In this guide:

1. What A Fixed Asset Register Is
2. Creating An Asset Register
3. Do You Really Need To Track Your Fixed Assets?
4. Some Benefits Associated With Fixed Asset Tracking
5. Asset Tracking Made Simple

In this guide:

1. What A Fixed Asset Register Is
2. Creating An Asset Register
3. Do You Really Need To Track Your Fixed Assets?
4. Some Benefits Associated With Fixed Asset Tracking
5. Asset Tracking Made Simple

Would you like to have much more control over your fixed assets? These are assets that are an integral part of your business and they always stay in a fixed location. Assets such as this can consist of machinery, laptops, tools, equipment, and anything else that remains in one location. Tracking assets such as these is always a good idea as you can have more control over them than you think. This is all thanks to the use of a fixed asset register.

A fixed asset register is a software-based register that lists all of your assets. These are primarily fixed assets, although you can track those that are not fixed, should you wish to. 

Your asset register will be created as soon as you scan a QR code while using the right software. When you do this, you will see that you have created a register that can be filled with an abundance of information. This is primarily what this type of register is. Not only can you see that all of your fixed assets are in one place but you can also access a lot of info about them all. Being able to access everything is very convenient and why more businesses are using this type of software.

Creating an asset register is easy. There is nothing complicated about the process and you don’t need a degree in IT to understand how to use one. All that you need to do is use a QR code or an RFID tag on each of your assets. Simply attach the code or tag to the assets that you want to track. Scan the RFID tag and it will open up a profile for that particular asset. Then, you can simply populate the profile. In other words, add details about the asset to the profile. Do this one asset at a time so you know what’s what. 

The more details you add about your assets the better. This is simply because you could need the details at a later date. All that you’ll need to do is to open the relevant online profile and check its contents. If you’ve added warranty information, for example, being able to find it in the profile when you need it is very satisfying. It can also save a lot of time. 

Creating a fixed asset register could genuinely be one of the best things that you do for your business. You can stay organised, track your assets, and even create highly relevant data.

Many people choose to track assets that are not fixed. Some people choose to track their fixed assets, but is it really necessary? Actually, yes, it is. 

When you make use of this type of asset register you can see 

• Who has used each asset 
• The date they were last repaired
• When they’re for maintenance
• How many times each asset has been used
• The insurance and warranty details
• Data reports that can be exported to PDF

Most fixed asset register software will offer you the opportunity to track your assets in a number of ways. Opt for software that allows you to track assets in multiple ways that may be advantageous for you.

When you enter the world of fixed asset tracking you’ll discover that it comes with many benefits. Some of these include:

• Computers, machinery, and everything else can be checked in and out
• You’ll spend less on maintenance thanks to the reminders you’ll set
• You’ll also spend less on maintenance as issue reporting is easy
• Exportable reports produce realistic data that could help your business
• You can gain access to your tracking software via many different devices 
• Updating your records is easy with the bulk actions feature
• All of your assets can be organised into collections
• Tracking the location of your fixed assets in a large building can save a lot of time 

These are just some of the benefits that are associated with using a fixed asset register. However, when you begin to use a register such as this you’ll discover there are many more.

Tracking your assets has never been easier. When you use software that works well it can make a big difference. You can find those fixed assets in no time at all and you can even increase security. As everything is tracked, far fewer assets are likely to go missing or become damaged. What this means is you’ll save money and your assets will be safer all of the time. This is asset tracking made simple.

Wish to speak with an expert about using a fixed asset register? Contact us today at team@itemit.com.

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In this guide:

1. What RFID Tracking Is
2. How You Can Track High Value Assets
3. Using Active OR Passive Tags
4. The Benefits Associated With Using An RFID Tracking Tool

In this guide:

1. What RFID Tracking Is
2. How You Can Track High Value Assets
3. Using Active OR Passive Tags
4. The Benefits Associated With Using An RFID Tracking Tool

Many businesses and people invest in high value assets that they naturally wish to keep safe. However, this can be a lot easier said than done. Many high value assets are shown in art galleries and museums, others are kept on business premises or even in private homes. Tracking your high value assets so you know where they are all of the time is imperative. This is where using a reliable RFID tracking tool can help. A tool such as this can help you to secure, manage, categorise, and locate your assets. In addition to this, you can keep a record of the value of your assets and their insurance and warranty information.

Short for “Radio frequency identification”, RFID tracking uses radio frequencies to broadcast an asset’s location. However, it can only do this if it is affixed to the asset. When it is, you don’t even have to be able to see your high value asset in order to scan it. You can simply use your new RFID tracking tool and pick up the asset’s information directly. Regardless of where you work or live, or what your high value assets are, using RFID tracking can make a world of difference.

To track your assets using an RFID tracking tool, all that you need to do is to affix an RFID tag to each asset. You can take a photo of your assets and upload them to each asset’s profile. In addition to this, you can add a lot of details about your assets to their profiles. This will ensure that you have better and easier asset identification. It also ensures that you can check every profile, should you need to, and make changes as and when they’re required. 

Each time you use your RFID reader, you’ll be able to locate your assets easily. You can see who is using, repairing, or transporting your assets. You can even see a lot of historical data that is automatically created when you start using your high value assets once they have been tagged. Data such as this can prove to be quite useful. It will allow you to see how your assets are used all day, every day.

When it comes to using RFID tags, you may be given a choice between two types. These are active tabs and passive tabs. An active tab contains a very small battery which helps to power it at all times. A passive tab contains no battery whatsoever. From a commercial point of view, it makes more sense to use a passive tag as they are cheaper to use. They’re also quite small, and they have a longer life. 

If you want your RFID tags to emit data over a long range, active tags are the optimum choice. However, this is not usually necessary in a commercial or domestic setting. Active tags can also prove to be quite inconvenient as the batteries will need changing from time to time. You’ll also need to order and purchase replacement tags when the batteries run out. So, it makes a lot more sense to use passive tags that use no batteries and last a very long time. 

When you choose an RFID tracking tool, make sure to opt for one that works with passive tags. The good news is that most of them do, ensuring that you can start using a tag right away.

There are many benefits associated with using an RFID tracking tool. Below, you will find details of just some of the benefits:

• Asset register creation is easy – Simply affix an RFID tag to an asset, scan it and your asset register will be created
• Saves time – You can find your assets in seconds
• Saves money – Assets can be maintained using the reminder function, helping you to spend less replacing damaged assets
• Operations can be automated – Wish to automate orders when stocks are low? The software can place the orders for you so you can get on with other tasks
• Improves data accuracy – Your asset register will automatically create and save data that you can export. A result of this means you can have accurate data that could be useful to your business
• Tracking your assets is simple – As soon as you affix an RFID tag to an asset it is automatically tracked.
• Managing your inventory is easier than ever – You can see exactly what’s in your inventory at all times. Acquired new assets? Adding them to your inventory is easy.

There are many benefits associated with using RFID tags to help you track your high value assets. Now it’s time for you to make tracking your high value assets even easier so you have peace of mind. 

Would you like to speak with someone about tracking high value assets with an RFID tracking tool? Talk to us today at team@itemit.com. 

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In this guide:

1. Follow The Instructions To A Tee
2. Make Use Of Checklists
3. Expect Things To Go Wrong
4. Make Use of Pre-emptive Maintenance
5. Use Tracking Software To Keep Tools In Top Condition

In this guide:

1. Follow The Instructions To A Tee
2. Make Use Of Checklists
3. Expect Things To Go Wrong
4. Make Use of Pre-emptive Maintenance
5. Use Tracking Software To Keep Tools In Top Condition

We all want to save money on equipment maintenance but it’s often far easier said than done. Making savings can occasionally be counter-intuitive if you end up purchasing parts that are less than perfect. When it comes to the subject of maintaining your equipment it makes sense to go about it the right way. The really good news is that this can be done while saving money, you just have to know how. 

Below, you will find 5 tips that can help you to save money while ensuring all of your equipment is in top condition.

Whenever you use some equipment, please make sure you always follow the instructions. This is the best way for you to keep everything in good condition. So, wear that protective clothing, put the guard on the machine, and clean it as often as it says in the manual. When you follow the instructions you’re using pre-emptive maintenance, as such to keep everything working. 

It’s easy to do things your own way and skip important safety steps and procedures. However, doing so can cause accidents. Accidents can cause injuries as well as unnecessary costs. If you want to save money, follow all of the instructions to a tee, no matter how unimportant they seem.

This may seem like something of a strange tip, but it makes perfect sense. Using checklists can help you to save money on equipment maintenance. Just make sure that the list you create contains any information that you’ll need before maintenance takes place. You could, for example, include:

• Where the machine/tool/vehicle, etc is usually located
• When the machine/tool/vehicle, etc was last repaired/serviced
• Any details about the last repair/service request
• How much time repairs are likely to take 
• What tools may be required for the repairs
• How much it is likely to cost to carry out any repairs
• A photograph of the damage
• The contact information and the name of the individual who request repairs

When you start to use a checklist such as the one above, you could save money. This is simply because all of the information you’ll need will be at your fingertips. Pre-emptive maintenance such as this can help to reduce the amount of time it takes to repair the broken equipment. Additionally, a photograph of the damage can help the maintenance team order the right parts. 

If time is money, saving time means you save money. Use a checklist to help you save time.

Unfortunately, things will go wrong from time to time. In many cases, it seems to be when you have a deadline looming. The best thing that you can do in this situation is to expect that things will go wrong. When you do, you can use pre-emptive maintenance to its advantage. Making sure you have all of the parts you need before things go wrong is one way of dealing with it. Ensuring that you have a plan when downtime occurs is another. Both of these plans can be used together. When they are used together, you’re more likely to get your machinery, for example, up and running again.

As we have already seen, using pre-emptive maintenance makes sense. What’s important here is that you make use of it as much as you possibly can. Have those spare parts in so that you can repair broken down assets quickly. Make sure you know how to repair a van when the fan belt goes. It may be impossible for you to have a spare part for every machine, van, tool, etc. However, having parts that break down a lot of the time can make a real difference. 

Another way to ensure that you stay ahead of the game is having team members who know how to use equipment safely. They should also use it correctly and with safety in mind. Offering regular training is vital as it can help your team to remember how to use equipment correctly.

These days, you can use tracking software to help you track your assets. When it comes to the subject of pre-emptive maintenance, software such as this can help. You can reduce human errors by using tracking software instead of spreadsheets. You can also set reminders so that all of your equipment is checked out and repaired (if necessary) on a regular basis. Tracking software can also help you to understand where equipment was when it became damaged and who was using it. If a pattern emerges, you can take steps to prevent damage from occurring again. A result of this means that you could save money. 

Saving money on equipment maintenance is possible. All that you need to do is make sure you take the right steps so that you too start saving money. You can have equipment that’s in a good state of repair and save money at the same time. 

Would you like to have a chat with an expert about saving money by using pre-emptive maintenance to its advantage? Contact us today at team@itemit.com.  

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In this guide:

1. GPS Technology
2. RFID Tracking
3. Artificial Intelligence And The Future Of IT Asset Management
4. Augmented Reality And The Future Of IT Asset Management
5. What Does The Future Hold?

In this guide:

1. GPS Technology
2. RFID Tracking
3. Artificial Intelligence And The Future Of IT Asset Management
4. Augmented Reality And The Future Of IT Asset Management
5. What Does The Future Hold?

We all tend to rely on a range of technology to help us get through the day, both at home and work. When it comes to using technology in the workplace, you may have found that things have changed in recent years. We now no longer rely on spreadsheets and large handheld scanners to tell us what’s happening. These days, we rely on tablets and IT asset inventory management software to help us keep customers happy and meet important deadlines. 

But exactly what does the future hold for us in terms of IT assets and their management? Can we have more control over them or will we always hope that a solution will arrive some day? Before we take a look at this subject, let’s have a close look at some existing technologies and how they impact our working lives.

Most of us are familiar with GPS technology in some way. You may, for example, use it to help you see where the van that’s delivering your parcel is. Drivers of many vehicles use GPS rather than paper maps to help them get to where they need to be. 

GPS technology is also used in IT asset inventory management so that businesses can locate and control their IT-related assets. Using GPS this way also helps to increase security as businesses can see where their assets are all of the time.

RFID tracking is making its way into the world of asset tracking. Radio Frequency Identification makes tracking all types of assets very easy. While RFID tracking works in a similar way to GPS technology, there are some differences. The big difference is that those small RFID tags that don’t look very special can actually contain a lot of information. For example, you could use the technology as part of your IT asset inventory management. It can help you to see who is using a computer, who used a tablet yesterday, and where you purchased your modem from. RFID tracking can be even more convenient than GPS-related technology as you can scan the RFID tag without even being able to see it.

There’s no doubt about it, artificial intelligence has made its way into our lives, whether we wanted it to or not. However, it has not yet managed to be as intelligent as experts once feared. This has not stopped many businesses from using AI to their advantage. This technology could help businesses choose where to place their IT assets. It could help you to locate your computer within moments, and it could even create and manage orders for you. Finally, there’s a real chance that this technology could take IT asset inventory management to a new level. For example, it could make data creation and reporting a breeze. Security could be enhanced so that only those who have permission to use specific assets can use them. 

It’s possible that AI could help you to deal with and track all of your assets while you complete other tasks. What this potentially means is that your business, and any business could become more productive. 

We still have to wait for AI to develop and learn before it’s trusted to run our businesses for us. However, the technology is not quite there yet. What this means is that in the meantime we’ll have to use alternative technology (Such as RFID tags, for example) to help us with inventory management. You never know, RFID could pair with AI to make inventory management even better and even easier than we can imagine.

Augmented reality seemed to burst onto the scene and promise us something of an alternative reality. However, it has yet to change everyone’s lives in the way that it was once thought. This does not mean that we should disregard augmented reality (AR) altogether. There’s the possibility that this technology could still make its way into the workplace. It could help you to find the assets that you’ve misplaced. You could learn how to repair a machine or identify which parts need to be ordered. Time will tell whether AR will be as big as we thought it would be. Perhaps it will slowly but surely make its way into the workplace.

It’s not yet clear what the future of businesses and IT asset inventory management will hold. What we do know is that technology continues to develop and evolve. A direct result of this may be that we find it much easier than ever before to control our assets. The future could offer us so much and it makes sense to use technology that is considered futuristic. Technology such as this is just a stepping stone and a glimpse into what could be available to us very soon.

Wish to speak with someone knowledgeable about using IT asset inventory management software? Contact us today at team@itemit.com.

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or, download the itemit app to get started

In this guide:

1. It Has An An Abundance Of Features
2. You Can Track All Of Your Equipment
3. Accountability Is Automatically Improved
4. Equipment Security Is Better Than Ever Before
5. Access Via Multiple Devices Makes Things Easy

In this guide:

1. It Has An An Abundance Of Features
2. You Can Track All Of Your Equipment
3. Accountability Is Automatically Improved
4. Equipment Security Is Better Than Ever Before
5. Access Via Multiple Devices Makes Things Easy

It’s now more important than ever for your business to use equipment tracking software. Why? You may ask. Simply put, it’s because you need to have full control of your equipment if you want to make the most of it. Additionally, having full control of everything means you can understand your business in a new way. 

As you have probably gathered from the title of this article, tracking software is here to stay. You may not yet understand why, though. Don’t worry, this article will show you exactly why. You’ll develop an understanding of this type of software, ensuring you’re a lot more likely to benefit from it.

Depending on the equipment tracking software that you choose, you could find that it has an abundance of features. It could, for example, offer you the following:

• Better issue reporting and management
• Bulk actions, so updating records is easier
• Barcode, QR code, or RFID asset tracking
• The ability to organise your assets into a variety of collections 
• Check-in and check-out abilities so you always know who has what 
• Exportable reports that can be created whenever you wish
• And much more!

These are just some of the reasons why software such as this is here to stay. It has an abundance of features and can, therefore, offer every business so much.

When you can track all of your equipment you’re into a winner. Imagine being able to track every single thing your company owns. When you do, you’ll see from the data created where it’s been and who used it. You may also begin to understand whether there are any potential issues. 

When you sign up for equipment tracking software you’ll no doubt be told about location tracking. However, you may not know just how easy it is. When you opt for the right tracking software you can see where your equipment is in no time. It could realistically take you just a few moments to locate everything.  As you can probably imagine, being able to do this is very satisfying.

Thanks to the way that equipment tracking software works, accountability is automatically improved. When every user feels more responsible for every piece of equipment they will take better care of it. Why do they feel more responsible for everything? Because everything is tracked, which means their boss knows which tool, machinery, equipment, vehicle, computer, etc. they’re using. 

Accountability is also improved in terms of keeping your data accurate so your business can be more transparent.

The moment that you start using equipment tracking software is the moment that security is better. Security improves because all of your equipment will have a barcode attached to it. You have to attach a barcode if you want to track your equipment in the first place. However, as soon as it’s being tracked you’ll know where it is. What this means is that it’s highly likely your equipment will be returned to you. 

Your colleagues will be aware that everything is tracked. What this means for you in terms of security is that things may no longer go missing. When you can see where your equipment is and even who has it, your list of lost equipment becomes shorter. 

If something does go missing, all that you need to do is log into your software and see where it’s located. You may even be able to see who used the piece of equipment last. This may prove helpful when it comes to searching for that lost asset.

Did you know that some equipment tracking software allows you to use multiple devices? The more devices you can use, the better.

Some software will let you log into an app or online portal via a smartphone, tablet, a desktop computer, or a laptop. so, you could gain access to the information you need no matter where you are. As long as you can connect to the World Wide Web you can log into your tracking software. Just have a think about how useful this could be for your business. You could potentially log in via your laptop and someone else could log in via their smartphone. No matter what device you are using or even why, the more devices made available, the better. 

When you choose some tracking software and decide to sign on a dotted line, please make sure that you opt for software that allows a lot of flexibility. You should ideally be able to access your new tracking software via different devices. This is simply because it’s very convenient for you to do so. 

There’s no doubt about it, tracking software is here to stay. It has so much to offer, allowing your business to benefit from day one. 

Wish to talk with someone knowledgeable about using equipment tracking software? Contact us today at team@itemit.com.

Instant access. No credit card details required.

or, download the itemit app to get started

In this guide:

1. How Asset Tracking Works
2. How RFID Tags Can Help With Tracking
3. Make Using RFID Tags Easy
4. Top RFID Tracking Tips

In this guide:

1. How Asset Tracking Works
2. How RFID Tags Can Help With Tracking
3. Make Using RFID Tags Easy
4. Top RFID Tracking Tips

You can realistically optimise asset tracking by using RFID tags and you can start this process today. RFID tags are hugely popular as they have the potential to transform your business. All that you need to do is to attach a tag to any asset you wish to track. 

RFID tracking is easier than you think and more effective than you think. You can ultimately control your assets in many different ways while getting a better insight into your business. This is why more businesses are now choosing to track their assets this way.

Asset tracking involves you attaching a tag to every asset that you want to track. Once the tag is in place it can be scanned so a unique profile is created. 

You can add a whole host of information to every single profile. In fact, the more information you add about each asset, the better. RFID tracking works best when you add a lot of information as it allows you to gain access to it in the future. 

Imagine being able to quickly access an instruction manual via your tracking software. You could also take a look at the list of this month’s users or whether the asset needs to be repaired. 

We mustn’t forget that you can also track the location of your assets. When you know where your assets are they’re safer. They’re unlikely to go missing or get stolen if they’re tracked. This can only be a good thing as you may end up spending less replacing lost or stolen assets.

When you begin to track your assets with RFID tags, you open up a world of possibilities. This may seem like something of an exaggeration but it’s not the case at all. RFID tracking is a very unique way of tracking the location of your assets and almost every aspect of each asset. Working in a similar way to QR codes and barcodes, tracking using Radio Frequency Identification Tags is the future. 

Every single tag emits radio frequencies all of the time. When you use the right software, you can detect those tags even if you cannot see them. In other words, you can scan the tags without having to pick up any assets and locate the tag. This can save you quite a bit of time, but it can also help you to leave high-value assets where they are without disturbing them.

While you may be unfamiliar with the technology surrounding RFID tags they can be easy to use. 

If you want to make RFID tracking as simple and as easy as possible, track each asset’s location. Did you know that when you log into your app or online portal you can see where your assets are? It takes a matter of moments for you to see where everything is. 

If you want to make asset tracking a little more complex (but not too complex) you can access each asset’s data. When you begin tracking any asset the software will automatically create data. The data created is based on the asset’s behaviour. You could see:

• Where your asset is
• Where it’s been 
• Who is using it
• Who has used it
• What the maintenance status is
• If it needs to be checked in or out
• And much more

Depending on the software that you choose, you could find that you have access to the above features. Just make sure you sign up for RFID software that offers you the features you need. When you do, you’re more likely to find it beneficial for your business.

Here are a few top RFID tracking that you may appreciate:

• Attach one tag at a time
• Populate the asset’s digital profile before moving on to the next one
• Add useful details such as the asset’s warranty and insurance information
• Upload the instruction manual in PDF format or add a link for easy access
• Take a photograph of your assets for easy identification
• Use the check in/check out feature for even more accurate asset tracking
• Assign assets to individuals or groups so the right people have the right tools
• Always add new assets to the software ASAP so they can also be tracked
• Set reminders/schedules such as maintenance schedules so you stay on top of it

When you make the most of RFID tags and the asset tracking process your business can benefit. You can realistically optimise asset tracking when you have an asset tracker that works well. Used in conjunction with RFID tags and all that they offer, you’re onto a winner. 

Would you like to chat with an expert about using RFID tracking to optimise asset tracking? Contact us today at team@itemit.com. 

Instant access. No credit card details required.

or, download the itemit app to get started