5 Types of Equipment You Can Track with itemit

5 Types of Equipment You Can Track with itemit

5 Types of Equipment You Can Track with itemit

It’s essential that all types of businesses know where all their equipment is at all times. However, this can be easier said than done. Keeping track of every tool, computer, laptop, or camera can seem like an impossible task. Having multiple users or having tools taken to different locations can make tracking difficult. This is why itemit’s Equipment Tracking software can make a real difference. 

Thanks to the way that it works, itemit’s tracking software can tell you where all of your equipment is all day, every day. Ultimately, it means users will know who has the equipment, why they’re using it, and exactly where it is. With this knowledge, users know how much equipment they have and whether more is required. 

There are many different types of equipment that can be tracked using itemit’s Equipment Tracking software. Below, you can find details of just 5 types of equipment that can be tracked.

The Best Asset Tracking Implementations And Use Cases


Office Equipment

The sheer amount of equipment that can build up in an office may be surprising. From computers to printers, stationary, to paper shredders. It can occasionally be difficult to track equipment, particularly when there is a lot of need for it. Equipment that needs to be moved from office to office can often be misplaced. 

Using tracking software, it is possible to know where each piece of equipment is at all times. Additionally, itemit’s software shows who is using the equipment. With this knowledge, potential users can find exactly what they need, and put in a request to use it. 

When equipment is obviously in high demand, management has a clearer idea of how often it is used. They can, therefore, make a more informed decision about whether they need to purchase more units.


Construction Equipment

Keeping track of construction equipment can be difficult. However, when every piece of equipment has a QR tag attached to it, it’s easier to track. The right equipment can be sent from one location to another as and when it is required. Tools are less likely to go missing, and equipment can be maintained when it malfunctions. 

By keeping track of every piece of equipment, construction companies can take a look at each machine’s historical use. Again, this can help them to make a more informed decision as to whether they need to purchase more units. In addition to this, the data also helps companies to determine the value of their equipment. 


School Equipment

Equipment Tracking can prove to be particularly useful for those who work in schools. Knowing where the much-needed equipment is at all times can be useful. In addition to this, tracking software can increase levels of security. Users can track items at all times, even when they are taken off school premises. 

Schools that have a tight budget may find the right tracking software useful as it can show where money is being spent. There’s also an opportunity to add equipment information to the tracking software. Thanks to the selection of menus available, users can add licence, warranty, and insurance information. 

Details such as this can be invaluable when something goes wrong. Spending a lot of time searching for insurance details, for example, can be a thing of the past. With a quick press of a few buttons, users can find everything they need. Not only can this save time, but it can also save money as it helps to prevent schools from buying more equipment when sending something for repairs would have sufficed.


Film Production Equipment

Film production equipment is expensive, so being able to track it is crucial. Having the right equipment with you at all times is important. Cameras, tripods, sound equipment, lighting equipment, cables, etc. need to be close to hand at all times. Not having the right equipment can mean that production takes much longer. However, with the right Equipment Tracking software, users will know what equipment they have in the studio and which items they need to collect.


Sports Equipment

Sports clubs have a huge amount of equipment both in use and in storage. Keeping an inventory of such equipment is not always easy. This is where tracking software can help. Sports clubs can scan every single piece of equipment into the computer or mobile device and know where it is at all times. This can prove to be hugely beneficial, especially for sports clubs that share equipment across events. 

Understanding which team has what equipment and the state of repair can help immensely. Sports clubs will have an additional level of security while also knowing what needs to be repaired or replaced.


itemit’s Equipment Tracking Software

itemit’s Equipment Tracking can be incredibly useful, no matter what type of equipment you use. Contact itemit’s friendly team today at team@itemit.com to talk about how you can track your equipment. Alternatively, you could start a 14-day free trial to find out how well our software works for you.

Equipment Tracking

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How RFID Asset Tracking Changes The Game For Equipment Management

How RFID Asset Tracking Changes The Game For Equipment Management

How RFID Asset Tracking Changes The Game For Equipment Management

Automation improves productivity and increases efficiency. On this note, we’ll be discussing RFID asset tracking, and how it can provide your business with much needed next-gen automation.

How To Use RFID Asset Tracking Software


What is RFID Asset Tracking?

To put it briefly, RFID asset tracking is quite similar to using QR asset tags. In its simplest form, RFID asset tracking is a way of automating the process of managing and locating physical assets.

By attaching a physical RFID tag to an asset, you can easily associate data with the said asset. As always, data may range from name, assignee to value and location.


How Does Asset Management Work?

You’re probably wondering how RFID asset tracking factors into asset management. So, let’s start off with the basics: an asset management system allows you to log each of your assets as unique, digital profiles. These profiles can then be populated with data and tracked accordingly.

Moving on, asset tags are physical entities, linking your physical assets to their digital counterparts. These tags can be barcodesQR codes, or RFID labels.

Scanning an asset’s tag redirects you directly to the asset’s digital profile, making editing and updating of asset details a breeze.

Additionally, scanning an asset’s tag will automatically log the time, location and identity of whoever performed the scan. This will boost accountability in your business, allowing you to track your assets directly from the ease and comfort of your home!


What Benefits does RFID Asset Tracking Provide to Your Business?

Whether you want to automate auditing or improve accountability, RFID asset tracking got you covered.

Using RFID asset management, you can simply sit back and relax, while your assets collect the data without any need for manual scanning and tracking. Likewise, by utilising handheld RFID capabilities, you can instantaneously update and monitor your assets data.

Though the speed and accountability benefits are of significance, the accuracy achieved from automation is the game-changer, reducing losses stemming from human errors.

However, the list doesn’t end here. No matter what industry or organisation you may belong to, tracking your tools and equipment holds immense importance. With the help of RFID asset tracking, you’re able to monitor how your tools and equipment move throughout your sites-all without any form of manual input.


Different Forms of RFID Asset Tracking


Fixed RFID Asset Tracking

Using RFID asset tracking, you can log physical asset location via GPS tracking. For instance, you can log assets as in a particular room, floor, or building. This essentially gives you more visibility over your assets.

In fixed RFID asset management, location tracking is completely automated. What this means is that every time an asset enters a location, the change in location will be automatically logged within your asset tracking software.

This system makes use of RFID scanners strategically placed at key points throughout your facility. As a result, whenever an asset crosses these points, its location is updated accordingly.

Naturally, the benefit is obvious: auditing and location tracking requires no human interaction. Automation leads to assets being less prone to being misplaced, and better tracking of inefficiencies in your supply chain.

On the other hand, fixed RFID asset management has one noticeable disadvantage: it is costly. However, the return on investment can potentially surpass the cost, increasing the profitability of your business in the long run.


Handheld RFID

If you’d rather test out RFID asset tracking before implementing a full-blown fixed RFID asset management within your business, handheld RFID may be the way to go.

Using handheld RFID you can still track and manage assets from speed and at a distance, however, you’ll have to scan said assets by hand.

The principles in fixed and handheld RFID asset management remain the same. The only difference is that in the case of handheld RFID tracking If you want to identify all of the assets in a location, you’ll have to enter that location and hold down on your handheld RFID reader’s trigger. this will detect every RFID tag in your vicinity.

For small to medium-sized businesses, handheld RFID tracking can easily accommodate all of your needs. The smaller upfront cost guarantees affordability and RFID naturally boosts productivity.


Why is RFID Asset Tracking Better Than Its Alternatives?

Compared to your traditional QR code or barcode scanner, the reason RFID tracking does not require a direct line of sight with the scanner itself. This allows for more innovative ways of incorporating RFID tracking and ensures that less time is expended in manually scanning each asset’s tag.


itemit: The Next Step In RFID Asset Tracking

If you want to boost your business’s efficiency or reduce losses, itemit is the way to go. Whether you want GPS tracking, image detection, or RFID scanning, itemit’s asset management software can help you in any scenario. 

To find out more about how RFID asset tracking can help your business, book a demo here. Feel free to contact our team at team@itemit.com.

In our experience, the best way to gauge performance is to try it out for yourself. If you wish to experience itemit’s RFID asset tracking capabilities for yourself, fill out the form below and start your 14-day free trial today!

RFID Asset Tracking

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Using Asset Tracking Software For IT Asset Management

Using Asset Tracking Software For IT Asset Management

Using Asset Tracking Software For IT Asset Management

In the not-so-distant past, businesses used spreadsheets to manage their assets. However, with the advent of digital technology, there was an increasing need for a faster, more efficient way of tracking assets. Businesses now had to track large amounts of data and storing all of it by hand was risky: the chances of someone making a mistake were high.

Lack of accessibility and needless complications in data handling only furthered the agenda. To address all these concerns, the advanced asset register software that we know of and use today was created.

 IT Asset Management


What is Asset Tracking Software?

Asset tracking software has the ability to maintain a central, localised database for all of your business assets. itemit asset tracking software includes unique asset profiles, assignee, valuation, location and more. The software aims to reduce human intervention by increasing the amount of automation. This leads to reduced human error. 

At the end of the day, asset tracking software is a smarter, easier, and more intuitive way to manage and track your assets. itemit can provide you with a powerful yet simple asset tracking software with unique features to help eliminate asset-related issues in your workplace.

Now let us address the question that you’ve been waiting for: “How does IT asset management benefit from asset tracking software?”


How Can IT Asset Management Benefit Your IT Business?


1. Minimise Wastage

First and foremost, itemit’s IT asset tracking software gives you a better view of your assets. Capable of storing up-to-date and accurate data, the asset register becomes an invaluable tool. Using itemit’s asset tracking software, you can extend assets’ lifespan, improve asset accountability and maximise the return on your investments. 

Want to track your assets changing value? Perhaps you’re planning on booking some assets in advance? Rather than spending hours on each task, itemit can do it all with the span of a few seconds.

With just a few taps, you can access any of your assets data-even from the comfort of your own home! This makes duplicate purchases less likely and helps prevent needless cash outflows in your business.


2. Increase Accountability

Accountability and productivity are arguably two sides of the same coin – having one guarantees the other. By using asset tracking software, you can improve your IT business’s accountability.

By knowing where your assets are, less time is wasted in locating assets. With the current assignee and assignee history clearly logged onto itemit’s asset tracking software, your employees will be compelled to be more responsible with your assets. Greater accountability leads to greater care, and greater care of assets will inevitably improve their lifespan.


3. Asset Tags: Revolutionising Asset Tracking

Featuring a built-in tool accommodating asset tags, itemit’s IT asset tracking software comes with a wide range of helpful features. Whether you need GPS location tracking or RFID asset tracking, itemit has everything that you can think of – and more!


Why Do You Need itemit For IT Asset Management?

As an IT company, some of your daily tasks will involve tracking many different assets. Therefore, ITAM (IT Asset Management) software is absolutely essential. 

With the help of ITAM, you can assign unique profiles to each of your IT assets. These profiles can store all sorts of asset data, such as the purchasing price, and current owner.

For instance, you can create a new asset profile for a leased software, storing details such as the purchase price, lease duration, version and so forth.

It doesn’t end here. ITAM involves tracking much more functional data. One of the greatest boons provided by ITAM is that all of your data is placed right at your fingertips. Say goodbye to lengthy, complicated and time-consuming methods of searching asset’s data! With this newfound accessibility, you’ll be better equipped to make well-informed decisions for your business.

Using itemit, you can also create reports to observe how your IT assets are being utilised. When used correctly, these reports can give you the upper hand over your competitors. After all, graphs can accomplish wonders when it comes to predicting trends in the market

Recording your assets data opens up many new doors to productivity, simultaneously boosting your business’s efficiency. Furthermore, by centralising all the data and storing it in a single, shared database, itemit’s IT asset tracking software, gives you more clarity over your IT assets. With improved clarity comes improved control, allowing your business to grow further.

From keeping a detailed log of all your IT assets to booking assets in advance, itemit’s asset tracking software has it all.


IT Asset Management: the good, the bad, and the necessary

ITAM is pivotal to any modern IT-oriented business. To take advantage of ITAM, itemit is undoubtedly a must-have. By leveraging the advanced features embedded into itemit’s asset tracking software, your business with see productivity rise and consequently higher profitability.

Versatile and scalable, itemit’s asset tracking software is a universal solution hand-crafted for any and all sorts of asset tracking purposes. 

To learn more about how your IT business can benefit from itemit’s asset tracking software, drop us an email at team@itemit.com.We are always happy to assist you with any queries you may have. 

Alternatively, you can also choose to take itemit’s asset register out on a test drive yourself using our free 14-day trial. Fill in the form below and test out its features today! 

IT Asset Management

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How disguise Are Using itemit’s API To Take Their Asset Tracking To The Next Level

How disguise Are Using itemit’s API To Take Their Asset Tracking To The Next Level

How disguise Are Using itemit’s API To Take Their Asset Tracking To The Next Level

 

“It’s really powerful to have a live connection between systems. The itemit team are heroes!”

Jacob Sutcliffe

Operations Programme & BI Manager

 

“It’s really powerful to have a live connection between systems. The itemit team are heroes!”

Jacob Sutcliffe

Operations Programme & BI Manager

disguise are pioneers in creativity. They help build ground-breaking visual experiences on and off stage with cutting edge visual technology. They’ve created visual experiences for the likes of The Rolling Stones, Ed Sheeren, and Beyoncé and for theatre productions, including Harry Potter and Frozen.

With such a great number of technological physical assets, disguise needs to audit their assets constantly to make sure they’re accounted for, up to date, economical and in use. Because of this, disguise needs to use cutting edge systems for their cutting edge technology.

itemit are thrilled to have shared their API with disguise to help them take their operations to the next levels of automation and visibility. With itemit, disguise can reach a much greater level of transparency by using itemit to the fullest of its abilities and then taking that critical asset data and using it in other operational systems.


itemit’s Asset Tracking Software

disguise started using itemit to track their IT and media assets, including servers, lighting and routers. They use the system to track where these assets are in the world, whether they’re on site, with a customer or remote.

They’re also making use of itemit’s booking system to keep an eye on who has their assets. This gives disguise the visibility to run audits on where their assets are, who’s in control of them, and when they were last seen.

disguise then saw the opportunity to take this data further and push it out to other systems, reconciling their asset tracking with other critical asset operations. So, they reached out to the team at itemit to gain access to their API.


The Goal

itemit is built to be streamlined and that means every time you scan an asset’s tag, three critical bits of information are recorded automatically: last seen location, last seen time and the user who scanned the tag. This information is critical for audits as it shows that an asset is:

  1. In use
  2. Accounted for
  3. Seen within a certain timeframe
  4. Responsibly tracked

Using other itemit features, you can also track who is responsible for an asset, which gives you all the information you need to keep your auditors happy.

The goal disguise had was to integrate itemit’s API with an existing system they already used. This way, all of the auditing information collected by itemit can be pushed out to the wider system and used, saving everyone time and keeping asset records clean and central with no risk of discrepancy.


The Outcome

The outcome of disguise’s API usage are a myriad of time saving and visibility benefits. With the integration, Jacob Sutcliffe, Operations Programme & BI Manager, who built the integration using itemit’s API, says they now have a dashboard that highlights any discrepancies between itemit and their second system.

Using the data from a simple scan in itemit, disguise can tell which assets have and haven’t been accounted for and report on this. They can use multiple systems and reconcile which address an asset was scanned at against which office it’s logged as being in.

This gives disguise visibility over multiple systems with the simple ability to cross reference asset data in a single place, having collected it from multiple, deployed systems. So, not only do disguise benefit from itemit’s suite of off-the-shelf features, but they also benefit from higher level visibility over their assets across the board and much, much more automation.

Jacob says:

“It’s really powerful to have a live connection to both itemit and salesforce so I don’t have to keep copying and pasting data to ensure our systems reconcile. The itemit team are heroes!”


Using itemit’s API

itemit’s public REST API allows you to integrate a powerful asset tracking tool with any external systems in the world. This means you can take itemit further and scale up your asset tracking usage significantly.

itemit’s API is used by disguise to tally up systems and audits, for example, but other customers use the API for user management, regular imports, and more! 

Quite simply, if you want data in itemit from another system, you can and if you want data from itemit in another system you can. The API lets you pull or push data from any system which means you can create something as lightweight or heavyweight as your business needs or desires.

Charlotte Ellarby, Associate Director and co-creator of itemit, says:

“This is a very exciting time in itemit’s history. We’re providing access to our API to make the system infinitely scalable, opening new doors and opportunities for all of our users.”


How Can itemit Help You?

itemit’s asset tracking system works in multiple industries, whether for IT asset tracking, fixed asset management or tools and equipment tracking. If you’d like access to our API, drop us an email and our friendly team will be happy to help!

However, you can always build up to this usage by using itemit’s core features to start off with, including various depreciation, issues management and maintenance capabilities.

To find out more about how itemit can help your business, you can contact the team at team@itemit.com.

Asset Tracking Software API

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Can You Track Everything With Asset Tracking Software?

Can You Track Everything With Asset Tracking Software?

Can You Track Everything With Asset Tracking Software?

A one-line answer would be: Yes, you can track everything with asset tracking software! Surprised? Let us tell you how.

Well, it’s not that you’ll even be tracking how many sticky notes you and your colleagues use per week. Unless that is exactly what you want to track! But yes, itemit’s asset tracking software will help you track anything and everything you want to keep logs on. 

But the important question here is, what do you need to track and why? It is always better to define your goals. 

You might be looking for asset tracking software to keep a close eye on your fixed assets for better audits. Or you might want an IT asset management system that can track each IT device in the office. Whatever your ultimate goal may be, itemit will prove instrumental for your asset tracking needs.

The Most Common Asset Tracking Uses

How To Track Everything with Asset Tracking Software

It all starts with adding an asset and making a simple asset profile. When you open the itemit asset tracking software, you can see three buttons in front of you on the home screen, Scan, Search and Add.

If you tap the ‘Add’ option, we take you to the ‘Add Item’ page where you can enter the name and description of the asset you want to track. 

Next, add a description for the item. An important note, perhaps, that you’d want everyone to read when they come across this asset. itemit automatically generates a unique serial number for every new asset added. If you choose to, you can also edit the serial number. 

You can save this information to officially add the new asset profile to the asset register, or you can add additional data like a profile picture, location, assignee, or tag the asset before saving.

Theoretically, this could be anything. You could add a laptop, a keyboard, a wifi router, or even your pencil. But before you get up and start adding all your stationery to the asset tracking software, you might want to remind yourself of your ultimate asset tracking goal to understand what to add to your asset register.

Most enterprises or individuals would use asset tracking software for the following purposes:

  • Fixed Asset Tracking
  • IT Asset Management
  • Tools and Equipment Tracking 
  • High-value Collection Audits
  • Personal Use 

So let’s talk about the following and how itemit’s asset tracking software helps you do it all.

Tracking Fixed Assets

Fixed assets are things of value that you or your company owns and intends to use for more than a year. This simple definition tends to clear up a lot of confusion on what should and should not be tracked in a fixed asset register. 

Of course, this rules out temporary assets that won’t be used for more than a year. Stationery or edibles, for example. But it does include things like buildings, land, and digital assets like purchased software. An asset tracking software lets you create asset profiles and track all such assets. 

The purpose of a fixed asset register is to provide better accuracy when auditing your businesses’ assets and also to keep them well-maintained and maximise ROI. So tracking whatever item fulfils that goal, should be tracked.

Tracking IT Assets

Typically, every device that is a computer or can be connected in any way to a computer qualifies to be an IT asset. This includes laptops, desktops, servers, screens, mice, keyboards, smartphones, tablets, scanners, printers, projectors and even Wi-Fi routers. 

This list can go forever, so the definition we mentioned at the beginning of this section will help you better decide what items to add to your IT asset register. If you’re tracking your IT assets for GDPR compliance, see what you need to track to be compliant.

To answer the primary question, yes, you can track every IT asset with itemit quite effortlessly.

Tools and Equipment Tracking

In this case, deciding what to track would be pretty straightforward. All tools and equipment that you use for your day-to-day work should be tracked. 

It depends on how granular you want to be. You can track each and every spanner and screwdriver if you want. Or you can resort to tracking toolkits rather than individual tools if that serves you better.

High-value Collection Audits

Be it valuable paintings, historical relics or bottles of wine. You can track your high-value asset collections with itemit and can keep an eye on them even from remote locations. 

You can also use RFID asset tracking to track asset locations automatically for assets you don’t want to track with a visible QR code tag.

Personal Use

When it comes to personal use, you can discover the true meaning of being able to track everything with asset tracking software. You can use it as your free household inventory app to track everything from collectables, stuff when moving your home or even your wardrobe. 

You can track the watering schedule for your house plants, or keep a record of your precious teacups, you name it.

Conclusion

Inarguably, one of the best things about itemit is its extreme scalability. Can you imagine that all of the asset tracking purposes we’ve talked about above can be implemented from a single app? 

It’s hard to believe but it’s true. Check out for yourself by taking a free 14-day trial by filling in the form below. You can also reach out to us at team@itemit.com if you’ve got any questions.

Asset Tracking Software

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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