Your Business Can Benefit From Asset Tracking: Here’s Why

Your Business Can Benefit From Asset Tracking: Here’s Why

Your Business Can Benefit From Asset Tracking: Here’s Why

People all over the world are now finding out that using asset tracking software benefits their businesses. Thanks to the way that the software works, your business can benefit in multiple ways. However, you may not know just how your business can reap the rewards associated with using software such as this. Don’t worry, this article will take you through just a few of the ways that using tracking software can help. Read on for more information.

Successful Asset Monitoring

When it comes to monitoring your assets, you can do this successfully. You are likely to find that the software is much better than your spreadsheets. That is if you still use them. It’s amazing to think that some businesses still use spreadsheets in this day and age. 

The difficulty with using spreadsheets is they tend to be full of errors. In addition to this, it’s almost impossible to move your assets between departments and record the actions successfully. However, when you start to use asset tracking software you’ll find that it’s easy to do this and record it accurately. Thanks to the way that your new tracking software will work, you can move assets as and when you need to. Additionally, you will always be able to get real-time status for all of your assets.

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Asset Maintenance Is Simplified

Would you like to simplify asset maintenance? You can do this with ease when you use the right asset tracker. You will find that it’s easy to set up maintenance reminders whether it be six-monthly, yearly, quarterly, or whenever you please. What this means for you is that your expenses could be lowered. This is simply because your assets are likely to be better taken care of. 

Even when something breaks down you can make sure that it is looked after. When you use asset tracking software and make the most of what it offers, you can message your maintenance team. You can tell them what asset is damaged, allowing them to examine and repair it quickly. A direct result of this means that your assets are repaired sooner rather than later and they’re likely to be in better condition. As we have already seen, when assets are in better condition you spend less. In other words, your business could save money and that’s always a good thing. 

Incidences Of Human Error Are Reduced

When you use some asset tracking software in place of spreadsheets, lists, or files, human error becomes a thing of the past. This is simply because the tracking software will do exactly as it has been programmed. Unlike we humans, software cannot make mistakes. So, you can rest assured that your shiny new software will eliminate errors. Consequently, you could see how your business is actually performing. Did you know that some tracking software even allows you to export reports? If this is something that is of interest to you, please make sure you opt for software that has this feature. Any report that you export will show you how your assets are being used and by whom.

Assets Can Be Recovered

Have you ever lost an asset or had one stolen? If you have, you’ll know just how inconvenient it can be. You’ll also know just how much effort is put into recovering lost or stolen assets. Unfortunately, recovery is not always possible. 

This is where asset tracking software can make a difference. When you use software such as this, assets can always be recovered. This is ultimately because they have an RFID tag or a barcode affixed to them. Pairing the tag or code with the software means you’re more likely to recover your assets. A direct consequence of this is that you may end up spending less replacing your assets. 

When you start to track your assets you will have more security almost immediately. Your colleagues and anyone else who uses your assets will know they are tracked. Therefore, most assets are likely to remain exactly where they should be.

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Productivity Increases

No need to log or manually scan what you’re doing. Carry on working without stopping and having to input what tasks you’re doing or even where you are. Your new asset tracking software will do this for you so you can get on and meet those deadlines. 

Did you know that when productivity increases your business has a better chance of being successful? (if it isn’t already). It also means that you’re more likely to complete the most important tasks on time, every time. Beating all-important deadlines is very satisfying. Keeping your customers happy is essential. Your tracking software will help you to do this 

 

 

Wish to chat with someone knowledgeable about using asset tracking software so your business benefits? Contact us today at team@itemit.com.

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Why Tracking Your Farm Equipment Makes sense

Why Tracking Your Farm Equipment Makes sense

Why Tracking Your Farm Equipment Makes sense

Every farm has a lot of equipment. It’s very likely that you have built up a wide inventory of equipment that could be bigger than you think. While it’s always good to have the tools, machinery, and anything else you need, tracking it can be hard. 

Knowing where everything is all of the time can seem impossible. However, when you use equipment tracking tags they help you to have more control over everything. Read on to learn more about how tracking tags can make a big difference to your farm as a whole.

Not Being Able To Find Equipment Wastes Time

We’ve all been there, we’ve all spent far too long looking for machinery and tools. It’s frustrating when you cannot find what you need when you need it. This is why more and more businesses and farmers now use equipment tracking tags. A direct result of using these tags means that you can track everything quickly and easily. 

All that you need to do is log into your tracking software and locate what you need. You can realistically do this within moments. Consequently, you can find whatever you wish to use far quicker than you otherwise would. Not only does this save you time but it also helps you to be more productive. Anyone who knows anything about how farms work will know productivity is key. It’s important for you to start tracking your equipment using reliable software so you stop wasting time.

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Everything Will Work Better If It’s Looked After

It seems that when you are at your busiest that’s when things start to break down. Equipment seems to know when you’re busy. However, when you start using equipment tracking tags you’ll find things will work better. This is simply because you can create maintenance routines for all of your machinery, vehicles, tools, and everything in between. 

When you take better care of your tools, etc you will find that things are less likely to go wrong. In addition to this, when things do go wrong you can report it via the app or your online portal. The right people can then repair what’s broken down so that you can get back to work.

Security Will Automatically Improve

Security on your farm is important. You have machinery that is worth tens of thousands and you need to protect it. The good news is that when you use equipment tracking tags to their full advantage they will automatically improve security for you. Why is this? You may ask. The fact of the matter is that when you attach a tag to everything you can see where it’s located. This means that should things go astray, you’re more likely to be able to find them. Additionally, those who work with you on the farm will know that everything is tracked. This means that they are less likely to lose or even take your equipment. This can only be a good thing. 

Did you know that when you improve security it will help to bring your costs down? This is because things are less likely to go missing. What this means is you’ll spend less replacing things, ensuring you can spend the money elsewhere.

Equipment Tracking Tags Last

Did you know that equipment tracking tags last quite a long time? They have been manufactured to stick to your machinery, tools, vehicles, and everything else. No matter what you attach the tags to, they will stay in place. This means that you can carry on tracking everything. 

Not all tracking tags work in the same way or are made to the same standard. This is why it is important that you only opt for tracking tags that stay attached to your equipment. Don’t worry, it’s likely that you will find high quality tags when you opt for high quality tracking software. Just make sure that you choose tracking software that is known to work well. It should ideally be updated frequently so you can make use of new and useful features.

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You Can Bring Your Farm Into The 21st Century

Now it’s time for you to bring your farm into the 21st century. You can take your farm out of the dark ages and ensure that it’s easier than ever to track all of your farm equipment. When you do, you’ll find that knowing where your tools, vehicles, etc are is easier than ever before. It’s also very satisfying to know that you can track everything at the touch of a button. You can do all of this while helping to boost productivity and offer your customers what they’re looking for. 

 

Would you like to chat with an expert about using equipment tracking tags to track your farm equipment? Contact us today at team@itemit.com

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IT Inventory Management: A Short Guide

IT Inventory Management: A Short Guide

IT Inventory Management: A Short Guide

Your IT inventory makes your working life so much easier, there’s no doubt about it. However, you may not have it quite under control. This is a mistake as it means you’re unlikely to be making the most of it. The good news is that when you use IT inventory management you can control and make the most of your IT assets.

Not everyone knows how to look after their IT inventory, let alone control it. This short guide, however, should help with this.

What’s In Your IT Inventory?

So what exactly is in your IT inventory? The easy answer is: anything that’s related to your computers. In other words, your PCs, laptops, tablets, cables, modems, printers, fax machines (if you still have them), and more. You may be surprised to learn just how many IT assets you have. However, when you do know how many you have you’ll understand exactly why IT inventory management is crucial. 

Have a think about what you have in your IT inventory. Make sure that you include anything that is remotely related to your computers, laptops, and your tablets. When you do, you’ll be able to have better control over everything.

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What is IT Inventory Management?

IT inventory management is all about controlling your IT assets. It’s also all about making the most of these assets. Right now, you may not be making the most of your assets. In addition to this, you may not be sending them for repairs as often as you should. Inventory management solves all of this by allowing you to gain full control over your assets. 

When you use inventory management to its full advantage you can:

  • Manage any faults along with setting up regular maintenance
  • Understand who has access to particular assets
  • Know where your assets are all day, every single day
  • Understand whether your assets are in the correct location 
  • Have more control over your assets than you realised. 

In short, when you manage your IT inventory, you have much more accountability over your assets. You can also print out multiple reports so you can understand how the assets are being used. As long as you opt for management software that allows you to print off reports you’re good to go. Doing so will allow you to get a better insight into how your assets are being used. A direct result of this means that you could use them in such a way that your business benefits.

How Easy Is It To Implement Inventory Management?

The really good news is that it’s easy to implement inventory management. All that you need to do is to choose some software that you like the look of. Just be sure that the software offers you all of the features that you need such as checking assets in and out, the option to use fixed or handheld RFID capabilities, organising assets into collections, and more. 

Once you’ve chosen the software that suits you, it’s time to start implementing its usage. This is easy. Simply attach an RFID tag or barcode to your IT assets. Scan the tags or barcodes as you add them so a profile opens up. Be sure to fill this profile with as much information as you wish. The more you add, the better as it means you can refer to it in the future, should you need to.

As soon as a profile has been created, the software will automatically track your IT assets. So, you will begin to benefit from using the software right away.

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The Benefits Of Controlling Your Assets

Some of the benefits of controlling your assets are: 

  • They’ll be in better condition – This is thanks to you having maintenance schedule reminders set up for all of your assets
  • You’ll have no more ghost assets – You’ll know which assets have been set to one side because they no longer work, allowing you to send them for repairs
  • Assigning assets is easy – You can do this at the touch of a button
  • You can track your assets – This can be done instantly 
  • It’s easy to export and print reports – Ensuring you know how everything is performing 
  • There’ll be more asset-related security It’s all thanks to you knowing where your assets are all of the time and who is using them. 

 

Using IT inventory management to its full advantage allows you to have more control over almost every aspect of each of your assets. This is why more and more people all over the world are now managing their IT inventory. Now it’s time for you to do the same. When you do, you will have the level of control you need over all of your IT assets. 

 

Wish to chat with someone knowledgeable about IT inventory management? Contact us today at team@itemit.com

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How Easy Is RFID Tracking?

How Easy Is RFID Tracking?

How Easy Is RFID Tracking?

You have no doubt seen a lot of RFID tags springing up all over the place. RFID tags are very easy to use but it’s not always clear how easy they are to use alongside an RFID asset tracking system. 

Don’t worry, this article will help you to understand just how simple, yet effective tracking via an RFID system is. Once you’ve finished reading this article you could be ready to use this type of tracking system in your workplace.

What Is RFID Tracking?

RFID tracking is a relatively advanced yet useful way of tracking your assets. It involves using radio frequency identification (RFID) to help you locate your assets. Every RFID tag contains a tiny aerial that sends out and receives information. This information relates to the asset you’re tracking. 

When you attach an RFID tag to an asset you’re just beginning the tracking process. When you set up a profile for your asset it is stored on your RFID asset tracking system. What this means is that you can now track more than just your asset’s location. You can see how often it’s used, whether it needs to go for its six-monthly repair, and even if it’s being used to its full advantage. As you can see, RFID tracking is wholly useful without being overly complicated.

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Fixed And Handheld RFID Readers: The Difference

Some people like to use handheld readers when they’re scanning their RFID tags. Others prefer to use handheld readers instead. A fixed reader allows you to identify different assets as they make their way through checkpoints. If you manufacture products and you use a conveyor belt, having a fixed reader could be ideal. It could scan the assets as they move along the conveyor belt. Fixed RFID readers are also useful if you want to move assets between dock doors. This is because the reader can be in one place all of the time, and proves to be really convenient. 

Handheld readers are there to be used when you’re on the go. They allow the user to move here and there with ease. With built-in antennas, handheld readers are usually the first choice for those who wish to track their assets. Any RFID asset tracking system that allows the user to operate it wherever they are allows for freedom and better usability. 

Before you sign on the dotted line and pay for a tracking system, consider what you want to use it for. Will you benefit from using a fixed reader or would a handheld one be better for you?

RFID Tags vs QR Codes

QR codes can be extremely useful to use. However, the code isn’t as technologically advanced as any RFID tag. It’s just a barcode that you can scan to access information about your assets. While RFID tags are similar in this respect, they offer so much more. This is simply because an RFID tag can be scanned through multiple surfaces. In addition to this, it is possible to scan more than one asset at once. This is not an option that QR codes offer you. You need to be directly in front of them before they’re scanned. Another benefit associated with using an RFID asset tracking system is that tags such as these can be edited. However, QR codes cannot be, making them less versatile.

Why Tracking Via RFID Tags Is The Future

RFID tracking is the future because it’s an easy yet reliable way to track your assets. As long as you use an RFID asset tracking system you can trust, you can track your assets easily. 

RFID tags are becoming more sophisticated. They’re becoming more useful in the workplace and they can help you to truly understand how your business is performing. RFID tags are now more popular than ever as people and businesses are understanding just how reliable they are.

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How To Get Started With RFID Tracking

To get started, all that you need to do is to attach an RFID tag to the assets you’d like to track. Attach one tag at a time so you know which assets you’ve made a profile for. The profile will appear on your handheld or fixed scanner once you’ve scanned the RFID tag. As soon as it appears, you can fill it with an abundance of information about the asset. 

Now, you’re ready to track your assets via your new RFID asset tracking system. It really is this easy. You don’t need to use any complicated software or be a computer genius. All you need to do is to make sure you use a tracking system that has a good user interface and is regularly updated. When you do, you’re good to go. 

 

Would you like to chat with someone who knows a lot about using an RFID asset tracking system? Contact us today at team@itemit.com.

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How To Keep Track Of Your Stationery Cupboard

How To Keep Track Of Your Stationery Cupboard

How To Keep Track Of Your Stationery Cupboard

Is your stationery cupboard a mess? Do you find it hard to know what’s what and whether you have enough of everything? If your answer to these questions is “Yes”, you need to use an office equipment management system. 

We all think that we’ll keep our stationery cupboard under control. However, realistically cupboards such as these are usually somewhat unkempt. They may also be full to the brim of pencils and paper clips that you just don’t need. Unfortunately, they tend not to be full of those items of stationery that you actually need so you can work. 

When you use an equipment management system to keep track of everything, you’ll find doing so is easy. In fact, you can leave most of the hard work to the system. This means you can get on with your tasks while using the stationery you actually need.

Create A Digital Profile For Everything

Now it’s time for you to start using a trusted office equipment management system. Be sure to choose a system that has a good reputation and offers you a lot for your money. You should also make sure that the system is updated frequently and has a good level of security. 

Once you’ve chosen a product that’s right for you it’s time to create digital profiles. Do this for every asset you want to track. Wish to track a pile of notebooks and some boxes of pens?  Place a barcode or an RFID tag on the box or the edge of the shelf where a box will sit. Then, scan the barcode. Your system will automatically create a profile that you can fill with an abundance of information. Add as much information as you please and do this for each profile you create.

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Let Your Management System Do The Ordering For You

Did you know that depending on the office equipment management system you choose it can order products for you? Let’s imagine that you have 20 boxes of blue ink pens that you get through every month. 

Once you’re down to your last few boxes the system can do the ordering for you. Please note, the system can only do this when you tick a box to say that you’ve opened a new box. Once you have, the system will order from your chosen manufacturer for you. This ensures that you always have plenty of blue ink pens in stock. It also means that you don’t have to spend precious time ordering more pens again. 

Say “Goodbye” To Non-Existing Assets

Ghost assets as those assets that exist but are no longer being used. Assets such as these include broken down printers, modems that don’t power up, and so on. Assets like these have some value but they cannot be used so there’s little point in your business owning them. 

Your new office equipment management system can help you say “Goodbye” to assets such as these. This is because when you’re creating profiles for everything you will no doubt come across them. This is when you need to make a decision about what to do with them. You can either send the assets for repair or simply get rid of them. Either way, you can say “Goodbye” to ghost assets and have a better idea about how much your business is worth.

Allocate A Specific Number Of Pens

Did you know that you can allocate a specific number of pens, for example, and other types of stationary? You could give each department 3 boxes of pens a month. Should they run out they can ask you for more. A request can be made via the management system so you have a record of it. A request such as this also means that the system knows how many 

When you allocate stationery it’s less likely to go missing. It also ensures that the right number of boxes of printer paper are sent to each department.

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Prevent Stationery From Going Missing

You could probably put up with a few pens and maybe even a notepad or two going missing every month. However, any more than that and it could start to get quite expensive.

Here is where making the most of your new office equipment management system can really help you out. 

  1. You can track who has been in your stationary cupboard and when
  2. You can see what everyone has taken out of the cupboard with your authority
  3. It’s possible to detect unauthorised usage/theft
  4. You could allocate stationery, as we have already seen

Your team members will see that all of the stationary is tracked and, therefore, be less likely to steal or lose it. 

Keep track of your stationery cupboard with ease. Know what you have in stock and what you need to order. Understand which department needs more pens and which needs less paper. Limit loss and theft while making sure you eliminate ghost assets. 

 

 

Would you like to speak with an expert about using an office equipment management system to help you keep track of your stationery cupboard? Contact us now at team@itemit.com.

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Tips For Managing Your Office Equipment

Tips For Managing Your Office Equipment

Tips For Managing Your Office Equipment

Managing office equipment is not always easy. Chances are, you have more equipment than you realised. When this happens, it can be hard to have full control over everything. For example, do you know when everything needs to undergo maintenance? Who is using your new tablets? Has everything been returned to the office on time? Finally, do you know when you need to order new supplies for the stationery cupboard? 

As you can see, there are a lot of things for you to consider. The good news is that when you start using device inventory management you can manage everything far easier. You will know who has what and when. You’ll know when assets need to be maintained, and so on. All of this can give you peace of mind.

How Do You Currently Manage Office Equipment?

So, how do you currently manage your office equipment? Do you have a procedure or two that you follow or are you winging it? If you don’t have some sort of device inventory management system you are missing out. 

Did you know that you can use your device management system to control almost everything? You don’t have to limit yourself to controlling just your devices. You can control when your office furniture is repaired and even when the windows get cleaned. However, it may be wise to make a start with your devices for now. When you get used to managing your devices you could add all of your other assets to the management system.

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How To Manage Your Office Equipment With Ease

You can manage all of your office equipment very easily. All that you need to do is to start using some device inventory management software. The great news is that software such as this is quite easy to use. You just need to make sure that you only ever use software that is regularly updated and reliable. It should offer you the chance to upload a lot of information about each of your devices. For example, you could add a user manual, photographs of the asset, and much more. 

As soon as you have some RFID tags or barcodes, you need to attach them to your assets. Scan each tag or barcode and you’ll see a profile has been created. It’s this profile that you need to add the information about each asset to. When you’ve added every piece of information you can start to control your office equipment. Read on to find out how you can manage your devices and more.

Regularly Maintain Everything In Your Office

One of the most important things you can do to keep your office equipment managed successfully is to maintain it. Ideally, you will use your shiny new device inventory management software to set up maintenance schedules. You will need to do this for every asset/device that you own. 

Setting up a schedule such as this allows you to stay in control. Your assets will be in much better condition which means you won’t have to replace them as often. Please just make sure that your maintenance department receives scheduled alerts at your chosen intervals. The alerts will tell the team which assets they need to retrieve and examine. It really is that simple.

Assign Assets To Your Team

Did you know that you can assign assets to your team? Wish to assign your new tablets to your sales department? Simply click on each of the tablets you’ve added to your device inventory management software and choose who you’d like to assign them to. 

This feature will automatically allow you to manage your office equipment more effectively. In addition to this, it will ensure that the right team members only ever have access to the equipment they should have access to.

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Boost Both Productivity And Security

When you start using some device inventory management to help you manage your office equipment you boost productivity. Both you and your team will find that you all get those little box-ticking tasks completed earlier. This is because your management software may be able to deal with them. For example, it may know when to order stationery, and when someone hasn’t returned a laptop, and so much more. Consequently, you could get on with more important tasks.

When you start using management software you automatically increase security. All of your devices are tracked and they are, therefore, more likely to be returned. You could also see when a tablet, for example, is removed from the office. Knowing where the tablet is and who has it will mean it’s easier to ask for its return. 

When you want to manage your office equipment you need to use the right type of software. Failure to do so could mean that you’re back to square one. It’s now time for you to manage everything effectively. 

 

 

Wish to chat with an expert about using device inventory management in your office? Contact us today at team@itemit.com.

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