5 Steps To Ensure You Get The Most Out of Asset Tracking Software

5 Steps To Ensure You Get The Most Out of Asset Tracking Software

5 Steps To Ensure You Get The Most Out of Asset Tracking Software

So, you’ve heard all about asset tracking software and how great it can be for your business but unsure where to start? Read on to discover how to get the most out of asset tracking software.
asset tracking software uk


Getting The Most Out of Asset Tracking Software


1. Determine What You Need to Track

The joy of asset tracking software is that you can track more or less anything these days. From physical assets to software licences, you can keep tabs on everything your business owns but the question is, should you? Determining what you need to track for your business ensures you’re getting the most out of your asset tracking software. Decide which assets you want to gather data on and what data you want to gather. If your company has multiple moving assets spread across various sites the real-time location data is vital. Equally, if you depend on a lot of machinery then runtimes and downtimes will be a key statistic to help you utilise your inventory.


2. Get to Know Your Business Needs

Asset tracking software is a very powerful tool when you know what to do with it. Each business is unique with its own individual needs and requirements that should be considered when utilising an asset tracking system. If your company operates mainly stationary equipment in a single location, tracking GPS coordinates is not especially useful. Instead, you might be more interested in tracking the usage and work orders concerning your machines. On the other hand, if you are operating a fleet of vehicles, tracking their location becomes a lot more interesting. Before you take steps to improve your equipment tracking, make sure you know exactly where your company’s priorities lie and what data you want to track in the future.


3. Identify Your Critical Equipment

An asset’s importance can be based on a number of factors, including its sensitivity, criticality, value, or the compliance requirements placed upon it. But a key indicator of a critical asset is if it is vital to your business’ operations or the service it provides. These assets should be your priority in asset tracking and management because, without them, your business ceases to function. It’s important to begin by identifying your critical assets as everything else will follow on from there. Once you know which equipment you cannot live without, you can start by gathering important data that will help you with maintaining your most precious pieces of kit.


4. Equip Your Team With the Right Tools and Knowledge

Asset tracking software is only as good as the people who use it. This means it is essential that you equip your team with the right tools and knowledge so they can use the software to its full potential. Make sure your team has the appropriate tag readers so they can quickly scan assets. To make sure that all employees are on the same page, you have to define responsibilities and make sure all workers know how to operate the software.


5. Understand Asset Depreciation

Asset depreciation is an inevitable part of almost every asset’s life. Asset tracking software can help you to make sure your assets stay in good working order for as long as possible with regular repair reminders and automated maintenance schedules, but eventually your assets are going to bite the dust. That doesn’t mean you can’t approach this asset life cycle phase logically and strategically though. By storing and analysing all the information associated with an asset over its lifetime you can better calculate the associated costs of maintenance and acquisition. If you use the capabilities of asset tracking software wisely you can greatly minimise the costs associated with maintenance and depreciation. Utilising the gathered data you can estimate whether it is more beneficial to repair an existing asset, invest in a new one, or retire that bit of kit altogether.


itemit’s Asset Tracking Software

Make your asset tracking software work for you. Our asset tracking software is scalable, transparent, and efficient. With a fully-equipped suite of helpful features, from equipment check-in and check-out functionality to bulk actions, you can seamlessly update and improve your current processes. With asset tracking software you’ll save time and money. Plus, you’ll finally be able to move away from those dreaded spreadsheets. 

If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below!

Asset Tracking Software

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What Is Cloud-Based Software?

What Is Cloud-Based Software?

There’s a lot of talk about clouds these days, but what does it really mean to store something in the cloud or to have cloud-based software? Read on to discover what it’s all about.


What Is Cloud-based Software?

Cloud-based software simply refers to any software program or application that’s stored, managed, and available through the cloud. To access such services or software programs, users must have an internet connection. It is generally stored on shared computing resources, such as cloud servers. They offer distributed processing power, storage, and memory, over the Internet. Instead of data being stored in a single physical location, it is stored and maintained across several remote data centres using a cloud computing framework.


How Does Cloud-Based Software Work?

Cloud-based software uses data centres with massive computer servers that physically store the data and make it available online to users via the web. The cloud storage uses a chain of servers that includes both master control server and other storage servers. The servers are all linked with one another and it can be utilised depending upon your use and requirements, and billed accordingly. Cloud storage saves you a lot of money otherwise you would have to spend on more strong servers as your business needs increases. But in cloud storage, you only pay for the space occupied by your data in the cloud.

Users can access the software’s functionality from anywhere by simply logging in through a browser, allowing them to remotely upload their content, store and retrieve the data as and when required. Thanks to the cloud, you no longer need to purchase servers, external hard drives and memory sticks to carry your data from one place to another.

Cloud-based software is of particular importance to small and medium-sized businesses, as it allows them to access a full range of functionality from advanced applications, such as asset tracking software, without having to make a substantial upfront payment.


The Advantages of Cloud-based Software


On-the-go Data Access

One of the best features of cloud storage solutions is you can upload or download your data from anywhere across the world. You just need internet access and any mobile device and the application of your service provider. Then, simply login to your account and view all your data in one place from wherever you are.


Improved Data Security

At busy times, the last thing a business needs is for technology to fail them. Downtime can lead to all kinds of problems, including reduced productivity, lost revenue and reputational issues. A reputable cloud provider will maintain reliable, secure services, giving you peace of mind that all data is secure, safe and recoverable, no matter what happens. It’s easily accessible from anywhere and any device. And if something does go wrong, a cloud host should resolve issues quickly, getting you back up and running in no time.


Greater Productivity

All of these benefits can lead to fewer stresses at peak times – and, more importantly, will also give business a lift. Your company will be more agile as capacity can be flexed up or down to meet demand, and you can take advantage of peaks in the market without significant costs. With streamlined processes and more engaged, productive employees able to connect and collaborate from around the world, you’ll gain a real competitive advantage putting you ahead of your competitors.


itemit’s Cloud-based Software

itemit’s range of software is all cloud-based meaning you can take advantage of all its capabilities. Developing, operating, and maintaining  a varied inventory of assets is no mean feat but with our software you can do so in a cost-effective manner, enabling you and your team to focus on blue-sky thinking.

If you would like to learn more about itemit’s software, contact our friendly and helpful team today. You can reach them at team@itemit.com or sign up for our 14-day Free Trial to find out just how well itemit’s software can work for you.

Cloud-based Software

Choose a better way to track your assets

Start your free 14-day trial now

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How Asset Management Software Can Save You A Headache

How Asset Management Software Can Save You A Headache

How Asset Management Software Can Save You A Headache

Feel weighed down by your never-ending to-do list? Well, with asset management software, taking care of your assets is one less thing to worry about.  A successful asset management solution can save you time, money, and lots of management headaches.

Asset Tracking Software: Best Use Cases


The Benefits of Asset Management Software

Asset management is a vital part of operations. Discover the benefits you and your team can enjoy with effective asset management software.


Manage Assets From Different Locations

Above all else asset management software enables teams to be better organised. Asset management software provides a single online dashboard to view and manage assets from anywhere. Plus, itemit’s mobile application means you can access your asset data on-the-go. With this capability organisations can unlock new levels of control and visibility for you and your team, allowing for better planning and scheduling.


Financial Clarity

Any business is focused on maintaining cost-effective operations and financial clarity. With asset management software, organisations can easily create customisable reports for insurers or lease financiers at the click of a button. Organisations can generate administrative reports and gain an overview of potential issues or asset utilisation via actionable analytics. The automation powers of asset management software means businesses can continuously keep their records up-to-date. The improved data accuracy gives you and your team the confidence you need in your reports and auditing, which can aid in identifying misuse of funds and improve their financial forecasting.


Improved Maintenance Schedules

Organisations can save money on maintenance with good asset management. During the operational phase of an asset’s life cycle, it is important for organisations to keep up-to-date on asset maintenance. However, often organisations can be reluctant to do so. Maintenance is a business expense that can cut into profits. Overdoing it can bring significant costs. On the other hand, under-maintenance can lead to reduced productivity. Maintaining up-to-date records of assets helps to prevent asset downtime, which ultimately increases productivity and keeps costs down. Plus, users can set up maintenance schedules in advance and be notified when routine repairs are due.


Increased Productivity

Asset management allows teams to better utilise their assets. Asset management software can provide teams with data on current usage, asset performance, and trends. Not only does asset management software let you see who has access to which equipment and when, but it can also allow users to reserve items for future use, and make orders. This ensures the right tools are in the hands of the right people at the right time. With asset management software organisations can gain greater understanding about asset behaviour, and what resources are needed where and when.


Remove Ghost Assets

Asset registers can often contain assets that have been lost, damaged, or stolen, these kind of assets are known as ghost assets. Asset registers are an important tool for representing a company’s investments. If an asset register is haunted by a number of ghost assets then this can have a significant effect on financial assessments. With strategic asset management, organisers will be aware of these ghost assets and can eliminate them in the books.


itemit’s Asset Management Software

itemit’s cloud-based and user-friendly asset management software is the tool you need to optimise your operations. An asset management system is essential for the success of any business.  Developing, operating, and maintaining  a varied inventory of assets is no mean feat but with asset management software you can do so in a cost-effective manner, ensure your business is functioning at its best, and save you and your team a headache.

If you would like to learn more about itemit’s asset management software, contact our friendly and helpful team today. You can reach them at team@itemit.com. Alternatively, you can sign up for our 14-day Free Trial to find out just how well itemit’s software can work for you.

Asset Management Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

Related articles

Top Tips for Asset Maintenance Management

Top Tips for Asset Maintenance Management

Top Tips for Asset Maintenance Management

Your assets are some of the most valuable parts of your business. They quite literally keep the lights on. Taking care of your assets means taking care of your business. That’s why it’s important to have a structured, effective asset maintenance management plan in place. Discover our top tips for great asset maintenance management. 

Implementing A Maintenance Strategy Routine, Reactive, And Pre-emptive


Why Is Asset Maintenance Important?

Effective asset maintenance prolongs the lifespan, enhances the performance and of your assets. For machinery, this means fewer breakdowns and less subsequent repairs. For an office space, this means a clean and comfortable workplace where your team can be their most productive. Performing asset maintenance means keeping your asset in great working condition and ensuring their repairs and replacements are up to date. Good asset maintenance management translates into a smooth-running and efficient workflow, ensuring your organisation is functioning at its best and most cost-effective!


5 Tips for Asset Maintenance Management


Create a Database

It’s essential to create a database or register of your assets so you can store all the necessary information associated with them in one centralised place. You can use the database to add relevant documentation such as user manuals and insert descriptions of your assets so your employees or clients can view associated data after each scan. Plus, with asset tracking software, every time you scan an asset its record of location will be automatically updated.


Collect Data

With asset tracking you can stay informed about asset behaviour and gain analytics throughout the lifecycle of your assets. Collecting data on your assets will enable you to make informed decisions that can lead to cost savings and improved performance with smarter maintenance schedules. 

Preventive maintenance is more effective than reactive maintenance. Understanding an asset’s lifestyle will enable a maintenance team to perform preventive maintenance at critical points in the cycle that can expand or enhance the asset’s useful life. Tracking the lifecycle will also help you plan and prepare for an asset’s eventual breakdown and the get funds together for its eventual replacement.


Set Up a Maintenance Schedule

During the operational phase of an asset’s life cycle, it is important for organisations to keep up-to-date on asset maintenance. However, often organisations can be reluctant to do so. Maintenance is a business expense that can cut into profits. Overdoing it can bring significant costs. On the other hand, under-maintenance can lead to reduced productivity. Maintaining up-to-date records of assets helps to prevent asset downtime, which ultimately increases productivity and keeps costs down. Plus, users can set up maintenance schedules in advance and be notified when routine repairs are due.


Equip Your Team With The Right Tech

In order to implement asset tracking and preventive maintenance schedules as strategies for successful asset maintenance, you need to invest in your team and the technology to support them.

Investing in your technicians will ensure the maintenance work is properly performed and recorded. Every facility leader can agree that great training leads to well-prepared staff, but training runs deeper than just knowing how to perform maintenance. For successful maintenance operations, proper training also means ensuring your team has (and understands how to use) the technology in place to best do their jobs.


Implement Inventory Tracking

Effective inventory  tracking underpins the success of any business. There is nothing more frustrating than starting a project just to realise you don’t have the necessary parts needed to complete the job. An effective inventory tracking system ensures you rarely face this type of setback when performing asset maintenance.

 Implementing inventory management software will ensure you’re able to effectively manage your assets. The software will automatically reduce inventory when maintenance projects occur that require certain parts and keep track of stock levels.


itemit’s Asset Maintenance Management

itemit’s cloud-based and user-friendly asset management software is the tool you need to optimise your operations. Good asset maintenance management will allow for better planning, more accurate forecasting, and protect your business from spiraling costs. Developing, operating, maintaining, and repairing assets in a cost-effective manner will ensure your business is functioning at its best. With up-to-date online profiles of your assets your business can drastically extend the lifespan of its assets and maximise the return on investment. 

If you would like to learn more about itemit’s asset management software, contact our friendly and helpful team today. You can reach them at team@itemit.com. You can also sign up for our 14-day Free Trial by filling in the form below.

Asset Maintenance Management

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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How Asset Tracking Software Benefits Media Production Companies

How Asset Tracking Software Benefits Media Production Companies

How Asset Tracking Software Benefits Media Production Companies

Media production companies quite literally involve a lot of moving parts. Keeping track of all your production equipment across all your different sites and locations can be a logistical nightmare. With different team members checking equipment in and out there are a huge number of assets to manage at any one time. Relying on spreadsheets for inventory lists and asset management is a time-consuming process that is prone to human error. But, with asset tracking software this can all be automated, allowing you companies to streamline their operations resulting in more time and less costs. 


The Benefits of Asset Tracking Software for Media Production Companies

Featured - Asset Tracking Software


Streamlined Operations

A huge number of assets go into media production. From keeping track of all your lights, mics, booms, tripods, light reflectors and anything else you need. This amounts to a big investment and, like with any investment, you need to look after it. It can be easy to lose track of things as they move around sets and are taken off to various locations. This poses a challenge to ensuring the longevity of your equipment.

Using spreadsheets is usually the first go-to option for managing assets but this manual process can quickly become long and laborious. As your production grows, so do the number of assets, meaning more data and more moving parts to track and manage. Spreadsheets can become your system’s downfall since they are difficult to share with others, lack smart features, and are susceptible to errors. With itemit’s asset tracking software you can ensure your assets are where they need to be and with the right people, taking the headache out of asset tracking. When your team checks assets in and out the asset manager is automatically notified. Every time an asset is tracked, entered into the system, checked out, or repaired, data is collected.


Improved Inventory Management

Good inventory management is critical to the success of any operation and media productions are no different. Asset tracking software can improve your inventory management by informing you of what equipment you have, where it is, and who it has been assigned to. For example, if somebody requires multiple pieces of kit, you can bulk check them out with itemit’s equipment checkout system, then bulk move their locations to indicate that they’re with that company. Then, you’ll be able to run a report on the equipment that is on the move to the location and export it as a pdf, giving you a register of the equipment your client needs to sign for.

All of the data you collect will be pulled into a fixed asset register, providing you with an accurate and up-to-date record of your assets. This offers greater control and visibility of the financial data related to your assets. With itemit the process of creating fixed asset registers is simple. You can view, filter, manage, and export reports with ease, giving you a clear view on what you own and how the assets are behaving. A clean register will allow you to completely streamline your insurance and tax operations, allowing for clearer expense and more transparent insurance applications.


Reduced Costs

Limited budgets can restrict the ability to purchase additional assets, meaning you need to make the most of what you have. Cost management is vital on small and large scale productions alike, and with effective asset tracking software you can make sure you’re getting the best out of your equipment. Asset tracking increases the visibility of assets with real-time location and user data, helping to reduce loss and theft. 
Plus, asset tracking offers a smarter solution to maintenance. Good asset management extends the lifespan of assets by decreasing the need for maintenance and replacement. Asset tracking software allows you to take a more proactive approach to maintenance since it is much easier to maintain equipment if you know its history. With asset tracking software, you can set up automated reminders when it’s time to make routine repairs, resulting in fewer unexpected problems and the foresight to make them fit around your filming schedule.


More Secure Bookings and Rentals

Many productions, large and small, rely on rented equipment to make the next big picture. But with rented equipment you always run the risk of added costs in the event the asset is lost or broken. This can result in spiralling costs that can really put a dent in an already tight budget. Asset tracking software can offer you extra security and visibility around the movement and behaviour of assets.

Asset tracking software covers your back by ensuring you are compliant with your insurance. If you know where your assets are at all times then there is less associated risk, resulting in simpler invoicing and lower premiums for you. With itemit you can even set reminders for expired licences and insurance payments.


itemit’s Asset Tracking Software

Asset tracking software provides a digital, centralised system that allows your team to track important details about each asset in real time. With asset tracking software you can keep track of all your lights, mics, booms, tripods, light reflectors and anything else you need. All the necessary information for each piece of equipment, who it’s assigned to, what project it’s on, are safely stored in an asset register. Asset tracking software will save your production time and money so you have everything you need to create the next blockbuster. 

If you’d like to find out more information please contact the team at team@itemit.com or you can get started straight away and try the 14-day free trial by filling out the form below!

Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

Related articles