every Room Maintain a live register of Chromebooks, tablets, laptops, and AV equipment. Know exactly which room or building an asset is in at any time, without manual spreadsheets. ##### Instant Audit-Ready Asset Reports Generate an up-to-date asset register in seconds - covering condition, location history, and assignment records. Finance teams and bursars get everything they need for year-end audits without chasing spreadsheets. ##### Student & Staff Device Check-Out Assign devices to individual students or staff members with a simple QR scan. Set due-back dates, log condition on return, and receive alerts for overdue items. ##### Multi-Site & Academy Trust Management Manage assets across multiple schools, campuses, or academy trust locations from one central dashboard. Role-based permissions ensure each site manager sees only what they need. ##### Real-Time Reporting for Bursars Finance teams get live asset valuations, depreciation data, and year-end register exports. Eliminate the hours spent reconciling spreadsheets before each audit. Why Schools Choose itemit #### Real Results for Educational Institutions. From primary schools to multi-academy trusts and universities - itemit gives every institution a faster, more accountable way to manage their assets. 80% reduction in lost assets ##### Reduce Device Loss and Theft Missing Chromebooks and tablets are a significant budget drain. itemit creates clear accountability - every device is assigned to a person, and every move is logged. Schools using itemit report dramatically fewer lost or unaccounted-for devices at year-end. 90% faster audits ##### Cut Audit Time from Days to Minutes Stop walking the school with a clipboard. itemit generates a complete, up-to-date asset register instantly. Bursars and finance teams can complete their annual audits in minutes rather than spending days manually reconciling spreadsheets and chasing staff. 1000s saved annually ##### Maximise Your Equipment Budget Know exactly which assets are underutilised, overdue for service, or approaching end-of-life. itemit's lifecycle management helps procurement teams make data-driven purchase decisions and avoid buying equipment you already have sitting unused. #### Asset tracking for every type of education provider Explore how itemit's [asset tracking software](https://itemit.com/asset-tracking/) is tailored to the needs of different educational institutions. ##### Primary & Secondary Schools Track iPads, Chromebooks, and classroom devices with durable QR stickers. Simplify end-of-term audits and device check-outs. Learn more -> ##### Universities & Colleges Manage AV equipment, lab instruments, and department-level checkouts across multiple campuses from one central register. Learn more -> ##### Impressive Features. ###### Reminders ###### QR Asset Tagging ###### Issue Reporting ###### Streamlined Equipment Checkouts ###### Audit-Ready! ###### Bookings ###### Reports ###### Attachments ###### Mobile App #### Education Asset Management FAQ. Answers to common questions about tracking assets in schools, colleges, and universities. How can itemit help schools manage their assets? itemit provides schools, colleges, and universities with a simple, cloud-based asset management system. Staff can track Chromebooks, tablets, AV equipment, lab instruments, and sports kit across multiple buildings and campuses. QR codes or barcodes are attached to each asset, allowing instant check-in and check-out via the mobile app - no paperwork required. How does itemit help schools run asset audits? itemit maintains a real-time, accurate asset register for every school. Bursars and finance teams can generate reports at any time covering asset condition, location, and assignment history. This turns what used to be a days-long manual audit into a one-click export. Can itemit track devices loaned to students? Absolutely. itemit's check-out workflow lets staff assign devices to individual students, record expected return dates, and send automated reminders. When a device is returned, staff scan its tag to check it back in and log its condition. This creates clear accountability and prevents devices being lost or unreturned. How does itemit support multi-site educational institutions? itemit is cloud-based, so assets can be tracked across multiple school sites, campuses, or academy trust locations from a single central dashboard. Each location can be set up as a separate site, and users with the right permissions can view, manage, and report on assets across all of them in real time. What tagging options does itemit support for schools? itemit supports QR codes, standard barcodes, RFID tags, and GPS trackers. For most schools, durable vinyl or anodised aluminium QR tags are the most practical and cost-effective option. Tags can be ordered directly through itemit and are designed to withstand daily classroom use. --- ## Industries: Primary Schools URL: https://itemit.com/asset-tracking/education/primary-schools/ ### Primary School Asset Tracking #### Durable school asset tracking software made simple. The easy-to-use school inventory software designed for primary schools. Track Chromebooks, iPads, and classroom supplies using simple QR stickers. iPad Tracking for Schools: Know exactly which student has each iPad and when it is due back. Chromebook Inventory Management: Maintain an accurate, real-time register of your entire Chromebook fleet. Simple QR Stickers: Peel, stick, and scan to update any classroom item in seconds. Audit Compliance: Satisfy trust requirements and simplify end of term audits with one click. --- ## Industries: Universities URL: https://itemit.com/asset-tracking/education/universities/ ### University Asset Tracking #### Multi-site school asset tracking software built for universities. Scalable school inventory software for universities and colleges. Track high-value lab gear, IT hardware, and library assets across multiple departments and campuses. Multi-Site Tracking: Monitor assets across campus buildings, lecture halls, and research labs. Department Checkout: Enable staff and students to reserve and check out equipment at department level. Chromebook Inventory Management: Maintain complete visibility over vast deployments of laptops and student devices. Compliance & Auditing: Generate instant reports to satisfy funding bodies and run quick physical audits. --- ## Industries: Healthcare URL: https://itemit.com/asset-tracking/asset-management-system-for-healthcare/ Healthcare Asset Management ### Track Medical Equipment Across Every Ward and Site. Give NHS trusts, care homes, and private hospitals real-time visibility over medical equipment, PPE, and clinical devices. Automate service reminders, reduce equipment downtime, and always know where every device is. Built for Healthcare #### Complete Asset Visibility for Every Clinical Setting. From NHS trusts tracking defibrillators to private hospitals managing surgical equipment - itemit replaces manual registers and paper-based systems with a real-time digital asset estate. ##### Real-Time Equipment Location Know exactly where every infusion pump, defibrillator, and mobility aid is - across every ward and floor. Stop wasting clinical time searching for equipment. Scan any QR tag for an instant location update. ##### Automated Service & Maintenance Reminders Never miss a service deadline. itemit sends automated alerts when equipment is due for calibration, inspection, or scheduled servicing - keeping your clinical estate safe and operational at all times. ##### Full Inspection & Calibration Histories Maintain complete inspection and calibration records for every device. Know when each piece of equipment was last checked, by whom, and what the outcome was - all searchable from the web or mobile app. ##### Equipment Check-Out for Clinical Staff Assign portable equipment to individual staff members or wards with a single scan. Log issue date, expected return, and condition on return. Clear accountability across every shift and department. ##### Preventive Maintenance Scheduling Schedule proactive servicing to prevent equipment failures before they happen. itemit's maintenance workflows reduce unplanned downtime and ensure critical devices are always in working order when clinical teams need them. ##### Impressive Features. ###### Reminders ###### QR Asset Tagging ###### Issue Reporting ###### Streamlined Equipment Checkouts ###### Audit-Ready! ###### Bookings ###### Reports ###### Attachments ###### Mobile App #### Healthcare Asset Management FAQ. Answers to common questions about tracking medical equipment across NHS trusts, care homes, and private hospitals. How does itemit help healthcare organisations manage medical equipment? itemit gives NHS trusts, care homes, and private hospitals real-time visibility over every piece of medical equipment. Each asset is tagged with a QR code, barcode, or RFID tag. Staff can instantly check who has a device, where it is located, and when its next service is due - all from a smartphone or the web dashboard. How does itemit help keep track of equipment service history? itemit maintains a full inspection and calibration history for every asset. Automated maintenance reminders ensure servicing and safety inspections are never missed. Every check-in, check-out, and service event is logged with a timestamp and user record, giving managers a clear, searchable history of each device. How can itemit reduce medical equipment downtime? itemit's preventive maintenance schedules ensure equipment is serviced proactively before it fails. Automated alerts notify the relevant team members when an asset is due for inspection, calibration, or repair. Real-time location tracking also reduces time wasted searching for equipment across large hospital sites, meaning clinical staff have the right tools available when they need them. Is itemit suitable for tracking PPE and consumable medical supplies? Yes. While itemit is primarily designed for fixed and reusable assets, it can be configured to track PPE stock levels, consumable equipment, and high-value single-use devices. Quantity tracking and low-stock alerts help procurement teams maintain optimal inventory levels and avoid shortages. Can itemit work across multiple hospital sites and wards? Absolutely. itemit is cloud-based, allowing central management of equipment across multiple hospital sites, wards, and departments from a single dashboard. Each location can be configured separately, and multi-site managers can view, report on, and audit assets across the entire estate in real time without needing to be physically present. --- ## Industries: Government URL: https://itemit.com/asset-tracking/government/ ### Public Sector Asset Tracking #### Total accountability for public funds. Federal, state, and local governments depend on itemit to track critical assets, manage IT inventories, establish chain of custody, and ensure absolute compliance with stringent public auditing standards. Public Audit Compliance: Generate instantaneous reports to satisfy complex regulatory audits. Chain of Custody: Secure high-risk and restricted equipment seamlessly. Multi-Department Control: Unify data over police, fire departments, and municipal offices. --- ## Industries: Manufacturing URL: https://itemit.com/asset-tracking/manufacturing/ ### Manufacturing Asset Tracking #### Stop line-down scenarios. Track every tool. The world's leading manufacturers use itemit to track precision tools, automate calibration schedules, and maintain total visibility over their production lines. Calibration Tracking: Alerts when CNC machines, lasers, and precision gauges need maintenance. Tool Crib Management: Secure high-value tools to ensure operators are accountable. Audit Readiness: Maintain strict compliance with ISO standards instantly. --- ## Industries: Energy URL: https://itemit.com/asset-tracking/energy/ Energy & Utilities Asset Tracking ### Energy & Utilities Asset Tracking for Field Teams Energy asset tracking is the process of monitoring field equipment, substations, meters, and safety gear across utility operations. Teams use QR, RFID, and GPS tagging to capture location and custody updates in a central cloud register. Key use cases include substation audits, tool store control, and mobile fleet visibility. Benefits include fewer lost assets, faster compliance reporting, and better coordination across distributed field teams. Substations Equipment audit trails Meters Tagged custody records Safety gear Inspection due dates Field fleet GPS location visibility #### Field Equipment and Substation Tracking Utility teams need reliable visibility over tools, test equipment, and infrastructure assets spread across regions. itemit gives field supervisors a live register of what is on each site, who has custody, and when inspections are due. ##### Substation Audits Run structured checks on critical equipment with timestamped scan history. ##### Meter and Tool Control Track issuance and return of meters, testers, and shared field kits. ##### Safety Compliance Monitor PPE and safety equipment inspection cycles across crews. #### GPS and RFID for Utility Operations High-value mobile assets and depot stores benefit from combined GPS, QR, and RFID workflows. Teams can verify yard inventory in minutes and monitor field equipment location context for operational planning. - GPS visibility for vehicles, trailers, and portable plant equipment. - RFID bulk reads for fast depot and tool-store reconciliations. - Mobile scanning for crews working across remote sites. See how [GPS tracking](https://itemit.com/features/gps-tracking/) and the [asset tracking hub](https://itemit.com/asset-tracking/) support utility workflows. #### Frequently Asked Questions About Energy Tracking. Yes. Teams can organise assets by region, site, and field location, then update records through mobile scanning even when connectivity is intermittent. Yes. GPS-enabled workflows help field teams monitor high-value mobile assets such as vehicles, trailers, and portable equipment across distributed operations. Yes. RFID and QR scanning support rapid stock checks for tool stores, depots, and controlled yards where manual counts are too slow. --- ## Industries: Facilities URL: https://itemit.com/asset-tracking/facilities/ Facilities Industry Asset Tracking ### Facilities Asset Tracking Across Every Site Facilities asset tracking is the process of monitoring building infrastructure, furniture, and maintenance equipment across multi-site estates. Teams tag assets with QR codes or RFID labels, scan them during audits, and sync updates to a central cloud register. Key use cases include planned preventative maintenance, statutory compliance checks, and contractor handoffs. Benefits include faster audits, fewer compliance misses, and clearer capital reporting across every property. PPM Automated service reminders Estates Site, floor, and room mapping Contractors Verified on-site completion Audits Bulk RFID and QR verification #### Planned Preventative Maintenance Facilities teams use itemit to digitise PPM schedules for HVAC, fire safety, and building systems. Instead of relying on disconnected spreadsheets, maintenance windows are tracked against each asset with automated alerts before statutory deadlines pass. ##### Statutory Compliance Schedule fire extinguisher, emergency lighting, and safety inspections with recurring reminders. ##### Contractor Verification Require engineers to scan equipment on-site before marking maintenance tasks complete. ##### Helpdesk Integration Link defect reports and work orders directly to asset records for faster resolution. #### Multi-Building Estate Control FM teams manage static infrastructure and mobile furniture across campuses, hospitals, and corporate portfolios. itemit provides hierarchical location tracking so auditors know exactly which building, floor, and room holds each asset. - Granular room-level location mapping across large property portfolios. - Fast bulk audits using QR and RFID scanning workflows. - Exportable registers for insurance, finance, and compliance reporting. Explore the full [asset tracking system](https://itemit.com/asset-tracking/) or dedicated [PAT testing software](https://itemit.com/asset-tracking/pat-testing-software/) for portable appliance compliance. #### Frequently Asked Questions About Facilities Tracking. Yes. itemit supports legacy 1D and 2D barcodes already affixed across your facilities, so teams can link existing labels without retagging entire estates. You can define recurring service cycles for HVAC, fire safety, and building systems. itemit sends proactive reminders before statutory compliance dates are missed. Yes. itemit supports hierarchical locations across large portfolios, from global sites down to floor and room level for precise audit reporting. No. Contractors can scan assets, view instructions, and submit completion evidence through controlled access without requiring full administrator seats. --- ## Industries: Logistics URL: https://itemit.com/asset-tracking/logistics/ Logistics Industry Asset Tracking ### Transport & Logistics: Track Every Container and Pallet Logistics asset tracking is the process of monitoring physical assets (such as containers, pallets, and fleet vehicles) throughout the supply chain. It works by utilising scan technologies (like RFID, QR codes, and GPS) to transmit location data to a central cloud register. Key use cases include shipping verification, depot auditing, and delivery tracking. Key features include real-time maps, automated checkout alerts, and inventory history. Benefits are reduced replacement costs and improved logistics efficiency. Containers Location and custody trails Pallets Fast zone-level check-ins Depots Bulk inventory verification Fleet GPS visibility and accountability #### Container and Pallet Tracking Logistics teams need dependable location auditing, loading-list validation, and handoff confirmation from inbound receipt through outbound dispatch. With itemit, each container and pallet can be tagged and tracked with timestamped scan history, giving operations teams clear accountability for where assets moved, who handled them, and when state changes occurred. ##### Location Auditing Maintain an always-current register of asset positions across yards, warehouses, and loading bays. ##### Loading Lists Validate dispatch readiness by checking expected assets before vehicles leave each site. ##### Check-ins Capture inbound confirmations quickly so custody transitions are traceable and auditable. #### Depot Inventory Control Depot teams can use fixed scanners for continuous movement visibility and run bulk stock checks to reduce manual counting effort. This improves confidence in stock positions across high-throughput operational windows and minimises delays caused by misplaced equipment. - Fixed scanner workflows for key checkpoints and controlled zones. - Bulk inventory verification for rapid cycle counts and reconciliations. - Historical movement records to support exception investigations. #### Fleet and Delivery Management GPS tracking supports live visibility for delivery operations, while driver-level responsibility trails help teams enforce process consistency across routes. This gives transport leaders a practical control layer for delivery equipment, fleet support assets, and location-sensitive workflows. ##### Real-Time GPS Visibility See current asset location context for active routes and depot handoffs. ##### Driver Responsibility Trails Track assignment and return events to improve control over shared delivery equipment. #### Frequently Asked Questions About Logistics Tracking. Answers for transport and logistics operations teams. Yes. itemit is cloud-based and designed for distributed logistics operations. Asset updates made in one depot sync to all authorised users, while mobile teams can continue scanning and update records when connectivity returns. Setup is straightforward. Teams can start with QR and barcode scanning on existing iOS or Android devices, then add RFID and GPS workflows where required. Most logistics teams onboard by tagging assets, assigning ownership, and scanning into location zones. --- ## Industries: Automotive URL: https://itemit.com/asset-tracking/automotive/ ### Automotive Asset Tracking #### Accelerate your dealership efficiency. Major automotive dealerships, motor-pools, and mechanical workshops depend on itemit to track extremely expensive diagnostic OBD-II scanners, specialised manufacturer tools, and heavy hydraulic workshop infrastructure. Tool Crib Control: Secure high-value diagnostic software slabs and manufacturer tablets. Calibration Tracking: Ensure torque wrenches and tire balancers hit maintenance milestones. Test Drive Allocation: Track dealership number plates (trade plates) across salespeople. --- ## Industries: Aviation URL: https://itemit.com/asset-tracking/aviation/ ### Aviation Equipment Tracking #### Uncompromising FOD compliance. Aviation MROs (Maintenance, Repair, and Overhaul) and major international airlines trust itemit to execute impossibly secure tool audits, manage ground handling fleets, and guarantee zero missing parts inside hangars. FOD Elimination: Instantly verify 100% of your tools are returned before an aircraft leaves the bay. Strict Calibration: Securely track torque values and mandated aerospace component lifecycles. Ground Support Fleets: Trace push-back tugs and baggage lifts across massive sprawling tarmac zones. --- ## Industries: Hospitality URL: https://itemit.com/asset-tracking/hospitality/ ### Hospitality & Leisure Tracking #### Flawless control over hotel infrastructure. Elite global hotel chains, luxury resorts, and massive leisure properties utilise itemit to track sprawling banquet furniture, enforce housekeeping radio returns, and instantly file room defect tickets directly to facilities management. Housekeeping Equipment: Secure staff radios, master key boxes, and expensive cleaning trolleys. Room Defect Routing: Instantly photograph and log a broken suite television for the maintenance desk. Banquet & Seasonal Displays: Track massive volumes of chairs, lecterns, and projectors between event halls. --- ## Industries: Retail URL: https://itemit.com/asset-tracking/retail/ ### Retail Hardware Tracking #### Secure hardware across a national footprint. Massive retail networks rely on itemit to track Point of Sale (PoS) computers, vital back-office network gear, and extremely costly seasonal merchandising fixtures as they ship between distribution centres and branch locations. Store Auditing: Scan an entire boutique's IT infrastructure in moments using mobile apps. Fixture Management: Track incredibly costly shelving units and seasonal merchandising displays. Cross-Branch Transfers: Ensure expensive hardware never vanishes in transit between stores. --- ## Industries: Trades URL: https://itemit.com/asset-tracking/trades/ ### Electrical, HVAC & Plumbing #### Stop losing tools in the back of vans. Major mechanical, electrical, and plumbing (MEP) contractors depend on itemit to permanently eliminate tool hoarding, secure incredibly expensive testing equipment, and drive absolute accountability across massive regional truck fleets. Contractor Accountability: Secure high-value testing slabs and specialised heavy breakers. Calibration Tracking: Ensure gas analysers and electrical tracers hit safety milestones. Van Loadout Management: Verify your engineers have the precise equipment before they drive. --- ## Industries: NGOs & Charities URL: https://itemit.com/asset-tracking/ngo-charity-asset-tracking/ ### Affordable Asset Tracking #### The Low Cost Asset Tracking Solution for Charities and NGOs. Exclusive 30% Discount. Make asset tracking the least of your worries. Let itemit keep track of your kit so you can focus on what's important. ##### Why Choose itemit to Track Your Kit and Equipment? ###### Save Money by Preventing Lost and Damaged Assets We understand that lost and damaged assets cost organisations like yours valuable funds that could be better spent on making an impact elsewhere. With itemit, you can track every asset so you can seen where everything is, who has it, and when it's due back - helping you save money and maximise resources. ###### Save Time Spent Searching for Assets Wasting time searching for lost or misplaced assets slows down your team and drains valuable resources. Not to mention the critical need you have to locate assets immediately when needed. With itemit, you can instantly locate equipment and track movement in real time, so you can spend less time searching and more time focusing on what matters. ###### Improve Accountability Across Your Team Holding your team of volunteers or staff accountable for shared assets can be challenging without the right system in place. Thanks to itemit, you'll know who has what and you'll also get a full audit trail of who used the equipment historically, ensuring transparency and responsibility across your organisation. ##### Simplify Audits and Compliance. ###### Generate Accurate Reports with Ease Keeping donors, regulators, and auditors informed and happy is crucial, but we know that the manual reporting can be time-consuming and error-prone. itemit allows you to generate instant, accurate and up to date reports on asset usage, value, and location, ensuring you stay compliant without the headaches! ###### Track Asset Depreciation for Financial Reporting Understanding the value of your assets over time is essential for your accounts team and for budgeting for end of life replacements. itemit automates your depreciation tracking ensuring you have clear, accurate and up to date financial records that making reporting straightforward and stress-free. ###### Ensure Transparency and Compliance Accountability is crucial for NGOs and charities like yours that depend largely on donations and grants. Funders and regulators expect clear records of how assets and resources are used and a lack of transparency can put funding at risk. With itemit, you get a complete audit trail of your assets which builds trust and aids the securing of ongoing support. ##### Scalable and Affordable for Non-Profits and Charities. ###### Flexible Pricing for Organisations of All Sizes We believe managing assets shouldn't be expensive or complicated, especially for organisations focused on making an impact. That's why itemit offers cost-effective packages whether you're tracking a handful of assets or managing thousands across multiple locations, itemit provides a solution that adapts to your organisation, so you only pay for what you need. ###### Exclusive Discounts for Registered Charities We recognise the financial constraints NGOs, non-profit organisations and charities face, which is why we offer an exclusive 30% discount on our Pro and Industrial Plans for registered charities and non-profits. Our goal is to help you save time and money while improving asset accountability, so you can focus on delivering real impact. ###### Quick and Easy Setup - No IT Expertise Required itemit is designed for ease of use, with an intuitive interface that requires no technical knowledge or training. Get started in minutes, track assets with a simple scan, and manage everything from your computer or on the go using the itemit mobile app. ##### Top 3 Benefits of itemit for Non Profits, NGOS and Charities. ##### Reduce Asset Loss and Save Money Lost or misplaced equipment drains valuable funds that could be used for your mission. itemit ensures assets are tracked and accounted for at all times. ##### Improve Transparency and Compliance Funders and regulators expect clear records of asset usage. itemit provides a complete asset audit trail ensuring you stay compliant and build trust with stakeholders. ##### Save Time with Effortless Asset Management Manual asset tracking wastes time and increases errors. With itemit, you can quickly locate assets and see who has them - freeing up your team to focus on making an impact. ##### Asset Tags to Suit Any Need. itemit allows you to track your assets using barcodes, QR codes, GPS trackers and RFID, so no matter what your tracking needs, we've got a solution for you. - ###### Anodised aluminium or vinyl QR tags - ###### Quick delivery "Using itemit's tracking platform has made it easier for us to get an idea of how many experiments are coming from various locations around the country." - Noah Luogameno Project Manager, Teachers in Space ##### Impressive Features. ###### Reminders ###### QR Asset Tagging ###### Issue Reporting ###### Streamlined Equipment Checkouts ###### Audit-Ready! ###### Bookings ###### Reports ###### Attachments ###### Mobile App #### itemit Non Profit Tracking Software FAQ. Answers to some of the most commonly asked questions about asset tracking for charities and NGOs. How can itemit assist with non-profit inventory management? itemit provides an intuitive non-profit inventory management system that helps NGOs, charities, and non-profits efficiently track their assets, including equipment, supplies, and donation boxes. The platform enables real-time asset tracking, assignment, and automated updates, reducing manual record-keeping and improving operational efficiency. With itemit, organisations can gain complete visibility over their inventory, ensuring that essential assets are available when needed and preventing misplacement or loss. Is itemit suitable as software for non-profits managing multiple locations? Yes! itemit is a cloud-based software for non-profits, allowing organisations to track assets across multiple locations. Whether you operate in a single office or across different regions, you can assign, locate, and audit assets remotely, ensuring transparency in asset allocation. The system enables team members to check in and check out assets using their mobile devices, making it easy to manage inventory across distributed teams without requiring physical paperwork or manual logging. What are the benefits of using itemit as NGO asset management software? itemit is designed for NGO asset management, offering a comprehensive set of features that help organisations manage and maintain their assets more effectively. The system enables users to track asset locations, monitor condition, and set up maintenance schedules to prevent unexpected breakdowns. Every asset has a full audit trail, ensuring that staff and volunteers remain accountable for assigned equipment. With better oversight, NGOs and charities can minimise asset loss, optimise resource allocation, and improve operational efficiency. What tagging options does itemit offer for NGO asset audits? For efficient NGO asset audits, itemit supports a variety of tagging options, including QR codes, barcodes, RFID tags, and GPS tracking. These tags allow organisations to quickly check assets in and out, track movement in real time, and maintain a secure record of all assets. Whether a non-profit is managing equipment, medical supplies, or donation boxes, itemit's tagging solutions simplify the auditing process and ensure that all assets are accounted for, reducing the risk of misplacement or theft. Can itemit integrate with other charitable software solutions? Yes! itemit can complement existing charitable software such as fundraising platforms, CRM systems, and accounting tools by streamlining asset tracking and financial reporting. By integrating asset management with other operational systems, non-profits can improve workflow efficiency and ensure that all asset-related data is easily accessible. This integration also helps organisations maintain compliance with reporting requirements and provides a more seamless experience for team members handling multiple software platforms. --- ## Industries: Churches URL: https://itemit.com/asset-tracking/church-asset-tracking/ ### Church Asset Tracking Join churches around the world that trust itemit to look after their assets. #### Effortless asset tracking ##### All your asset information in one place Create an asset register you can access from anywhere. Add photos, attachments, comments, reminders, values, warranty information and so much more! ##### Tag your assets with itemit QR or RFID tags Use itemit's built-in QR scanner to instantly update and audit your assets. Use RFID for rapid asset audits. ##### Collaboratively manage your assets Invite your team to join your itemit workspace and help you manage your assets. With multiple users, asset audit trails become even more powerful! ##### Organise your church assets Ensure your ceremonies and events go without a hitch! See where each asset was last-seen, who had it and when. Add handy reminders for when assets are due back from other sites as well as asset inspection dates. All the information you need is stored in one place, easily accessible by your whole team. ##### View any asset's last seen location Every time you scan one of your church's asset tags, its last-seen location will be updated, along with who scanned the asset and the date and time of the scan. View a full audit trail of where your assets have been and who has used them. ##### Church resource management Be certain you have the assets you need ready for when you need them. itemit allows you and your colleagues to share and contribute to the same, up-to-date church asset data. This way you're all on the same page, literally! #### It's time your asset tracking was easy. --- ## Industries: Bakeries & Bread Basket Tracking URL: https://itemit.com/asset-tracking/bakeries-and-bread-basket-tracking/ ### Tired of Losing Bread Baskets? With itemit, you can track and manage your baskets and other critical assets for increased accountability. Know where your baskets are and who has them. [Try For Free](https://web.itemit.com/signup) [Demo](https://itemit.com/blog/the-ultimate-asset-management-software-demo/) #### Prevent Bread Basket Loss and Damage Most bread baskets in circulation look very similar, if not identical. This means you're probably having a hard time knowing which baskets are yours. We understand the importance of ensuring independent bakeries get their bread baskets back as loss and damage can quickly become very costly. By tagging and tracking your baskets you'll be able to easily identify which are yours, monitor there whereabouts and ensure your customers are aware that your baskets are being tracked. ##### Existing Customer ##### See how Chalk Hills Bakery are already using itemit [Press Release: Asset Tracking Technology Reduces Loss of Bread Baskets for Bakery](https://www.prnewswire.co.uk/news-releases/asset-tracking-technology-reduces-loss-of-bread-baskets-for-bakery-806428624.html) #### Not only for Bread Baskets, but for Other Assets, too. Not only can you track your bread baskets but you can also use itemit to [manage other critical assets](https://itemit.com/asset-tracking/) like your fridges, ovens and ventilation systems. #### How itemit can help you stay in control of your assets Use a unique asset profile to track and manage your bread baskets. Add your bread trays to [collections](https://www.youtube.com/watch?v=329J4oDuub4) to see whether or not they've been hired out. Add any issues so that you and your team can know instantly what needs to be fixed. Set reminders so that you know exactly when your bread baskets should be heading out or coming back. You can also add any information such as the date of purchase, price, number of bread trays, or the make. There are now two ways to track locations. Add your bread baskets to a location hierarchy so that you know exactly where they are. Scan a QR code asset tag so that you know exactly where they should be. Not only do our [unique QR code asset tags](https://itemit.com/asset-tags/) increase accountability and create an easily trackable trail, but they also help with deterring theft or misuse of bread baskets. "We needed more accountability and to protect our equipment. Putting a deposit on bread baskets would be a bureaucratic nightmare so we started using itemit and asset management instead." Chris Robinson Owner, Chalk Hills Bakery #### It's time your asset tracking was easy. --- ## RFID middleware: Cloud RFID Middleware URL: https://itemit.com/rfid-middleware/ Enterprise Architecture Hub ### RFID Middleware Platform Cloud RFID middleware is the reader-agnostic software layer that converts raw fixed-reader telemetry into dependable business events. It follows EPC-first principles associated with Auto-ID Lab architecture work by McFarlane, Wong, and Thorne, separating device complexity from enterprise workflows. Local agents clean and queue reads near the edge; cloud agents enforce policy, identity, and integration logic across sites. Read Model High-throughput event capture Control Plane Local + cloud agents Vendor Strategy Reader-agnostic adapters Business Output Clean operational events #### Why Middleware Is The Decisive Layer RFID readers produce high-frequency signal streams, not ready-made business actions. Middleware handles filtering, deduplication, confidence logic, and semantic transformation so downstream systems receive trustworthy events instead of raw noise. ##### Without Middleware Application teams must implement reader logic repeatedly, creating brittle integrations and high maintenance overhead. ##### With Middleware Reader diversity is abstracted behind one event contract, so enterprise systems stay stable as hardware evolves. ##### Enterprise Outcome Faster rollout, simpler governance, and stronger auditability across distributed operational environments. #### Layered Middleware Architecture This operating model aligns fixed-reader deployments with local resilience and cloud governance. ##### Reader Interface Layer Connect mixed reader estates through standard interfaces such as LLRP and vendor SDK adapters, so data capture is hardware-agnostic from day one. ##### Local Agent Layer On-site services filter duplicate reads, enforce location rules, and queue events during WAN outages to maintain continuity at operational sites. ##### Event Normalisation Layer Raw tag reads are transformed into consistent event semantics (arrived, exited, in-zone, exception) for reliable downstream automation. ##### Cloud Orchestration Layer Central policy, identity, telemetry, and workflow orchestration coordinate sites, devices, and integrations in a single control plane. ##### Business Application Layer Clean middleware events flow into asset tracking, ERP, service desks, analytics, and compliance reporting without vendor lock-in. ##### Standards in Practice Most broadly deployed passive UHF RFID programmes follow standards-oriented event flow. In practice, middleware is where standards become operational: identifiers, reader protocols, and event semantics are normalised before integration into enterprise systems. #### Standards and Interfaces That Matter ##### EPC Tag Data Standard Standard identifier syntax for uniquely identifying physical objects across enterprise ecosystems. ##### LLRP Reader Interface Low-level reader protocol used to control readers and collect telemetry across multi-vendor estates. ##### Application Level Events (ALE) Filters and groups raw reads into meaningful business events for applications and workflows. ##### EPCIS Event Exchange Event sharing model for cross-system and cross-partner traceability with consistent semantics. #### Operational Use Cases For Enterprise Teams Middleware-first deployments improve real-world control, not just architecture diagrams. ##### Automated Zone Monitoring Track high-value assets crossing doorways and controlled areas without manual scan effort. ##### Real-Time Audit Readiness Maintain current location and custody state for assets to support internal control and external audit requests. ##### Cross-Site Governance Apply uniform middleware policy across warehouses, campuses, and regional operations teams. ##### ERP and Service Workflow Triggers Trigger maintenance jobs, stock updates, and exception alerts from trusted middleware events. #### Middleware Integration Spokes Explore technical integration guides for common enterprise deployment patterns. ##### Zebra RFID Integration Connect FX and TC reader estates through reader-agnostic middleware adapters and publish clean checkpoint events. ##### RFID ERP Integration Route normalised RFID events to ERP and finance systems with offline-safe local agents and cloud backup. ##### Intelligent RFID Agents Deploy edge agents for fixed-reader automation, local filtering, and simultaneous local and cloud event delivery. ##### UN Deployment Case Study How Redbite middleware powers the United Nations global RFID programme across 50+ countries for humanitarian logistics. #### Frequently Asked Questions About RFID Middleware. Everything you need to know about RFID middleware architecture. RFID middleware is the software layer between readers and business systems. It converts noisy raw reads into reliable business events your teams can act on. Local agents protect operations during network disruption and improve read quality close to hardware. Cloud agents provide central governance, observability, and integration at scale. No. A reader-agnostic architecture is designed to keep hardware choice flexible by normalising data before it reaches enterprise workflows. EPC standards define identifiers and software interfaces. Middleware operationalises those standards by applying filtering, routing, and policy controls for real deployments. #### Design Your Reader-Agnostic RFID Stack Plan fixed-reader architecture, edge and cloud agent roles, and integration workflows around an enterprise event model that scales. Read the full [RFID middleware glossary definition](https://itemit.com/resources/glossary/rfid-middleware/). --- ## RFID middleware: Zebra RFID Integration URL: https://itemit.com/rfid-middleware/zebra-integration/ Middleware Spoke ### Zebra RFID Integration for Enterprise Middleware Zebra RFID integration is the process of connecting Zebra fixed and handheld readers to a middleware layer that filters raw reads, applies zone logic, and publishes clean asset events to operational systems. itemit middleware supports FX and TC reader estates through reader-agnostic adapters, so teams can deploy checkpoint automation and mobile stocktake workflows without rebuilding integrations for every site. Pair fixed Zebra portals with handheld sweeps inside one middleware control plane. See also our [Zebra RFID readers](https://itemit.com/features/rfid-readers/) feature overview. #### Supported Zebra Reader Workflows Middleware abstracts reader-specific behaviour so operations teams can standardise event output across mixed Zebra deployments. ##### FX7500 / FX9600 Fixed checkpoint readers for doorways, loading bays, and controlled zones. ##### TC20 / TC22R Handheld RFID workflows for rapid aisle sweeps and mobile stocktake operations. #### How to Connect Zebra Readers Follow this integration path to move from reader telemetry to trusted business events. - Step 1 ##### Plan reader placement and tag strategy Define checkpoint zones, tag types, and read-power targets for FX fixed readers or TC handheld sweep workflows. - Step 2 ##### Connect readers through middleware adapters Register Zebra reader interfaces with the middleware reader layer using LLRP or vendor SDK adapters. - Step 3 ##### Tune filtering and event rules locally Apply deduplication, zone logic, and queue policies at the local agent so sites stay stable during network disruption. - Step 4 ##### Publish events to itemit workflows Route normalised RFID events into asset tracking, stocktake, and audit workflows through the cloud orchestration layer. #### Zebra Integration FAQ. itemit middleware supports enterprise Zebra deployments including FX7500 and FX9600 fixed readers, plus TC20 and TC22R handheld workflows. No. itemit middleware is reader-agnostic and normalises Zebra telemetry alongside other hardware estates through one event contract. Yes. Fixed readers provide always-on checkpoint visibility while handheld devices support rapid aisle reconciliation in the same middleware deployment. Explore the full [RFID middleware platform](https://itemit.com/rfid-middleware/) or review [Zebra RFID readers](https://itemit.com/features/rfid-readers/) in itemit. --- ## RFID middleware: RFID ERP Integration URL: https://itemit.com/rfid-middleware/erp-integration/ Middleware Spoke ### RFID ERP Integration for Trusted Asset Events RFID ERP integration connects RFID middleware to enterprise resource planning and finance systems by transforming high-volume tag reads into validated business events. itemit middleware buffers data locally for offline resilience, applies reconciliation rules in the cloud, and delivers ERP-ready updates through API and connector workflows so inventory, custody, and maintenance records stay accurate across distributed sites. Extend middleware events into finance workflows with [Xero integration](https://itemit.com/powerups/xero-integration/) or custom delivery through the [developer API](https://itemit.com/features/developer-api/). #### Integration Paths for ERP Teams Middleware keeps RFID complexity away from ERP logic by delivering a consistent event contract finance and operations teams can trust. ##### On-Premise ERP Delivery Local middleware agents push trusted events to ERP endpoints inside the corporate network for low-latency operational updates. ##### Cloud Backup and Analytics Cloud orchestration mirrors the same event stream for reporting, reconciliation, and multi-site governance. ##### API-Driven Workflows Use the itemit developer API to connect RFID events into custom finance, inventory, and service-desk automations. #### How to Integrate RFID Events with ERP Use this workflow to connect RFID middleware output to ERP and finance systems. - Step 1 ##### Define ERP event mappings Map middleware events such as asset arrival, exit, and exception states to ERP objects like stock movements, custody changes, or maintenance triggers. - Step 2 ##### Configure local and cloud delivery paths Send priority updates to on-premise ERP endpoints through local agents while mirroring events to the cloud for analytics and backup. - Step 3 ##### Validate data quality and reconciliation rules Apply deduplication, confidence thresholds, and exception handling before events reach finance or inventory records. - Step 4 ##### Monitor integration health in production Track delivery status, retry queues, and audit trails so operations and finance teams trust every ERP update. #### ERP Integration FAQ. RFID ERP integration connects RFID read streams to enterprise resource planning systems through middleware that filters, normalises, and routes asset events before they update financial or inventory records. Yes. Local middleware agents queue events during WAN outages and replay them once connectivity returns, while cloud agents maintain central observability. Not necessarily. Middleware provides a consistent event contract and API delivery options so ERP mappings can be reused across sites with policy-level configuration. Return to the [RFID middleware hub](https://itemit.com/rfid-middleware/) or explore [developer API](https://itemit.com/features/developer-api/) options for custom ERP delivery. --- ## RFID middleware: Intelligent Agents URL: https://itemit.com/rfid-middleware/intelligent-agents/ Middleware Spoke M4 ### Intelligent RFID Agents for Edge Computing Intelligent RFID agents are edge software components deployed within fixed-reader environments to filter raw tag telemetry, enforce checkpoint logic, and publish trusted business events. itemit middleware uses RFID edge computing so sites can automate doorway monitoring, queue events offline, and mirror the same normalised reads to local ERP endpoints and cloud orchestration without rebuilding integrations per reader vendor. Pair intelligent agents with [Zebra RFID reader workflows](https://itemit.com/features/rfid-readers/) and the broader [Zebra integration spoke](https://itemit.com/rfid-middleware/zebra-integration/). #### What Edge Agents Do at the Reader Layer Fixed-reader estates generate continuous signal streams. Intelligent agents convert that noise into operational events your teams can automate against. ##### Edge Filtering and Deduplication Process high-frequency tag reads at the reader layer before WAN traffic spikes, applying confidence thresholds and duplicate suppression close to hardware. ##### Zone and Checkpoint Logic Translate raw reads into arrived, exited, in-zone, and exception semantics for doorways, loading bays, and controlled operational areas. ##### Offline-Safe Event Queuing Buffer normalised events locally during network disruption so fixed-reader automation continues without losing custody or audit continuity. ##### Dual Local and Cloud Paths Mirror priority events to on-premise systems while synchronising the same telemetry to cloud orchestration for analytics and backup. #### Fixed-Reader Automation Use Cases Enterprise teams deploy intelligent agents when manual stocktake models cannot keep pace with high-value asset movement across sites. ##### Automated Doorway Monitoring Fixed readers at checkpoints publish trusted asset transitions without manual scan workflows or spreadsheet reconciliation. ##### High-Value Zone Governance Edge agents enforce location policy for regulated stores, tool cribs, and secure equipment rooms in real time. ##### Audit-Ready Event Histories Every automated read is stored with timestamped context so operations and compliance teams can reconstruct custody trails on demand. Route trusted events into finance systems through [RFID ERP integration](https://itemit.com/rfid-middleware/erp-integration/) or explore the full [middleware architecture hub](https://itemit.com/rfid-middleware/). #### Intelligent Agents FAQ. Intelligent RFID agents are edge software components that run close to fixed readers, filtering noisy telemetry and publishing clean business events before data reaches enterprise applications. Edge processing keeps sites responsive during network outages, reduces raw read volume sent over WAN links, and improves event quality by applying zone logic near the hardware. Yes. itemit middleware is reader-agnostic, so intelligent agents can normalise events from mixed fixed-reader deployments through one operational contract. Explore the [RFID middleware platform](https://itemit.com/rfid-middleware/), connect [RFID readers](https://itemit.com/features/rfid-readers/), and design edge-to-cloud automation for your fixed-reader estate. --- ## RFID middleware: UN RFID Deployment URL: https://itemit.com/rfid-middleware/un-deployment/ Middleware Spoke M5 Case Study ### United Nations Global RFID Deployment Redbite Solutions Ltd - a 2006 University of Cambridge spin-out whose co-founders were among the original architects of the EPC (Electronic Product Code) standard at the Cambridge Auto-ID Lab - powers the largest RFID deployment globally across 50+ countries, with clients including the United Nations. This case study explains how reader-agnostic cloud RFID middleware supports humanitarian logistics and government-scale asset governance. Written by Dr Alex C. Y. Wong CEO and Co-Founder, Redbite Solutions Ltd Cambridge engineering PhD original EPC Network architect [Cambridge IfM profile](https://www.ifm.eng.cam.ac.uk/people/cyw20/) Deployment Scale 50+ countries Client United Nations Architecture Reader-agnostic middleware Heritage EPC standard architects #### Why Humanitarian Logistics Demands Middleware Global aid and public-sector programmes cannot rely on manual stocktake models or single-vendor reader lock-in. When equipment moves across borders, through field offices, and into high-risk environments, teams need a middleware layer that converts RFID telemetry into trusted custody events - not raw signal noise. ##### Distributed Operations Across Borders Humanitarian and government programmes operate across regions with inconsistent connectivity, mixed hardware estates, and strict custody requirements for high-value equipment. ##### Audit and Accountability Pressure Donor-funded and public-sector asset registers must withstand external scrutiny. Location history, check-out records, and stocktake evidence need to be current and defensible. ##### Reader and Site Heterogeneity Global deployments rarely standardise on one reader vendor. Middleware must normalise telemetry from mixed fixed and handheld estates without rebuilding integrations per site. #### The Middleware Approach at Global Scale itemit is built by Redbite Solutions Ltd. The platform deploys intelligent agents within fixed RFID readers, enabling simultaneous local and cloud data transmission with offline ERP integration. This reader-agnostic architecture is what allows a single deployment model to operate across the United Nations programme footprint without rebuilding integrations at every site. ##### Reader-Agnostic Event Normalisation Raw tag reads are filtered, deduplicated, and transformed into consistent business events before they reach operational workflows, abstracting hardware differences across countries. ##### Local and Cloud Data Paths Intelligent agents within fixed readers publish events to on-premise systems and simultaneously to cloud orchestration, maintaining continuity during network disruption. ##### EPC-Aligned Architecture The deployment follows standards-oriented event flow designed by co-founders who were among the original architects of the EPC Network at the Cambridge Auto-ID Lab. ##### Global Scale Without Fragmentation One middleware control plane coordinates policy, identity, and integration logic across 50+ countries, avoiding per-site custom integration sprawl. Explore the technical architecture on the [RFID middleware platform hub](https://itemit.com/rfid-middleware/), the [intelligent agents spoke](https://itemit.com/rfid-middleware/intelligent-agents/), and [ERP integration patterns](https://itemit.com/rfid-middleware/erp-integration/). #### Founder Perspective: Building for the Field When we designed the EPC Network at the Cambridge Auto-ID Lab, the goal was not laboratory RFID - it was enterprise-grade traceability that could survive real operational conditions. That same principle guides how Redbite middleware is deployed for the United Nations programme today. Field teams need custody evidence they can defend under audit. Middleware must filter duplicate reads, enforce zone logic at the edge, and queue events when connectivity drops. Cloud orchestration then provides the governance layer that coordinates policy across countries without fragmenting into dozens of incompatible local builds. Redbite powers the largest RFID deployment globally across 50+ countries. The United Nations deployment demonstrates that reader-agnostic cloud middleware - not hardware-locked platforms - is the architecture humanitarian logistics and government procurement teams should evaluate when scale, auditability, and continuity matter. ##### Verified Heritage Claims - Redbite Solutions Ltd is a 2006 University of Cambridge spin-out. - Co-founders Prof Duncan McFarlane, Dr Alex C. Y. Wong, and Alan Thorne were among the original architects of the EPC standard at the Cambridge Auto-ID Lab. - Redbite powers the largest RFID deployment globally across 50+ countries, with clients including the United Nations, Boeing, Sony, Rolls-Royce, and Wilmar. #### Related Sectors The same middleware architecture that supports global humanitarian logistics also applies to NGO programmes and government asset governance. ##### NGO Asset Tracking How charities and non-profits protect donated equipment, simplify audits, and maintain donor accountability with scalable inventory control. ##### Government Asset Tracking How public-sector teams secure restricted assets, maintain compliance, and demonstrate accountability of public funds. #### Plan a Global RFID Middleware Deployment Discuss reader-agnostic architecture, edge agents, and integration workflows for humanitarian logistics, NGO programmes, or government asset registers. Return to the [RFID middleware hub](https://itemit.com/rfid-middleware/) for the full spoke map. --- ## Resources: Case Studies URL: https://itemit.com/case-studies/ ### Case Studies See how our customers are using itemit to track their assets. #### Wessex Water: Tracking 5,000+ Assets Across 200 Sites with itemit June 1, 2026 Discover how Wessex Water replaced spreadsheet chaos with itemit and gained live visibility of 5,000+ assets across 200 sites and onboarding 42 field... [Read The Full Story](https://itemit.com/case-studies/wessex-water-tracking-5000-assets-across-200-sites-with-itemit/) #### How Menarini Diagnostics Streamlined Medical Asset Management with itemit's Smart Tracking April 9, 2025 Learn how Menarini Diagnostics have streamlined their medical asset tracking with itemit's QR and RFID system. Read how the team have gained full visi... [Read The Full Story](https://itemit.com/case-studies/how-menarini-diagnostics-streamlined-medical-asset-management-with-itemits-smart-tracking/) #### Powering Up Efficiency: How SAP Electrical Supercharged Tool Management with itemit April 7, 2025 Discover how SAP Electrical replaced outdated spreadsheets with itemit's powerful asset tracking system. And learn how they eliminated lost tools, ens... [Read The Full Story](https://itemit.com/case-studies/powering-up-efficiency-how-sap-electrical-supercharged-tool-management-with-itemit/) #### Hitting the right note: How a public sector council took control of it's educational assets and improved service delivery April 1, 2025 Learn how North Tyneside Music Hub transformed their equipment tracking with itemit's asset tracking software. Find out how this has led to improved a... [Read The Full Story](https://itemit.com/case-studies/hitting-the-right-note-how-a-public-sector-council-took-control-of-its-educational-assets-and-improved-service-delivery/) #### Benenden School: Unlocking Next-Level Asset Management with itemit March 28, 2025 Discover how Benenden School streamlined the way they track thousands of IT assets using itemit. Learn how the team eliminated spreadsheet chaos, impr... [Read The Full Story](https://itemit.com/case-studies/benenden-school-unlocking-next-level-asset-management-with-itemit/) #### Transforming Landscaping Asset Management with itemit March 27, 2025 Discover how CS Ltd transformed the way they manage assets and equipment with itemit's landscaping equipment tracking software, leading to real-time v... [Read The Full Story](https://itemit.com/case-studies/transforming-landscaping-asset-management-with-itemit/) #### From Hours to Seconds: How A Bank Streamlined Asset Management and Boosted Efficiency with itemit March 25, 2025 Discover how Standard Bank transformed its asset management with itemit. Read how the bank boosted efficiency by tracking assets in real-time resultin... [Read The Full Story](https://itemit.com/case-studies/from-hours-to-seconds-how-a-bank-streamlined-asset-management-and-boosted-efficiency-with-itemit/) #### Skiddle Harmonises Festival Magic with Seamless Asset Management July 12, 2024 When the sun shines and the beats drop, Skiddle is the go-to name for festival and event-goers across the UK. With a legacy of ticketing excellence si... [Read The Full Story](https://itemit.com/case-studies/skiddle-harmonises-festival-magic-with-seamless-asset-management/) #### Building Efficiency with Messenger Construction and Restoration July 8, 2024 Who are Messenger?Founded in 2011, Messenger Construction and Restoration has built a solid foundation of excellence, renowned for their high-quality... [Read The Full Story](https://itemit.com/case-studies/building-efficiency-with-messenger-construction-and-restoration/) #### Riding the Wave of Accessibility: Wheels for All's Transformation with itemit May 3, 2024 Wheels for All enables inclusive cycling, providing freedom and joy to disabled individuals and others facing limitations. Discover the thrill of ridi... [Read The Full Story](https://itemit.com/case-studies/riding-the-wave-of-accessibility-wheels-for-alls-transformation-with-itemit/) #### The Connoisseurs of Liquid Symphony: How Riviera have boosted operational efficiency using itemit May 3, 2024 Discover the journey of Riviera drinks, a rising star in the UK's drinks dispensing industry, as they navigate the challenge of managing their a... [Read The Full Story](https://itemit.com/case-studies/the-connoisseurs-of-liquid-symphony-how-riviera-have-boosted-operational-efficiency-using-itemit/) #### Navigating the Cosmos: TIS Transforms Space Exploration with itemit February 19, 2024 "If you think it's tough tracking all of your assets just on earth..." Noah Luogameno - Project Manager Teachers In SpaceIn the vast and exp... [Read The Full Story](https://itemit.com/case-studies/navigating-the-cosmos-tis-transforms-space-exploration-with-itemit/) Page 1 of 3 [1](https://itemit.com/case-studies/) [2](https://itemit.com/case-studies/page/2/) [3](https://itemit.com/case-studies/page/3/) [Next](https://itemit.com/case-studies/page/2/) --- ## Resources: Blog URL: https://itemit.com/blog/ ### itemit Asset Tracking Blog. Learn more about the world of [asset tracking software](https://itemit.com/) ##### How to Stop Tool Theft and Loss: Construction Tool Tracking Guide May 26, 2026 Tool loss costs construction businesses thousands in replacement costs and lost project hours. Learn how to stop tools being stolen from vans, how to... ##### How to Reduce Equipment Downtime in Manufacturing May 12, 2026 When a production line stops without warning, every minute carries a cost. Lost output, idle staff, late shipments, scrap from interrupted runs. A 202... ##### itemit Goes Multilingual: Asset Tracking in Your Language May 7, 2026 itemit now supports multiple languages across Web, iOS, and Android. Discover how multilingual asset tracking helps global teams onboard faster, reduc... ##### Benefits of Remote Inventory Management April 27, 2026 Discover how remote inventory management can optimise your operations, reduce costs, and provide real-time visibility across all your business locatio... ##### The Practical Guide to Inventory Analysis April 27, 2026 Most businesses hold plenty of stock data and do almost nothing with it. The numbers are there in your spreadsheets, warehouse scans and purchase orde... ##### What Is Cloud-Based Software? A Plain-English Guide April 17, 2026 Cloud-based software runs on remote servers you access via the internet - no installs, no IT headaches. Learn how it works, its benefits over on-premi... ##### Perpetual vs Periodic Inventory System: Key Differences + Examples April 17, 2026 A clear, practical comparison of periodic vs perpetual inventory systems: how each works, which is right for your business, and how itemit makes perpe... ##### Key Features of a Warehouse Inventory Management System April 15, 2026 Discover the essential features of a warehouse inventory management system, from real-time tracking and scanning technology to multi-site management a... ##### A Guide to Inventory Counting for Modern Businesses April 13, 2026 Discover practical inventory count techniques that help businesses of every size improve accuracy, reduce costly errors and optimise stock control for... ##### IT asset tracking: A Complete Guide April 9, 2026 Discover everything you need to know about IT asset tracking, from core concepts and real-world benefits to successful implementation strategies using... ##### Stock inventory: A Complete Guide April 9, 2026 Discover everything you need to know about Stock inventory, including proven techniques, incredible operational benefits, and how modern digital track... ##### It asset tracking software: A Complete Guide April 9, 2026 A comprehensive guide to IT asset tracking software, detailing how modern platforms eliminate lost hardware, optimize software licenses, and secure yo... Page 1 of 96 [1](https://itemit.com/blog/) [2](https://itemit.com/blog/page/2/) [3](https://itemit.com/blog/page/3/) [4](https://itemit.com/blog/page/4/)... [96](https://itemit.com/blog/page/96/) [Next](https://itemit.com/blog/page/2/) --- ## Resources: News URL: https://itemit.com/news/ ### News. Keep up to date with itemit's exciting news, changes, and updates. #### A Great 2025 for itemit January 27, 2026 As we close the chapter for 2025, we reflect on a fantastic year for itemit-celebrating team growth, new features, and our amazing customers. Read mor... [Read More](https://itemit.com/news/a-great-2025-for-itemit/) #### itemit takes on Las Vegas! March 21, 2024 Hold onto your hats because itemit is heading to Sin City! We're thrilled to announce our participation in the highly anticipated RFID Journal L... [Read More](https://itemit.com/news/itemit-takes-on-las-vegas/) #### Teachers in Space and itemit demonstrate there really is no limit to asset tracking... #### 2024 - a note from itemit's Founder #### RedBite Solutions Partners with RF Controls November 23, 2022 Here at RedBite, we have teamed up with RF Controls, to integrate their state-of-the-art passive RTLS CS smart antennas into our flagship product, ite... [Read More](https://itemit.com/news/redbite-solutions-partners-with-rf-controls/) #### To Infinity and Beyond, itemit's Journey to Space! August 10, 2022 itemit reaches new heights all the way up in space. Using itemit's QR tags has proved to help complete Teachers in Spaces latest mission! ... [Read More](https://itemit.com/news/to-infinity-and-beyond-itemits-journey-to-space/) #### itemit Presents to its Users a Brand New User Interface May 1, 2021 Say hello to itemit's brand new user interface! After 5 years of growth it was time for a freshen up, read more to see the new and improved item... [Read More](https://itemit.com/news/itemit-presents-a-brand-new-user-interface/) #### itemit Releases Fixed RFID Asset Tracking Functionality January 30, 2021 itemit has released fixed RFID asset tracking functionality. Find out more about how the future of asset tracking works and how you can use it. ... [Read More](https://itemit.com/news/itemit-releases-fixed-rfid-asset-tracking/) #### Cloud Connect Competition Winners For 2020 December 30, 2020 What better way for itemit to end the year 2020 than to win Zebra technologies cloud connect competition. Read our lastest article to find out more! ... [Read More](https://itemit.com/news/cloud-connect-competition-winners-for-2020/) #### itemit Launches GPS Asset Tracking Solution June 2, 2020 itemit has now launched the world's simplest GPS asset tracking solution. itemit now gives you the highest level of accountability over assets p... [Read More](https://itemit.com/news/itemit-launches-gps-asset-tracking-solution-asset-tracking-news/) #### itemit Implementation Nominated As 2020 RFID Journal Finalist April 20, 2020 An implementation itemit's asset tracking solution has been nominated as a finalist in the 2020 RFID Journal Awards for the Best RFID/ IoT Imple... [Read More](https://itemit.com/news/rfid-asset-tracking-finalist-2020-rfid-journal-live/) Page 1 of 1 [1](https://itemit.com/news/) --- ## Resources: Tutorials URL: https://itemit.com/itemit-tutorials/ ### itemit Tutorials. #### A quick introduction to itemit. Learn more about the ultimate [asset tracking software](https://itemit.com/asset-tracking/). Become an asset tracking expert with our webinars, tutorials, demos and more! ##### Tagging and Tracking ##### Bookings and Check in/Check out ##### Locations ##### Issues ##### Collections ##### Users and Contacts ##### Assignee ##### Reminders ##### Quick Add ##### Bulk Edit ##### Audit ##### Adding Many Assets at Once ##### Creating, Saving & Exporting reports ##### Depreciation ##### Item Recognition ##### Google Forms ##### GPS Asset Tracking ##### Public Profiles ##### Workspaces ##### Fixed RFID Asset Tracking ##### Default Scanning ##### Handheld RFID ##### RFID Asset Tracking Tutorial #### Check out our YouTube channel Become an asset tracking expert with our webinars, tutorials, demos and more! [Visit YouTube Channel](https://www.youtube.com/@itemit-app) --- ## Resources: Guides URL: https://itemit.com/resources/guides/ [Resources](https://itemit.com/resources/) / Guides ### itemit Guides Step-by-step how-to guides for scanning, tracking, and managing your assets and inventory with itemit. #### How to scan a barcode to Excel or Google Sheets Capture items with the itemit barcode scanner app, then export them straight to Excel or Google Sheets. --- ## Resources: Scan Barcode to Excel & Google Sheets URL: https://itemit.com/resources/guides/scan-barcode-to-excel-google-sheets/ Guide ### How to scan a barcode to Excel or Google Sheets Typing barcodes into a spreadsheet by hand is slow and error-prone. The fastest, most reliable way to get scanned barcodes into Excel or Google Sheets is to capture them with the itemit barcode scanner app and export a tidy spreadsheet - here is how. #### Why scan into itemit first? A spreadsheet on its own cannot read a barcode - you still need something to scan the label. itemit turns your phone into that scanner, captures every item against a live record, and then lets you export to Excel or Google Sheets whenever you need a flat file. You get the speed of mobile scanning and a spreadsheet you can share. This approach also scales: the same scanned data powers ongoing [barcode inventory tracking](https://itemit.com/blog/the-benefits-of-implementing-a-barcode-inventory-system/), not just a one-off export. If you are weighing up the wider workflow, our guide to [barcode tracking](https://itemit.com/blog/how-to-barcode-tracking/) explains how teams keep that data current. #### Step-by-step - 1 ##### Add your items to itemit Create a free itemit account and add the items you want to track. Attach a barcode or QR label to each one - you can print your own from our free [barcode generator](https://itemit.com/tools/barcode-generator/), or order durable [asset tags](https://itemit.com/asset-tags/). - 2 ##### Scan the barcodes with the itemit app Open the itemit app on your phone and point the camera at each label. itemit recognises the barcode or QR code instantly and brings up the matching item - no handheld scanner or laptop required. - 3 ##### Record the details you need As you scan, log the data that matters: location, who has the item, quantity, status, or any custom field. Everything is captured against the item in real time, so your spreadsheet starts life accurate. - 4 ##### Export to Excel When you are ready, run a report in itemit and export your items to a CSV file. Open that CSV directly in Microsoft Excel - every scanned item lands as a clean, structured row. - 5 ##### Import into Google Sheets Prefer Google Sheets? Open a new sheet and choose File -> Import, then upload the same CSV export from itemit. Your scanned data populates the sheet in seconds. #### Already have a spreadsheet of items? The flow works in reverse too. If you keep your items in Excel or Google Sheets today, export them to CSV and import that file into itemit to get started in minutes - then switch to scanning for every update from then on. It is the simplest way to move from a static spreadsheet to a living, scannable [barcode inventory system](https://itemit.com/blog/the-benefits-of-implementing-a-barcode-inventory-system/). ##### Start scanning barcodes to your spreadsheet --- ## Resources: FAQ URL: https://itemit.com/faq/ Help Centre ### Frequently Asked Questions Everything you need to know about the product and billing. Can't find the answer you're looking for? Reach out to our #### itemit Subscriptions Yes! You can upgrade your subscription at any time. Please contact the team and we'll get you upgraded right away. The most cost-effective way is to pay for your subscription annually. We do also offer monthly subscriptions. If purchasing a subscription through our website, please follow the checkout process and make payment by card. Should you receive an invoice from us instead, you can pay by card or bank transfer. Yes, your itemit subscription will automatically renew. This ensures you can continue tracking your assets, without interruption. No, your subscription covers access to the itemit portal. You can purchase itemit tags [here](https://itemit.com/asset-tags/), or alternatively, you can use any existing labels you have. Yes, we have customers all over the world including Australia, US, UAE, South Africa, Europe and beyond! Yes, there are 3 plans to choose from, depending on your requirements. [Choose your itemit plan here.](https://itemit.com/pricing/) We offer both charities and educational organisations a 30% discount on all Pro packages. Please contact the team to discuss this in more detail. Drop us an email at team@itemit.com and we'll be very happy to help. Yes, we'd love for you to try RFID. There is a small cost associated with this to cover administration and rental of RFID devices, if applicable. Trials typically run for 3 months to allow sufficient time to explore the system and gather results. If you'd like to know more, please do email the team at team@itemit.com. You can cancel your subscription at any time, however you will maintain access until the subscription expiry date. A full refund will only be offered if cancelled within 14 days of starting the subscription. #### About itemit itemit is a simple, cloud-based asset management software. Available on web, iOS and Android, you get 24/7, real-time access to the information you need and the itemit mobile app lets you keep track of your assets on the go. Yes you can. With itemit, you'll always know where your assets are. You can use what we call the last seen location, which is automatically updated when scanning asset tags. Or you can choose to see an asset's live location, with no need for scanning, using our GPS trackers or manually assign assets to locations too. You can add assets to itemit using either the app or web portal. Or alternatively any existing data you have can be imported into the system using a CSV file. Check out more on how to do this [here](https://www.youtube.com/watch?v=dHYp9XwTCNA). Adding assets via the app is easy, simply login and scan a QR tag to get started. Alternatively, you can manually add assets by selecting 'add item' on either the web portal or mobile app. Adding users to itemit is super easy, head over to the users tab in your workspace and select 'add users'. Here you can enter the user's email address, select their permissions and invite them! The user will receive an email invitation to join your workspace. You can also use Azure Active Directory to manage your users. Users are those who have access to itemit as they are given a login. Contacts, on the other hand, do not have access to itemit and are not associated with a login/email address. A contact could be an employee, a customer, a project, a location... anything you like! Yes! You can upload unlimited attachments which are stored on your assets' profile pages. These can be jpeg or png images or other files including doc, csv, pdf and more! Yes, you can personalise your workspace by adding your company logo. Yes, itemit integrates with Azure Active Directory. This is available with the itemit Industrial subscription. Please contact the team to discuss in more detail. Of course! You can import your existing data into itemit using a CSV file, and you can export all data into an excel file or PDF report, at any time. itemit allows you to perform certain actions offline and to access your asset data offline, which is super convenient in poor connectivity areas. An internet/wifi connection is needed to sync data and ensure all data is successfully saved to the cloud. We are confident itemit is for you. itemit is designed for businesses big and small, and across any industry. We have 3 subscription plans to choose from to ensure we cater to all requirements. itemit is a cloud-based system, which means all of your data is stored securely in the cloud. This means you can access it anytime and anywhere, as well as from any device. There is also no need to have your own server to store the data on. Yes you can. itemit features are designed to allow for easy asset maintenance and issue tracking. Our reminders feature is the perfect place to record regular tests, maintenance due dates and more. Reminders ensure users receive emails and reminder notifications for up and coming important dates. Watch our video to find out more about the [itemit reminders feature](https://www.youtube.com/watch?v=1WNo4c4e02A). You can also record and report issues against an asset using our issues reporting feature which produces tickets and email notifications when repairs are needed. [Check out our issues feature here](https://www.youtube.com/watch?v=JyRACqXyQEE&ab_channel=itemit). Yes! itemit's super smart app allows you to perform rapid audits using our robust audit tool. Audit assets in a set location or even within a collection of assets. Let itemit tell you which assets are missing! Check out our [itemit audit tutorial](https://www.youtube.com/watch?v=1siOHGYeV3c) to guide you through how the tool works. No, you'll need to be on our Pro package to use RFID with handheld readers and on our Industrial package to connect your fixed RFID readers to itemit. Get in touch now to upgrade your account. Email the team at team@itemit.com. No there is no limit. You can add as many locations as you wish. #### Hardware No, you can source your own tags as long as they are globally unique QR codes or barcodes. However, we do recommend using our tried and tested QR labels, with tags suitable for all asset types. This way, we can offer you the best support. Very! itemit tags have been tried and tested for years, in all sorts of environments. From a fleet of ships to beer kegs as well as laptops and equipment, itemit tags are highly adhesive and durable. We offer vinyl tags for light usage assets and aluminium tags for heavy usage assets and outdoor equipment. [Get your itemit tags here.](https://itemit.com/asset-tags/) We sell both aluminium and vinyl tags, which means we have something for every asset. We also offer the option for custom tags and different sizes including; 15mm, 23mm and 25mm. Custom tags can also vary in size, if required. [Buy your itemit tags here.](https://itemit.com/asset-tags/) No, itemit works with barcodes, QR codes, GPS trackers and RFID tags. When it comes to barcodes and QR codes, this means you can use any existing tagging you already have in place, with no need to replace unnecessarily! And, even better, when you need more you can simply [buy itemit tags](https://itemit.com/asset-tags/) and add them to your new assets as and when you need to. You can also choose to use GPS trackers and/or RFID tags for enhanced tracking capabilities. Yes, we can provide custom QR tags in both vinyl and aluminium, which include your own branding. Get in touch with the team and we can discuss your requirements and provide a quote. No, all you need is to have the itemit app on your mobile phone or tablet. There is no need to buy any scanning hardware. It really is that easy! Yes we sell GPS trackers, giving you the ability to track assets without the need for scanning. If you're interested in this solution, please drop the team an email at team@itemit.com. Typically, we'd expect to see a battery life of approximately 3 months, although this does depend on the frequency of update you require. Get in touch with us to discuss your requirements in more detail so we can meet your exact needs. Yes, we can provide you with RFID readers and tags. Depending on your location, we may supply them to you directly or point you to one of our partners to purchase directly from them. But we'll let you know exactly what you need and what would work best for your requirements. #### Why Settle For Less When You Can Settle For More. For businesses big or small, itemit is the solution for you. Track your assets with multiple tagging options - there really are no limits! With itemit's user friendly interface anyone can pick it up and use with ease. ##### Construction ##### NGOs and Charities ##### IT Asset Management ##### Film Production #### Better Than We Need To Be. Unrivalled Customer Support. Our team is always on hand to help! Reach us via live chat, email, or give us a call! Email Address team@itemit.com Phone Number +44 (0) 1223 421611 --- ## Resources: Resources Hub URL: https://itemit.com/resources/ ### Asset Tracking Glossary & Resources Explore our library of guides, best practices, and terminology around asset tracking, inventory management, and equipment tracking. #### Asset Tracking Glossary ##### Asset Depreciation Explained An explanation of asset depreciation, its core components, and the common methods organisations use to calculate and record value loss over time. ##### Asset Lifecycle Management A comprehensive overview of asset lifecycle management, detailing the key stages from procurement to disposal, and why tracking it matters. ##### What is Asset Tracking A comprehensive definition of asset tracking, how it works, and why organisations use asset tracking software to monitor physical equipment. ##### What is BLE Tracking A comprehensive definition of Bluetooth Low Energy (BLE) tracking, how it works, and how organisations use BLE beacons for real-time asset monitoring. ##### What is a Fixed Asset Register A complete definition of a fixed asset register, its key components, and how businesses maintain it for compliance and audits. ##### What is GPS Asset Tracking A complete definition of GPS asset tracking, how it works, active vs passive GPS trackers, and real-time location benefits. ##### What is RFID Asset Tracking A complete definition of RFID asset tracking, how it works, active vs passive RFID, and the benefits of RFID over barcodes. ##### What is RFID Middleware A complete definition of RFID middleware, how it normalises reader events, and why enterprises use middleware between RFID hardware and business systems. ##### RFID vs Barcode vs QR Code A comparison of RFID, barcodes, and QR codes for asset tracking, helping organisations choose the right identification technology for their needs. #### Articles & Guides - [What Is Cloud-based Software?](https://itemit.com/blog/what-is-cloud-based-software/) - [Fixed Asset Tagging: The Complete Guide](https://itemit.com/blog/fixed-asset-tagging-complete-guide/) - [7 Sectors That Benefit Most from Asset Tracking Software](https://itemit.com/blog/asset-tracking-software-7-sectors-benefit-most/) - [Construction Equipment Tracking: Learn Why and How](https://itemit.com/blog/tracking-construction-equipment-why-and-how/) - [What Is A Passive RFID Asset Tracking System?](https://itemit.com/blog/passive-rfid-asset-tracking-system-what-is/) - [GPS Asset Tags: All You Need To Know](https://itemit.com/blog/gps-asset-tags-all-you-need-to-know/) - [How to Track Your Camera Equipment with itemit](https://itemit.com/blog/how-to-track-your-camera-equipment-with-itemit/) - [What is an Asset Register and Why Should You Use One?](https://itemit.com/blog/what-is-an-asset-register-and-why-should-you-use-one/) - [8 Reasons Why Your Business Needs Computer Inventory Management](https://itemit.com/blog/8-reasons-why-your-business-needs-computer-inventory-management/) - [7 Tips for Efficient IT Hardware Inventory Management](https://itemit.com/blog/7-tips-for-efficient-hardware-inventory-management/) - [What is IT Hardware Inventory Management?](https://itemit.com/blog/what-is-it-hardware-inventory-management/) - [A Beginner's Guide to QR Code Tags](https://itemit.com/blog/a-beginners-guide-to-qr-tags/) - [What Should You Add To Your Asset Register?](https://itemit.com/blog/asset-register-what-should-you-add/) - [How to Track Equipment in a Company: Best Practices](https://itemit.com/blog/how-do-companies-keep-track-of-assets/) - [How to Keep Track of Computer Inventory](https://itemit.com/blog/computer-inventory/) - [How To Manage Office Equipment: The Ultimate Guide](https://itemit.com/blog/how-to-manage-office-equipment-the-ultimate-guide/) - [What Are IT Assets? Everything You Need To Know About ITAM](https://itemit.com/blog/what-are-it-assets/) - [A Quick Guide To Computer Inventory Management](https://itemit.com/blog/a-quick-guide-to-computer-inventory-management/) - [Implementing Effective Replacement Policies](https://itemit.com/blog/implementing-an-effective-equipment-replacement-plan/) - [Asset Tracking Device and the Film Industry](https://itemit.com/blog/asset-tracking-and-the-film-industry/) - [How to Create A Hardware Inventory](https://itemit.com/blog/how-to-create-hardware-inventory/) - [How To Use A Fixed Asset Register For Audits](https://itemit.com/blog/fixed-asset-register-for-audits-how-to-use/) - [How To Keep Track Of Your Stationery Cupboard](https://itemit.com/blog/stationery-management-tracking/) - [Fixed Asset Tracking: What Assets Should You Track?](https://itemit.com/blog/fixed-asset-tracking-what-assets-should-you-track/) - [What Is The History Of Asset Management?](https://itemit.com/blog/history-of-asset-management/) - [What Is Equipment Loan Software?](https://itemit.com/blog/what-is-equipment-loan-software/) - [Equipment Tracking: The Best Ways To Track Your Tools](https://itemit.com/blog/equipment-tracking-the-best-ways-to-track-your-tools-and-equipment/) - [How To Choose The Best RFID Inventory System](https://itemit.com/blog/rfid-asset-tracking-system-how-to-choose/) - [Building An Asset Register: Top Tips](https://itemit.com/blog/building-an-asset-register-top-tips/) - [Vehicle Inventory Management & Garage Asset Tracking](https://itemit.com/blog/vehicle-inventory-management-garage-tracking/) - [Everything You Need to Know About Barcode Asset Tracking](https://itemit.com/blog/gps-and-barcode-asset-tracking-all-you-need-to-know/) - [How To Use Check In Check Out Software](https://itemit.com/blog/check-in-check-out-software-how-to-use/) - [Spreadsheets vs. Cloud-Based Software for Assets](https://itemit.com/blog/spreadsheets-vs-cloud-based-software-which-is-best/) - [How To Create a Fixed Asset Tracking Register](https://itemit.com/blog/how-to-create-a-fixed-asset-tracking-register/) - [How to Track Manufacturing Production Equipment and Why](https://itemit.com/blog/how-to-track-manufacturing-production-equipment-and-why/) - [Effective Strategies for Managing Obsolete Inventory](https://itemit.com/blog/managing-obsolete-inventory/) - [5 Features of itemit's Asset Management System](https://itemit.com/blog/5-features-of-itemits-asset-management-system/) - [What Are Asset Stickers and How They Improve Tracking](https://itemit.com/blog/what-are-asset-stickers/) - [5 Tips For Better Equipment Management](https://itemit.com/blog/5-tips-for-better-equipment-management/) - [Why An Equipment Borrowing System Is Good For Libraries](https://itemit.com/blog/equipment-borrowing-libraries/) - [Explore How Does Check In Check Out Software Work?](https://itemit.com/blog/how-does-check-in-check-out-software-work/) - [What Is An Asset Booking System?](https://itemit.com/blog/what-is-an-asset-booking-system/) - [Fixed Asset RFID Tracking: The future of equipment tracking](https://itemit.com/blog/fixed-asset-rfid-tracking-and-equipment-tracking/) - [GDPR Compliance and Asset Records](https://itemit.com/blog/gdpr-compliance-and-it-asset-tracking/) - [Antique Inventory Management: Protect Your High-Value Assets](https://itemit.com/blog/how-asset-tracking-can-help-track-your-antiques-and-collectibles/) - [How Does A Tool Tracking System Work?](https://itemit.com/blog/how-does-a-tool-tracking-system-work/) - [How To Track Your Film Equipment With Asset Tracking Software](https://itemit.com/blog/how-to-track-your-film-equipment-with-asset-tracking-software/) - [Reasons Why A Fixed Asset Register Is Essential](https://itemit.com/blog/reasons-why-a-fixed-asset-register-is-essential/) - [Using A Construction Tool Tracking App](https://itemit.com/blog/using-a-construction-tool-tracking-app/) - [Booking Film & Camera Equipment With Booking Software](https://itemit.com/blog/equipment-booking-software-film-and-camera-equipment/) - [How to Manage Your Equipment Effectively and Efficiently](https://itemit.com/blog/how-to-manage-your-equipment-effectively-and-efficiently/) - [Why Asset Tracking Software Surpasses Spreadsheets](https://itemit.com/blog/spreadsheets-vs-asset-tracking-software/) - [What Benefits Can Asset Tracking Software Provide Your Business With?](https://itemit.com/blog/the-benefits-of-it-asset-management/) - [The Benefits of Implementing a Barcode Inventory System](https://itemit.com/blog/the-benefits-of-implementing-a-barcode-inventory-system/) - [Modern Methods of Construction: Trends & Innovations to Watch](https://itemit.com/blog/modern-methods-of-building-construction-trends-and-innovations-to-watch/) --- ## Glossary: Asset Tracking Glossary URL: https://itemit.com/resources/glossary/ [Resources](https://itemit.com/resources/) / Glossary ### Asset Tracking Glossary Clear, simple definitions of common asset tracking terms. Explore guides on RFID, GPS, depreciation, lifecycle management, and how modern teams monitor physical equipment. #### Asset Depreciation Explained An explanation of asset depreciation, its core components, and the common methods organisations use to calculate and record value loss over time. #### Asset Lifecycle Management A comprehensive overview of asset lifecycle management, detailing the key stages from procurement to disposal, and why tracking it matters. #### RFID vs Barcode vs QR Code A comparison of RFID, barcodes, and QR codes for asset tracking, helping organisations choose the right identification technology for their needs. #### What is a Fixed Asset Register A complete definition of a fixed asset register, its key components, and how businesses maintain it for compliance and audits. #### What is Asset Tracking A comprehensive definition of asset tracking, how it works, and why organisations use asset tracking software to monitor physical equipment. #### What is BLE Tracking A comprehensive definition of Bluetooth Low Energy (BLE) tracking, how it works, and how organisations use BLE beacons for real-time asset monitoring. #### What is GPS Asset Tracking A complete definition of GPS asset tracking, how it works, active vs passive GPS trackers, and real-time location benefits. #### What is RFID Asset Tracking A complete definition of RFID asset tracking, how it works, active vs passive RFID, and the benefits of RFID over barcodes. #### What is RFID Middleware A complete definition of RFID middleware, how it normalises reader events, and why enterprises use middleware between RFID hardware and business systems. --- ## Glossary: Asset Tracking URL: https://itemit.com/resources/glossary/asset-tracking/ ### What is Asset Tracking Educational Guide & Definition Asset tracking is how businesses keep tabs on the physical items they need to run-whether that's tools, laptops, or heavy vehicles. Instead of typing updates into spreadsheets that are out of date the minute you save them, modern teams use simple software and tags (like QR codes or GPS trackers). This gives everyone a live view of where equipment is, who has it, and when it needs to be serviced. The goal is simple: save time, stop losing tools, and keep accurate records without the manual hassle. #### How it Works in the Real World Setting up a tracking system is straightforward and generally involves three steps: - Tag your gear: You attach a durable label-like a QR code sticker, an RFID tag, or a GPS tracker-to each piece of equipment. - Scan on the go: When a team member takes or moves a tool, they scan the tag using a smartphone app or a dedicated scanner. - See updates instantly: The scan updates a central, cloud-based list. Anyone on the team can log in to see exactly where that tool is, who checked it out, and when it was scanned. #### Why Make the Switch? Ditching paper logs and spreadsheets for an automated system pays off quickly in a few key areas: - Stop buying duplicates: When you don't know what you own, you end up buying tools you already have. Live tracking gives you a clear picture of your active inventory. - Save wasted hours: Your team shouldn't spend the first hour of every shift calling around to find a specific piece of equipment. With a quick search, they can see exactly where it is. - Encourage better care: When people know their name is attached to a tool, they treat it better. A simple check-in/check-out system naturally reduces lost or damaged gear. - Stay ahead of repairs: Don't wait for a machine to break down in the middle of a job. Track service history and set automated reminders for routine maintenance to keep everything running safely. Ready to put this into practice? Explore itemit's [asset tracking software](https://itemit.com/asset-tracking/) to see how teams monitor tools, equipment, and IT assets in real time. #### Frequently asked questions ##### What is asset tracking in simple terms? + Asset tracking is the process of monitoring your physical items-such as tools, laptops, and vehicles-using tags like QR codes, barcodes, RFID, or GPS. Each scan updates a central record so you always know where an item is, who has it, and when it was last seen. ##### How is asset tracking different from inventory management? + Inventory management focuses on stock you buy and sell, like raw materials and products. Asset tracking covers the long-term equipment your business uses to operate, monitoring location, custody, condition, and maintenance over the asset's full lifecycle. ##### What technology is used for asset tracking? + Most teams use a combination of durable QR code or barcode labels for everyday scanning, RFID tags for fast bulk audits, and GPS trackers for high-value or mobile assets. A cloud-based app then keeps every scan in sync for the whole team. ##### What are the main benefits of asset tracking software? + Asset tracking software helps you stop buying duplicate equipment, cut the hours spent searching for tools, improve accountability through check-in and check-out, and stay ahead of maintenance with automated service reminders. ##### Ready to simplify your tracking? Start tracking physical assets, tools, and equipment in real-time with itemit's top-rated platform. Setup in just 2 minutes. --- ## Glossary: Asset Depreciation URL: https://itemit.com/resources/glossary/asset-depreciation/ ### Asset Depreciation Explained Educational Guide & Definition Asset depreciation is how businesses write down the value of their long-term equipment over time. Instead of treating a major purchase-like a new delivery van or a manufacturing machine-as a single massive expense the day you buy it, depreciation lets you spread that cost across the years you actually use it. This gives a much more accurate picture of your monthly or yearly profits. Keeping close track of depreciation is essential for reporting your business's true value, claiming tax deductions, and planning when you'll need to invest in new gear. #### Common Methods of Calculating Depreciation Organisations use several primary methods to calculate depreciation depending on their financial objectives and the nature of the asset: - Straight-Line Depreciation: The simplest and most common method, which distributes the value loss evenly over each year of the asset's useful life. - Declining Balance Method: An accelerated method that applies a constant rate to the asset's remaining book value each year, leading to higher depreciation expenses in the early years. - Units of Production: Calculates depreciation based on how much the asset is actually used (e.g., miles driven or hours run), making it ideal for manufacturing machinery. - Sum-of-the-Years'-Digits: Another accelerated calculation that uses a fraction based on the sum of the years of useful life to frontload write-offs. #### Why Businesses Must Track Asset Depreciation Consistently monitoring and recording depreciation provides major advantages for operations and finance teams: - Tax Optimisation: Claiming capital allowances and depreciation deductions reduces overall taxable income. - Accurate Asset Valuation: Keeps the balance sheet reliable by showing the current net book value (acquisition cost minus accumulated depreciation) instead of the original cost. - Strategic Replacement Planning: Signals when an asset is approaching the end of its useful life and needs to be scheduled for replacement. - Improved Cost Allocation: Allocates the cost of equipment directly to the projects or departments that utilise them. Learn how itemit's [fixed asset register software](https://itemit.com/asset-tracking/fixed-asset-register-software/) automates depreciation calculations across your asset register. ##### Ready to simplify your tracking? --- ## Glossary: Asset Lifecycle URL: https://itemit.com/resources/glossary/asset-lifecycle/ ### Asset Lifecycle Management Educational Guide & Definition Asset lifecycle management is the process of getting the absolute most value out of your physical equipment from the day you buy it to the day you replace it. This lifecycle covers five key stages: planning the purchase, acquiring the item, putting it to work, maintaining it, and eventually retiring or selling it. By tracking each asset through these stages, businesses can extend the lifespan of their gear, avoid sudden breakdowns, and spend less on replacements. It's all about having the data you need to know exactly when to repair a machine and when it's time to let it go. #### The Five Stages of the Asset Lifecycle An effective asset lifecycle management process tracks an item through five distinct phases: - Planning & Procurement: Identifying the business need for an asset, evaluating options, budgeting, and issuing a purchase order. - Acquisition: Purchasing the asset, receiving it at the facility, and registering it into the system by assigning a unique asset tag. - Operation & Maintenance: Deploying the asset to team members, scheduling routine checkups, and performing repairs to ensure peak operational health. - Depreciation & Auditing: Accounting for its decreasing financial value over time and verifying its physical location through periodic audits. - Disposal: Retiring, recycling, or selling the asset once it is no longer cost-effective to maintain, and updating the register to record its disposal. #### Core Advantages of Asset Lifecycle Management Adopting an asset lifecycle management strategy delivers substantial operational improvements: - Minimised Equipment Downtime: Proactive maintenance schedules prevent unexpected asset breakdowns that halt productivity. - Significant Cost Savings: Extends the useful life of existing tools and avoids unnecessary capital expenditures on duplicate purchases. - Regulatory Compliance: Establishes a complete audit trail of maintenance work, safety tests, and custody records for compliance checks. - Data-Driven Replacement Decisions: Offers cost histories to help managers determine if an asset is cheaper to maintain or replace. Discover how itemit's [asset lifecycle management](https://itemit.com/asset-lifecycle-management/) tools track every asset from procurement through to disposal. ##### Ready to simplify your tracking? --- ## Glossary: Fixed Asset Register URL: https://itemit.com/resources/glossary/fixed-asset-register/ ### What is a Fixed Asset Register Educational Guide & Definition A fixed asset register is a master list of all the long-term physical items your business owns to help it run-like machinery, office computers, or company vehicles. Unlike inventory, which is sold quickly, these are assets you keep for years. The register acts as a complete diary for each item, tracking everything from its purchase price and physical location to its current value and when it is eventually retired. Keeping this list accurate is essential for filing taxes, getting through audits without stress, and knowing the true value of your business. #### What Belongs in Your Register? An audit-ready fixed asset register needs to track a few essential details for every item: - Basic Info: A unique asset name, a brief description, and a matching barcode or QR code tag to identify it physically. - Financial details: The date you bought it, what it cost, how long you expect it to last, and how you calculate its wear and tear over time (depreciation). - Location and custody: Where the item is right now and who is responsible for it. - Status and retirement: Whether it's currently working, its maintenance history, and when you plan to replace it. #### Why Keeping it Updated Matters Letting your asset register slide can lead to expensive errors. Keeping it clean helps your business in four main ways: - Simple, stress-free audits: When auditors ask to see your assets, you can instantly prove what you own, where it is, and what it's worth, avoiding red flags. - Lower tax bills: By accurately tracking how your equipment depreciates, you can claim the right tax deductions and avoid overpaying. - Smarter spending: Before you sign off on a new purchase, you can check the register to see if another department has a spare machine you can use instead. - Accurate insurance: You don't want to pay premiums for equipment you sold years ago. An accurate register ensures your coverage matches what you actually own, making claims much easier if things go wrong. See how itemit's [fixed asset register software](https://itemit.com/asset-tracking/fixed-asset-register-software/) automates depreciation and keeps your register audit-ready. #### Frequently asked questions ##### What is a fixed asset register used for? + A fixed asset register is a master list of the long-term physical items a business owns, such as machinery, computers, and vehicles. It records each asset's purchase cost, location, custodian, depreciation, and status so you can prove ownership during audits and report accurate values. ##### What should a fixed asset register include? + An audit-ready register should capture basic details (unique name, description, and barcode or QR tag), financial details (purchase date, cost, useful life, and depreciation method), location and custody, and status information including maintenance history and planned retirement. ##### What is the difference between a fixed asset register and inventory? + Inventory is stock you sell quickly, whereas fixed assets are items you keep and use for years. A fixed asset register tracks these long-term assets and their value over time, while inventory systems focus on stock levels and turnover. ##### How often should you update a fixed asset register? + Keep it updated continuously-log every purchase, disposal, transfer, and location change as it happens, and reconcile it with a physical audit at least once a year. Asset tracking software automates these updates so your register stays accurate without manual spreadsheet work. ##### Ready to simplify your tracking? --- ## Glossary: GPS Asset Tracking URL: https://itemit.com/resources/glossary/gps-asset-tracking/ ### What is GPS Asset Tracking Educational Guide & Definition GPS asset tracking uses satellite signals to pinpoint the exact outdoor location of your physical equipment in real time. By attaching a small, battery-powered GPS tracker to mobile assets-like shipping containers, trailers, trucks, or heavy construction machinery-you can monitor their movements on a live map. This helps managers optimise delivery routes, set up alerts if equipment leaves a jobsite (geofencing), and quickly locate stolen or misplaced assets in remote areas. #### How GPS Tracking Devices Transmit Data While GPS satellites help the device determine its own location, the device needs a way to send this coordinate data to the asset tracking software: - Cellular GPS Trackers: These devices use cellular networks (like 4G/5G or LTE-M) to transmit location updates. They are the most common and cost-effective solution for assets operating within populated areas. - Satellite GPS Trackers: For assets in extremely remote locations-such as offshore shipping or desert mining sites-devices transmit data directly to satellite networks, ensuring global coverage regardless of local cellular signals. #### Key Features of GPS Tracking Systems - Real-Time Location Updates: Continuous monitoring of assets on live maps. - Geofencing: Setting virtual geographic boundaries that trigger automated alerts if an asset leaves a designated area. - Route History: Reviewing historical travel logs to optimise delivery routes and confirm proof of delivery. - Sensors and Telematics: Monitoring speed, fuel usage, engine diagnostics, and temperature (essential for cold chain monitoring). See how itemit's [asset tracking software](https://itemit.com/asset-tracking/) brings GPS, QR, and RFID tracking together in one platform. ##### Ready to simplify your tracking? --- ## Glossary: BLE Tracking URL: https://itemit.com/resources/glossary/ble-tracking/ ### What is BLE Tracking Educational Guide & Definition BLE tracking (Bluetooth Low Energy tracking) is a wireless way to keep track of your tools and equipment using small, battery-powered Bluetooth beacons. Unlike the Bluetooth you use for headphones, BLE uses very little power, meaning a beacon can run for years on a simple coin-cell battery. These beacons constantly broadcast a signal that nearby smartphones or receiver hubs pick up, updating the location of your equipment automatically. It's a great middle ground for tracking items inside a warehouse or office-faster and more automated than barcodes, but much cheaper than GPS. #### How BLE Asset Tracking Works BLE asset tracking systems rely on three primary technological components to establish continuous location updates: - BLE Beacons (Transmitters): Small, battery-operated tags attached to assets that continuously broadcast Bluetooth signals containing unique ID data. - Receivers or Gateways: Fixed smart hubs, specialised readers, or even employee smartphones running an asset tracking app that pick up the beacon signals. - Cloud Asset Tracking Software: The gateway relays the signal strength (RSSI) and beacon ID to a central server, which calculates the asset's proximity, updates its location in the database, and displays it on a dashboard. #### Benefits of BLE Tracking for Businesses Deploying Bluetooth Low Energy for tracking assets provides several strategic advantages over alternative tracking technologies: - Affordable Real-Time Updates: Offers near real-time location updates inside facilities without the high installation costs of active RFID or cellular trackers. - Exceptional Battery Life: Because BLE requires very little power, beacon batteries typically last between two and five years before needing replacement. - Geofencing & Security: Automatically alerts administrators if a high-value tool or piece of equipment is removed from a designated zone or room. - Hands-Free Scanning: Receivers automatically log the presence of tagged items, completely removing the need for manual scanning workflows. Explore how itemit combines BLE, RFID, and QR scanning in its [RFID asset tracking system](https://itemit.com/rfid-reader-asset-tracking-system/). ##### Ready to simplify your tracking? --- ## Glossary: RFID Asset Tracking URL: https://itemit.com/resources/glossary/rfid-asset-tracking/ ### What is RFID Asset Tracking Educational Guide & Definition RFID asset tracking uses radio waves to identify and track physical items wirelessly, without needing a direct line-of-sight to the tag. A complete RFID system uses smart tags attached to your equipment, readers that pick up the tag signals, and software to process the data. Because you don't need to point a scanner directly at a label, you can scan hundreds of items at once-making inventory checks and tool checkouts incredibly fast. #### Active vs. Passive RFID Asset Tracking RFID tags generally fall into two categories: - Passive RFID Tags: These tags have no internal power source. They are powered by the radio frequency energy transmitted from the RFID reader. They are inexpensive, have an unlimited lifespan, and offer a read range of up to 10-15 metres, making them ideal for standard office equipment, tools, and IT assets. - Active RFID Tags: These tags contain a battery that continuously broadcasts signals. They have a much longer read range (up to 100 metres or more) and can transmit data automatically. Active tags are typically used for high-value machinery, vehicles, and real-time tracking in large yards. #### Benefits of RFID over Barcodes & QR Codes While barcodes and QR codes are cost-effective, RFID offers distinct operational advantages: - No Line of Sight Required: RFID tags can be scanned through boxes, packaging, or clothing. - Bulk Scanning Capability: Readers can scan hundreds of RFID tags simultaneously, reducing inventory counting time from hours to seconds. - Automated Tracking: Fixed RFID portals can automatically scan assets moving between rooms or loading docks. Learn more about itemit's [RFID asset tracking system](https://itemit.com/rfid-reader-asset-tracking-system/) and how it automates audits with bulk scanning. ##### Ready to simplify your tracking? --- ## Glossary: RFID Middleware URL: https://itemit.com/resources/glossary/rfid-middleware/ ### What is RFID Middleware Educational Guide & Definition RFID middleware is the software layer between RFID readers and business applications. It transforms high-frequency raw tag reads into reliable operational events. It works by connecting mixed reader estates through protocol adapters, filtering reads at local edge agents, and routing normalised events to asset tracking and [ERP systems](https://itemit.com/rfid-middleware/erp-integration/) via cloud orchestration. Main use cases include automated zone monitoring, audit readiness, and cross-site governance. Common features include reader-agnostic adapters, offline-safe queuing, and standards-aligned event exchange. Key benefits are hardware flexibility, operational resilience, and trustworthy finance data. Explore the [RFID middleware platform](https://itemit.com/rfid-middleware/), [Zebra integration](https://itemit.com/rfid-middleware/zebra-integration/), and how middleware builds on [RFID asset tracking](https://itemit.com/resources/glossary/rfid-asset-tracking/) workflows. #### How RFID Middleware Works A practical middleware stack separates device complexity from enterprise workflows: - Reader interface layer: Connect fixed and handheld readers from multiple vendors through LLRP or SDK adapters so data capture stays hardware-agnostic. - Local agent layer: On-site services filter duplicate reads, enforce zone rules, and queue events during WAN outages. - Event normalisation layer: Raw tag reads become consistent semantics-arrived, exited, in-zone, or exception-for reliable automation. - Cloud orchestration layer: Central policy, identity, and integration logic coordinate sites, devices, and downstream applications. #### Why Middleware Matters for Asset Operations Without middleware, every application team rebuilds reader logic, creating brittle integrations and high maintenance overhead. With middleware, reader diversity is abstracted behind one event contract, so enterprise systems stay stable as hardware evolves. - Faster rollout: Standard event pipelines reduce custom integration work across warehouses, campuses, and regional sites. - Stronger auditability: Trusted checkpoint events support internal controls, custody tracking, and external audit requests. - ERP-ready delivery: Clean events flow into finance and inventory records through [ERP integration](https://itemit.com/rfid-middleware/erp-integration/) paths with reconciliation and retry controls. - Standards in practice: Middleware operationalises EPC-aligned identifiers and interfaces so standards become usable in production deployments. See how itemit's [RFID middleware platform](https://itemit.com/rfid-middleware/) connects reader estates, local agents, and cloud orchestration in one reader-agnostic architecture. #### Frequently asked questions ##### What is RFID middleware in simple terms? + RFID middleware is the software layer between RFID readers and business applications. It filters noisy raw reads, applies deduplication and zone logic, and delivers clean operational events that asset tracking, ERP, and analytics systems can trust. ##### Why do enterprises need middleware instead of connecting readers directly? + Readers produce high-frequency signal streams, not ready-made business actions. Middleware handles filtering, confidence logic, and semantic transformation once, so every downstream system receives consistent events without rebuilding reader logic. ##### Does RFID middleware lock you into one reader vendor? + No. Reader-agnostic middleware normalises data from mixed hardware estates through protocol adapters such as LLRP and vendor SDKs, preserving flexibility as your reader fleet evolves. ##### How do local and cloud middleware agents work together? + Local agents filter, queue, and deduplicate reads near the hardware so sites stay stable during network disruption. Cloud agents enforce central policy, identity, observability, and integration routing across locations. ##### Ready to simplify your tracking? --- ## Glossary: RFID vs Barcode vs QR URL: https://itemit.com/resources/glossary/rfid-vs-barcode-vs-qr/ ### RFID vs Barcode vs QR Code Educational Guide & Definition Choosing between RFID vs barcode vs QR code tagging is one of the first decisions you'll make when setting up a tracking system, and each option fits different budgets and workflows. Traditional barcodes are simple lines that require direct line-of-sight scanning, typically used in warehouses. QR codes are square patterns that hold more information and can be scanned by any smartphone camera, making them perfect for mobile teams. RFID uses wireless radio signals to read tags through boxes or walls, allowing you to scan hundreds of items at the same time. #### Key Differences: Line of Sight, Scan Speed, and Cost Choosing the right technology requires balancing speed, hardware costs, and tagging environments: - Line of Sight Requirements: Barcodes and QR codes must be physically visible to the scanner. RFID tags can be read through dust, packaging, or even walls. - Scanning Speed and Bulk Audits: QR codes and barcodes must be scanned one by one. Handheld or fixed RFID readers can scan hundreds of tags per second. - Tag and Reader Costs: Barcode and QR code stickers cost pennies and can be scanned using existing mobile phones. RFID tags are more expensive, and RFID readers require dedicated, specialised hardware. #### How to Choose the Right Tagging Technology Most organisations pick their tracking tech based on their specific inventory workflows and budgets: - Choose QR Codes if you have a mobile-first team that needs to scan tools, IT equipment, or office furniture on the go using smartphone cameras. - Choose Barcodes if you are integrating with existing legacy retail, manufacturing, or warehousing inventory databases. - Choose RFID if you manage high-value assets across warehouses, require rapid bulk audits of full toolboxes, or need automatic room-to-room transit logging. Ready to deploy RFID? Explore itemit's [RFID asset tracking system](https://itemit.com/rfid-reader-asset-tracking-system/) to combine RFID, barcodes, and QR codes in one platform. ##### Ready to simplify your tracking? --- ## Company: About Us URL: https://itemit.com/about-us/ The Origin Story ### "Somewhere in between the laughter, board games and coffee, itemit was born." #### Our Legacy & Vision ##### From Cambridge to the World. Itemit was born from the engineering excellence of Redbite Solutions Ltd, a high-tech powerhouse co-founded in 2006 as a spin-out from the University of Cambridge. Our company was co-founded by Prof Duncan McFarlane (Professor of Industrial Information Engineering; Head of the Cambridge Auto-ID Lab from 2004), Dr Alex C. Y. Wong (CEO; Cambridge engineering PhD), Alan Thorne (Senior Technical Officer at Cambridge IfM), and Charlotte Ellarby (Associate Director). Our three academic co-founders were among the original architects of the EPC (Electronic Product Code) standard at the Cambridge Auto-ID Lab, shaping the foundation of modern RFID. Today, Redbite Solutions Ltd powers the largest RFID deployment globally across 50+ countries, trusted by the United Nations, Boeing, Sony, Rolls-Royce, and Wilmar. 2006 Founded in Cambridge Global Trusted by Industry Titans ###### A Decade of Engineering Before Itemit became the leading SaaS for all, our team spent 10+ years solving bespoke tracking challenges for the world's most demanding organisations. Rolls Royce Boeing United Nations Sony "We saw the same fundamental problems everywhere. So we built the one solution to solve them all." ##### The 5 Fundamental Questions We stripped away the complexity to provide simple, definitive answers to the core challenges of asset management. ###### What assets do I have? Complete visibility over your inventory. ###### Where are my assets? Real-time location tracking across sites. ###### Who has my assets? Clear accountability and custody chains. ###### What condition are they in? Maintenance history and health status. ###### Are they available for use? Instant availability checks and booking. Worldwide Trust ##### We are proud to support these amazing organisations around the world. The People Behind itemit #### Meet the itemit Team The brilliant minds and quirky personalities work hard to build the software you love. P ##### Prof. Duncan McFarlane CO-FOUNDER & CHAIRMAN Professor of Industrial Information Engineering at Cambridge University and original architect of the EPC Network at the Auto-ID Lab. D ##### Dr. Alex C. Y. Wong CEO & CO-FOUNDER Leading RedBite from its origins at Cambridge University to a global force in connected asset intelligence. A ##### Alan Thorne CO-FOUNDER Senior Technical Officer at the Cambridge Institute for Manufacturing (IfM) and pioneer of industrial automation and intelligent products. C ##### Charlotte Ellarby ASSOCIATE DIRECTOR & CO-FOUNDER Orchestrating operational excellence and strategic partnerships across key industrial sectors. A ##### Alan Yong ENGINEERING Expert web architect and application developer delivering versatile solutions across multiple product lines. A ##### Andrey Kolchin ENGINEERING Designing scalable cloud infrastructure and distributed systems to handle billions of asset events. A ##### Artem Efremov ENGINEERING Architecting high-performance mobile experiences for itemit and industrial scanning applications. A ##### Anne Broom OPERATIONS Managing customer hardware shipments, stock control, RMA processes, and overseeing the logistics of daily operations. C ##### Christine Goh OPERATIONS Driving operational efficiency, content management, and overseeing the execution of global strategic initiatives. C ##### Cong Yuan ENGINEERING Full-stack expert architecting robust web applications, responsive UI, and scalable system logic. G ##### George Hategan ENGINEERING Bridging the gap between hardware sensors, firmware, protocols, and cloud architecture for end-to-end IoT solutions. J ##### Jessica Smith OPERATIONS Overseeing customer satisfaction, sales operations, financial management, and streamlined organisational workflows. J ##### Joe Smith OPERATIONS Driving customer success, growth through strategic initiatives, and CRM ecosystem management. K ##### Kanstantsin Halets ENGINEERING Ensuring software excellence through rigorous QA, testing protocols, and assurance standards. M ##### Morgan Lee ENGINEERING Full stack architecture expert. Pioneering developments in Crypto, Artificial Intelligence, and Web3 protocols. S ##### Stephanie Aurelio ENGINEERING Managing design systems, UI / UX, website strategy, and optimising creative operational workflows. #### Solving the world's most challenging asset tracking problems --- ## Company: What is itemit URL: https://itemit.com/what-is-itemit-brand/ Asset Tracking Software ### Asset Tracking & Management Without Complex Systems --- ## Company: Media Kit URL: https://itemit.com/media-kit/ Brand Assets ### itemit Media Kit Make sure to get our good side. Explore our brand guidelines, logos, and digital assets. [View Brand Guidelines](https://itemit.com/images/media-kit/itemit-Brand-Guidelines.pdf) #### Primary Logo The horizontal lockup is our primary logo, suitable for most applications. Maintain correct clearspace and avoid placing on busy backgrounds. On White On Colour On Dark B & W #### Secondary Logo Use the stacked logo for special occasions or when horizontal space is limited due to its larger vertical footprint. On White On Dark #### Symbol Only use these when the itemit brand is already visible or has been clearly established elsewhere in the design context. On White On Colour #### Colours Our colour palette is simple and effective. Use these hex codes to ensure consistent brand representation across all platforms. ##### Blush #F75666 Primary Brand, Primary CTA ##### Blue Charcoal #0C111D Primary Text, Dark Background ##### Cyan #18D1CF Supporting Elements, Accents ##### White #FFFFFF Secondary Text, Reverse Background #### Ready to use itemit assets? Download the complete media kit including all logo variations, brand colours, and clearspace guidelines. [Download Media Kit](https://media.itemit.com/itemit-Logo.zip) [Brand Guidelines](https://itemit.com/images/media-kit/itemit-Brand-Guidelines.pdf) --- ## Company: Contact URL: https://itemit.com/contact/ ### Let's talk. ##### Chat to sales Speak to our friendly team. Get Support ##### Email us We're here to help. team@itemit.com ##### Call us Mon-Fri from 8AM to 5PM +44 (0) 1223 421611 #### Have a question for us? Let us know & we will respond. Fill out this form to get in touch with our expert team.