Using RFID to Track Healthcare Equipment

Using RFID to Track Healthcare Equipment

Using RFID to Track Healthcare Equipment

The security of medical devices is paramount to a safe and reibale heathcare service.  It has to work across all facilities and locations in a hospital network—nationally or globally. And it must be easy to manage for all users, such as hospital staff, clinicians, patients and IT. RFID healthcare asset tracking is the answer.

RFID asset tracking is similar to using barcodes or QR codes to monitor the movement of assets but with RFID you can; unlock greater levels of automation, transparency, and control. RFID asset tracking enables you to audit, manage and track assets with minimal risks and enhanced operations. No matter the size or type of industry your business belongs to, the benefits of using RFID to track assets remain the same: reduce costs, increase asset visibility, and maximise workplace efficiency.


Why You Should Use RFID to Track Healthcare Equipment


Discrete Tags

Discrete asset tags that stay out of plain sight and harm’s way can be critical for medical equipment that experiences high usage. One of the great advantages of RFID is not needing line of sight to the tag in order to detect it. This means that you can have a tag that remains hidden. At the same time, when performing a stock check of assets, the RFID reader is still able to detect the tag.


Digitise the Assets’ History

Not only are you able to track the whereabouts and value of assets with RFID tracking but you can also digitise the asset’s history. This can prove essential in a busy and fast-paced healthcare environment where assets have multiple and changing users. Users can add attachments to each asset’s digital profile where they are safely stored and preserved.


Easy Auditing

With RFID asset tracking you can quickly and easily retrieve a pdf report of your complete asset register whenever you need to. Create unique reports to assist with auditing your high value collections. The location of each asset can be recorded and updated simply by scanning the asset’s tag. This means you’ll have full visibility of where your assets are.


Control Costs

RFID tags embedded in garments and linen reduce manual handling, increasing the hygiene levels and improving infection control; provide accurate wash count records helping to predict the end-of-life date for each textile and thus to plan purchases carefully; offer visibility into inventories avoiding delays in day-to-day non-stop garment availability.


Protect Against Loss and Theft

Tagging and tracking your high value assets helps to lower the risk of theft, loss and unauthorised usage. RFID tags create a greater theft deterrent, keeping your assets safe no matter where they are. And, thanks to asset profiles, any time an asset is scanned you can see who is responsible for it. The increased visibility and accountability and a greater peace of mind when your high value collections are on the move.


itemit’s RFID Asset Tracking Solutions

RFID-enabled user authentication and access control for healthcare offers you security, flexibility and convenience. Rely on future-proof healthcare asset tracking technology with powerful software and  hardware for an optimal healthcare access control solution. Use itemit’s award-winning fixed RFID asset tracking functionality for full, off-the-shelf automation. itemit is your one-stop shop for RFID readers, tags and software. Get everything you need to manage your readers, collect tag data and deliver timely information.

To find out more about itemit’s RFID asset tracking solutions and how they can help you, you can contact our team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

Healthcare Asset Tracking

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An Asset Tracking Guide for Busy Professionals

An Asset Tracking Guide for Busy Professionals

An Asset Tracking Guide for Busy Professionals

Busy professionals don’t have time to manually track their assets and nor do they need to. You no longer need to worry about locating where that much-needed piece of equipment is or digging out exactly when that critical software expires. Asset tracking software does the legwork for you.


Who Needs Asset Tracking?

Any organisation with fixed assets can benefit from asset tracking. Fixed assets are tangible assets purchased by an organisation as a long-term investment. Often they support the operations and are not intended for sale. An asset tracking system makes it easier to maintain up-to-date fixed assets records that are needed for calculating taxes and ensuring insurance coverage. 

No matter the size or nature of your business, asset tracking can benefit your business by providing you with the information you need to make smarter strategic decisions.


The Uses of Asset Tracking Software

Asset tracking software is most commonly used to track the following assets:

  • IT equipment (e.g., laptops, printers)
  • Vehicles
  • Medical equipment
  • Maintenance supplies
  • Educational materials
  • Lighting
  • Instruments

But everything a company owns can be tracked, from software to hardware, and even licences. Asset tracking software is not only used to track the whereabouts of physical assets but can also be used to log when updates, upgrades and repairs are due as well as when licences expire so you never risk running into asset downtime.


How to Save Time With Asset Tracking Software

Busy professionals don’t have time to be labouring over endless spreadsheets or crunching numbers themselves. This is where asset tracking software can save you time, giving you back the headspace to consider the bigger picture. Here are the top ways asset tracking software can save you time…


Fast Physical Inventories

Trying to track down that one piece of equipment you need is a long, dull and unnecessary process. Creating a baseline inventory of fixed assets is a daunting task for many organisations but it’s a task in the long run you’ll thank yourself for doing it. Maintaining an up-to-date inventory will ensure you can locate your assets when you need them, helping to speed up all downstream processes.

 Once you know how many assets you have, where they are located, and the condition they’re in, you’ll only need to periodically verify the accuracy of your records. The time freed from dull manual labour processes will give your and your team more opportunity to engage in more meaningful business activities.

 


Ongoing Asset Management

Asset tracking software offers automated solutions that can greatly speed up mundane and repetitive tasks such as moves, adds, and changes to your inventory. Ditch the spreadsheets and opt for software that can track the life cycle of your assets and notify users when maintenance is due. As advanced as spreadsheets have become they are still largely a manual process, meaning they are highly error prone and not ideal for long-term data storage. They also don’t guard data integrity and offer little to no protection from data corruption. Less manual work means fewer errors, greater accuracy and speedier operations.

With an automated asset tracking system, you can track asset movements more quickly and efficiently than with manual methods. Since automated asset tracking requires so much less effort, you may also find that you’re gathering more intelligence about your assets to better decide how and when they should be used.  


Eliminate Ghost Assets

A lot of time can be wasted by trying to locate ghost assets, that is assets that appear in your inventory but in reality do not exist either by being lost, missing or stolen. Incomplete and inaccurate fixed asset registers lead to ghost assets. To eliminate them it is essential that an asset register is maintained and updated. Of course, this is often easier said than done but asset tracking software alleviates the burden of manually updating your asset register. With cloud-based, online asset registers every time an asset is scanned its location is updated.


Exportable and Customisable Reports

Does generating customisable and easily exportable reports at the click of a button sound like a good idea to you? Well, it’s possible with asset tracking software. Asset tracking software can alleviate some of the burden of cost management and ensure organisations are getting the most out of their current inventory. The reporting capabilities of asset tracking software put it leagues above cumbersome and time-consuming spreadsheets. Using asset tracking software, you can identify misuse of funds, make more informed decisions, and improve your financial forecasting. Plus, you’ll have the knowledge you need to make accurate tax calculations and be compliant with your insurance.


itemit’s Asset Tracking Software

With itemit’s sophisticated asset tracking software all your asset tracking needs can be done within one, easy-to-access space. The simplicity of managing and storing your data from a single location leads to greater use and streamlined processes. By maintaining precise inventory counts in a central database, along with historical data, previous orders and other information you have every bit of data at your fingertips, enabling you to identify trends and make more accurate predictions to meet demands. Our asset tracking software solutions eliminate the cumbersome and unreliable manual methods, giving you back the time you need to invest in your business. 

To find out more about how itemit’s asset tracking software can help you track your assets, you’ll can contact the team at team@itemit.com. You can also fill in the form below to start your own 14-day free trial.

Asset Tracking Software

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How Can An Asset Register Be Useful For Your Business

How Can An Asset Register Be Useful For Your Business

How Can An Asset Register Be Useful For Your Business

Too many businesses are still relying on spreadsheets to count their assets or, even worse, don’t keep track of them at all. Assets are at the core of any business, they keep things moving and, often quite literally, keep the lights on. So it’s about time businesses started to track, monitor and appreciate the value that their assets bring. The answer to how to do this is simple: keep and maintain an asset register. Asset registers can make a big difference to how a business operates by streamlining their financial auditing, maintenance processes and ensuring a business knows what it truly owns.


What Is An Asset Register?

An asset register is simply a detailed list of assets that a business or organisation owns. It includes details on assets such as location, condition, and owner. Asset registers are an incredibly useful tool for representing a business’s investments and provide information on the most important features of your assets.  

Your asset register should contain specific asset data such as:

  • What is the asset
  • Asset status
  • The exact location of each asset
  • Procurement details including purchase date and price
  • Estimated life expectancy
  • Depreciation value
  • Insurance and compliance details
  • Maintenance history including repairs and downtime


The Benefits of an Asset Register

Asset registers lay the foundations for a smooth and robust business. Discover all the benefits an register could bring to your business:


Accurate Financial Reports

You can’t expect to produce accurate financial reports for your business without an up-to-date asset register. Maintaining an asset register means you can always follow a clear audit trail and obtain accurate financial reports. With online asset registers your business will be able to identify bottlenecks, make more informed decisions, improve delivery and generate reports at the click of a button. Updating your asset register is simple, you can easily log dates that assets have been purchased, inspected, and checked in or out by staff. 


With itemit you can view your entire asset register in one place and pull all the information together into customisable and exportable reports, helping you to pass those financial audits with flying colours.


Estimating Maintenance and Repair Costs

You can utilise an asset register to estimate maintenance and repair costs of your assets. During the operational phase of an asset’s life cycle, it is important to keep on top of asset maintenance. Asset registers can help to evaluate when and how much so you don’t risk overdoing, and increasing costs down-the line, or under-doing it resulting in reduced productivity. Maintaining up-to-date records of assets helps to prevent asset downtime and calculate depreciation, which ultimately increases productivity and keeps costs to a minimum.


Eliminate Ghost Assets

It’s important that a business knows what it actually owns. If an asset register is haunted by a number of ghost assets then this can have a significant effect on financial assessments. Ghost assets can mislead companies to either over or undervalue their set of assets. This can result in overpaying taxes, higher insurance premiums, inaccurate fixed asset reporting, and an inability to forecast accurately. All of this can affect regulatory compliance and place companies in a jeopardous position. 

 

Ghost assets also limit the productivity of a company. If your team believes an asset exists when it doesn’t then this can create operational bottlenecks. Alternatively, if an asset does exist but is out of action due disrepair then this can create delays and potentially increased expenses.

 


itemit’s Asset Register Solutions

itemit offers a simple solution to your asset tracking needs, with a fully-equipped suite of helpful features from a centralised dashboard to  check-in and check-out functionality, you can set up your own asset register in just a few clicks. An asset register provides your business with information it needs to ensure a healthy and productive operation. 

 

To find out more about itemit’s asset register solutions and how they can help you contact our team at team@itemit.com today. You can also fill in the form below to start your 14-day free trial.

Asset Tracking Software

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5 Tips for Better Equipment Management

5 Tips for Better Equipment Management

5 Tips for Better Equipment Management

Your equipment is important to you, it’s important to your business. Knowing where your assets are and how they are behaving ensures your operations run smoothly and efficiently. But managing your equipment isn’t always so straightforward, there are many timely obstacles when it comes to equipment management. Ensure you get the most out of your hard-earned investments with our top tips for better equipment management. 

Why You Should Track Workspace Equipment


What Is Equipment Management?

Equipment management starts with equipment tracking. Equipment tracking is a way of keeping a record of everything a business owns and how it is behaving, allowing users to access the location of their equipment in real time. Equipment tracking relates to physical assets also known as tangible assets and works by attaching physical tags or barcodes to these assets. This enables the equipment to be tracked as each time the barcode or tag is scanned, the location of the asset is automatically updated in the online asset register. These kinds of assets include:

  • Appliances
  • Computers
  • HVAC equipment
  • IT equipment
  • Lights
  • Production equipment
  • Furniture
  • Copiers and printers
  • Safety equipment
  • Signs
  • Office equipment

 From a centralised online dashboard, users can view the status of each piece of equipment, its usage and assignment schedules, making managing maintenance and repairs a breeze.


Top Tips for Better Equipment Management

Here are our 5 top tips for managing your equipment:


Create An Inventory of Your Equipment

Your first task in productive equipment management is to develop an accurate and real-time inventory of your assets. Your staff should count all your equipment, photograph it, label it, and store all this information in a centralised online system, ideally cloud-based 

The advantage of the cloud is that the information is accessible at any time anywhere in the world, making it safer and more reliable. Information saved in the cloud is also much more resistant to disasters and data loss, which is pivotal to your organisation because you can’t afford to inventory equipment all over again.


Track Your Equipment

If you want to manage your equipment effectively you need to know where it is and how it’s behaving. Taking photos of your equipment and uploading them to an online register. Setting up your asset tracking system begins with tagging your physical assets. Choosing the right tag for your application is key to ensuring full functionality of your asset tracking system. It’s important to get to know which tag is right for your environment and needs. With itemit’s asset tracking software you can simply tag assets and scan, and even photograph them for instant recognition within an asset register.


Assign Assets to Users

Assigning important assets to appropriate users can help to protect your assets. An asset’s importance can be based on a number of factors, including its sensitivity, criticality, value, or the compliance requirements placed upon it. Important assets should be assigned to responsible people within your team who can then establish and maintain appropriate safeguards for those assets. This also helps to establish accountability and minimises the risk of loss, theft or unauthorised usage. With itemit’s check-in and check-out functionality you can ensure your assets are where they need to be and with the right people. When your team checks a piece of equipment in or out the asset manager is automatically notified.


Monitor Your Inventory

Tracking your equipment with asset management software allows you to gather lots and lots of data about your inventory. Utilise this data and take those insights to the next level by understanding how your equipment is working and behaving. 

  • How often do you use a particular tool or machine?
  • Who uses it? 
  • When do your employees use this equipment?
  • Where is it used? 

Answers to these questions can give you the visibility and control to make better strategy and purchasing decisions.


Predict and Schedule Your Maintenance

You can also leverage equipment management software to predict and schedule maintenance and repairs. Breakdowns can’t be avoided entirely and are often unexpected but you can plan for the things you can control like equipment servicing, and apply data analytics to monitor equipment performance and predict repairs. This information will aid in managing the associated costs and help to prevent spiraling bills. Storing details about the purchase date, warranty expiration date, together with the data about usage in an asset register can help you to prioritise repairing your most used equipment.


itemit’s Equipment Management Software

The operations of many businesses hinge on the smooth running of their equipment, which can make any asset downtime expensive. Managing and tracking equipment with asset software provides organisations with real-time location and usage data on their critical equipment. Organisations can leverage this information to plan, prioritise and schedule more effectively, increasing their operational efficiency and performance. 

Find out more about how our equipment management can take your business to the next level. Contact our friendly and helpful team today. You can reach them at team@itemit.com. Alternatively, you may want to consider signing up for our 14-day Free Trial to find out just how well itemit’s software can work for you. 

Equipment Management Software

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How QR Code Asset Management Will Transform Your Operations

How QR Code Asset Management Will Transform Your Operations

How QR Code Asset Management Will Transform Your Operations

QR codes may be small in size but they can be mighty in power. QR code stands for a ‘Quick Response Code’ and takes the form of a two-dimensional type of barcode that encodes alphanumeric information such as web page URLs, text, and contact information. Their simplicity and ease of use are making QR codes a popular choice for asset management. Plus, QR code tags are some of the most resistant asset tags on the market. Discover more about how QR code asset management could transform your operations.

QR


What is QR Code Asset Management?

QR code asset management is simply using QR codes to track your assets. By attaching QR codes to your physical assets and registering them in an online asset register you can view all the information associated with your assets from almost anywhere. This increases asset visibility and can help to prevent asset downtime.
Most software is web-based and is accompanied by a mobile application to make recording and tracking assets seamless. Although most smartphones can read QR codes these days, it’s not enough to just download a generic scanning application and expect it to work well for asset tracking. These codes are created using an online generator that produces a pattern of black white pixels, every module (black or white unit block) or a string of modules either represents data or a function. These patterns can be scanned using either a handheld scanner or even your smartphone. But, it’s important to note that it is far from ideal to generate QR codes from free sites if you want to use them for asset tracking. For an effective asset and inventory tracking system with QR codes, you need a quality software program and app to do the job.


The Benefits of QR Code Asset Management

QR code asset management can be transformative for your operations. Read on to discover how:


Quick and Easy Inventory Management

One of the great features of QR code is that these patterns can be scanned using either a handheld scanner or even your smartphone. Almost everyone has their own personal QR scanning device in their pocket. This makes using QR codes ideal for asset tracking and can simplify the entire process. With mobile inventory asset management your team can record and scan assets on the go. Any changes can be recorded as they happen simply by scanning a QR code with a smartphone or reader, reducing the risk of lost assets.


Cheap and Simple Production

Due to their simplicity, QR codes are cheap to produce and due to their 2D nature they can be printed on a range of materials. Compared to a barcode, a QR code can store more information in a smaller area of space. This provides a discrete but effective tracking solution that can be easily hidden out of sight on assets that have limited real-estate space.


Low Risk of Damage

Significant delays and inefficiencies happen when an asset tag is no longer scannable due to wear and tear. The great thing about QR tags is that this is rarely an issue. QR tags are a very resilient type of asset tag due to their in-built error correction so that even if they experience serious damage they’re still scannable

itemit offers both vinyl QR code stickers and anodised aluminium QR tags and come in various sizes, ranging from 15 to 23 millimetres. Our anodised aluminium tags have been developed to be exceptionally durable, so if your tagged assets are going to be subject to extreme or hazardous conditions then this type of QR tag might be the right one for you.


itemit’s QR Code Asset Management

Using QR codes for asset management can provide a real-time snapshot of where your assets are and how they are behaving. QR codes are one of the best ways to track assets in the field. They give staff a quick, convenient, and affordable way to monitor assets and inventory. All it takes is a mobile phone camera with very little set-up to accurately track assets.

To find out more about how itemit’s QR code asset management can help you track your assets, you can contact the team at team@itemit.com. You can also fill in the form below to start your own 14-day free trial.

 

Asset Management Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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