Computer inventory management is required by all businesses, irrespective of their size, sector, or how long a business has been operating. When it is used to its full advantage, inventory management can help most businesses in a wide variety of ways. 

Below, you can find more information as to why your business needs computer inventory management.

At times, you may need to have access to your inventory. However, if your inventory is listed on a spreadsheet, seeing exactly what it contains isn’t always easy. In addition to this, if multiple people have access to your computer inventory it may not be accurate. 

When you use inventory management that works well, you can see exactly what your inventory contains. As a result, you can make better decisions regarding the purchasing and distribution of assets.

Some computer inventory management allows you to track your assets. With the use of an RFID tag or barcode attached to each asset, you can see where they are. This ensures that computer assets can be located quickly. With this comes an extra layer of security that all businesses can benefit from. 

Computers, printers, tablets, and other devices can be valuable and costly to replace. When assets such as these are tracked all day, every day, they’re less likely to go missing. As a result, your business

Not a lot of people are aware that some computer inventory management software allows you to book assets. Let’s imagine that you and your team need to have access to 12 tablets over the next week. Using the right software, you book the assets so they’re available when you need them. 

When you book an asset or a group of assets, other team members know you are before them in the queue. This means you’re more likely to find that the tablets are available for you to use when required. 

When you and your team have completed the tasks in question you can return the tablets. You can do this by checking the tablets back in again. When you do, the inventory list will show that you have all finished using the tablets. The tablets can then be readily available for the next team or individual who needs to use them. 

Adding a maintenance schedule to the computer inventory ensures maintaining assets is easy. You can set up reminders to alert you when maintenance is due on each asset. Therefore, assets are more likely to be examined and repaired.

From time to time, almost every business will have ghost assets. These are assets that are considered to be in working order and ready for use. If, for example, a printer breaks down, the incident can be reported to the maintenance team within seconds. The maintenance team will know that the printer needs attending to and they can schedule it for repair. 

Without the use of computer inventory management, the broken printer may sit idle for weeks or even months. As a result, your team members may need to use another printer that’s located elsewhere or is used by another busy team. 

When you use a good inventory management system, the wait is eliminated. You won’t be left with assets that are not in working order. You can get on with the tasks you need to complete without being impeded. As a result, productivity can be improved.

Whenever you add a new computer or piece of equipment to your inventory software you can add a wealth of information about it. For example, you could add the asset’s:

• Make and model
• Usual location
• Serial number
• Insurance details 
• Date and time of purchase 
• Value at time of purchase
• Current value (Estimated)
• Maintenance record
• Current and past users
• Photograph
• And much more 

You can add as much or as little information as you wish. When you add such information to the software, you can access the information whenever you wish. This can potentially save you a lot of time.

Would you like to see how many times a particular asset has been used in the last 6 months? The right computer inventory management software can help you with this. You can create as many reports as you like. The software will start creating data the moment you begin using it. 

You can potentially create as many reports as you like and export them as and when required. With access to as much data as you need, you can potentially see how well your business is performing in a wide variety of ways. 

These days, inventory management software will allow you to access your asset list via multiple devices. You could see which assets are currently being used by logging in via your laptop. You could use your phone to check where your assets are. Alternatively, you could use your tablet or desktop computer to see which assets need to be sent to maintenance. 

When you have access to your assets and the ability to control them via multiple devices, your working day can be made much easier.

If you would like to learn more about computer inventory management contact us today. You can reach our expert team now at: team@itemit.com.

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