How itemit Can Help Those in The Film Production Industry

How itemit Can Help Those in The Film Production Industry

How itemit Can Help Those in The Film Production Industry

For those of us that have not been on a film set, or worked in film production, it is difficult to imagine just how many moving parts there are to the film making machine! If you work in film, you will know only too well that there is way more to think about than just pointing the camera in the right direction!

Main - Asset Tracking Software


Asset Tracking Challenges in Film

Lots of Assets      

Let’s start with a big one! There can be a huge amount of assets involved at every step of the production process. Lights, mics, booms, tripods, light reflectors, editing equipment, lenses, the list is long and gets bigger depending on the size of the production. Needless to say, this is a logistical nightmare to keep on top of.

Multiple Companies

Most productions rely on various teams and companies to work collaboratively to bring a vision to fruition. This complicated the asset tracking process. With a central asset tracking software you can make sure you keep track of what is where and who it belongs to, which helps ensure insurance compliance. 

Hired vs Owned

No two productions are the same, so it doesn’t make sense to have equipment that can cope with the largest production, as a lot of the time assets will be gathering dust! So, you need to hire a lot of equipment. This comes with an added risk of spiralling costs if the asset breaks. Asset tracking software lets you back yourself up by guaranteeing that you are compliant with your insurance.


    Approaches to Asset Tracking in Film

    Like all modern asset tracking, film asset tracking relies heavily on tagging. Let’s look at the most common and effective asset tracking technologies and how they apply to the film production industry.


    QR Tracking

    Asset tracking with QR code has become a familiar part of our daily lives. QR codes are those squares of dots and black boxes that you see all over the place. These are unique patterns that represent sets of information. This technology is not just a powerful marketing tool, it has huge implications when it comes to asset tracking. They are cheap to produce and can be added to asset tracking software quickly, meaning that you don’t need to spend ages manually tracking assets.


    RFID Tracking

    A real benefit of RFID tracking for film asset tracking is that RFID trackers don’t have to be visible. So if an asset is going to be on camera, you don’t need to worry about hiding a QR code.

    Simply stated, RFID (radio frequency identification) is a means of communicating info about an asset. You can add and delete info as and when needed, which makes them great for using equipment on different sets. 

     


    GPS Tracking

    GPS is a really important part of film production asset tracking. 

    Like QR tracking, we are all using GPS tracking in our day-to-day lives. Most people have a sense of how GPS works, but for the sake of thoroughness, let’s remind ourselves how this works. GPS stands for ‘Global Positioning System.’ GPS trackers are linked to satellites which send signals that let us know the location of the tracked object. There is a tracker in every smartphone, SatNav and a range of other handheld devices.

    When it comes to film production the applications are vast. Production schedules are often have a variety of different locations at which they need to set up quickly and capture content efficiently. Multiple GPS trackers without a central database is a little like talking to an empty room. The information is out there, but no one can manage and react to it.

    When it comes to asset management GPS is probably most commonly used with vehicles. Production companies can keep track of where vehicles are at time. This makes it possible to streamline the production process.

    So far, we have focussed largely on production companies. Of course, there are a variety of disparate businesses that specialise in the film-making or production industries. For example, catering. Most large-scale productions have catering trucks to feed the masses of technical staff and on-screen talent. A large catering firm that is working on multiple sets, can really benefit from a central system for tracking vehicles.

    However, this is not the only application of GPS technology. Trackers can be added to individual items and scanners which make it possible to find the locations of smaller items that have been checked out. For example lighting rigs and cameras.

    By focusing on idle and underused hardware, Hardware Asset Management helps you get the most out of your assets. You can accurately keep track of your hardware inventory and avoid overspending on hardware assets that end up on shelves. 

    Having a clear overview of your hardware inventory and knowing what is available will let you avoid purchasing hardware that you already have.

    gps - asset tracking software


    Use itemit to for Film Asset Tracking

    Not only can itemit give you access to all the features described above, it has been built to scale with your production. That means that whether you are working on a small scale short film, or a feature length production, itemit can support you. If you are a production company working on multiple films, you can use itemit for each without purchasing new licences. You can assign equipment to the production so that you can look ahead at your filming schedule and work out what additional equipment you need to hire or purchase.

    Furthermore, you can use asset management software to track the location of your assets. Ensuring that all equipment is where it needs to be and the right people are in charge of it! Itemit turns a monumental logistical challenge into a digitally powered, streamlined system.

    We understand that it is vital that productions are working to incredibly tight budgets and filming schedules. itemit is cost-effective both as an initial investment and in terms of providing a measurable, fast return on investment.

    That’s why itemit adds value to a production. We understand that a great idea on paper that is poorly implemented or half-baked creates more issues than solutions. itemit have completed multiple successful implementations. We are confident that once your new system is in place, you will immediately see the benefit of relying on automated asset tracking software.

    If you are using spreadsheets as a film production asset register, then asset tracking software is a guaranteed upgrade that will take the stress out of complex filming schedules.

    Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com

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    A Simple Guide to Fixed Asset Registers

    A Simple Guide to Fixed Asset Registers

    A Simple Guide to Fixed Asset Registers

    Whether you are just starting out as a business or you have been around for decades- you should be tracking your fixed assets in one way or another. That could mean using paper records, excel, or an automated software solution- but having some sort of fixed asset register is pretty much essential.

    At the very least, you need to account for whatever assets you have for tax purposes. Auditing this every year is not only time consuming, it is often inaccurate and means that it will be difficult to keep on top of what is going on with hired or owned assets in real-time.


    Why Use a Fixed Asset Register

    Before we look at the how, let’s pin down the why! This isn’t an exhaustive list, but should give you a fair insight into the benefits of using a fixed asset register.

    Tax Compliance                                                                                                                  

    This is perhaps the most obvious and immediately practical reason to track assets. You need to know what you own, and how much assets have depreciated, doing this without asset tracking is extremely laborious and inaccurate!                                                                                    

    Respond quickly to problems                                                                                               

    You need to trust your assets to run your operation. If mistakes occur, you get a knock-on effect, which negatively impacts profits. This effect can snowball over time and as you grow.  

    Protect Profit Margins                                                                                                           

    Asset tracking can help you protect profit margins. A reduction in margins can be insidious, as revenue might be up and even profits. However, reducing margins can mean that you are not operating optimally. The basic reason is that systems that once worked are no longer adequate.

    Increase the Security of Assets                                                                                       

    Asset tracking, when done right, is an effective deterrent for thieves. Asset tracking can also give you recourse when something does go missing. Iif the worst happens, the loss can be effectively investigated. With manual tracking, this is tricky- almost impossible- but at the very least, you should have a decent idea of what assets you should have! With a full software solution, you can protect your investment and guarantee you are maximising the value of your assets.  

    Risk reduction                                                                                                                               

    Profits and profit margins are at risk as you grow. IT inventory management reduces this risk by alerting leakage issues before they escalate into leaks. By tracking, you can automate the management of your IT assets, which means you avoid additional management costs as you grow.


    Types of Fixed Asset Register

    There’s a few credible ways of going about asset tracking. The truth is, everyone is asset tracking in some way, really it’s about how well you are tracking assets. Here’s a few ways that you can go about it. Of course, within each of these methods systems and processes can be set up to personalise your asset tracking.


    Paper

    It’s easier to start a digitally savvy business than to transform paper records. However, if you have a very small operation then paper records might make sense.  For organisations that have been around for a long time, the job of uploading all the data to a new set of software solutions can be onerous to the point of futility!

    It’s fair to say that using paper files to track your assets is not the most modern method. It would be unusual to start a business that relies solely on paper records. If you are looking to move from a paper system and you have a lot of data on paper, then one of the challenges you will have is transferring the data over. On the flip side, you will be surprised at the benefits you will get overnight through visibility of data and admin reduction.

    Paper - Fixed Asset Registers


    Spreadsheets

    Spreadsheets are an obvious choice for a lot of businesses. You are probably already using excel to good effect elsewhere, so why not as a fixed asset register?

    Well, it’s pretty easy to set up a basic asset with a spreadsheet. It’s just rows and columns. An asset per row and columns for each of the information types you want to capture. Stuff like: date of purchase, normal location, value, maintenance dates, insurance information or similar. There is no need to invest in software, and you have a total blank canvas to set up your own manual system. A lot of office workers have at least a basic understanding of how spreadsheets work, so it should be simple enough (in theory) for multiple people to use the tool.

    One of the issues with spreadsheets is that everything is manual. Setting up any sort of automation is advanced and extremely limited. What does that mean? It means that you are totally reliant on data entry for all asset tracking. As you grow, this can become a mammoth task that becomes increasingly effective, and encourages users to track less often and less thoroughly.

    That’s not to look down on organisations that are using spreadsheets for asset tracking! It makes sense for a lot of companies to do so, particularly if they are just starting out or have a small network of assets. Limiting expenditure when you are getting going or when you only have a few assets is a good idea. Investing in a software solution can feel like too much too soon. Having said that spreadsheets are seldom the best route in the long-term.


    Software Solutions

    Unlike spreadsheets or other manual tracking methods, asset tracking software is specialised. That means you don’t need to worry about creating systems and processes to support your asset tracking. Software has been developed in real-life scenarios, so you can feel certain that you are working with processes that offer maximum efficiency.

    The other powerful benefit available to those managing their fixed asset register with a software solution, is automation. 

    Software - Fixed Asset Registers


    What Assets Should You Store?

    There is no limit on what you can track, but you may find it too admin heavy to track smaller assets if you are using manual tracking methods. However, what is a false economy when you are using a manual system, becomes a benefit when using a software solution. That’s because you can easily add even low value items, which have an accumulative value and are much more likely to go missing!

    Of course, what you will store will depend on the industry you are in.The lists below show some common assets that are tracked in a couple of different industries.


    Education

    • Textbooks
    • SmartBoards
    • E-readers
    • Student desks
    • Tablets
    • Laptops
    • Office chairs
    • Cafeteria equipment 
    • Bathroom supplies 
    • Printers 
    • Standing desks
    • Projectors
    • Lab equipment
    • First aid items 


    IT

    • Modems
    • Headsets
    • VoIP Phones
    • Desktop PCs
    • Laptops
    • Tablets
    • Routers
    • Servers
    • Network Switches
    • Printers
    • Monitors


    Other Examples

    Almost every industry can benefit from asset tracking. From construction to antiques. Almost any tool, piece of equipment, machine or vehicle can be tracked- and this has a tremendous value for your business when done right.


    What Information Should You Store?

    Of course, this depends on your industry and your business. The location of an asset is a fairly universally desirable data point. However, the more manual the tracking system, the less effective location tracking is. So, other than location information, what info should you store?

    • Value
    • Insurance info
    • Warranty info
    • Supplier
    • Owner
    • Maintenance schedules
    • Users
    • State of repair


    How to Create an Automated Fixed Asset Register

    Record Assets – You may already have a record of your fixed assets in a spreadsheet or on paper. If so, you will need to upload this into a central database. If you don’t, that’s fine, but it’s going to take you a little longer to get your new database up to scratch, as you will need to individually add all your fixed assets to your fixed asset tracking software. Useful features such as cloning and templates streamline this individual upload process if required. However, if you have an existing fixed asset registry, an import service may also be possible.

    Add Relevant Information – Next up, you need to assign information so that you can maximise the value of your asset and protect your investment.

    The information you add gives you control and insight into your fixed assets- giving you access to feature such as 

    Tagging- This step is only really available if you are using an asset tracking software. Tagging means adding a physical ‘tag’ to an item so that information can be updated automatically in your fixed asset register. For example, with a manually scanned QR tag or a RFID tag which can send a location update when the asset passes a fixed point. 

    Tagging is surprisingly cost-effective, and means that you have true and total control over your assets.

    Automated - Fixed Asset Registers
    Monitor Your Assets – This seems obvious, but it is worth expanding on this a little. The main benefit you can get with monitoring your assets beyond what we have discussed, is that you can upkeep and maintain your assets.Well-maintained properties not only have a positive impact on your financial outcomes, but this also has health and safety implications. 

    An accessible and effective plan for keeping your equipment in good condition can ensure the safety of your employees and the validity of your insurance!

    With a state-of-the-art device management system, you can quickly implement compliance with maintenance schemes that ensure the integrity of your functions. You can make this visible to everyone in your organisation and expand the responsibility for taking care of your equipment.

    Understanding the state of all tools and equipment is more about making sure you have everything you need to be able to do what you do, to the standard your customers expect. It also means that you can anticipate failures before they occur. This means you reduce costs and avoid sudden, unexpected repair costs.

    Not only that, but you can reduce the impact of depreciation.


    Use itemit for you Fixed Asset Register

    Itemit is a cloud-based, user-friendly software designed to be onboarded with minimal interference to your operation. The item is distinguished by an easy-to-understand user interface. 

    With itemit you can use an unrivalled, in-depth concept with an intuitive interface. Gain full control of your fixed assets quickly and with the least problems. Talk to an asset management expert at team@itemit.com to learn how asset management can help secure the future of your business. Or, if you’re ready to experience the value of asset management software for yourself, you can sign up for a 14-day trial without obligation.

    Asset Tracking Software

    Choose a better way to track your assets

    Start your free 14-day trial now

    Instant access. No credit card details required.

    You're in great company

    or, download the itemit app to get started

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    Why an Asset Register is Essential For Schools

    Why an Asset Register is Essential For Schools

    Why an Asset Register is Essential For Schools

    Education has seen an influx of emerging technologies in the last decade. SmartBoards, tablets, e-readers, touch-pads, VR headsets and digital pads are now common features of a modern classroom. There are many educators and school administrators out there who will tell you that, although this technology adds a lot of value to the learning experience, they represent huge investment which puts a strain on budgets.

    Add this to the essential assets that any school needs- computers, textbooks, vending machines and art & technology equipment- and you begin to see just how important assets are to the process of education. Maintaining, tracking and protecting assets has never been more essential for schools. When it comes to high-value assets, there is no room for human error. That’s where a digital school asset register can make all the difference.

    smartboard School Asset Register


    Asset Tracking in Education

    The number of fixed assets that any one school has can run into the 1000s. Keeping on top of even 100 assets is a mammoth task which is prone to human error and puts pressure on the administrative team. However, it is now cost-effective for schools to use bespoke asset management software that can take the risk and headache out of the process.

    A school asset register is part of a software solution that is accessible via a web or mobile application. Once set up, administrators can see where any asset is, who is using it, its state of repair and the like all in one place.


    How Does Asset Tracking Work

    The actual process varies depending on the asset and the school’s desired level of functionality. Generally, an asset is added to the register using image recognition. A QR or RFID tag is added to the item so that it can be tracked automatically. In this way, assets can be assigned to users or departments.


    What Can You Track With A School Asset Register?

    There isn’t really a limit to what you can track. The question is more, what is useful for you to track? QR tags are an affordable way of tracking lower value items like textbooks. It’s often smaller items that go missing, and over time, this has a negative impact on available budgets. 

    Then, there are high value items. It’s simply common sense to keep a tight watch on these items. RFID tags are ideally suited for this. You can use fixed RFID checkpoints to make sure that administrators are notified when a tablet or similar is taking off the premises! More than this, you can see to whom the item was last assigned.

    For the sake of thoroughness, below is a list of the kind of asset that schools generally add to their asset register:

    • Textbooks
    • SmartBoards
    • Bathroom supplies 
    • Printers 
    • Standing desks
    • Projectors
    • Lab equipment
    • First aid items 
    • E-readers
    • Student desks
    • Tablets
    • Laptops
    • Office chairs
    • Cafeteria equipment 


    School Asset Tracking Features

    Every school has a different way of doing things. However, if you represent a school and are thinking about investing in asset register software, here are a few ideas that should get the imagination working!


    Check In / Check Out

    Items that are often taken out of school, are prone to going missing! Even if items are moving about the school and being used by multiple departments, there is a risk of losing track of an asset and not being able to effectively look into what has happened. 

    Using tracking technologies accessible with a school asset tracking register, it is simple to implement a simple check in / check out system. When an item is assigned to a student, this is automatically updated in your asset register

    Library books or computing equipment that can be taken off site, are a good example of assets that can benefit from a system like this. This system is of particular use during lockdowns or if students are remote learning.


    Assign Assets

    As already alluded to, it is easy to assign assets to students, teachers or departments. Apart from the obvious benefit of being able to see what use your assets are being put to, there are some other reasons that this function can help maintain assets. For example, you can see what departments are using what assets. 

    That means you will have reliable data on what effect the tech is having compared to departments that do not have access.

    Furthermore, you might be surprised just how many losses and breakages are avoided when users realise the assets are being properly tracked!


    Maintain Health & Safety Standards

    Modern schools are constantly dealing with issues that are not strictly related to education. Health and safety is high on this list. With an asset tracking register, it is easy to ensure that all assets are properly maintained. It’s even possible to tackle issues before they happen and avoid issues like overheating.

    health School Asset Register


    Building Your School Asset Register With itemit

    Not only can itemit give you access to all the features described above, it has been built to fit in seamlessly with your current systems. We understand that it is vital that schools are responsible about mitigating risks that might cause disruption to the learning environment. Whether these come in the form of undue stress for teachers and administrators or a breakdown in processes.

    That’s why itemit are determined to always add value, not create issues. Asset tracking works on paper, but a poor implementation or half baked solution can create more problems than solutions. itemit have completed many implementations, so we feel confident that the once your new system is in place, you won’t look back!

    If you are using spreadsheets as a school asset register, then asset tracking software is a guaranteed step-up that will give you markedly better control and insight.

    Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com

    School Asset Register

    Choose a better way to track your assets

    Start your free 14-day trial now

    Instant access. No credit card details required.

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    8 of itemit’s Best Features for Tracking IT Hardware

    8 of itemit’s Best Features for Tracking IT Hardware

    8 of itemit’s Best Features for Tracking IT Hardware

    For any organisation relying on tech to run their operation, IT hardware inventory management is not a luxury, it’s essential. Why? Because it is scary just how quickly an investment in IT equipment can become a false economy if it does not work as expected, gets lost, stolen or broken.

    Avoid this risk entirely by handling your IT hardware inventory management through asset tracking software.


    What is IT Asset Tracking Software?

    IT asset tracking software is an application that gives access to an interface that allows users to view and update information about assets. This is possible through a network of tags that send information back to a central database.
    main - IT Hardware Inventory Management


    Top Features of IT Asset Tracking Software

    There are a lot of applications for IT asset tracking software. The value you can get out of tracking IT hardware will depend largely on the types of equipment being used. For example, if you have a lot of people out on the road with laptops, then location tracking will be a high-value feature.

    As we go through some of the features of IT asset tracking, think about how each could work in your organisation!


    Extend the Lifespan of Your IT Equipment

    At the centre of any IT asset management strategy is an effective maintenance schedule. With IT hardware inventory management from itemit, the relevant people will receive a notification when hardware requires servicing. This extends the lifespan of the hardware and makes sure that you are compliant with any insurance agreements. 

    Trying to manage this with excel, or with some other means that relies on manual input, is possible to an extent. However, this approach creates a lot of admin and is prone to create human error. This can have an accumulative effect as you scale up which can develop into a serious operational issue. Using IT asset tracking software means you can create an automated schedule that reduces repair costs and reduces the impact of depreciation.


    Track IT Hardware’s Location

    IT hardware is expensive, when an IT asset does go missing, it is a big deal. Knowing where your equipment drastically reduces the chances of unexplained losses. 

    IT asset tracking software will tell you the exact location of all hardware. So, you have control and insight over your valuable assets.

    With tracking, you are more likely to be able to retrieve an asset when it goes missing. At the very least, you will be able to investigate the loss effectively. You’ll know where the asset was last seen and who was last in charge of it!

    location - IT Hardware Inventory Management


    Track the Condition of IT Hardware

    Using asset tracking, it is possible to keep a log of the condition of your IT equipment. There are a few ways to go about this. The simplest is to make a status update part of your checking in and out process. This requires a manual input, but it is also possible to automate this to a degree- it just depends on the level of functionality you require. 

    This feature motivates users to take care of your assets and helps you to get ahead of breakdowns before they happen. 


    Assign IT Hardware

    Making sure your employees have the equipment they need to do their job to the highest possible standard is a basic standard for successful companies. IT asset tracking means that you can see at a glance that everyone has what they need to get the job done!

    Assigning hardware also makes staff accountable for the equipment, which reduces the risk of losses and breakages.


    Book IT Equipment in Advance

    Having an excess of IT equipment is one way of ensuring that everyone has what they need at any one time. However, in the ideal world, a business would only have the IT equipment it needs to operate optimally. With itemit, it is possible to see what equipment you will need ahead of time, meaning you will know when you need to invest in new equipment. More than that, you will know exactly how much you need to invest.

    Ultimately, the ability to see what IT equipment is available ahead of time and assign it to a user or job, enables you to get ahead of costly errors. 


    Easily Find IT Hardware Info

    This is a powerful feature that is available through IT hardware inventory management. Through tagging and tracking, you can add pretty much any information to an asset. This can be static, so it always stays the same, or dynamic so that it can be updated by a user. Static information would include purchase date, value and the like. Dynamic info includes 

    With IT equipment, warranty and insurance information can be easily assigned to an asset. This means that when something does go wrong, you can deal with it without an unnecessary back and forth with the manufacturer or trawling through emails!

    It’s easy to imagine the kind of insight and control that is possible by taking advantage of asset tracking. Whatever info is important to your organisation, there is an opportunity here to streamline your asset management through gaining access to files that are relevant to your assets.


    Check IT Equipment In and Out

    Using tagging technologies, it is possible to see who has ‘checked-out’ assets and when. This is without relying on complicated spreadsheet or paper filing systems. Keeping a tight grip on your assets is just good practice if you want to maximise the value of your investment.

    It’s not about creating a ‘big brother’ culture. It’s about showing that you value your equipment, which shows your staff and your clients that you are diligent and organised. Knowing who has your equipment and where it is, is a big part of this. Breakdowns and losses can reduce considerably after implementing an automated system for checking in and out equipment.

    Check in and out - IT Hardware Inventory Management


    Quickly Add New Hardware

    If you have never used itemit’s IT asset tracking software, it might sound a little complicated. In practice, it is actually straightforward. That’s because there are a range of additional features and tools that are designed to stop admin tasks snowballing. Image recognition is a good example of this. 

    Rather than having to manually add new assets to an asset register, you can simply scan a new asset which will recognise the item and automatically add it to the database.


    The Benefits of Tracking IT Hardware

    So, we have seen some of the features that are available through IT asset tracking software. A lot of businesses out there have become suspicious of technology solutions. In our day to day lives, we often find ourselves frustrated with technology. Often, a digital solution claims to be a revolutionary way of making life easier, but only ends up feeling unnecessary pain.

    There are a lot of reasons for this- sometimes, it is just that the solution is not as good as it claims. Or, the user does not have sufficient training to make full use of it. Of course, a partial implementation can result in a partially functional solution.

    With itemit IT inventory management, you can rely on the fact that your new high-tech solution to IT asset tracking will be easy-to-use and fully implemented. Which means you can make full use of the benefits, making your life easier, not harder!


    Protect Profit Margins

    Through a carefully and diligently implemented growth strategy, you are seeing steady business growth. However, it is common to see profit margins decrease. Of course, this might not be an issue if profits are up. However, reduced margins could mean that you are not operating at optimum efficiency. The root cause can be that the systems of control that once worked are no longer an adequate solution.

    IT inventory management is a good example of this. As a business grows, so too does the number and value of the assets you are relying on. That means that manual tracking tasks that once seemed effective may no longer be up to scratch.


    React to Issues Quickly

    You need your IT assets to be reliable so that you can run your operation effectively. When breakdowns happen, there is a knock on effect that ultimately reduces profits. This effect can be difficult to quantify. Revenue might be up, and that can make it tricky to identify any negative effect that equipment failures are having on profits.

    Using IT hardware inventory management you can quickly respond to problems when they come up. Reporting makes it simple to identify patterns and automatic updates means that you can spot issues before they happen.


    Increase Security of IT Assets

    IT hardware inventory management is a way of significantly increasing the security of your assets. If you have IT equipment out on the road, there is a risk of theft. In fact, if you have been running as a business for a few years, then you have probably had some unfortunate experiences around missing property!

    As has already been pointed out, asset tracking is an effective deterrent for thieves. However, if the worst happens, it is possible to effectively investigate a loss.

    Geofences can be set up which means you will be notified when an asset is taken somewhere unexpected!

    The scary thing about hardware security is, if you don’t have automated asset tracking, it’s hard to know if you have a problem. With itemit, you can protect your investment and insure the integrity of your operation.


    Mitigate the Risks of Scaling Up

    Profits and profit margins are at risk as you grow. IT inventory management tracking limits this risk by highlighting leakage issues before they grow into leakage floods. Through tracking, you are able to automate your IT asset management, which means that additional admin costs are avoided as you grow.
    Scale - IT Hardware Inventory Management


    All Of This And More: Choose itemit

    Not only can Itemit give you access to all the features described above, it has been built to fit in seamlessly with your current systems. Change in how your business operates is a daunting prospect. Changing systems is a daunting prospect. itemit mitigate these risks by blending in with your current environment. It’s easy to start small, and scale up as your confidence and business grows.

    Every organisation has its own way of operating. So, you need asset management software that is tailored to the way you work. 

    If you are using spreadsheets as an IT hardware inventory management solution, then asset tracking software is a guaranteed step-up that could give you the confidence to grow.

    Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com

    Your Guide to IT Asset Tracking

    Choose a better way to track your assets

    Start your free 14-day trial now

    Instant access. No credit card details required.

    You're in great company

    or, download the itemit app to get started

    Related articles

    How Can Those in The Healthcare Industry Benefit From Asset Tracking

    How Can Those in The Healthcare Industry Benefit From Asset Tracking

    How Can Those in The Healthcare Industry Benefit From Asset Tracking

    Healthcare in the UK has been labouring under significant financial and operational pressures in the last few years. Not least as the NHS has been dealing with an unprecedented influx of patients related to the pandemic. Of course, the difficulties are not limited to NHS hospitals. Many support services, community care organisations and private providers have all felt the strain.

    When we talk about healthcare services, we are actually talking about a vastly complex network of interacting services and providers. So, the work carried out in healthcare is heavily reliant on a huge amount of specialised equipment. Poor management of assets has a negative financial knock-on effect and, like any ineffective admin, will ultimately lead to a reduced level of service. 

    Streamlining asset tracking in healthcare has never been more pertinent.

    Asset Tracking Software in Healthcare- Main


    Healthcare Asset Tracking

    Truly effective asset tracking was once only available to organisations with deep pockets and only justifiable if a network of assets was large and complex. As time has gone on, the cost of asset tracking has come down so that even SMEs are able to take advantage of the most state-of-the-art systems available.

    That’s great news for healthcare providers, who are often working to tight budgets. 

    Before talking about the opportunity available by deploying asset tracking software in healthcare settings, let’s look at exactly what modern asset tracking is…

    Asset tracking is an activity that relies on a network of trackers that communicate with a central database. This database, along with a range of other helpful tools and features, is accessible via a desktop or mobile application.

    For healthcare organisations, asset tracking can make a dramatic difference. Perhaps more so than a lot of businesses that would not be without proper asset tracking. This is because healthcare professionals rely on a lot of specialised, expensive equipment. Furthermore, this equipment might need to go out into the community or move between hospitals. So, ensuring that these assets are looked after properly, not lost and generally well accounted for- can save a lot of headache.


    Asset Tracking in Hospital Setting

    Asset Tracking Software in Healthcare- Main

    Every NHS hospital, and a lot of private hospitals, are extremely busy. Equipment has to be moved around all the time and put to hard use.

    One of the key ways that asset tracking software helps in a hospital setting is through a maintenance schedule. With a fit-for-purpose software, you can automate this process. A notification can be sent to the relevant department when an item needs to be serviced. This extends the lifetime of equipment and prevents needless costs mounting.

    In a hospital setting, fixed RFID tracking can be used to see where all equipment is at any time and who is using it. This works by installing scanners at strategic points which pick up a signal if a tag passes their position. Effectively, it is possible to set up zones and see what equipment is in what zone at any given time.This makes it nigh on impossible to lose equipment and allows administrators more insight and control.. 


    How Does Healthcare Asset Tracking Work

    You have already gotten a basic sense of how asset tracking software can work in healthcare. However, it may be useful to get a deeper understanding of the actual technology involved.

    Tagging and tracking are crucial and there are three key technologies that make this possible: QR codes, RFID tags and GPS.

    RFID Tracking

    • RFID (radio frequency identification) works through radio signals. An RFID tag is added to a piece of equipment so that its location and other key information can be tracked and updated. 

    QR Tracking

    • QR codes require a manual scan to update the central database. They are black and white square codes that hold either dynamic or static information. So, data that is either fixed or rewritable. This makes them ideal for checking in and checking out specialist equipment, for example Holter monitors.

    GPS Tracking

    • This tracking method is pretty self explanatory as we now all rely on GPS for our SatNavs and travel apps. In a healthcare setting, they are particularly useful for if you are working in the community, as they can increase the amount of visits you can manage in a day.
    Asset Tracking Software in Healthcare- Main


    Track Healthcare Assets With itemit

    Itemit provides complete asset tracking software for the healthcare sector. Through itemit, you gain access to all the healthcare asset tracking features that you need to effectively manage and track all the tools, equipment and vehicles required to deliver your services.

    As a healthcare provider, you have a duty of care to your service users and a need to put in processes that limit mistakes and protect you from litigation. Inevitably, in recent years, it has become increasingly necessary to rely on software solutions to keep accurate and effective records. These systems are indispensable and make it possible for multiple services to share data on care plans and the like.

    Of course, when investing in asset tracking software, you need to ensure that there is a potential to integrate seamlessly with your current digital infrastructure and processes. Tech solutions should make life easier, not harder!

    Part of the consultation process with itemit involves understanding your current processes. The goal is to find out how to add the maximum value and a huge part of that is ensuring that the solution integrates with your systems. 

    itemit have completed a lot of successful deployments both within healthcare and elsewhere. So, you will not go into this blind. We will be able to advise you on the fastest, most cost-effective way forward.

    If you are using spreadsheets or paper records to track and manage your assets, then a complete healthcare asset tracking software solution will undoubtedly save you time and money.

    Book a demo today to see all itemit’s features in action. To find out more details, you can always contact our team at team@itemit.com.

    Healthcare Asset Management

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