How disguise Are Using itemit’s API To Take Their Asset Tracking To The Next Level

How disguise Are Using itemit’s API To Take Their Asset Tracking To The Next Level

How disguise Are Using itemit’s API To Take Their Asset Tracking To The Next Level

 

“It’s really powerful to have a live connection between systems. The itemit team are heroes!”

Jacob Sutcliffe

Operations Programme & BI Manager

 

“It’s really powerful to have a live connection between systems. The itemit team are heroes!”

Jacob Sutcliffe

Operations Programme & BI Manager

disguise are pioneers in creativity. They help build ground-breaking visual experiences on and off stage with cutting edge visual technology. They’ve created visual experiences for the likes of The Rolling Stones, Ed Sheeren, and Beyoncé and for theatre productions, including Harry Potter and Frozen.

With such a great number of technological physical assets, disguise needs to audit their assets constantly to make sure they’re accounted for, up to date, economical and in use. Because of this, disguise needs to use cutting edge systems for their cutting edge technology.

itemit are thrilled to have shared their API with disguise to help them take their operations to the next levels of automation and visibility. With itemit, disguise can reach a much greater level of transparency by using itemit to the fullest of its abilities and then taking that critical asset data and using it in other operational systems.


itemit’s Asset Tracking Software

disguise started using itemit to track their IT and media assets, including servers, lighting and routers. They use the system to track where these assets are in the world, whether they’re on site, with a customer or remote.

They’re also making use of itemit’s booking system to keep an eye on who has their assets. This gives disguise the visibility to run audits on where their assets are, who’s in control of them, and when they were last seen.

disguise then saw the opportunity to take this data further and push it out to other systems, reconciling their asset tracking with other critical asset operations. So, they reached out to the team at itemit to gain access to their API.


The Goal

itemit is built to be streamlined and that means every time you scan an asset’s tag, three critical bits of information are recorded automatically: last seen location, last seen time and the user who scanned the tag. This information is critical for audits as it shows that an asset is:

  1. In use
  2. Accounted for
  3. Seen within a certain timeframe
  4. Responsibly tracked

Using other itemit features, you can also track who is responsible for an asset, which gives you all the information you need to keep your auditors happy.

The goal disguise had was to integrate itemit’s API with an existing system they already used. This way, all of the auditing information collected by itemit can be pushed out to the wider system and used, saving everyone time and keeping asset records clean and central with no risk of discrepancy.


The Outcome

The outcome of disguise’s API usage are a myriad of time saving and visibility benefits. With the integration, Jacob Sutcliffe, Operations Programme & BI Manager, who built the integration using itemit’s API, says they now have a dashboard that highlights any discrepancies between itemit and their second system.

Using the data from a simple scan in itemit, disguise can tell which assets have and haven’t been accounted for and report on this. They can use multiple systems and reconcile which address an asset was scanned at against which office it’s logged as being in.

This gives disguise visibility over multiple systems with the simple ability to cross reference asset data in a single place, having collected it from multiple, deployed systems. So, not only do disguise benefit from itemit’s suite of off-the-shelf features, but they also benefit from higher level visibility over their assets across the board and much, much more automation.

Jacob says:

“It’s really powerful to have a live connection to both itemit and salesforce so I don’t have to keep copying and pasting data to ensure our systems reconcile. The itemit team are heroes!”


Using itemit’s API

itemit’s public REST API allows you to integrate a powerful asset tracking tool with any external systems in the world. This means you can take itemit further and scale up your asset tracking usage significantly.

itemit’s API is used by disguise to tally up systems and audits, for example, but other customers use the API for user management, regular imports, and more! 

Quite simply, if you want data in itemit from another system, you can and if you want data from itemit in another system you can. The API lets you pull or push data from any system which means you can create something as lightweight or heavyweight as your business needs or desires.

Charlotte Ellarby, Associate Director and co-creator of itemit, says:

“This is a very exciting time in itemit’s history. We’re providing access to our API to make the system infinitely scalable, opening new doors and opportunities for all of our users.”


How Can itemit Help You?

itemit’s asset tracking system works in multiple industries, whether for IT asset tracking, fixed asset management or tools and equipment tracking. If you’d like access to our API, drop us an email and our friendly team will be happy to help!

However, you can always build up to this usage by using itemit’s core features to start off with, including various depreciation, issues management and maintenance capabilities.

To find out more about how itemit can help your business, you can contact the team at team@itemit.com.

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Can You Track Everything With Asset Tracking Software?

Can You Track Everything With Asset Tracking Software?

Can You Track Everything With Asset Tracking Software?

A one-line answer would be: Yes, you can track everything with asset tracking software! Surprised? Let us tell you how.

Well, it’s not that you’ll even be tracking how many sticky notes you and your colleagues use per week. Unless that is exactly what you want to track! But yes, itemit’s asset tracking software will help you track anything and everything you want to keep logs on. 

But the important question here is, what do you need to track and why? It is always better to define your goals. 

You might be looking for asset tracking software to keep a close eye on your fixed assets for better audits. Or you might want an IT asset management system that can track each IT device in the office. Whatever your ultimate goal may be, itemit will prove instrumental for your asset tracking needs.

The Most Common Asset Tracking Uses

How To Track Everything with Asset Tracking Software

It all starts with adding an asset and making a simple asset profile. When you open the itemit asset tracking software, you can see three buttons in front of you on the home screen, Scan, Search and Add.

If you tap the ‘Add’ option, we take you to the ‘Add Item’ page where you can enter the name and description of the asset you want to track. 

Next, add a description for the item. An important note, perhaps, that you’d want everyone to read when they come across this asset. itemit automatically generates a unique serial number for every new asset added. If you choose to, you can also edit the serial number. 

You can save this information to officially add the new asset profile to the asset register, or you can add additional data like a profile picture, location, assignee, or tag the asset before saving.

Theoretically, this could be anything. You could add a laptop, a keyboard, a wifi router, or even your pencil. But before you get up and start adding all your stationery to the asset tracking software, you might want to remind yourself of your ultimate asset tracking goal to understand what to add to your asset register.

Most enterprises or individuals would use asset tracking software for the following purposes:

  • Fixed Asset Tracking
  • IT Asset Management
  • Tools and Equipment Tracking 
  • High-value Collection Audits
  • Personal Use 

So let’s talk about the following and how itemit’s asset tracking software helps you do it all.

Tracking Fixed Assets

Fixed assets are things of value that you or your company owns and intends to use for more than a year. This simple definition tends to clear up a lot of confusion on what should and should not be tracked in a fixed asset register. 

Of course, this rules out temporary assets that won’t be used for more than a year. Stationery or edibles, for example. But it does include things like buildings, land, and digital assets like purchased software. An asset tracking software lets you create asset profiles and track all such assets. 

The purpose of a fixed asset register is to provide better accuracy when auditing your businesses’ assets and also to keep them well-maintained and maximise ROI. So tracking whatever item fulfils that goal, should be tracked.

Tracking IT Assets

Typically, every device that is a computer or can be connected in any way to a computer qualifies to be an IT asset. This includes laptops, desktops, servers, screens, mice, keyboards, smartphones, tablets, scanners, printers, projectors and even Wi-Fi routers. 

This list can go forever, so the definition we mentioned at the beginning of this section will help you better decide what items to add to your IT asset register. If you’re tracking your IT assets for GDPR compliance, see what you need to track to be compliant.

To answer the primary question, yes, you can track every IT asset with itemit quite effortlessly.

Tools and Equipment Tracking

In this case, deciding what to track would be pretty straightforward. All tools and equipment that you use for your day-to-day work should be tracked. 

It depends on how granular you want to be. You can track each and every spanner and screwdriver if you want. Or you can resort to tracking toolkits rather than individual tools if that serves you better.

High-value Collection Audits

Be it valuable paintings, historical relics or bottles of wine. You can track your high-value asset collections with itemit and can keep an eye on them even from remote locations. 

You can also use RFID asset tracking to track asset locations automatically for assets you don’t want to track with a visible QR code tag.

Personal Use

When it comes to personal use, you can discover the true meaning of being able to track everything with asset tracking software. You can use it as your free household inventory app to track everything from collectables, stuff when moving your home or even your wardrobe. 

You can track the watering schedule for your house plants, or keep a record of your precious teacups, you name it.

Conclusion

Inarguably, one of the best things about itemit is its extreme scalability. Can you imagine that all of the asset tracking purposes we’ve talked about above can be implemented from a single app? 

It’s hard to believe but it’s true. Check out for yourself by taking a free 14-day trial by filling in the form below. You can also reach out to us at team@itemit.com if you’ve got any questions.

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What Does An Asset Register Do For Your Business?

What Does An Asset Register Do For Your Business?

What Does An Asset Register Do For Your Business?

An asset register helps your business grow at so many different levels. From financial accuracy and employee accountability to enhanced productivity, you can achieve it all with a good asset management system

Your assets are a pillar of your business enterprise, and how you manage your assets can often mean the difference between a failing venture and sustainable business growth. To make sure that your asset management lets you have the latter, go for itemit

itemit’s asset register empowers you to manage your like assets like never before. It gives you hands-on control over all your assets. It lets you identify every detail about every asset with pinpoint accuracy. It also lets you share the asset management responsibility with the rest of your team so that you can collaborate on better, company-wide asset management. 

Keep reading to learn more about all that itemit’s asset register can do for your business.

create a fixed asset register

What is an Asset Register?

Also known as asset management or asset tracking software, an asset register is a software solution that lets you add, edit and monitor your business assets on a cloud-based database. It lets you add all your assets in a neat and organised online register which can be accessed through the itemit app or web portal. 

You can log your business assets onto the asset register via asset profiles. Asset profiles let you add all the information about an asset quickly, without scrolling through lengthy spreadsheets. Apart from that, the itemit asset tracking software offers a range of functionalities that can make life instantly easier for you and all your team members. 

Below we’ll talk about these different functionalities and how they can help your company.

What Features Does itemit’s Asset Register Have?

There are quite a few features that make itemit an excellent choice for your businesses’ asset management. We’ll try to highlight a few most important ones.

Asset Tagging

You can use itemit’s asset tags to give a unique identity to each of your assets. You can either use QR code or RFID tags for each asset. When you scan an asset, the itemit app automatically recognises it and opens its asset profile. Not only that, but the location of the asset is also automatically updated in the asset register whenever it’s scanned.

This can save your team dozens of hours. Even though using an asset register is much better than using conventional methods to track assets, searching for assets in a register manually can still take up a lot of time. Smart asset tagging solutions also enhance asset security.

Equipment Booking

There are a lot of different ways how an asset register saves your time and ultimately boosts your business’ productivity. Its equipment booking feature, for example, lets you book a piece of equipment ahead of time so you can ensure its availability when you need it. 

It often happens that you were planning to do a task that requires a particular tool. When the time comes, you find out that that equipment is already being used by someone else and this spoiled plan not only delays your work but also frustrates you. This could be avoided if there was a platform to collaborate on tools and equipment management

With the booking feature, all your team members can synchronise with each other and maximise productivity.

Extreme Scalability

itemit is the most scalable asset tracking solution you’re going to find. Because it’s shareable and extremely versatile, it can help every department in your company. You can use it as a tool tracking software that workers can use to collaborate on the company’s equipment. It can be used as a fixed asset register that the accountants can use to keep a track of your company’s finances. Or you could also use it to manage IT assets for regulatory compliance. 

You name it. itemit’s asset register can do it!

Asset Security

When each and every one of your business assets are logged and tracked with itemit, the chances of asset theft or misplacement are decreased to the bare minimum. The equipment checkout feature ensures that every asset going out of the workplace is recorded, so all team members can know who checked out what and when. 

That is not all. The asset register software also keeps recording assets’ location when they’re scanned so you can always find the last seen location for each asset through the itemit app.

 

Conclusion

We’ve only briefly touched upon a very few of the many benefits that an asset register brings to your business. The fact is that an asset register has a unique set of advantages when it comes to different departments and even different businesses. So there’s something different in store for every unique business that uses the software in a unique way.

To discover more about what specific benefits an asset register can bring to your company, please reach out to us at team@itemit.com. You can also fill in the short form below to take itemit on a test drive and discover for yourself!

Asset Register Software

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How To Use A School Asset Manager App To Track Fixed Assets

How To Use A School Asset Manager App To Track Fixed Assets

How To Use A School Asset Manager App To Track Fixed Assets

The way we impart knowledge to students is evolving. The most advanced educational institutions today have a much more proactive approach towards helping pupils acquire skills rather than just basic schooling. But along with education, the tools we use to educate are also evolving.

Today’s schools have moved on from the brick-and-mortar approach of teaching with chalk and blackboard. Now, students are given digital devices to study and teachers are equipped with high-tech gadgets that enable them to teach difficult concepts much more easily. The introduction of technology in the school has its benefits, but it also comes with its responsibilities. 

One of these responsibilities is to keep track of the numerous digital devices and other fixed assets in a school. Of course, when you’re dealing with hundreds of assets, fixed asset management becomes virtually impossible with conventional asset tracking methods. This is where itemit’s school asset manager app comes in. 

Using A School Asset Manager App


What is a School Asset Manager App?

The school asset manager app is a specialised software that lets you add, record and monitor all the fixed assets that your school uses. itemit has a mobile app and a web portal that you can use to access your school’s fixed asset register from anywhere. 

All you have to do is open the app, add an asset, populate the asset profile with the relevant details and voila! Do this for all your fixed assets and you’re done. 

This app gives you a clear overview of all your fixed assets so you can see what you have and what you don’t have. It’s accessible to authorised personnel at all times. It also has a range of other useful features you can use which we’ll discuss a bit later.


What Can You Track With a School Asset Manager App?

itemit’s school asset manager app is for tracking fixed assets. But if you’re not sure what these are, here’s a brief explainer: a fixed asset is anything that you’ve purchased with the intention of using it for more than one year. These are, of course, business assets that the school owns. In other words, if an item circulates amongst students, teachers, school staff, or between all three, you should track it.

Here are a few examples: 

  • Print textbooks
  • Lab equipment
  • Student desks
  • Tablets
  • Laptops
  • Office chairs
  • Cafeteria equipment 
  • First aid items 
  • Bathroom supplies 
  • Printers 
  • Standing desks
  • Projectors
  • E-readers

Although this list doesn’t cover everything you’d be tracking in your school asset manager app, this should give you an idea of the assets you can track. 


What Can You Do With a School Asset Manager App?

itemit does a lot more than just give you an overview of your fixed assets. It’ll help save your staff a lot of time and be more productive with day-to-day operations. Furthermore, it also saves you money with higher asset security and data-driven decisions.

Creating Your Schools Fixed Asset Register

The first step would be to add assets to the register in order to start tracking them. This is a fairly simple process. All you need to do is open the itemit app and add a new asset. Then name the asset, enter its details, add an image if you wish and that’s it. If you want to enhance your school’s fixed asset tracking, you can use asset tags to speed up the process.

You should note that to reap the full benefits of the fixed asset register, you should try to record all of your assets and keep the register updated with the latest changes. If you’ve only added some of your assets if you’re not updating

Assigning Assets

If each teacher is given a set of gadgets, you can use the assign feature to assign assets to teachers. This will make each teacher accountable for keeping their equipment safe and well-maintained. 

In the same way, this feature can also be used to assign tablets or e-readers to students. This means whenever you find that a piece of equipment is damaged or lost, you can instantly check the asset profile for the assignee. 

Check In Check Out Tool

When students have to borrow a device from the school to work over the weekend, keeping track of each device can become difficult. Moreover, the risk of losing assets increases as they’re moved in and out of the school frequently. 

With itemit’s school asset manager app, staff can mark an asset as checked out whenever someone is taking it out of the school’s premises. When they bring them back, they can be marked and checked in. This keeps an efficient and well-organised record of where an asset has been and who it is with currently.

Why itemit?

itemit’s school asset manager app makes your existing asset tracking operations simple, speedy and effective. With a secure web portal and app that have over 2000 integrated apps, school fixed assets management will become a walk in the park.

To find out more about how itemit’s school asset manager app can help you, feel free to contact the team at team@itemit.com. You can also fill in the form below to start your 14-day free trial.

School Asset Management

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Using A Construction Tool Tracking App

Using A Construction Tool Tracking App

Using A Construction Tool Tracking App

Do you work in construction? Are you or your team members tired of wasting hours of your work time just trying to figure out where a drill machine is or who took the angle grinder? It’s time you got a construction tool tracking app.

Tool-intensive industries such as construction involve a lot of unnecessary hassle just to locate tools, especially when a particular piece of equipment is being used by multiple members. When employees work in shifts, a worker might often spend the first part of their work time just trying to find where the last shift workers left a tool.

All such tool-related inconveniences will come to a halt if you use itemit’s construction tool tracking app. Continue reading to find out how to use this app and how its features help you save a lot of time and money.

Why You Need Construction Equipment Asset Management Tools


What Does itemit’s Construction Tool Tracking App Do?

A tool tracking app lets you build a sophisticated register for all your tools. The asset register records each tool in an asset profile which stores essential details like the tool’s name, image, assignee, location and purchase and warranty details. Essentially, it lets you store every bit of useful information about a tool in a neat, streamlined, and cloud-based platform.

Because all tool data is stored online, multiple team members can access the tool register from the itemit app on their smartphones or via the web. This allows for effective collaboration between workers so that minimum time is wasted on finding misplaced tools. Let’s talk about the different features this app offers.


Location Tracking

Using asset tags makes tool tracking even more efficient. Whenever you scan an asset tag with the construction tool tracking app, the app automatically identifies the tool and brings forward its asset profile. This saves you the bother of foraging through the tool register. But that’s not all. Scanning an asset tag also updates the location of the tool automatically. 

The location then appears on the asset profile as ‘Last seen at’ and can be viewed by other users too. So if you want to find an asset, just check for its last seen location and it will instantly narrow down your search.


Check In Check Out

This is another amazing feature itemit has to offer. When a worker is taking a piece of equipment with them, they can simply scan the tool, and mark ‘check out’ on its asset profile. This lets managers know what tool has been checked out by whom.

Similarly, the tool can be ‘checked in’ via the tracking app when it’s brought back. If the check in check out feature is used with discipline and consistency, it upgrades your asset security and reduces the chances of asset misappropriation and misplacement to the bare minimum.


Assignees

If your construction company gives a set of tools to every employee, and those tools are not usually shared between workers, you can assign tools to respective workers with the assignee feature. When you open an asset profile for a tool, you can easily assign it to a worker using the assign button.

Assigning tools to employees makes them directly responsible for handling them and keeping them safe. It also instils a sense of accountability which is good for workplace productivity.


Maintenance Reminders

Construction tools often require a lot of maintenance work. You can make sure that all tools your company owns stay well-maintained with reminders. For instance, if some equipment needs maintenance you can set up a reminder on its asset profile so that the next user makes sure the maintenance is carried out before using the tool.


Why itemit?

If you’re looking for a construction tools tracking app, there are a handful of options on the market you can discover. You’re free to do your research before you invest, but let us assure you won’t find a more easy-to-use, yet sophisticated asset tracking solution than itemit. 

itemit is, by far, the most scalable asset tracking software you’ll find. It can be used by multiple users and multiple departments for a wide range of asset tracking purposes ranging from fixed asset tracking to high-value asset management.

Furthermore, you can also use it as an equipment loan software if you want to rent out some construction equipment while you’re not using it. That said, there are a lot more options you can discover with this construction tool tracking app. 

To find out more about how itemit can help you track your tools and equipment, feel free to contact our team at team@itemit.com. We are always more than happy to assist you in regard to queries you have. You can also take itemit for a test drive with our free 14-day trial. Fill in the form below and start your journey of convenience.

Construction Tool Tracking App

Choose a better way to track your assets

Start your free 14-day trial now

Instant access. No credit card details required.

You're in great company

or, download the itemit app to get started

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