How To Create A School Fixed Asset Register

How To Create A School Fixed Asset Register

How To Create A School Fixed Asset Register

Your school will save time and money by using a fixed asset register. A fixed asset register allows you to:

  • Monitor what you own
  • Monitor asset finances
  • Reduce asset losses
  • Reduce theft
  • Improve maintenance operations
  • Monitor asset finances

With an effective system in place, you’ll be able to track and manage all of your school’s assets, keeping students and staff happy. Now more than ever, it’s crucial to reduce asset interactions, too, and a fixed asset management software will help you achieve this.

school fixed asset register


What Is A Fixed Asset Register?

A fixed asset register is a list of all of the assets you own. Each asset will have unique information attached to it, including financial data, an image, location data, and maintenance information.

This way, you’ll be able to break down your asset tracking operations into manageable chunks while using your fixed asset register for critical processes, such as with tax and insurance.

With a cloud-based system, too, you’ll be able to automate your fixed asset register. An asset tracking app allows you to interact with assets while you have physical interactions with them. These interactions will log onto your fixed asset register automatically.


Using Asset Tags For Fixed Asset Management

Asset tags speed up your operations. These can be simple QR code or barcode asset tags. On your asset management software, each of your assets will have a unique digital profile. Then, these tags will link the physical asset to its profile.

Every time an asset’s tag is scanned, four things will happen:

  • The user who scanned the tag will update
  • The last seen location will update
  • The time of scanning will be logged
  • The asset’s profile will open

This way, if you notice one of your fixed assets requires maintenance, all you need to do is scan the asset’s tag and report it with one of your asset management software’s features.


The Benefits Of Using A School Fixed Asset Register

A school fixed asset register gives you much more control over your operations and your tools and equipment. As you’ll be able to view, log, and edit any and all asset information, you’ll be able to benefit from time and cost-saving procedures.

Knowing where your assets have been and who has been interacting with them allows you to minimise asset losses and asset theft primarily. Then, effective features such as equipment booking and maintenance functionality help you minimise asset downtime and further control asset movements.

As all of your edits and interactions are logged onto a streamlined, automated, and customisable school fixed asset register, you’ll then also be able to monitor any changes your assets go through.

After this, you’ll be able to export your fixed asset register ad use it in existing operations, such as with tax and insurance, while also tracking crucial information such as asset depreciation data.

To find out more about how itemit’s school fixed asset register software can help your school save time and money in a simple, effective, and powerful way, you’ll be able to contact the team at team@itemit.com or fill in the form below to start your very own 14-day free trial.

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How Does An RFID Asset Tracking System Work?

How Does An RFID Asset Tracking System Work?

How Does An RFID Asset Tracking System Work?

An RFID asset tracking system will take your equipment management, monitoring, and tracking to the next level. Asset tracking operations have come a long way since the use of spreadsheets, and RFID asset tracking is the next step in terms of automation.

In the past, asset tracking was largely manual and spreadsheet oriented. This meant that all updates would have to be logged onsite, and then later updated when there was access to a spreadsheet.

Then, asset tracking software took over. Asset tracking software, as it’s cloud-based, allows teams to share asset tracking operations between them. This means that it’s possible to scan and edit asset data with the equipment to hand. Then, these edits will be reflected across the board in real-time for your entire team to see.

Passive RFID Vs. Active RFID


Types Of RFID Asset Tags

There are two types of RFID asset tags. These both provide different levels of read-range and functionality. So, depending on how you’ll be using your RFID asset tracking system, one tag or the other will likely be better.


Passive RFID Tags

Passive RFID asset tags have a lower read-range than their active counterparts. This is because they have fewer components and work in a different way.

If you’re using passive RFID asset tags, you’ll need to verify that they’re suited to certain materials as the lesser amounts of components can create issues with interference.

itemit’s standard passive RFID asset tags, for example, are optimised for metals, ceramic, and plastic. This way, you’ll be able to use them for IT asset management without risking interference. You can find out more about our asset labels by following the link.

Passive RFID tags are cheaper, as they have lesser functionality and fewer components than active tags. Passive tags work by bouncing an RF signal back to a reader via an embedded antenna, indicating the existence of the tag. Your asset tracking system will then be able to match up locations in the back-end, either via phone GPS data or the locations of your fixed readers.


Active RFID Tags

Active RFID tags are more expensive as they have more components and more functionality. This can mean that customizability options are more limited, as passive RFID tags only need some core elements to work.

Your active RFID tags will also contain a battery, meaning that they can run out of charge. This is mitigated by functionality whereby an RF signal will “wake up” the tag, increasing the battery’s longevity.

The read-range is much more impressive than passive RFID tags as active tags can also emit a radio frequency with which RFID readers can interact with. The caveat to this is that these tags are often larger, as well as more expensive, meaning that they can be more difficult to conceal on your high-value assets.


How Do Asset Tags Fit In With RFID Asset Tracking Systems?

Asset tracking systems work by linking unique, digital asset profiles with physical tags. This way, you get more customizability and control over your asset management operations. 

On your system, you’ll have an entire fixed asset register of unique asset profiles. This way, you’ll be able to add maintenance data, check in check out and booking dates, reminders, and ownership information against specific assets.

Asset tags are what speed up auditing and data-editing operations. As you’ll be able to log unique asset tag data, whether barcodes, QR codes, GPS trackers or RFID tags, your asset management system will be able to pair a digital profile with a physical asset.

In other words, if you have a unique QR code on your laptop, you will be able to log this laptop on your asset tracking system and add the QR code into the system. Then, every time you scan the asset’s tag, the laptop’s digital profile will open. Here you will be able to report issues, check the assets out, or update warranty information, for example.

Then, every time you scan an asset’s tag, the last seen location and the user who scanned the tag also updates in your system. This provides you with a neat audit trail of where all of your assets have been and who has been interacting with them.

RFID asset tags, overall, speed up these operations greatly and allow you to do more with asset tracking. You need to scan a QR code or barcode with your phone’s camera whereas, with an RFID asset label, you will use external hardware.


Types Of RFID Asset Tracking Systems

There are two types of RFID asset tracking systems. One uses handheld RFID readers to interact with RFID asset tags, whereas the other uses fixed readers.

Both have separate benefits, so it’s difficult to compare which is better for your operations, but both are certainly an improvement upon QR code asset management.


Handheld RFID Reader-Based Systems

Handheld RFID reader-based systems open up possibilities such as faster auditing, distance scanning, and the ability to hide RFID tags. These handheld readers connect to your phone via BlueTooth. 

Therefore, this system is great within many verticals. For example, if you’re asset tracking in the healthcare industry, you’ll be able to scan RFID tags from a distance so as not to disrupt patients. Alternatively, if you’re tracking high-value collections, you’ll be able to hide RFID tags on your assets, meaning you don’t affect the quality or look of your paintings, wine, or equipment.

Another use case handheld RFID is incredibly helpful for is auditing with a large number of assets. As you can scan from a distance and without a line of sight, verifying that assets are where they should be is an instant process.

In other words, if you’re tracking your inventory of laptops or equipment and you want to add it to a room, you’ll be able to add all of the equipment to that location using itemit’s quick add feature. Simply log the room as a location and press “quick add”. Then, with your handheld RFID reader, all you have to do is hold down the trigger and itemit will detect the items and log the move.

After this, you’ll be able to use itemit’s asset audit feature. It works in a very similar way, simply pull the trigger and itemit will tell you which assets have been discovered and which haven’t.


Fixed RFID Asset Management

Where handheld-based RFID asset management improves all of your existing asset tracking operations, fixed RFID asset management offers you a whole new set of opportunities and functionality.

Fixed RFID asset tracking offers you total automation when it comes to tracking where your assets are on-site. You’ll be able to place your RFID readers in tactical locations in your building. Then, when an RFID tag crosses the reader’s RF field, your fixed reader will be able to detect the tag and which direction it’s moving in.

In practice, this revolutionises stock management and location monitoring, as it totally automates asset location tracking. If time savings are critical, for example in healthcare asset management, you’ll be able to see which equipment is in which location without the need for manual input or updates.

You can buy a fixed RFID reader set from our website, too, as itemit has created a world-first, off-the-shelf, easy to set up fixed RFID system.


How itemit’s Asset Tracking Software Integrates All Of This

itemit’s asset tracking software is unique, innovative, and world-leading in its functionalities. Based on several year’s knowledge and experience in building bespoke RFID systems under our company, RedBite solutions, we noticed that these systems address similar needs and gaps.

Therefore, itemit’s RFID integration is to create an off-the-shelf system that can benefit all businesses. As it’s off the shelf and as no bespoke development or consultation is required, the set-up time is reduced from months to hours, and the costs are reduced massively.

What this means is that itemit is a system for large businesses that are already looking at fixed RFID systems and would otherwise spend tens of thousands at least to implement them, but it is also a system for SMEs in a way that was previously inaccessible due to these same cost barriers.

best asset tracking software 2021

itemit’s uniquity expands further, however. itemit is the only system worldwide which allows you to combine QR codes, barcodes, fixed RFID, handheld RFID, and GPS asset management simultaneously on one streamlined, simple, and effective solution. 

This means that it’s possible to track where your assets are wherever they are whenever they move, as you’ll be able to fill accountability gaps when assets are in transit with GPS asset tracking, while also automating location tracking within your business for fixed RFID asset management.

itemit removes the need for technical knowledge, lengthy implementation time, high costs, and lots of frustration with a streamlined app and effective web portal. This is why our system is award-winning and we’re certified RFID experts by Zebra technologies, world-leaders in RFID hardware and solutions.

To find out more about how itemit’s asset tracking system can help your business save time and money, you’ll be able to contact the team at team@itemit.com or over the phone on +44 (0) 1223 421611. You can also start your free trial by filling in the form below.

RFID Asset Tracking System

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The Complete Guide To Hospital And Medical Device Inventory Tracking Software

The Complete Guide To Hospital And Medical Device Inventory Tracking Software

The Complete Guide To Hospital And Medical Device Inventory Tracking Software

Hospital and medical device inventory tracking software saves you time and cuts costs. With the asset tracking operations and automation these systems provide, you’ll be able to:

  • Lose fewer assets
  • Track asset finances
  • Manage asset maintenance
  • Save time on audits
  • And more!

What does hospital and medical device inventory tracking software entail? The ability to log, view, and monitor your assets with ease and a higher level of transparency.

Healthcare Asset Tracking Software At Work


The Benefits Of Asset Tracking

Asset tracking is the process of logging your assets as unique digital profiles onto an online software. This way, you get a one to one view of how your assets are behaving.

In other words, if an asset has an issue, you’ll be able to log this against the asset itself amongst other data. This creates a robust and transparent view of what status all of your assets are in.

Then, you’ll be able to implement functionality which speeds up your asset tracking operations. Your asset tracking software will come with a variety of features that allow you to book assets, run audits, and monitor asset behaviour with ease.


Tracking Pre-emptive Maintenance And Asset Issues

First of all, you’ll be able to improve your existing operations with hospital and medical device inventory tracking software. One of these will be maintenance.

Pre-emptive and reactive maintenance can cause significant disruption if not handled correctly and transparently. Without a robust system in place, it’s easy to lose track of which assets have issues and when they need to be fixed.

Asset tracking software allows you to monitor necessary maintenance with reminders and issues management. Reminders notify you when a piece of equipment needs to undergo necessary and routine maintenance where an issues management system indicates to your maintenance team which assets have issues, where they are, and specifically what the issue is.

You can also couple this with an effective check in check out system. When it’s time to indicate that an asset is no longer available, you’ll be able to check it out to indicate this.


Auditing Your Equipment With Asset Tags

Asset tags allow you to bring your inventory management to the next level. Simply by using a smartphone or RFID reader, you’ll be able to retrieve assets on your asset tracking app with a simple scan.

Therefore, in practice, you’ll be able to report issues and check assets out when you’re physically with the asset. All you need to do is scan the tag and hit a button and the change will be recorded instantly for all of your colleagues to see.

In a hospital, QR code and barcode scanning may not always be applicable. Using passive RFID tags allows you to get the same benefits of QR code asset management from a distance, meaning you can still audit equipment without disrupting patients.


Using Fixed RFID Asset Management

Fixed RFID asset management takes your hospital and medical device inventory tracking to the next level. With fixed RFID asset tracking, you’ll be able to audit asset locations automatically, with no physical interactions necessary.

itemit is a world-first system for this. Using Zebra’s FX7500 RFID reader and itemit you will be able to set up your fixed RFID tracking system quickly, with ease, and in a low-cost way. In the past, set up times would have been lengthy and disruptive and the system would be blocked behind high-costs and investment.

When your itemit fixed RFID asset tracking system is set up, whenever an asset moves between locations this change will automatically be logged. This way, you’ll know exactly how all of your assets are moving within your hospital and exactly where they are.

To find out more about how itemit’s hospital and medical device inventory tracking software can help you save time and money, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Hospital And Medical Device Inventory Tracking Software

Choose a better way to track your assets

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GPS Tracker UK: Where to buy your GPS asset tracking system

GPS Tracker UK: Where to buy your GPS asset tracking system

GPS Tracker UK: Where to buy your GPS asset tracking system

Using a GPS tracker allows you to see where all of your tools and equipment are no matter where you are in the world. So, where do you buy one in the UK?

itemit allows you to purchase your GPS trackers and get up and running with them in an instant. As they’ll integrate with itemit’s asset tracking system, you’ll be able to track asset locations from the day your trackers arrive.

When you purchase a GPS tracker with itemit, you get full UK support, too, meaning that you’ll be able to configure and tailor your asset tracking operations to your business’ unique needs and challenges.

GPS asset tracking


How Does A GPS Tracker Work?

A GPS tracker works by sending your asset tracking system periodic location updates. This means that you’ll be able to view where your assets are in the world at a glance.

In essence, you will attach your GPS tracker to tools and equipment that moves frequently and itemit’s asset tracking system will log these location updates. This means that you’ll be able to view the locations of your assets, verifying that they’re where they’re supposed to be and behaving as they should be.

Overall, you will use your GPS trackers to reduce asset theft, verify that they have made it to site, and ensure they’re where they should be whenever they’re in transit.


Why You Need A GPS Asset Tracking System

A GPS asset tracking system allows you to couple your GPS trackers with a range of functionalities. For example, you’ll be able to use your GPS trackers in tandem with QR code asset management operations.

This means that you get the complete benefits itemit’s asset tracking software can provide. Not only will you be able to create a robust, accurate, and automated fixed asset register, but you’ll also be able to use GPS trackers to take your location tracking to the next level.

Then, you can also use a wide range of features, such as asset audit, issues management, and bookings to control your asset register fully. This gives you a fully transparent way to log, view, and edit your asset information.

Using this type of asset tracking system and integrating GPS means that you’ll be able to lose fewer assets, speed up many of your existing operations, and gain transparency over maintenance and downtime.


Where To Buy Your UK GPS Trackers

You can buy your UK GPS trackers on our GPS trackers page. By default, your GPS trackers will be set to one location update per day, but this can be reconfigured to your needs.

With itemit, you’ll also be able to lease GPS trackers for £9.99/month. This is billed annually and ensures that you have adequate time to create a substantial ROI with your asset management.

When you use GPS trackers with itemit, you get much more automation over how you view and manage your asset register. To find out more about how you can use GPS asset management in your business, you’ll be able to contact the team at team@itemit.com or fill in the form below to start your 14-day free trial.

GPS Tracker UK

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3 Ways Equipment Tags Are Going To Change Your Life!

3 Ways Equipment Tags Are Going To Change Your Life!

3 Ways Equipment Tags Are Going To Change Your Life!

Equipment tags help you speed up your asset tracking operations, allowing you to keep a closer eye on everything you own. Equipment tagging opens up many time and cost-saving strategies, including auditing abilities and location tracking capabilities.

So, how are equipment tags going to take your equipment management to the next level? Quite simply by giving you many ways to speed up and improve your business’ existing operations.

QR code asset tags


Scan And Update Data In Your Asset Tracking System

The first use that will change the way you work is the ability to view and edit information quickly and with ease. Each of your assets will have a unique profile on your asset tracking software. Then, you’ll be able to link these digital profiles to their physical counterparts with asset tags.

This is helpful in all manner of equipment tracking operations. Whether it’s IT asset management operations or simply tools and equipment tracking, having the ability to scan and edit the asset in front of you removes a manual element.

For example, if you notice one of your assets has an issue, the process of reporting this to your maintenance team is fast, simple, and effective. All you need to do is scan the asset’s tag and hit the “report issue” button.

This removes the need for spreadsheets entirely, as you no longer need to manually record asset issues or information and update your fixed asset register separately.


Speed Up And Improve Asset Audits

Equipment tags also allow you to speed up and improve your audits. Using your asset tracking app, you’ll be able to verify that all of the assets that should be in a particular location exist there.

In practice, this is a speedy operation of hitting a button and then scanning all of your equipments’ tags. So, if you want to verify that assets that should still be on a shelf in your warehouse are there, you’ll be able to do this with ease.

Then, a similar function is the “quick add” feature, meaning you’ll be able to edit asset locations in bulk. In practice, if multiple assets are moving from one location to another, you’ll be able to use quick add to record this update.


Greater Transparency For Your Fixed Asset Management Operations

As equipment tagging and tracking removes the need to use spreadsheets, you’ll be able to create an automated and simple set of operations to update all of your fixed asset management data.

All of this feeds into your asset management software, automatically updating an exportable and customisable fixed asset register. This means that you’ll be able to use your on-site asset tracking operations in your fixed asset management procedures. Then, you’ll be able to export your fixed asset register and use it for insurance and accounting purposes.

Then, with itemit, you can speed up your operations further by using fixed RFID asset management. This allows you to update asset locations with no manual input whatsoever.

To find out more about how itemit’s asset tracking software will change your life, you’ll be able to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Equipment Tags

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Why You Need An Effective Tools Tracking System

Why You Need An Effective Tools Tracking System

Why You Need An Effective Tools Tracking System

A tools tracking system allows you to keep a clearer view of which equipment you own, how it is behaving, where it is, and more. This transparency helps you save costs by cutting down on asset downtime and retrieval times, as well as helping you create a transparent asset register.

An effective tools tracking system will:

  • Help you lose fewer assets
  • Mitigate asset theft
  • Mitigate ghost and zombie assets on your fixed asset register
  • Speed up your operations
  • Help you reduce asset retrieval times
  • Help you maintain a clear view of what you own

So, what are some of the things you can do with an effective tools tracking system?

tools tracking system


Reduce Maintenance Times With Issues Management

If you’re looking to implement construction asset management, healthcare tools tracking, or standard asset tracking software, you’ll need one that has an effective issues management system.

Issues management isn’t only crucial to the safety of your employees, but it will also help you cut costs on asset downtime. If you can track issues on an asset level, you’ll be able to see which assets need work instantly.

In practice, you’ll be able to view all of the assets which require maintenance in one place. Then, with the location tracking features your tools tracking system will also provide you with, you’ll be able to see exactly where the asset is.

This gives your maintenance team a clear and exact view of where your assets with issues are, allowing them to rectify any issues as soon as possible.


Use Asset Tags To Speed Up Your Operations

Asset tags also speed up your tool tracking operations. First, you’ll be able to log all of your assets as unique digital profiles on your asset tracking software, then you’ll be able to link the physical assets with their digital counterparts using asset tags.

Every time you scan an asset’s tag with your asset tracking app, three things will happen.

  • The last seen location will update
  • The user who scanned the asset will update
  • The asset’s digital profile will open, ready for edits

If you’re running an audit and notice an asset is damaged, for example, all you need to do is scan the asset’s tag and hit a button to log this. Then, you’ll also be able to benefit from a variety of asset tagging functionality, such as speedy auditing and bulk edits.

You can also use GPS trackers and RFID systems with itemit to take your asset tracking to the next level.


Use Fixed Asset Management Operations To Improve Your Visibility

Finally, you’ll be able to pull all of your tool tracking operations together with handy reporting features. This way, you’ll be able to view, export, and edit your fixed asset register.

You can export your reports as pdfs with pictures, for example, which is great for accounting and insurance operations. Then, you can track asset finances and movement separately or together all on one system.

To find out more about how itemit can help you track your tools and equipment, you’ll be able to contact the team at team@itemit.com or fill in the form to start your 14-day free trial.

Tools Tracking System

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Start your free 14-day trial now

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