Why Use Hardware Asset Management Software?

Why Use Hardware Asset Management Software?

Why Use Hardware Asset Management Software?

Hardware asset management software is an essential tool when you’re working in a business. Tracking and managing your hardware assets means that you’ll lose fewer bits and pieces and purchase fewer duplicates, among other things.

With the best hardware asset management software, you’ll be able to gain more clarity over which assets you own, where they are, and who is responsible for them. You can even extend your processes into more general IT asset management operations, including software asset management.

How Does Hardware Asset Management Help Working From Home?


What Are Hardware Assets?

Hardware assets are physical assets that have IT qualities. Therefore, hardware asset management is under the umbrella of IT asset management. 

Therefore, your hardware assets will be your laptops, your phones, your desktops, and so on. 

With this, it quickly becomes clear that tracking and managing these assets is critical as, not only are they expensive, they are what allows your colleagues to fulfil their duties successfully.

Without hardware asset management operations in place, you can slow down general procedures as planning may be affected, onboarding processes will take longer as you’ll have less visibility, and you’ll be more likely to lose, misplace, and purchase duplicate assets.


The Benefits Of Hardware Asset Management Software

Hardware asset management software gives you more visibility and control over your laptops, desktops, and other bits of hardware. It is effectively an asset tracking software.

This means that you will be able to log your assets onto a system and then add unique data to them, including check in check out data and location information.

One feature that is incredibly helpful when it comes to hardware asset management is the assignee feature. This allows you to log who is responsible for which of your hardware assets. When you’re onboarding, you can simply filter out the assigned assets and create a work pack for your new starters.

Instantly, hardware asset management software saves you time, which indirectly saves you money. However, you also save money from the visibility you gain. As you’re adding unique assets and unique data, you can use this data to run and export effective, accurate, and helpful reports.


Scaling To IT Asset Management And Fixed Asset Management

Why stop at hardware asset management? The more assets you track, the more return on investment you get. If you think about it like this: without asset tracking software, it takes 10 minutes to report an issue on an asset. With asset tracking software, it takes 1 minute. If you have 100 assets with issues, you’ve saved 900 minutes, and that’s just using a single feature!

Asset management software can be tailored as you’ll be able to track your assets in many different ways. Therefore, you’ll be able to use your software as IT asset management software, fixed asset management software, and tools and equipment tracking software.

Scaling your asset tracking software is simple as you can group your assets by type and track them in different ways. So, you can track the depreciation of certain, relevant assets without this being required for every asset.


Using Asset Management Software In Your Business

When you use asset management software in your business, you save time and money. The ability to run reports on your assets and export them speeds along tax and insurance operations among other things.

As you get more visibility and proof of what you own, you also increase accountability over your assets and can prevent issues, such as duplicate purchases, lost assets, and communication errors with your colleagues.

Admin time is reduced whenever an asset is involved, as all the information you need to know is there, transparent and accessible, making your life easier.

To find out more about why you should use asset management software, you can contact our team at team@itemit.com. We’ll be happy to answer any and all of your questions. 

When you’re ready to take a look at itemit, you can also start a free trial using the form below. We look forward to speaking soon!

Hardware Asset Management

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Using Fixed Asset Register Software To Track Your Fixed Assets

Using Fixed Asset Register Software To Track Your Fixed Assets

Using Fixed Asset Register Software To Track Your Fixed Assets

Fixed asset register software is an essential tool for your business. This is because fixed asset tracking is critical in helping you save time and money by avoiding risks.

Asset tracking and fixed asset register software give you the transparency and control you need over your assets and the ability to foresee, avoid, and rectify many asset-related problems.

So, how do you use fixed asset register software to track your fixed assets? The process is simple and the return on investment you get is massive, so, we’ll walk you through how to get started and how to see the benefits.

What Is The Best Fixed Asset Tracking Software 2021?


Audit & Add Your Fixed Assets

The first step is auditing and adding your fixed assets to your fixed asset register software. You may have an existing fixed asset register in the form of a spreadsheet or some form of existing tracking in place or you may not.

Whether or not you have any visibility over your fixed assets when you’re opting for fixed asset register software, it’s still a good idea to audit your assets while you’re adding them.

So, while adding ten laptops as asset profiles in your asset tracking software can be a simple “add x10 laptops”, physically checking these laptops exist at the same time create the most accuracy from the start.

The reason you will be using fixed asset register software is because of the gaps and inefficiencies spreadsheet tracking or limited tracking will cause, so for that reason, creating more accurate and complete data from the offset will have massive benefits.

It will be possible to audit after the fact and fine down your asset numbers, too.


Use Fixed Asset Tags

While you’re auditing and adding your fixed assets to your system, too, it’s a good idea to tag them with fixed asset tags. Fixed asset tags are physical tags that you use to link your physical assets to their digital counterparts.

The idea behind asset tags is that you can scan the tag and the corresponding asset will appear on your asset tracking app. This way, if you need to report an issue on an asset, you can simply scan the tag and report said issue.

Every time you scan an asset’s tag, too, the last seen location of the asset will update automatically, giving you an audit trail of where your assets have been.

As mentioned, it’s a great idea to tag your assets when you’re adding them to your asset tracking system. You can do this in bulk to speed things along, but, again, this gives you accuracy from the offset.


Add And Collect Data For Your Fixed Asset Register

Once you’ve added and tagged your assets, you can start to add, track, and manage all manner of data related to your assets. For example, you will be able to add asset reminders, check in check out information, maintenance data and more.

Some features will be more helpful with your asset tracking app where others are more helpful on the integrated web portal. So, for example, if you need to add multiple assets to a booking, all you need to do on the app is select the dates and bulk scan your assets.

When you use your fixed asset register software to add information to your assets, all of this information is logged, readable and usable. In other words, if you and your colleagues scan one asset a day, all of that information is logged and ready for you to run reports on without any admin time.


Use Your Fixed Asset Register Software

The final step is to use your fixed asset register software for what you need it for. The data will be there, so you will be able to read, tailor, filter, and control that data to give you insights.

This means that you can use your fixed asset register for a variety of reasons, including tax and insurance purposes, for auditing, and to ensure that you own certain assets.

To find out more about how fixed asset register software can help your business, you can contact the friendly team at team@itemit.com or fill in the form below to start your 14-day free trial.

Fixed Asset Register Software

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How Equipment Management Saves Your Business Time And Money

How Equipment Management Saves Your Business Time And Money

How Equipment Management Saves Your Business Time And Money

Equipment management allows you to keep an eye on what you own, where it is, how it is being used and by. This is critical information when you’re working in a business as you can mitigate many risks including:

  • Asset losses
  • Duplicate purchases
  • Asset misuse
  • A lack of accountability

This immediately starts saving you money, as things that would otherwise be written off your records can now be accounted for, giving you more accuracy and control.

Why You Need Construction Equipment Asset Management Tools


How Does Asset Tracking Software Work?

Asset tracking software is a system where you can log your business’ critical tools and equipment. Therefore, each bit of equipment that you own will have its own unique profile that you can add data and tracking information against.

So, if you need to track the depreciation of a certain asset, you can add this information and your asset tracking software will make the calculations for you. Or, if you need to track where your assets are, you will be able to do this too with a range of different location tracking capabilities. 

The most helpful thing about asset tracking software is that you get an app and a web interface. This means that you can manage your equipment onsite with your smartphone and run reports on the data you have collected later.


Using Asset Tags For Equipment Management

Asset tags can save you a lot of time, too. As a lot of your tracking will be onsite with a smartphone app, having a handy, physical tag can help you speed things along further.

Equipment asset tags work as they contain unique codes, so you will be able to link the codes with an asset’s digital profile by sticking it to your asset and scanning it.

Every time you scan your equipment’s tags, the relevant profile will open ready for edits and the last seen location and the user who scanned the tag will both be logged automatically.

This means that if you need to report issues against your equipment, all you need to do is scan an asset’s tag and hit “report issue”. The main benefits of asset tags are that they speed up auditing and bulk actions while also giving you more accuracy as you can interact directly with an asset.


How Equipment Management Saves You Time And Money

Efficiencies, automation, and speed improvements will always save you money as they give you and your employees more time to fulfil other critical duties.

However, with equipment management, your ROI extends further. This is as you get more accuracy, transparency, visibility and control over all of your tools and equipment.

With an accurate fixed asset register and other records, you avoid the risk of ghost and zombie assets which can cause fines or inaccurate tax breaks. Then, with more accurate auditing, you have more visibility over which assets are where and who has access to them, helping you prevent issues before they occur.

To find out more about how itemit’s equipment management and asset management software can help your business, you can contact the team at team@itemit.com. You can also fill in the form below to start your very own 14-day free trial.

Equipment Management

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Using Check In Check Out Software With Your Colleagues

Using Check In Check Out Software With Your Colleagues

Using Check In Check Out Software With Your Colleagues

Check in check out software makes monitoring which of your colleagues have which tools and equipment simple and effective. With check in check out software, you can:

  • See who has which assets
  • See when they’re due back
  • Receive helpful reminder emails
  • Retrieve overdue assets with ease

The process is simple and you can track your tools and equipment in many ways on top of seeing who has them.

The Benefits Of Fixed Asset Register Software


How Does Check In Check Out Software Work?

Check in check out software works by using asset tracking software principles. In essence, each of your tools and equipment has a unique profile that you can then book in advance and check out.

So, instead of having lists upon lists within a spreadsheet, it’s quick and easy to identify which bit of kit needs to be booked or checked out. 

This makes the system flexible, too, as you’ll be able to use the equipment checkout system to book assets out when they’re due for pre-emptive maintenance or when they’re booked out to other sites and companies.

This gives you more control over your assets’ movements and allows you to log, monitor, and succeed when it comes to any time an asset changes hands.


What Is Asset Tracking Software?

Asset tracking software is what pins this all together. If the equipment checkout and booking systems are the features you can use to log asset bookings, the asset tracking software itself is where the changes are logged and managed.

Asset tracking software is a system where you can log unique asset profiles. You can use them for any and all assets and any operations including fixed asset management and IT asset management.

In essence, you’ll be logging unique assets within unique asset profiles. So, each tool will have its own profile. Then, you can populate that profile with data unique to that tool.

This means that you can track things on a very granular level and ensure that each asset is traceable and accounted for. Then, the equipment checkout system is above this, allowing you to check these assets out and book them.


Using Check In Check Out Software With Your Colleagues

Asset tracking software is highly shareable, meaning you can use a check in check out system with your colleagues. Asset tags can speed things along considerably, further, making the system even easier to use with your colleagues. 

Asset tags are physical tags that you stick onto your assets to link the physical tool with its digital profile. Then, every time you scan an asset’s tag, a few things happen:

  • The asset’s profile opens
  • The asset’s last seen location updates with your phone’s GPS info
  • The user who scanned the tag is logged
  • The time of the scan is logged

This means that you can book an asset by scanning its tag and pressing “book asset” on your asset tracking app. It also means you can bulk add assets to bookings by scanning their tags one after the next.

Your system won’t allow for double bookings, meaning you get a transparent and easy-to-use system that allows you to check assets in and out with ease.


itemit’s Equipment Checkout Software

As itemit is an asset tracking software at its core, you can take the functionality beyond equipment checkout tracking. For example, you can use a powerful locations feature to log how long an asset is with someone. Then, when it returns, you can log the change and itemit will automatically record the amount of time the asset was with that person.

Then, you can scale up your equipment checkout system to more uses. So, you can use the system to log bookings and equipment movements, but you can also use it to track asset depreciation.

Everything comes together in reports, allowing you to filter by any asset details and export customised reports for anything, including tax and insurance purposes.

To find out more about how itemit can help you and your colleagues, you can contact the team at team@itemit.com. If you’re ready to give the software a whirl, you can fill in the form below to start your 14-day free trial. We look forward to speaking with you!

Check In Check Out Software

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How Does Hardware Asset Management Help Working From Home?

How Does Hardware Asset Management Help Working From Home?

How Does Hardware Asset Management Help Working From Home?

Hardware asset management is a set of disciplines where you can log, track, and manage your IT hardware. It is a type of IT asset management, allowing you to keep an eye on your critical tools and equipment.

IT asset management operations are an effective way to:

  • Save time
  • Save money
  • See how is in charge of which assets
  • Purchase fewer duplicates
  • Lose fewer assets

So, if you’re working from home, how does hardware asset management help?

How To Choose The Best IT Asset Management Software For Your Business


What Is IT Asset Management Software?

IT asset management software is a system that you can use to log your IT assets. So, for example, each of your laptops will get a unique asset profile.

Then, you can populate this asset profile with data unique to that laptop. So, you can add the laptop’s serial number, warranty, user information, admin passwords, anything.

The benefit of having a unique asset profile is that the asset itself is unique. In this sense, you can pinpoint any critical data that you need to against that asset.

Therefore, if a laptop has an issue, such as a damaged screen, you can report the issue and know which laptop is damaged, where it is, all of its warranty information and who is responsible for it.


Hardware Asset Management In The Office

Hardware asset management is a subset of IT asset management. IT asset management includes software assets, where hardware asset management is specific to physical IT hardware, such as phones, desktops and laptops.

Therefore, a couple of years ago, implementing hardware asset management was much simpler as sooner or later, everyone would be in the same place. 

Even if you’re also tracking construction equipment, there’d be a place where you could all log, tag, and start tracking your IT hardware. The set-up being simple.

All you need to do in the office is audit your assets while you’re adding them to your asset tracking software so that you know they’re on your system, visible, and have the necessary unique data.


Hardware Asset Management And Working From Home

Working from home prevented an initial challenge. However, IT asset management software has adapted with some core features to help prevent the risks associated with remote working.

So, instead of a team effort within a single place, now you can set up your hardware asset management software from several locations with a team effort.

The core of any asset tracking software is increasing accountability and allowing your colleagues to log onto your IT asset management software and log their own assets does just this.

You can use asset tags to track where assets are on the map, too, ensuring that all of your colleagues have the tools they need to perform their responsibilities.

Then, you can use assignee and check in check out features to log who has assets. This means that, even with the distance, you still know who has which assets, where they are, and how they’re behaving, giving you as clear a view over your asset register as if you were in the office.


itemit’s IT Asset Tracking Software

itemit’s IT asset tracking software does all of this and more. With itemit, you can build a transparent, effective, and fluid fixed asset register. 

You can also implement a wide range of tracking technologies, including GPS trackers, QR codes, barcodes and RFID tags. This way, you get the highest level of transparency and accountability on the market.

When it comes to working from home, itemit is very easy to share, pick up and use. This means that you can share the system with your colleagues whether they’re a couple of houses down or across the globe.

You don’t need to stop at IT asset management, either. itemit allows you to log and track any assets from construction tools and equipment to school assets to healthcare assets.

To find out more about how itemit can save you time, money and a lot of grief, you can contact the friendly team at team@itemit.com. If you’re ready to give the system a go, you can also fill in the form below to start your 14-day free trial. Working from home is simple when you use itemit!

Hardware Asset Management

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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